Okaloosa County School Board — Regular Meeting, December 11, 2017

Monday, December 11, 2017 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Tim Bryant 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Dec 11, 2017 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Dec 11, 2017 - Regular Meeting Type : Action Recommended Action : Motion to approve the Consent Agenda as amended Consent Agenda: Added item 8.33, Approval of Volunteer Agreement For The Military Career Skills Program (CSP), between the School District of Okaloosa County and the CSP Volunteer Candidate; added item 8.34, Request to Develop New Board Meeting Agenda Category for Human Resources Personnel Recommendations. Motion & Voting Motion to approve the Agenda as amended. Consent Agenda: Added item 8.33, Approval of Volunteer Agreement For The Military Career Skills Program (CSP) between the School District of Okaloosa county and the CSP Volunteer Candidate; Added item 8.34, Request to Develop New Board Meeting Agenda Category for Human Resources Personnel Recommendations. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 4. Visitors Subject : 4.1 Recognition of Tulsa Moore, 2017-2018 Florida Secondary Literacy Coach of the Year, presented by the Superintendent. Meeting : Dec 11, 2017 - Regular Meeting Type : Recognition Public Content Tulsa Moore was selected as the 2017-2018 Florida Secondary Literacy Coach of the Year. File Attachments FLCA T. Moore.pdf (60 KB) 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Dec 11, 2017 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject :  7.1 Report on Significant Financial Trends and Findings in 2015-2016 Fiscal Year Audits of District School Boards, presented by Rita R. Scallan, Chief Financial Officer. Meeting : Dec 11, 2017 - Regular Meeting Type : Report Public Content The report provides a summary of significant trends and findings identified in the audits of the State of Florida, 67 district school boards. For the 2015-2016 fiscal year, audits of 47 school districts were performed by the office of the Auditor General, and audits of 20 school districts were performed by other independent certified public accountants (CPAs). The audit reports prepared by the other independent CPAs were required to be filed with the Auditor General's office no later than March 31, 2017. File Attachments Summary of Significant Findings and Financial Trends FY ended June 30, 2016.pdf (455 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of October 26 - November 22, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 11, 2017 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of October 26 - November 22, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 26 - Nov 22.pdf (141 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Out-of-County Travel paid for the period of October 26 - November 22, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 11, 2017 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 26 - November 22, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 26 - Nov 22.pdf (16 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Organizational Meeting of November 9, 2017; Minutes of the Workshop Meeting of November 9, 2017; Minutes of the Regular Meeting of November 13, 2017, recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Organizational Meeting of November 9, 2017; Minutes of the Workshop Meeting of November 9, 2017; Minutes of the Regular Meeting of November 13, 2017 File Attachments 11-9-2017 Organiz Meeting DRAFT.pdf (138 KB) 11-9-2017 Workshop DRAFT.pdf (164 KB) 11-13-2017 Meeting DRAFT.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for twelve cafeteria tables, in the amount of $8,886.84, presented by Dewey Destin, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : Yes Dollar Amount : $8,886.84 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for twelve cafeteria tables, in the amount of $8,886.84. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for twelve cafeteria tables, in the amount of $8,886.84. File Attachments Edwins ES - MeTEOR - 12 cafeteria tables.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.4 Budget Amendment #2 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($1,160,501.54) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2017: General Fund $ 38,002.94 Debt Service Funds 0.05 Capital Projects Funds 36,223.54 Other Special Revenue Funds - Federal (1,125,643.55) Other Special Revenue Funds - Food Service (109,084.52) Total - All Funds $(1,160,501.54) File Attachments !BA 02 Oct 2017.pdf (845 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.5 Monthly Financial Statement for October 2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2017 Public Content The financial statement for the month ending October 31, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement October 2017.pdf (527 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 12-11-17.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : Yes Dollar Amount : $21,995.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-12-11.pdf (229 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.8 Payroll Warrant Register and Accounts Payable Warrant Register for October 2017, totaling $23,677,612.45; and Bank Transfers for October 2017, totaling $5,710,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,677,612.45 and Bank Transfers in the amount of $5,710,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2017, totaling $23,677,612.45; and Bank Transfers for October 2017, totaling $5,710,000.00. File Attachments 04 - MIS 3478 - Warrant Register - October 2017.