Okaloosa County School Board — Workshop Meeting, December 5, 2019

Thursday, December 5, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Dec 5, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Deleted Item 8.6 Request to advertise a Public Hearing for adoption of a revised job description for Specialist Title I/IX. 3. Recognitions Subject : 3.1 Recognition of Eddie Steadman, Florida Bandmasters Hall of Fame Inductee, presented by the Superintendent Meeting : Dec 5, 2019 - Workshop Meeting Type : Recognition Public Content Mr. Eddie Steadman, Music Teacher, Eglin Elementary School, was inducted into the Florida Bandmasters Hall of Fame for 2019, during the 30th Annual FBA Hall of Fame Weekend in November. File Attachments Eddie Steadman Hall of Fame.pdf (292 KB) 3. Recognitions Subject : 3.2 Recognition of Michael Dye, Niceville High School Choral Director, selected as the 2020 Florida Secondary Music Educator of the Year, presented by the Superintendent Meeting : Dec 5, 2019 - Workshop Meeting Type : Recognition Public Content Niceville High school Choral Director, Michael Dye, has been named the 2020 Florida Secondary Music Educator of the Year by the Florida Music Education Association. He will receive the award in January at the Florida Music Education Association's 2020 Convention in Tampa. File Attachments Mike Dye - Secondary Educator of the Year.pdf (297 KB) 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Specialist, Human Resources, recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, Human Resources. 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Principal, Okaloosa Technical College/CHOICE, recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Okaloosa Technical College/CHOICE. 5. Administrative Personnel Appointments Subject : 5.3 Appointment of Specialist, Exceptional Student Education, recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, Exceptional Student Education. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Dec 5, 2019 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of October 24 - November 13, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 5, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of October 24 – November 13, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 24-Nov 13.pdf (24 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of October 24 - November 13, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Dec 5, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 24 – November 13, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 24-Nov 13.pdf (19 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Meeting of November 7, 2019; Minutes of Organizational Meeting of November 7, 2019; Minutes of Workshop Meeting of November 7, 2019; Minutes of Regular Meeting of November 12, 2019, recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Meeting of November 7, 2019; Minutes of Organizational Meeting of November 7, 2019; Minutes of Workshop Meeting of November 7, 2019; Minutes of Regular Meeting of November 12, 2019. File Attachments 11-7-2019 Organizational Meeting - DRAFT.pdf (207 KB) 11-7-2019 Workshop - DRAFT.pdf (234 KB) 11-12-2019 Meeting -DRAFT.pdf (249 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for choral risers in the amount of $11,414.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : Yes Dollar Amount : $11,414.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for choral risers in the amount of $11,414.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for choral risers in the amount of $11,414.00. File Attachments Baker School Choral Risers - WENGER.PDF (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 4 School Board Member Capital Outlay funds to Lewis School for 25 cylindrical Best Storeroom Function locks in the amount of $9,065.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : Yes Dollar Amount : $9,065.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 4 School Board Member Capital Outlay funds to Lewis School for 25 cylindrical Best Storeroom Function locks in the amount of $9,065.00. Public Content District 4 School Board Member Capital Outlay funds will be appropriated to Lewis School for 25 cylindrical Best Storeroom Function locks in the amount of $9,065.00. File Attachments Lewis School - cylindrical locks.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Naming of the Laurel Hill School gymnasium floor as the "Grover Hicks, Jr. Court", presented by Lee Martello, Principal, Laurel Hill School, and recommended by Tim Bryant and the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : No Recommended Action : Motion to approve the Naming of the Laurel Hill School gymnasium floor as the "Grover Hicks, Jr. Court". Public Content Mr. Hicks is a long time community member and educator. He is a former State Championship basketball coach, Athletic Director, Assistant Principal and Principal of Laurel Hill School. His career has touched the lives of many students, parents, and Hobo fans. File Attachments Laurel Hill School-Advisory Council Minutes.pdf (307 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Deleted - Request to advertise a Public Hearing for adoption of a revised job description for Specialist Title I/IX, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Specialist Title I/IX. Public Content A Public Hearing will be advertised to receive input and consider approval on the proposed revised job description for Specialist Title I/IX. The request to advertise a Public Hearing for a revised description for Specialist Title I/IX is to update the description to include the duties associated with Title IX responsibilities and requirements. The goal of the Title I/IX Specialist is to assist in assuring that all operational decisions and work priorities are guided by legality, compliance and quality processes which contribute to improved student achievement and development. For additional information, please contact Lindsay Maxey, 850-833-5814. File Attachments Specialist - Title I and IX.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Request to advertise a Public Hearing for adoption of a revised job description for Resource Teacher, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Resource Teacher. Public Content A Public Hearing will be advertised to receive input and consider approval on the proposed revised job description for Resource Teacher. The request to advertise a Public Hearing for a revised job description for Resource Teacher is to better align the duties and responsibilities with the ever-changing needs of our student population. The goal of this position is to assist the faculty in leading students toward the fulfillment of their potential for intellectual, emotional and psychological growth and maturation. This position is also responsible for coordinating the curriculum at assigned schools and to assist teachers in facilitating the learning process. For additional information, please contact Dr. Hale, 850-833-5801. File Attachments Resource Teacher.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Request to authorize the advertisement of a public hearing for adoption of a revised job description for Social Worker, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Social Worker. Public Content A Public Hearing will be advertised to receive input and consider approval on the proposed revised job description for Social Worker. The request to advertise a Public Hearing for a revised job description for Social Worker is to better align the duties and responsibilities with the ever-changing needs of our student population. The goal of this position is to provide a variety of services to students, their families, and schools to help develop and deliver services designed to improve students' school experience and performance. For additional information, please contact Dr. Hale, 850-833-5801. File Attachments Social Worker.pdf (272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Request to advertise a Public Hearing for revision of job description for ESE Parent Liaison, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for ESE Parent Liaison. Public Content A Public Hearing will be advertised to receive input and consider approval on the proposed revised job description for ESE Parent Liaison. Tha request to advertise a Public Hearing for a revised job description for ESE Parent Liaison is to better align the minimum requirements with the goals of this position and the goals of the ESE Department. This proposed revision also includes a salary schedule reclassification that would move the position from Instructional to Educational Support. This position should act as a liaison between the school system, parents and the community to facilitate the student's academic, emotional and personal success. For additional information, please contact Lindsay Maxey, 850-833-5814. File Attachments ESE Parent Liaison-Rev.pdf (280 KB) Reclassification - ESE FY 2020 2019-11-19.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Request to advertise a Public Hearing for adoption of new School Board Policy 01-26 School Guardian Program, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : No Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a new School Board Policy 01-26 School Guardian Program. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed new School Board Policy 01-26 School Guardian Program. The proposed new rule would provide procedures and guidelines for School Guardians, as authorized by Florida law, to prevent or abate an active assailant incident on school premises. For additional information, please contact Steve Horton, 689-7184. File Attachments 01-26 School Guardian Program-DRAFT.pdf (330 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Budget Amendment #2 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : Yes Dollar Amount : ($364,014.75) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2019: General Fund $ 782,121.43 Debt Service Funds 0.00 Capital Projects Funds 107,622.86 Other Special Revenue Funds - Federal (1,367,799.32) Other Special Revenue Funds - Food Service 114,040.28 Total - All Funds $ (364,014.75) File Attachments !BA 02 - Oct 2019.pdf (988 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Monthly Financial Statement for October 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2019 Public Content The financial statement for the month ending October 31, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2019-10-31.pdf (686 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 12-9-19.2.