Okaloosa County School Board — Regular Meeting, February 28, 2022 — reading text

recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds - 1.5 Mill, Project DW - Safety/ADA Recommended Action : Motion to approve the committee's recommendation to award ITB 22-11 Two-Way Portable Radios - MIS/IT to Electronic Maintenance & Communications, Inc. Public Content Request approval of the committee's recommendation to award ITB 22-11 Two-Way Portable Radios - MIS/IT to Electronic Maintenance & Communications, Inc., based on fixed bid pricing. Purchases will be made on an as needed basis, and funds will be paid from Capital Funds - 1.5 Mill, Project DW - Safety/ADA. The contract is effective February 14, 2022, through February 13, 2023, and copies of the bid document and award tabulation are attached. For additional information, please contact Danny Dean, Specialist, Safe Schools, at (850) 689-7108. File Attachments AWARD TABULATION FOR ITB 22-11.pdf (203 KB) ITB 22-11 Two-Way Portable Radios.pdf (1,226 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting  Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 ITB 22-12 Fuel - Gasoline & Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 22-12 Fuel - Gasoline & Diesel to Mansfield Oil Company of Gainesville, Inc. for the purchase of gasoline and diesel fuels, effective March 12, 2022, through March 11, 2025. Public Content Request approval of the committee's recommendation to award ITB 22-12 Fuel - Gasoline & Diesel to Mansfield Oil Company of Gainesville, Inc. for the purchase of gasoline and diesel fuels, based on per gallon fixed markup/discount to OPIS Average Weekly Rack price. Funding will be paid from General Funds and the contract is effective March 12, 2022, through March 11, 2025. Copies of the bid document, addendum #1 and award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments ITB 22-12_TAB.pdf (108 KB) ITB 22-12.pdf (1,360 KB) ITB 22-12 Addendum 1.pdf (242 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid: RFP 096-21-KM Municipal Vehicles, Cars, Vans, SUV's and Light Trucks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary Recommended Action : Motion to approve tagging on to RFP 096-21-KM Municipal Vehicles, Cars, Vans, SUV's and Light Trucks through City of Tallahassee, FL, effective through January 1, 2025. Public Content Request approval to tag on to RFP 096-21-KM Municipal Vehicles, Cars, Vans, SUV's and Light Trucks through the City of Tallahassee, FL, based on discount pricing. The contract was awarded to multiple vendors, and purchases will be made on an as needed basis. Funding will vary, and the contract is effective through January 1, 2025. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RFP TABULATION.pdf (217 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Beck Auto Sales, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,569.50 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill, Project 0369, DW - Maintenance - Vehicle Recommended Action : Motion to approve the purchase of a truck in the amount of $31,569.50 from Beck Auto Sales, Inc. for the Transportation Department. Public Content Request approval to purchase a truck in the amount of $31,569.50 from Beck Auto Sales, Inc. for the Transportation Department. The purchase is made through City of Tallahassee RFP 096-21-KM, Contract #5180, and funding will be paid from Capital Funds - 1.50 Mill, Project 0369, DW - Maintenance - Vehicle. A copy of the quote is attached. For additional information, please contact Jay McInnis, Program Director, Transportation, at (850) 689-7303. File Attachments BECK AUTO SALES QUOTE.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Howard Technology, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 28, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $71,787.00 Budgeted : Yes Budget Source : General Funds, Project 2113 Triumph AI Grant Recommended Action : Motion to approve the purchase of technology related equipment and supplies from Howard Technology in the amount of $71,787.00. Public Content Request approval of the purchase of technology related equipment and supplies from Howard Technology in the amount of $71,787.00. The purchase is made through State of Florida Alternate Contract #52161500-ACS-16-1. Funds will be paid from General Funds, Project 2113 Triumph AI Grant, and a copy of the quote is attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5858. File Attachments HOWARD TECH QUOTE AI EQUIP PURCH.PDF (347 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion.