Okaloosa County School Board — Regular Meeting, February 28, 2022 — reading text

from the Jacobs/Titan Task Order #5 as of this date. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments TO#5 T&M Funds Deobligation Close out Letter.pdf (102 KB) Motion & Voting Motion to approve the Close Out Letter for Program #6, Task Order #5 - Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to Joe Etheredge Stadium at Choctawhatchee High School, in the amount of $28,817.05. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 Program #6, Task Order #10 - Letter of Completion, Time and  Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to roof at Bay Area Office, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Fiscal Impact : Yes Dollar Amount : $54,452.06 Budgeted : Yes Budget Source : Capital Outlay - 1.50 Mill - Project 1030 Recommended Action : Motion to approve the Close Out Letter for Program #6, Task Order #10 - Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to roof at Bay Area Office, in the amount of $54,452.06. Public Content Approval to accept the Close Out Letter for Program #6, Task Order #10, Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to roof at Bay Area Office. Jacobs/Titan has completed all work associated with the Time and Material Project. All work has been accepted by the District and the warranty period has expired. The remaining funds in the amount of $54,452.06 may be de-obligated from the Jacobs/Titan Task Order #10 as of this date. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments TO#10 T&M Funds Deobligation Close out Letter.pdf (102 KB) Motion & Voting Motion to approve the Close Out Letter for Program #6, Task Order #10 - Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to roof at Bay Area Office, in the amount of $54,452.06. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.4 Program #6, Task Order #15, GMP for Gymnasium Floor Replacement at Crestview High School, Davidson Middle School and Lewis School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Fiscal Impact : Yes Dollar Amount : $1,085,893.00 Budgeted : Yes Budget Source : Capital Outlay - 1.50 Mill (Crestview High School) and Sales Tax (Davidson Middle School & Lewis School) Recommended Action : Motion to approve Program #6, Task Order #15, GMP for Gymnasium Floor Replacement at Crestview High School, Davidson Middle School and Lewis School, in the amount not to exceed $1,085,893.00. Approval of this GMP is subject to the receipt of the validation report from Faithful & Gould. Public Content Approval is requested of the GMP for Program #6, Task Order #15 - Gymnasium Floor Replacement at Crestview High School, Davidson Middle School, and Lewis School. The Total Cost of Work for Task Order #15 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $1,085,893.00 Pre-GMP Phase Services - Previously Authorized 30,000.00 Total Cost of Work $1,115,893.00 Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Documentation is attached. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO15 GMP Gymnasium Flooring Projects Ver 1.pdf (175 KB) Cost Comparison Matrix for Task Order #15.pdf (39 KB) Motion & Voting Motion to approve Program #6, Task Order #15, GMP for Gymnasium Floor Replacement at Crestview High School, Davidson Middle School and Lewis School, in the amount not to exceed $1,085,893.00. Approval of this GMP is subject to the receipt of the validation report from Faithful & Gould. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.5 Program #6, Task Order #4, GMP for Pryor Middle School Kitchen Renovation, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Fiscal Impact : Yes Dollar Amount : $1,238,059.00 Budgeted : Yes Budget Source : Fund 5020 - School Food Service Recommended Action : Motion to approve Program #6, Task Order #4, GMP for Pryor Middle School Kitchen Renovation in the amount not to exceed $929,359.00 and appropriation of $308,700.00 for owner direct purchases. Approval of this GMP is subject to the receipt of the validation report from Faithful & Gould. Public Content Approval is requested of the GMP for Program #6, Task Order #4 - Pryor Middle School Kitchen Renovation. The Total Cost of Work modification for Task Order #4 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) - Additional Funds Required $ 929,359.00 Baker Kitchen GMP Funds Remaining - To Be Transferred to Pryor 762,515.00 Pre-GMP Phase Services - Previously Authorized 80,000.00 Owner Direct Purchase (ODP) - Kitchen Equipment 308,700.00 Total Cost of Work $2,080,574.00 Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Documentation is attached. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO4 Pryor Middle Kitchen Reno GMP Ver 3.pdf (589 KB) Cost Comparison Matrix Task Order #4.pdf (26 KB) Motion & Voting Motion to approve Program #6, Task Order #4, GMP for Pryor Middle School Kitchen Renovation in the amount not to exceed $929,359.00 and appropriation of $308,700.00 for owner direct purchases. Approval of this GMP is subject to the receipt of the validation report from Faithful & Gould. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 28, 2022 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Feb 28, 2022 - Regular Meeting Type : Information Public Content The list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and any updates to the list at the Regular Meeting, to insure they receive the most current information. File Attachments 2-28-2022 Student Trip Requests.pdf (85 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 28, 2022 - Regular Meeting Type :