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.9 Renewal of ITB 15-06 Fire Sprinkler Inspection Services, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,469.00 Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA -District wide Recommended Action : Motion to approve the renewal of ITB 15-06 Fire Sprinkler Inspection Services with Simplex Grinnell, effective January 1, 2018 through December 31, 2018. Public Content Request renewal of ITB 15-06 Fire Sprinkler Inspection Services with Simplex Grinnell in the amount of $6,469 for annual services to include three (3) quarterly inspections (January, April and October), and an annual inspection (July). The renewal is effective January 1, 2018 through December 31, 2018. Copies of the renewal document and the original award tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ITB 15-06.pdf (186 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.10 Factory Direct Agreement: Remsco, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Factory Direct Agreement with Remsco. Public Content Request approval of the Factory Direct Agreement with Remsco, a wholesale distributor for Magic Aire Rooftop products. Purchases will be made on an as needed basis. The agreement is effective December 12, 2017 through December 11, 2018. A copy of the letter is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments REMSCO.pdf (233 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase: Mohawk Resources, LTD, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $39,573.84 Budgeted : Yes Budget Source : Federal Funds, Project 8422 Secondary Ed (Carl Perkins) Recommended Action : Motion to approve the purchase of equipment from Mohawk Resources, LTD, for  Career and Technical Education, Crestview High School Automotive, in the amount of $39,573.84. Public Content Request approval for Career and Technical Education to purchase equipment in the amount of $39,573.84 from Mohawk Resources, LTD that will be used at Crestview High School Automotive. The purchase is made through NJPA Contract #061015-MRL. Funds will be paid from Federal Funds, Project 8422 Secondary Ed (Carl Perkins). A copy of the quote is attached. For additional information, please contact April Branscome, Specialist, Career & Technical Education at (850) 833-5858. File Attachments MOHAWK QUOTE.pdf (433 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.12 Amendment to Service Agreement #18-05 with  Danielle Brown, on behalf of Choctawhatchee High School, for monthly color guard and winter guard instruction, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,200.00 Budgeted : Yes Budget Source : Internal Funds, Style Marcher Band Account Recommended Action : Motion to approve the Amendment of Service Agreement #18-05 with Danielle Brown, on behalf of Choctawhatchee High School, for monthly color guard and winter guard instruction. Public Content Request approval of the Amendment to Service Agreement #18-05 between Danielle Brown and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School. The amendment is to increase the monthly amount for January 2018 through June 2018 an additional $200.00, for a total increase of $1,200.00, changing the total to $4,800.00, and the total contract amount not to exceed to $5,300.00. All other terms and conditions of the agreement shall remain in full force and effect. The additional funds will be paid from Internal Funds, Style Marcher Band Account. Copies of the original Service Agreement and the Amendment are attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments Amendment to Choctaw H.S. SA# 18-05.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.13 Amendment to Service Agreement #18-07 with Nicole Morales, on behalf of Choctawhatchee High School, for monthly color guard and winter guard instruction, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Internal Funds, Style Marcher Band Account Recommended Action : Motion to approve the Amendment of Service Agreement #18-07 with Nicole Morales, on behalf of  Choctawhatchee High School, for monthly color guard and winter guard instruction. Public Content Request approval of the Amendment to Service Agreement #18-07 between Nicole Morales and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School. The amendment is to increase the monthly amount for January 2018 through June 2018 an additional $200.00, for a total increase of $1,200.00, changing the total to $4,800.00, and the total amount not to exceed to $5,300.00. All other terms and conditions of the agreement shall remain in full force and effect. The additional funds will be paid from Internal Funds, Style Marcher Band Account. Copies of the original Service Agreement and the Amendment are attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments Amendment to Choctaw H.S. SA# 18-07.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.14 Service Agreement #18-65 Dorothea L. Baltes, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,500.00 Budgeted : Yes Budget Source : General Funds, Project 9007 Cape Choice Certification Recommended Action : Motion to approve Service Agreement #18-65 Dorothea L. Baltes, for grant writing services, in the amount of $7,500, contingent upon the District receiving a favorable review of its pre-application from Triumph Gulf Coast, Inc. Public Content The Scope of Work contained in this Service Agreement shall not begin until the District receives a favorable review of its pre-application from Triumph Gulf Coast, Inc. Request approval of Service Agreement #18-65 between Dorothea L. Baltes and The School Board of Okaloosa County, FL, on behalf of the Career and Technical Education Department, to perform grant writing services for the recipient specific to the Triumph Gulf Coast grant application. The Provider will be paid $75.00 per hour, for a total contract amount not to exceed $7,500. Funds will be paid from General Funds, Project 9007 Cape Choice Certification. The Agreement is effective December 12, 2017 through June 30, 2018 and a copy is attached. For additional information, please contact April Branscome, CTE Specialist, Career and Technical Education Department at (850) 833-5858. File Attachments CAREER TECH ED DEPT. SA# 18-65 DOROTHEA L. BALTES.PDF (326 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.15 Authorization to advertise RFQU 18-01, Educational Plant Survey Consultant, and Appoint a Selection Committee, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Recommended Action : Motion to approve the advertisement of and the appointment of a Selection Committee for RFQU 18-01, Educational Plant Survey Consultant. Public Content Approval is requested to advertise RFQU 18-01, Educational Plant Survey Consultant. An Educational Plant Survey Report is required at least every five years. The Scope of Services shall include the research and development of an Educational Plant Survey in accordance with the requirements of Florida Statute 1013.31 and the 2014 State Requirements for Educational Facilities (SREF). Additionally, approval is requested for the appointment of a Selection Committee for RFQU 18-01, Educational Plant Survey Consultant. The Selection Committee will include: Nick Kootsouradis, Assistant Superintendent of Operations Rita Scallan, Chief Financial Officer Steve Bolton, Director, Facilities Planning and Maintenance Bill Smith, Specialist, Custodial Services Dustin Keith, Specialist, Seat Management Technology Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.16 Legislative Budget Request (LBR) for school buses to ease the traffic pattern along Hurlburt Field - Florosa Elementary School corridor, presented by Henry Kelley, Program Director, Community Affairs, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : Yes Dollar Amount : $324,000.00 Budget Source : General Fund Budget Fiscal Year 2018-2019 Recommended Action : Motion to approve the Legislative Budget Request (LBR) for school buses to ease the traffic pattern along Hurlburt Field - Florosa Elementary School corridor. Public Content If approved by the Florida legislature, this LBR would purchase ten (10) 77 passenger buses and 1 mini- bus, allowing for a flexible schedule at Florosa Elementary School. This will enable the district to help ease traffic congestion along US Highway 98 at Hurlburt Field and reduce mission impact during peak traffic periods. Fiscal Impact: The district would need to hire bus drivers to staff the busses separate from the normal 3 tiered bus system. (12 drivers @ $27,000 per year salary and benefits) The attached pdf shows only 6 of 8 pages, which is correct. File Attachments Hurburt AFB Florosa Elementary 2.pdf (2,283 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.17 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and  Maintenance, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2017 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated December 11, 2017. Public Content Approval is requested for the sale and disposal of the property listed on the attached list dated December 11, 2017. These items will be sold through the School Board approved On-line Auction Program. File Attachments Surplus Property list for December 11, 2017 Board Meeting.pdf (268 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.18 Florida Safe Schools Assessment Report 2017-2018, presented by Andy Johnson, Specialist, Safe Schools Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : No Recommended Action : Motion to approve the 2017-2018 Florida Safe Schools Report that will be sent to the Florida Department of Education. Public Content The Florida Safe Schools Report is a self assessment of the Okaloosa County School District's safety and security best practices. This annual report assesses safety policies and procedures currently in place within multiple departments of the School District. File Attachments OPPAGA 2017-18 School Board Presentation-pdf.pdf (198 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.19 Out-of-Field Report for the 2017-2018 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content The attached list of teachers have been deemed out-of-field because they do not currently hold the certification required based on classes taught or student requirements. The State requires teachers be reported to the Board who are out-of-field. File Attachments Out-Of-Field Board Report 12-11-2017.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.20 Additional Course Requests for 2017-2018 School Year, presented by Melissa Bowell, Secondary Specialist, Curriculum & Instruction, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the adoption of the attached courses. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments 2017-2018 Course Adoption Request_.pdf (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.21 Business Associate Agreement between the School Board of Okaloosa County, Florida and FBMC Benefits Management, Inc., presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Dec 11, 2017 Fiscal Impact : No Recommended Action : Approval of the Business Associate Agreement between the School Board of Okaloosa County, Florida and FBMC Benefits Management, Inc. Public Content The attached privacy agreement sets forth the responsibilities of FBMC Benefits Management in its capacity as a Business Associate of the School Board of Okaloosa County, Florida, as it relates to their handling of Protected Health Information in accordance with the Omnibus Rule. File Attachments HIPAA Business Associate Agreement 11.28.2017.