Okaloosa County BOCC — September 1, 2015 — Constantine Task Order 20 — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 1, 2015 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Constantine Task Order 20 DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Okaloosa County Water & Sewer (OCWS) staff requests the Board of County Commissioners (BCC) approval for Constantine Engineering Task Order 20 per the terms of Contract #C13-2068-WS for a total not to exceed cost of $125,000. Task Order 20, for Subsurface Utility Engineering Services (AKA "SUE" or "mapping"), is attached for your review. BACKGROUND: OCWS staff has a need for Constantine Engineering to assist the County to perform services for collecting information and data about buried and above ground components of the water and sewer system. The Water and Sewer Department staff uses this information and data daily to protect the existing utilities, plan for future growth, react during emergencies to minimize service outages, and to plan for preventative maintenance and scheduled repair/replacement of these assets. This Task Order provides professional and technical services for locating, verifying, installing permanent markers, and acquiring information and data for components of the OCWS System. OCWS continues to collect information and data regarding the water and sewer system to populate the geographic information system (GIS) and to develop maps of the existing water distribution and wastewater collection systems. To date, Constantine has performed these SUE services to locate, map, and document the water and sewer assets associated with approximately 571 miles of water lines, 124 miles of sewer force mains, and 106 miles of gravity sanitary sewer. Greater than 24,600 water and sewer assets, including buried pipelines, fittings, valves, water meters and fire hydrants have been located, mapped using sub-meter accuracy and uploaded into the County's GIS data base. This accurate information about the existing system allows the County to maximize the capacity of the existing systems to meet current and future demands while minimizing the investment in new assets. The County's engineering staff and consultants rely on this information to evaluate the availability of water and sewer services and their capacity to deliver these services to existing and new customers. Accurate, up-to-date information, data and maps enable the Water and Sewer Department to more efficiently identify, mark, and therefore protect the County’s water and sewer assets. Every year, careless construction activities damage buried water and sewer pipelines and valves. Up to-date maps allow the County to react quickly during emergencies to isolate damaged areas from the rest of the system and thereby minimize the impacts of system outages on other non- affected customers. Accurate information that is easily assessable will improve the ability of staff to protect these assets. This Task Order/Engineering Scope of Services negotiated with Constantine Engineering includes the necessary work tasks to complete the scope of work and is for a not to exceed cost of $125,000.00. Funds are available in the approved FY2016 budget for this task order. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS staff recommends BCC approval to authorize the Chairman to execute Task Order 20 with Constantine Engineering, Inc. for a not to exceed amount of $125,000.00. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator