Okaloosa County School Board — Workshop Meeting, December 5, 2019 — reading text

Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments December 9, 2019 Transfer Board Report.pdf (216 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.10 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Kenneth Bernich, Choctawhatchee HS, 15 hrs Jacqueline Craig, Laurel Hill School, 22.50 hrs Terry Moore, Silver Sands School, 3.75 hrs Terry Moore, Silver Sands School, 1.5 hrs Jamie Parker, Silver Sands School, 56.25 hrs Christine Richards, Silver Sands School, 7.5 hrs Dorinda Stewart, Silver Sands School, 3.75 hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Dec 5, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Dec 5, 2019 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Shared Savings - Jacobs/L-3 Capital Outlay Program 5 Task Orders 13, 14, 15, 16, 17, 18, 19, 20, and 21, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : Yes Dollar Amount : $139,092.54 Budgeted : No Budget Source : Capital Outlay Funds/Internal Funds/General Funds Recommended Action : Approve Public Content Request to approve shared savings from Capital Outlay Program 5 Task Orders 13,14,15,16,17,18,19,20,& 21 in the amount of $212,739.14. The District will receive 60% or $139,092.54 and Jacobs/L-3 will receive 40% or $73,646.60.  OCSD Jacobs/L3 Combined Task Shared Savings Shared Savings Shared Savings Program Order Amount - 60% Amount - 40% Amount - 100% Comments 5 13 $ 1,004.86 $ 669.90 $ 1,674.76 5 14 1,790.81 1,193.87 2,984.68 5 15 8,535.94 5,690.63 14,226.57 5 16 145.59 97.06 242.65 Return to School Board Member Project. 5 17 14,384.31 9,589.54 23,973.85 5 18 74,718.90 49,812.60 124,531.50 5 19 28,622.63 - 28,622.63 Return to the General Fund. 5 20 8,642.05 5,761.37 14,403.42 5 21 1,247.45 831.63 2,079.08 Return to Richbourg Internal Funds - Self Help Project. Total $ 139,092.54 $ 73,646.60 $ 212,739.14 12. Information Technology Seat Management Contract Subject : 12.1 IT Seat Management Outsourcing Agreement, Contract Modification Agreement Change Order 13, between the School Board of Okaloosa County and CACI NSS, Inc., presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : Yes Budgeted : Yes Budget Source : Seat Management Contract Recommended Action : Motion to approve IT Seat Management Outsourcing Contract Modification, Change Order 13. Public Content The scope of this change order is to establish the below change to the COTS line item monthly invoice amount and the LAN maintenance support line item invoice amount effective 01/01/20. COTS = $22,168.41 (previously $25,138.63) Antivirus Vipre being removed LAN Maintenance Support = $10,591.06 (previously $9,162.09) Increase in Extreme Enterasys yearly maintenance costs. All other items remain unchanged. For additional information contact Dustin Keith, 850-689-7151 File Attachments IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 13.pdf (239 KB) EXHIBIT A - Contract Modification - Change Order 13.pdf (22 KB) Attachment C - effective 1 January 2020.pdf (165 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests,  and pending legal matters Meeting : Dec 5, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Dec 5, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 12-9-2019 Out-of-State Student Field Trips.pdf (140 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 5, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Dec 5, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Dec 5, 2019 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of new School Board Policy 04-19 Field Trips, presented by Sheila