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.22 Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center for counseling services rendered during the term of the contract, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center in the amount of $3,000 per year, effective January 1, 2018 through December 31, 2018. Public Content The Employee Assistance Program Services Contract with Pattison Professional Counseling Center makes four (4) visits with an EAP counselor available to eligible School District employees or their immediate family members at no cost to the employee. The provider will match a counselor with the appropriate expertise for the services needed by the individual client(s) and provide appropriate referral and follow-up services for EAP clients who require in-patient services or other services not offered by the provider. The term of this contract will be January 1, 2018 through December 31, 2018. File Attachments EAP.pdf (175 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.23 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments SUBSTITUTE NEW HIRES (002).pdf (74 KB) December 11, 2017 Ed Support Board Report.pdf (117 KB) December 11, 2017 Instructional Board Report.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.24 Deferred Retirement Option Program (DROP), presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve new participants in the Deferred Retirement Option Program (DROP). Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). File Attachments December 11, 2017 DROP Board Report.pdf (206 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.25 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SEPARATIONSDecember11th2017.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.26 Employees on Administrative Leave, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employees on Administrative Leave. Public Content The following employees are on Administrative Leave: 108075 110534 109747 122647 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.27 Employee Suspension, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of Employee EID #121580 Public Content Suspension of the following employees: EID# 121580 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.28 Employee Suspension, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the suspension of Employee EID #120855. Public Content Suspension of the following employees: EID# 120855 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.29 Employee Termination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employee termination. Public Content Termination of employee EID #104210 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.30 Employee Termination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employee termination. Public Content Termination of employee EID #104747 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.31 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Sharon Goree, Elliott Point, 0.25 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.32 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.33 Approval of Volunteer Agreement For The Military Career Skills Program (CSP), between the School District of Okaloosa County and the CSP Volunteer Candidate, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Volunteer Agreement For The Military Career Skills Program (CSP), between the School District of Okaloosa County and the CSP Volunteer Candidate, and to authorize the Superintendent to execute Volunteer Agreements for each CSP volunteer currently in the Armed Forces completing volunteer hours under this Agreement. Public Content This agreement allows the District to place military personnel, who are in their final 180 days of military service, in a classroom setting for the purpose of gaining experience. The intent being for the CSP volunteer candidate to pursue a post-service career in education. Please contact Karen Peek for additional information; 833-5857 (Attachments are forthcoming) File Attachments CSP agreement with Names.pdf (84 KB) CSP agreement.pdf (84 KB) Active Duty CSP Vetting Checklist (Platt).pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.34 Request to Develop New Board Meeting Agenda  Category for Human Resources Personnel Recommendations, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve request to develop new Board Meeting Agenda Category for Human Resources Personnel Recommendations. Public Content The purpose and intent of this request is to develop a new agenda category to consolidate certain Human Resources Recommendations, to move them from the Consent Agenda to a separate agenda category for Board review and action. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 9. Discussion Agenda Subject : 9.1 Items Moved from the Consent Agenda (if any) Meeting : Dec 11, 2017 - Regular Meeting Type : Action 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Dec 11, 2017 - Regular Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Program No. 5, Task Order No. 17 GMP, Meigs Middle School Band Room Roof Replacement Project, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Recommended Action : Motion to approve Program No. 5, Task Order No. 17, GMP, Meigs Middle School, Band Room Roof Replacement Project. Total GMP amount not to exceed $377,812.00. Approval is contingent upon receipt of validation from Faithful + Gould. Public Content Approval is requested for Program No. 5, Task Order No. 17, GMP, Meigs Middle School Band Room Replacement Roofing Project. The total GMP amount is not to exceed $377,812.00. The Total Cost of Work for Task Order #17 recap: Guaranteed Maximum Price (GMP) $ 254,988.00 Pre-GMP Phase Services - Previously Authorized 37,500.00 Owner Direct Purchase (ODP) – TREMCO Roofing Materials 85,324.00 Total Cost of Work $377,812.00 Approval is contingent upon receipt of validation from Faithful + Gould. File Attachments TO#17 GMP Meigs MS Roofing Project.pdf (323 KB) Motion & Voting Motion to approve Program No. 5, Task Order No. 17, GMP, Meigs Middle School, Band Room Roof Replacement Project. Total GMP amount not to exceed $377,812.00. Approval is contingent upon receipt of validation from Faithful + Gould. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.3 Program No. 5, Task Order No. 18 GMP, Ft. Walton Beach High School Partial Recoating Roofing Project,  presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Recommended Action : Motion to approve Program No. 5, Task Order No. 18, GMP, Ft. Walton Beach High School Partial Recoating Roofing Project. Total GMP amount not to exceed $671,728.00. Approval is contingent upon receipt of validation from Faithful + Gould. Public Content Approval is requested for Program No. 5, Task Order No. 18, GMP, Fort Walton Beach High School Partial Recoating Roofing Project. The total GMP amount is not to exceed $617,728.00 The Total Cost of Work for Task Order #18 recap: Guaranteed Maximum Price (GMP) $ 423,233.00 Pre-GMP Phase Services - Previously Authorized 65,000.00 Owner Direct Purchase (ODP) – TREMCO Roofing Materials 183,495.00 Total Cost of Work $ 671,728.00 Approval is contingent upon receipt of validation from Faithful + Gould. File Attachments TO#18 GMP FWBHS Roof Project.pdf (322 KB) Motion & Voting Motion to approve Program No. 5, Task Order No. 18, GMP, Ft. Walton Beach High School Partial Recoating Roofing Project. Total GMP amount not to exceed $671,728.00. Approval is contingent upon receipt of validation from Faithful + Gould. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.4 Program No. 5, Task Order No. 19, Time and Materials Task Order, Preliminary Designs to be Submitted with a Grant Application by the Career and Technical Education Department, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : Yes Dollar Amount : $50,000.00 Budgeted : No Budget Source : 1010.7400.0310.9007.No Project Recommended Action : Motion to approve Program No. 5, Task Order No. 19, Time and Materials Task Order, not to exceed $50,000 for Preliminary Designs to be submitted with a grant application by the Career and Technical Education Department, contingent upon the District receiving a favorable review of its pre- application from Triumph Gulf Coast, Inc. Public Content Preliminary Design services contained in this Time and Materials Task Order shall not begin until the District receives a favorable review of its pre-application from Triumph Gulf Coast, Inc. The Career and Technical Education (CTE) Department, April Branscome, is seeking to submit a grant application in January, 2018, to the Triumph Gulf Coast Board in the amount of Forty-Five Million dollars ($45,000,000). The requested funds will support programs that prepare students for future occupations and careers and construct two CTE buildings. In order to present the grant application, the CTE Department will work with Jacobs/Titan in the preparation and development of preliminary designs for the structures will be included as part of the grant application. The Time and Materials Task Order #19 is not to exceed $50,000. Motion & Voting Motion to approve Program No. 5, Task Order No. 19, Time and Materials Task Order, not to exceed $50,000 for Preliminary Designs to be submitted with a grant application by the Career and Technical Education Department, contingent upon the District receiving a favorable review of its pre- application from Triumph Gulf Coast, Inc. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 11. Information Technology Seat Management Contract Subject : 11.1 Task Order No. 2-88 for Okaloosa County School District E-Discovery Services, presented by Dustin Keith, Seat Management Specialist and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : Yes Dollar Amount : $9,210.30 Budgeted : No Budget Source : 1010.7200.0310.9015.9015 Recommended Action : Motion to approve Task Order No. 2-88 for Okaloosa County School District E-Discovery Services. Public Content Four (4) each Windows PCs to be imaged and images made available for E-Discovery. Incident #: 805416 Task Order Total Not To Exceed: $10,000. The proposed funding source is 1010.7200.0310.9015.9015. File Attachments OCSD E-discovery services Task Order # 2-88.pdf (47 KB) Motion & Voting Motion to approve Task Order No. 2-88 for Okaloosa County School District E-Discovery Services. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Dec 11, 2017 - Regular Meeting Type : Action, Information Recommended Action : Motion to approve to retain the law firm of Rumberger Kirk & Caldwell by the Florida School Board Insurance Trust in the matter of Florida Educators Association and Florida Best and Brightest Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve to retain the law firm of Rumberger Kirk & Caldwell by the Florida School Board Insurance Trust in the matter of Florida Educators Association and Florida Best and Brightest Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Dec 11, 2017 - Regular Meeting Type : Information File Attachments 12-11-2017 Student Trip Requests.pdf (1,353 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 11, 2017 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Dec 11, 2017 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policy 04-29 Reporting Suspected Acts of Child Abuse, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : No Recommended Action : Motion to approve the adoption of revised School Board Policy 04-29 Reporting Suspected Acts of Child Abuse. Public Content A public hearing will be held to receive public input and consider approval of revised School Board Policy 04-29 Reporting Suspected Acts of Child Abuse. File Attachments 04-29 Reporting Suspected Acts of Child Abuse-REDLINED 10-20-17.pdf (77 KB) Motion & Voting Motion to approve the adoption of revised School Board Policy 04-29 Reporting Suspected Acts of Child Abuse. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 15. Public Hearing Subject : 15.2 Public Hearing for adoption of revised School Board Policy 04-30 Child Protective Custody and Child Protective Investigation Interviews at School, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : No Recommended Action : Motion to approve the adoption of revised School Board Policy 04-30 Child Protective Custody and Child Protective Investigation Interviews at School. Public Content A public hearing will be held to receive public input and consider approval of revised School Board Policy 04-30 Child Protective Custody and Child Protective Investigation Interviews at School. File Attachments 04-30 Child Protective Custody & Child Protective Investigation Interviews at School-REDLINED.pdf (70 KB) Motion & Voting Motion to approve the adoption of revised School Board Policy 04-30 Child Protective Custody and Child Protective Investigation Interviews at School. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 15. Public Hearing Subject : 15.3 Public Hearing for adoption of revised School Board Policy 04-43 Prohibition of Bullying and Harassment, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : No Recommended Action : Motion to approve the adoption of revised School Board Policy 04-43 Prohibition of Bullying and Harassment. Public Content A public hearing will be held to receive public input and consider approval of revised School Board Policy 04-43 Prohibition of Bullying and Harassment. File Attachments 04-43 Prohibition of Bullying & Harassment-REDLINED 10-17-2017.pdf (162 KB) Motion & Voting Motion to approve the adoption of revised School Board Policy 04-43 Prohibition of Bullying and Harassment. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 15. Public Hearing Subject : 15.4 Public Hearing for adoption of revised School Board Policy 06-28 Reporting Violations of Equity Policies; Prohibiting Discrimination and Harassment, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : No Recommended Action : Motion to approve the adoption of School Board Policy 06-28 Reporting Violations of Equity Policies; Prohibiting Discrimination and Harassment. Public Content A public hearing will be held to receive public input and consider approval of revised School Board Policy 06-28 Reporting Violations of Equity Policies; Prohibiting Discrimination and Harassment. File Attachments 06-28 Reporting Violations of Equity Policies-REDLINED 10-24-17.pdf (98 KB) Motion & Voting Motion to approve the adoption of School Board Policy 06-28 Reporting Violations of Equity Policies; Prohibiting Discrimination and Harassment. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 15. Public Hearing Subject : 15.5 Public Hearing for adoption of revised School Board Policy 06-33 Suspension and Dismissal of Employees, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Dec 11, 2017 - Regular Meeting Type : Action Preferred Date : Dec 11, 2017 Absolute Date : Dec 11, 2017 Fiscal Impact : No Recommended Action : Motion to approve the adoption of revised School Board Policy 06-33 Suspension and Dismissal of Employees. Public Content A public hearing will be held to receive public input and consider approval of revised School Board Policy 06-33 Suspension and Dismissal of Employees. File Attachments 06-33 Suspension Dismissal of Employees-REDLINED 10-20-17.pdf (69 KB) Motion & Voting Motion to approve the adoption of revised School Board Policy 06-33 Suspension and Dismissal of Employees. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Dec 11, 2017 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Dec 11, 2017 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on December 7, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Notice of Annual Meeting of the Board of Directors of the Okaloosa School Board Leasing Corporation Meeting : Dec 11, 2017 - Regular Meeting Type : Information Public Content The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of conducting the annual Board of Directors meeting for the Corporation. This annual Board meeting will be held at 9:15 a.m. on Thursday, December 7, 2017, at the School District Central Administration Complex, in the Training Room, 202 Highway 85 North, Niceville, Florida. File Attachments 12-7-2017 Agenda Leasing Corp Meeting.pdf (6 KB) 12-8-2016 Minutes Leasing Corp Annual Meeting.pdf (92 KB) 12-7-2017 Notice Leasing Corp Annual Meeting.pdf (66 KB) 17. Public Notices Subject : 17.3 Notice of Public Hearing - 6:15 p.m. Meeting : Dec 11, 2017 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on December 11, 2017, beginning at 6:15 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following revised School Board Policies:  04-29 Reporting Suspected Acts of Child Abuse 04-30 Child Protective Custody and Child Protective Investigation Interviews at School 04-43 Prohibition of Bullying and Harassment 06-28 Reporting Violations of Equity Policies; Prohibiting Discrimination and Harassment 06-33 Suspension and Dismissal of Employees Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Dec 11, 2017 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.