Okaloosa County School Board — Regular Meeting, December 11, 2017 — reading text

The total GMP amount is not to exceed $617,728.00 The Total Cost of Work for Task Order #18 recap: Guaranteed Maximum Price (GMP) $ 423,233.00 Pre-GMP Phase Services - Previously Authorized 65,000.00 Owner Direct Purchase (ODP) – TREMCO Roofing Materials 183,495.00 Total Cost of Work $ 671,728.00 Approval is contingent upon receipt of validation from Faithful + Gould. File Attachments TO#18 GMP FWBHS Roof Project.pdf (322 KB) Motion & Voting Motion to approve Program No. 5, Task Order No. 18, GMP, Ft. Walton Beach High School Partial Recoating Roofing Project. Total GMP amount not to exceed $671,728.00. Approval is contingent upon receipt of validation from Faithful + Gould. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.4 Program No. 5, Task Order No. 19, Time and Materials Task Order, Preliminary Designs to be Submitted with a Grant Application by the Career and Technical Education Department, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : Yes Dollar Amount : $50,000.00 Budgeted : No Budget Source : 1010.7400.0310.9007.No Project Recommended Action : Motion to approve Program No. 5, Task Order No. 19, Time and Materials Task Order, not to exceed $50,000 for Preliminary Designs to be submitted with a grant application by the Career and Technical Education Department, contingent upon the District receiving a favorable review of its pre- application from Triumph Gulf Coast, Inc. Public Content Preliminary Design services contained in this Time and Materials Task Order shall not begin until the District receives a favorable review of its pre-application from Triumph Gulf Coast, Inc. The Career and Technical Education (CTE) Department, April Branscome, is seeking to submit a grant application in January, 2018, to the Triumph Gulf Coast Board in the amount of Forty-Five Million dollars ($45,000,000). The requested funds will support programs that prepare students for future occupations and careers and construct two CTE buildings. In order to present the grant application, the CTE Department will work with Jacobs/Titan in the preparation and development of preliminary designs for the structures will be included as part of the grant application. The Time and Materials Task Order #19 is not to exceed $50,000. Motion & Voting Motion to approve Program No. 5, Task Order No. 19, Time and Materials Task Order, not to exceed $50,000 for Preliminary Designs to be submitted with a grant application by the Career and Technical Education Department, contingent upon the District receiving a favorable review of its pre- application from Triumph Gulf Coast, Inc. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 11. Information Technology Seat Management Contract Subject : 11.1 Task Order No. 2-88 for Okaloosa County School District E-Discovery Services, presented by Dustin Keith, Seat Management Specialist and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : Yes Dollar Amount : $9,210.30 Budgeted : No Budget Source : 1010.7200.0310.9015.9015 Recommended Action : Motion to approve Task Order No. 2-88 for Okaloosa County School District E-Discovery Services. Public Content Four (4) each Windows PCs to be imaged and images made available for E-Discovery. Incident #: 805416 Task Order Total Not To Exceed: $10,000. The proposed funding source is 1010.7200.0310.9015.9015. File Attachments OCSD E-discovery services Task Order # 2-88.pdf (47 KB) Motion & Voting Motion to approve Task Order No. 2-88 for Okaloosa County School District E-Discovery Services. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 11, 2017 - Regular Meeting Type : Action, Information Recommended Action : Motion to approve to retain the law firm of Rumberger Kirk & Caldwell by the Florida School Board Insurance Trust in the matter of Florida Educators Association and Florida Best and Brightest Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve to retain the law firm of Rumberger Kirk & Caldwell by the Florida School Board Insurance Trust in the matter of Florida Educators Association and Florida Best and Brightest Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Dec 11, 2017 - Regular Meeting Type : Information File Attachments 12-11-2017 Student Trip Requests.pdf (1,353 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 11, 2017 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Dec 11, 2017 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policy 04-29 Reporting Suspected Acts of Child Abuse, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : No Recommended Action : Motion to approve the adoption of revised School Board Policy 04-29 Reporting Suspected Acts of Child Abuse. Public Content A public hearing will be held to receive public input and consider approval of revised School Board Policy 04-29 Reporting Suspected Acts of Child Abuse. File Attachments 04-29 Reporting Suspected Acts of Child Abuse-REDLINED 10-20-17.pdf (77 KB) Motion & Voting Motion to approve the adoption of revised School Board Policy 04-29 Reporting Suspected Acts of Child Abuse. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 15. Public Hearing Subject : 15.2 Public Hearing for adoption of revised School Board Policy 04-30 Child Protective Custody and Child Protective Investigation Interviews at School, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : No Recommended Action : Motion to approve the adoption of revised