Okaloosa County School Board — Regular Meeting, February 28, 2022

Monday, February 28, 2022 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Pastor James Ross, First Baptist Church on Bayshore Pledge of Allegiance led by Tim Bryant *************************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2022 *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 28, 2022 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 28, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Item 8.25 Budget Amendment to the Grant Award Agreement between Triumph Gulf Coast, Inc. and the School Board of Okaloosa County, Florida, to develop Artificial Intelligence/Machine Learning Institutes to begin in the 2022-2023 school year, previously approved by the School Board on July 26, 2021, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Motion & Voting Motion to approve the Agenda as amended: Consent Item 8.25 Budget Amendment to the Grant Award Agreement between Triumph Gulf Coast, Inc. and the School Board of Okaloosa County, Florida, to develop Artificial Intelligence/Machine Learning Institutes to begin in the 2022-2023 school year, previously approved by the School Board on July 26, 2021, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Recognition of Niceville High School Eaglettes Dance Team, State Champions, 2022 Universal Dance Association Florida Championships, Small Varsity Hip Hop Division, and Small Varsity Jazz Division, presented by Superintendent Chambers Meeting : Feb 28, 2022 - Regular Meeting Type : Recognition Public Content Recognizing Niceville High School Eaglettes Dance Team as the State Champions at the 2022 Universal Dance Association Florida Championships, in the Small Varsity Hip Hop Division. and the Small Varsity Jazz Division. The team also received a specialty award, Most Crowd Appeal, for their Hip Hop routine. The Double-Titled Championship Team Members are listed below: Coach: Kendall Cragin Choreographer: Denise Dicharry Technique Coach: Karla Zaldivar Autumn Eller-Olsen Tatum Englett Parker Lee Libby Marion Anna Beth Ottesen Bailey Tate London Taylor Kailey Threet Hardy Vance Addi Carron Ashlee Cublertson File Attachments NHS Dance Res 2022.pdf (274 KB) NHS Dance 2022 Certificate.pdf (271 KB) 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II (12 Month), Shoal River Middle School, recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (12 Month), Shoal River Middle School. Motion & Voting Motion to approve the appointment of Benjamin Kimbrough, Assistant Principal II (12 Month), Shoal River Middle School. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 28, 2022 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of January 27 - February 9, 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Feb 28, 2022 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of January 27 - February 9, 2022. File Attachments In-County Travel Jan 27 - Feb 9.pdf (86 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of January 27 - February 9, 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Feb 28, 2022 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 27 - February 9, 2022. File Attachments Out-of-County Travel Jan 27 - Feb 9.pdf (10 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of February 10, 2022; Minutes of Regular Meeting of February 14, 2022, recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Recommended Action : Motion to approve the Minutes of Minutes of the Workshop Meeting of February 10, 2022; Minutes of Regular Meeting of February 14, 2022. File Attachments 2-10-2022 Workshop - DRAFT.pdf (257 KB) 2-14-2022 Meeting - DRAFT.pdf (267 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for stadium speaker upgrade in the amount of $4,931.68, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Fiscal Impact : Yes Dollar Amount : $4,931.68 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for stadium speaker upgrade in the amount of $4,931.68. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for stadium speaker upgrade in the amount of $4,931.68. File Attachments Est_774_from_TSC_Productions_13640.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for revision of School Board Policy 08-07 Requirements For Instructional Personnel, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 08-07 Requirements For Instructional Personnel. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board Policy 08-07 Requirements For Instructional Personnel. The proposed amendments to the policy is to update the requirements for District certification under the current policy in order to foster the District's competitiveness in acquiring and retaining the most highly-skilled Career and Technical Education instructors. Please contact Dr. Lee Hale, (850) 833-5801, for additional information. File Attachments 08-07 Requirements for Instructional Personnel - REDLINED 2-15-2022.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Budget Amendment #5 - Fiscal Year 2021-2022 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Fiscal Impact : Yes Dollar Amount : ($3,201,701.03) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2021- 2022 Public Content On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2022: General Fund $ 15,212.75 Debt Service Funds 0.00 Capital Project Funds 140,536.05 Other Special Revenue Funds - Federal (3,359,758.99) Other Special Revenue Funds - Food Service 2,309.16 Total - All Funds $(3,201,701.03) Note: The decrease in Federal revenue does not represent a loss of funds. This is strictly a budgeting entry required to close our fiscal year 2020-2021 projects. File Attachments !BA 05 - Jan 2022.pdf (1,099 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Monthly Financial Statement for January 2022 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2022 Public Content The financial statement for the month ending January 31, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2022-01-31.pdf (729 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Interim Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-28-21.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,354.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. A Donor's Agreement between Crestview High School and Okaloosa Gas District to make a gift to Crestview High School of a hardwood scorer's table with 2 jumbo digital electronic display screens to be installed in the CHS gymnasium, valued at $12,404.00, is attached, and included in the Acceptance of Donations list. File Attachments Donations-2022-02-28.pdf (73 KB) Donations-Donor Agreement For Score Table at Crestview High School.pdf (152 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Payroll Warrant Register and Accounts Payable Warrant Register for January 2022, totaling $22,095,970.68; and Bank Transfers for January 2022, totaling $85,000.00, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,095,970.68 and Bank Transfers in the amount of $85,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2022, totaling $22,095,970.68; and Bank Transfers for January 2022, totaling $85,000.00. File Attachments 07 - MIS 3478 - Warrant Register - January 2022.pdf (557 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Renewal of Cooperative Purchasing Agreement for Online Auction Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No  Recommended Action : Motion to approve renewing the Cooperative Purchasing Agreement for Online Auction Services with Bidilla, Inc., effective February 12, 2022, through February 11, 2023. Public Content Request approval to renew the Cooperative Purchasing Agreement for Online Auction Services with Bidilla, Inc. The agreement will be used on an as needed basis and pricing is based on the same terms and conditions as the agreement between Badilla, Inc. and Okaloosa County, FL Term Contract #C18-2680-PUR. The agreement is effective February 12, 2022, through February 11, 2023, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL CONFIRMATION.pdf (35 KB) ORIGINAL CONTRACT DOCUMENTS.pdf (2,451 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Interlocal Agreement: Region 8 Education Service Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent)  Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Interlocal Agreement between Region 8 Education Service Center and The School Board of Okaloosa County School Board, FL for access to The Interlocal Purchasing System (TIPS) Program. Public Content Request approval to enter into an agreement with Region 8 Education Service Center for access to The Interlocal Purchasing System (TIPS) Program. There is no cost associated with membership. Access will allow the district to purchase from multiple National contracts that have been competitively bid. Any purchase over $25,000.00 from any cooperative contract will be presented to the School Board for approval per School Board Policy 2-17 (A)(7)(a). For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments TIPS CONTRACT.pdf (176 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Facility Use Over $5,000: Crosspoint United Methodist Church, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,700.00 Budgeted : Yes Budget Source : General Funds, Project 2154 - Advanced Placement, and Project 9004 - Advanced International Certificate of Education Recommended Action : Motion to approve renting a portion of Crosspoint United Methodist Church for AP and AICE testing for Niceville High School students in the amount of $8,700.00. Public Content Request approval to rent a portion of Crosspoint United Methodist Church for AP and AICE testing for Niceville HS students in the amount of $8,700.00 for various dates, beginning March 2, 2022, through May 20, 2022. Funding will be paid from General Funds, Project 2154 - Advanced Placement, and Project 9004 - Advanced Certificate of Education. A copy of the quote is attached. For additional information, please contact Charles Marello, Principal, Niceville HS, at (850) 833-4114. File Attachments CROSSPOINT QUOTE.pdf (229 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley.  Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 ITB 22-11 Two-Way Portable Radios - MIS/IT, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds - 1.5 Mill, Project DW - Safety/ADA Recommended Action : Motion to approve the committee's recommendation to award ITB 22-11 Two-Way Portable Radios - MIS/IT to Electronic Maintenance & Communications, Inc. Public Content Request approval of the committee's recommendation to award ITB 22-11 Two-Way Portable Radios - MIS/IT to Electronic Maintenance & Communications, Inc., based on fixed bid pricing. Purchases will be made on an as needed basis, and funds will be paid from Capital Funds - 1.5 Mill, Project DW - Safety/ADA. The contract is effective February 14, 2022, through February 13, 2023, and copies of the bid document and award tabulation are attached. For additional information, please contact Danny Dean, Specialist, Safe Schools, at (850) 689-7108. File Attachments AWARD TABULATION FOR ITB 22-11.pdf (203 KB) ITB 22-11 Two-Way Portable Radios.pdf (1,226 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting  Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 ITB 22-12 Fuel - Gasoline & Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 22-12 Fuel - Gasoline & Diesel to Mansfield Oil Company of Gainesville, Inc. for the purchase of gasoline and diesel fuels, effective March 12, 2022, through March 11, 2025. Public Content Request approval of the committee's recommendation to award ITB 22-12 Fuel - Gasoline & Diesel to Mansfield Oil Company of Gainesville, Inc. for the purchase of gasoline and diesel fuels, based on per gallon fixed markup/discount to OPIS Average Weekly Rack price. Funding will be paid from General Funds and the contract is effective March 12, 2022, through March 11, 2025. Copies of the bid document, addendum #1 and award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments ITB 22-12_TAB.pdf (108 KB) ITB 22-12.pdf (1,360 KB) ITB 22-12 Addendum 1.pdf (242 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid: RFP 096-21-KM Municipal Vehicles, Cars, Vans, SUV's and Light Trucks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary Recommended Action : Motion to approve tagging on to RFP 096-21-KM Municipal Vehicles, Cars, Vans, SUV's and Light Trucks through City of Tallahassee, FL, effective through January 1, 2025. Public Content Request approval to tag on to RFP 096-21-KM Municipal Vehicles, Cars, Vans, SUV's and Light Trucks through the City of Tallahassee, FL, based on discount pricing. The contract was awarded to multiple vendors, and purchases will be made on an as needed basis. Funding will vary, and the contract is effective through January 1, 2025. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RFP TABULATION.pdf (217 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Beck Auto Sales, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,569.50 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill, Project 0369, DW - Maintenance - Vehicle Recommended Action : Motion to approve the purchase of a truck in the amount of $31,569.50 from Beck Auto Sales, Inc. for the Transportation Department. Public Content Request approval to purchase a truck in the amount of $31,569.50 from Beck Auto Sales, Inc. for the Transportation Department. The purchase is made through City of Tallahassee RFP 096-21-KM, Contract #5180, and funding will be paid from Capital Funds - 1.50 Mill, Project 0369, DW - Maintenance - Vehicle. A copy of the quote is attached. For additional information, please contact Jay McInnis, Program Director, Transportation, at (850) 689-7303. File Attachments BECK AUTO SALES QUOTE.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Howard Technology, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $71,787.00 Budgeted : Yes Budget Source : General Funds, Project 2113 Triumph AI Grant Recommended Action : Motion to approve the purchase of technology related equipment and supplies from Howard Technology in the amount of $71,787.00. Public Content Request approval of the purchase of technology related equipment and supplies from Howard Technology in the amount of $71,787.00. The purchase is made through State of Florida Alternate Contract #52161500-ACS-16-1. Funds will be paid from General Funds, Project 2113 Triumph AI Grant, and a copy of the quote is attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5858. File Attachments HOWARD TECH QUOTE AI EQUIP PURCH.PDF (347 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Service Agreement #22-100 Wayne Whitman, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,500.00 Budgeted : Yes Budget Source : Internal Funds, Band  Recommended Action : Motion to approve Service Agreement #22-100 between Wayne Whitman and The School Board of Okaloosa County, FL, on behalf of Baker School, in an amount not to exceed $2,500.00, effective March 1, 2022, through May 25, 2022. Public Content Request approval of Service Agreement #22-100 between Wayne Whitman and The School Board of Okaloosa County, FL, on behalf of Baker School, to provide band instruction in sectional and large ensemble settings for Spring 2022. The Provider will be paid $25.00 per hour for up to 100 hours, for a total contract amount not to exceed $2,500.00, and funds will be paid from Internal Funds, Band. The Agreement is effective March 1, 2022, through May 25, 2022, and a copy is attached. For additional information, please contact Stuart Campbell, Band Director, Baker School, at (850) 689-7279. File Attachments SA# 22-100.pdf (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Service Agreement #22-101 Zack Lewis, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting  Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,200.00 Budgeted : Yes Budget Source : Internal Funds, Band/Band Boosters Recommended Action : Motion to approve Service Agreement #22-101 between Zack Lewis and The School Board of Okaloosa County, FL, on behalf of Crestview High School, in an amount not to exceed $2,200.00, effective March 1, 2022, through June 30, 2022. Public Content Request approval of Service Agreement #22-101 between Zack Lewis and The School Board of Okaloosa County, FL, on behalf of Crestview HS, to provide percussion instruction. The Provider will be paid $40.00 per rehearsal for up to 55 rehearsals, for a total contract amount not to exceed $2,200.00, and funds will be paid from Internal Funds, Band/Band Boosters. The Agreement is effective March 1, 2022, through June 30, 2022, and a copy is attached. For additional information, please contact Jody Dunn, Band Director, Crestview HS, at (850) 689-7177. File Attachments SA# 22-101.pdf (209 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated February 28, 2022. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated February 28, 2022. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for February 28, 2022 Board Meeting.pdf (422 KB) Surplus Property Food Services list for February 28, 2022 Board Meeting.pdf (403 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Research Agreement between The School Board of Okaloosa County and the University of Florida to provide State of Florida Curriculum Frameworks for a new Artificial Intelligence/Data Science/Machine Learning high school program, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Fiscal Impact : Yes Dollar Amount : $798,302.00 Budgeted : Yes Budget Source : Triumph Gulf Coast Grant Recommended Action : Motion to approve the Research Agreement between The School Board of Okaloosa County and the University of Florida to provide State of Florida Curriculum Frameworks for a new Artificial Intelligence/Data Science/Machine Learning high school program. Public Content The Okaloosa County School District (OCSD) is continuing the planning of its Artificial Intelligence (AI)/Data Science (DS)/Machine Learning (ML) program. We have a contracted liaison in place who is working directly with the University of Florida and Dr. Nancy Ruzycki. We have finalized a Contract and Scope of Work which are now in the approval phase. The University of Florida will be writing Florida Department of Education (FDOE) Curriculum Frameworks for a new AI/DS/ML program in the Information Technology cluster to be submitted to FDOE in the fall of 2022. To prepare for the upcoming year (2022-2023), our local instructors will undergo a week-long boot camp in May 2022 led by UF and hosted by the Doolittle Institute. According to Amazon’s career Web site for technical positions, the Python programming language is a high demand skill in the world of AI. We will continue to track industry-defined needs as we build the program backwards to elementary and further through high school and are excited about working with other districts following our implementation. This purchase is exempt under 6A-1.012(12)(f). For additional information, please contact April Branscome, 850-833-5858. File Attachments Ocsd.UF.Ruzycki.Research-Agreement-PEx original signatures.pdf (417 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Triumph Gulf Coast Pre- Application Grant Funding, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Fiscal Impact : Yes Dollar Amount : $1,915,200.00 Budgeted : No Budget Source : Triumph Gulf Coast Recommended Action : Motion to approve the Triumph Gulf Coast Pre-Application Grant Funding in the amount of $1,915,200. Public Content The Okaloosa County School District CTE Department is submitting a Pre-Application for grant funding through Triumph Gulf Coast, Inc., to establish a Practical Nursing program in partnership with the Fort Walton Beach Medical Center. The District is seeking $1,915,200 over a seven year period in Triumph Gulf Coast funding to develop the program. The funding requested in this grant will support initial salaries, classroom renovation, curriculum, professional development, and equipment and supplies. This Pre-Application gives Triumph Gulf Coast the opportunity to review the request and give initial feedback. This Pre-Application will not result in any funding for the School District. To receive funding, a second application will have to be approved by the School Board and Triumph Gulf Coast, Inc., at a future date. Please contact April Branscome for additional information, 833-5858. File Attachments 2021-2022 Okaloosa Official Pre-Application _ Health Academy v4.pdf (525 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.23 Application for ESSER II Get There Faster Career Dual Enrollment Pathways Expansion Grant, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 14, 2022 Absolute Date : Feb 14, 2022 Fiscal Impact : Yes Dollar Amount : $333,430.00 Budgeted : Yes Budget Source : CRRSA-ESSER II Recommended Action : Motion to approve application for ESSER II Get There Faster Career Dual Enrollment Pathways Expansion Grant in the amount of $333.430.00. Public Content Okaloosa County School District will coordinate with Okaloosa Technical College to expand all dual enrollment program options currently offered (i.e. Welding, Culinary, Automotive, HVAC, Building Trades, Technology Support, Cybersecurity, and Electrician). The two entities will also seek the expansion of dual enrollment opportunities specific to healthcare and nursing. This will include a career pathway from secondary healthcare instruction through Certified Nursing Assistant, to License Practical Nursing at Okaloosa Technical College, and then a lead into Registered Nursing and even a Bachelor of Science Nursing. For additional information, please contact April Branscome, 833-5858. File Attachments 460 - RFA - Dual Enrollment.pdf (612 KB) 460 - DOE100A - Dual Enrollment Application 2021-12-16.pdf (603 KB) 460 - Career Dual Enrollment App 20220217.pdf (200 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.24 Curriculum and Instruction Course Adoptions for the 2022-2023 School Year, presented by Denise Berry, Program Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve middle school intensive reading course adoptions for the Curriculum and Instruction Department for the 2022-2023 School Year. Public Content Request to adopt the attached middle school intensive reading courses. Contact Denise Berry for more information, 850-833-3193. File Attachments Intensive Reading MS Course Adoptions.pdf (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.25 Budget Amendment to the Grant Award Agreement between Triumph Gulf Coast, Inc. and the School Board of Okaloosa County, Florida, to develop Artificial Intelligence/Machine Learning Institutes to begin in the 2022-2023 school year, previously approved by the School Board on July 26, 2021, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Recommended Action : Motion to approve the Budget Amendment to the Grant Award Agreement between Triumph Gulf Coast, Inc. and the School Board of Okaloosa County, Florida, to develop Artificial Intelligence/Machine Learning Institutes to begin in the 2022-2023 school year, previously approved by the School Board on July 26, 2021. Public Content The budget amendment for the Triumph Gulf Coast Artificial Intelligence Learning Institutes does not change the overall amount of the grant, rather it reallocates funds among categories. Upon approval, this budget amendment will be submitted to Triumph Gulf Coast for subsequent approval. For additional information, please contact April Branscome, 833-5858. File Attachments Triumph Budget Amendment-Triumph Format.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Feb 28, 2022 - Regular Meeting Type : Information Public Content There are no individuals to report regarding administrative leave at this time. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Feb 28, 2022 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP).  DROP Start Employee Name EID Position Location Date Brooke Barron 119847 Principal Pryor MS 3/1/2022 Hazel Harper 105004 Library Assistant Laurel Hill 2/1/2022 James Tobias 107717 Custodian Bob Sikes ES 7/1/2022 Donna Moorer 104620 Teacher Choctaw HS 3/1/2022 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments 2.28.22 SEPARATIONS REVISED, Public.pdf (43 KB) Motion & Voting Motion to approve employee separations. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments February 28, 2022 Instructional New Hire Board Report.pdf (210 KB) February 28, 2022 Support Personnel New Hire Board Report.pdf (208 KB) February 28, Substitute New Hire Report.pdf (101 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments February 28, 2022 Transfer Board Report.pdf (231 KB) Motion & Voting Motion to approve employee transfers. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Reinstatement/Reimbursement of sick leave due to line-of-duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Andrea Blue Richbourg 7.5 Brigid Findley Silver Sands 7.5 Tammy McKenzie Crestview High School 45 Ron Reece Ruckel Middle School 2.5 For more information, contact Lee Hale at 850-833-5801 Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 28, 2022 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 28, 2022 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Program #6, Task Order #5 - Letter of Completion, Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to Joe Etheredge Stadium at Choctawhatchee High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Fiscal Impact : Yes Dollar Amount : $28,817.05 Budgeted : Yes Budget Source : Capital Outlay - 1.50 Mill - Project 3365 Recommended Action : Motion to approve the Close Out Letter for Program #6, Task Order #5 - Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to Joe Etheredge Stadium at Choctawhatchee High School, in the amount of $28,817.05. Public Content Approval to accept the Close Out Letter for Program #6, Task Order #5, Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to Joe Etheredge Stadium at Choctawhatchee High School. Jacobs/Titan has completed all work associated with the Time and Material Project. All work has been accepted by the District and the warranty period has expired. The remaining funds in the amount of $28,817.05 may be de-obligated from the Jacobs/Titan Task Order #5 as of this date. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments TO#5 T&M Funds Deobligation Close out Letter.pdf (102 KB) Motion & Voting Motion to approve the Close Out Letter for Program #6, Task Order #5 - Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to Joe Etheredge Stadium at Choctawhatchee High School, in the amount of $28,817.05. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 Program #6, Task Order #10 - Letter of Completion, Time and  Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to roof at Bay Area Office, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Fiscal Impact : Yes Dollar Amount : $54,452.06 Budgeted : Yes Budget Source : Capital Outlay - 1.50 Mill - Project 1030 Recommended Action : Motion to approve the Close Out Letter for Program #6, Task Order #10 - Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to roof at Bay Area Office, in the amount of $54,452.06. Public Content Approval to accept the Close Out Letter for Program #6, Task Order #10, Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to roof at Bay Area Office. Jacobs/Titan has completed all work associated with the Time and Material Project. All work has been accepted by the District and the warranty period has expired. The remaining funds in the amount of $54,452.06 may be de-obligated from the Jacobs/Titan Task Order #10 as of this date. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments TO#10 T&M Funds Deobligation Close out Letter.pdf (102 KB) Motion & Voting Motion to approve the Close Out Letter for Program #6, Task Order #10 - Time and Materials Task Order, Emergency Remedial Efforts both design and construction for repairs to roof at Bay Area Office, in the amount of $54,452.06. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.4 Program #6, Task Order #15, GMP for Gymnasium Floor Replacement at Crestview High School, Davidson Middle School and Lewis School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Fiscal Impact : Yes Dollar Amount : $1,085,893.00 Budgeted : Yes Budget Source : Capital Outlay - 1.50 Mill (Crestview High School) and Sales Tax (Davidson Middle School & Lewis School) Recommended Action : Motion to approve Program #6, Task Order #15, GMP for Gymnasium Floor Replacement at Crestview High School, Davidson Middle School and Lewis School, in the amount not to exceed $1,085,893.00. Approval of this GMP is subject to the receipt of the validation report from Faithful & Gould. Public Content Approval is requested of the GMP for Program #6, Task Order #15 - Gymnasium Floor Replacement at Crestview High School, Davidson Middle School, and Lewis School. The Total Cost of Work for Task Order #15 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $1,085,893.00 Pre-GMP Phase Services - Previously Authorized 30,000.00 Total Cost of Work $1,115,893.00 Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Documentation is attached. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO15 GMP Gymnasium Flooring Projects Ver 1.pdf (175 KB) Cost Comparison Matrix for Task Order #15.pdf (39 KB) Motion & Voting Motion to approve Program #6, Task Order #15, GMP for Gymnasium Floor Replacement at Crestview High School, Davidson Middle School and Lewis School, in the amount not to exceed $1,085,893.00. Approval of this GMP is subject to the receipt of the validation report from Faithful & Gould. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.5 Program #6, Task Order #4, GMP for Pryor Middle School Kitchen Renovation, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action Preferred Date : Feb 28, 2022 Absolute Date : Feb 28, 2022 Fiscal Impact : Yes Dollar Amount : $1,238,059.00 Budgeted : Yes Budget Source : Fund 5020 - School Food Service Recommended Action : Motion to approve Program #6, Task Order #4, GMP for Pryor Middle School Kitchen Renovation in the amount not to exceed $929,359.00 and appropriation of $308,700.00 for owner direct purchases. Approval of this GMP is subject to the receipt of the validation report from Faithful & Gould. Public Content Approval is requested of the GMP for Program #6, Task Order #4 - Pryor Middle School Kitchen Renovation. The Total Cost of Work modification for Task Order #4 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) - Additional Funds Required $ 929,359.00 Baker Kitchen GMP Funds Remaining - To Be Transferred to Pryor 762,515.00 Pre-GMP Phase Services - Previously Authorized 80,000.00 Owner Direct Purchase (ODP) - Kitchen Equipment 308,700.00 Total Cost of Work $2,080,574.00 Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Documentation is attached. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO4 Pryor Middle Kitchen Reno GMP Ver 3.pdf (589 KB) Cost Comparison Matrix Task Order #4.pdf (26 KB) Motion & Voting Motion to approve Program #6, Task Order #4, GMP for Pryor Middle School Kitchen Renovation in the amount not to exceed $929,359.00 and appropriation of $308,700.00 for owner direct purchases. Approval of this GMP is subject to the receipt of the validation report from Faithful & Gould. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 28, 2022 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Feb 28, 2022 - Regular Meeting Type : Information Public Content The list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and any updates to the list at the Regular Meeting, to insure they receive the most current information. File Attachments 2-28-2022 Student Trip Requests.pdf (85 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 28, 2022 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Submission of Peggy Gorday Bruner Award Ballots Meeting : Feb 28, 2022 - Regular Meeting Type : Procedural 15. Board Members' Announcements/Request for Information Subject : 15.2 Board Members' Announcements/Request for Information Meeting : Feb 28, 2022 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 28, 2022 - Regular Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Feb 28, 2022 - Regular Meeting Type : 18. Public Notices Subject : 18.1 Notice of Attorney-Client Session Meeting : Feb 28, 2022 - Regular Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Meeting for the purpose of conducting a closed attorney-client session to discuss issues relating to pending litigation in Okaloosa County Circuit Court Case Number 2019-CA-000909-F, on Thursday, February 24, 2022, at 8:30 a.m. The meeting will be conducted in the Training Room at the School District Central Administration Complex, Niceville, Florida. The attorney-client portion of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 2-24-2022 Special Mtg - Attorney-Client.pdf (283 KB) 18. Public Notices Subject : 18.2 Notice of Workshop Meeting : Feb 28, 2022 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on February 24, 2022, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.3 Public Notice Meeting : Feb 28, 2022 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.