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,694.39 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-12-09.pdf (448 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Payroll Warrant Register and Accounts Payable Warrant Register for October 2019, totaling $27,931,730.95; and Bank Transfers for October 2019, totaling $10,165,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $27,931,730.95 and Bank Transfers in the amount of $10,165,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2019, totaling $27,931,730.95; and Bank Transfers for October 2019, totaling $10,165,000.00. File Attachments 04 - MIS 3478 - Warrant Register - October 2019.pdf (545 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Re-enrollment with the Florida Agency for Healthcare Administration for participation in the Florida Medicaid program, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the re-enrollment with the Florida Agency for Healthcare Administration for the participation in the Florida Medicaid program. Public Content In order to continue participating in the Florida Medicaid program, the School District must complete a renewal agreement prior to January 10, 2020. Failure to complete the renewal process will lead to suspension of Medicaid payments and termination of the School District's ID resulting in non-payment for services rendered after January 10, 2020. Attached is the proposed Medicaid Provider Agreement to be executed between the Florida Agency for Healthcare Administration and the School Board of Okaloosa County. File Attachments Medicaid Provider Agreement Nov 2019.pdf (2,000 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Apple, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $39,416.00 Budgeted : Yes Budget Source : General Funds, Project 0117 Jump Start Comp Prog Grant Recommended Action : Motion to approve the purchase of computer equipment from Apple in the amount of $39,416.00. Public Content Request approval to purchase computer equipment from Apple in the amount of $39,416.00. The purchase is made through State of Florida Contract #43211500- WSCA-15-ACS. Funds will be paid from General Funds, Project 0117 Jump Start Comp Prog Grant. A copy of the quote is attached. For additional information, please contact April Branscome, Program Director, Career & Technical Education at (850) 833-3552. File Attachments APPLE QUOTE.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: Seon, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,182.00 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment Recommended Action : Motion to approve the purchase of bus camera equipment from Seon in the amount of $36,182.00. Public Content Request approval to purchase bus camera equipment from Seon in the amount of $36,182.00. The purchase will be made through Brevard County School District Tag- On Bid 18-B-071-NC. Funds will be paid from Capital Funds, Project 2386 District Department Equipment. A copy of the quote is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7303. File Attachments SEON QUOTE.pdf (258 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,467.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District Wide - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services from Trane in the amount of $40,467.00 for Ruckel Middle School. Public Content Request approval to purchase HVAC equipment and services from Trane in the amount of $40,467.00 for Ruckel Middle School. The purchase will be made from OMNIA Contract #15-JLP-023. Funding will be paid from Capital Funds, Project 0319 District Wide - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TRANE QUOTE-RUCKEL.pdf (349 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Service Agreement #20-77 Northwest Florida State College,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA - ESTEAM Recommended Action : Motion to approve Service Agreement #20-77 Northwest Florida State College in the amount of $5,000.00, effective December 10, 2019 through November 30, 2020. Public Content Request approval of Service Agreement #20-77 between Northwest Florida State College and The School Board of Okaloosa County, FL, on behalf of the DoDEA Grant Project, in the amount of $5,000.00. The Provider will provide third-party evaluation services for the DoDEA Grant Project. The Provider will be paid two payments of $2,500.00 each per the Invoice Schedule/Deliverable Dates, for a total contract amount not to exceed $5,000.00. Funds will be paid from Special Revenue, Project 8488 DoDEA - ESTEAM. The contract is effective December 10, 2019 through November 30, 2020. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum at (850) 833-5815. File Attachments SA# 20-77.PDF (134 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Service Agreement #20-78 Emerald Coast Science Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,500.00 Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA- ESTEAM Recommended Action : Motion to approve Service Agreement #20-78 Emerald Coast Science Center in the amount of $7,500.00, effective  December 10, 2019 through June 30, 2020. Public Content Request approval of Service Agreement #20-78 between Emerald Coast Science Center and The School Board of Okaloosa County, FL, on behalf of DoDEA Grant Project School, in the amount of $7,500.00. The Provider will provide five (5) E Instructional Model Science Lessons. The Provider will be paid $1,500.00 per lesson for a total contract amount not to exceed $7,500.00. Funds will be paid from Special Revenue, Project 8488 DoDEA- ESTEAM. The contract is effective December 10, 2019 through June 30, 2020. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum at (850) 833-5815. File Attachments SA# 20-78.PDF (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Service Agreement #20-79 Michael James, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,500.00 Budgeted : Yes Budget Source : Internal Funds, General Band Recommended Action : Motion to approve Service Agreement #20-79 Michael James in the amount of $9,500.00. Public Content Request approval of Service Agreement #20-79 between Michael James and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School, in the amount of $9,500.00 to provide Color Guard Choreography. The Provider will be paid a payment of $4,750.00 January 31, 2020 and a payment of $4,750.00 March 31, 2020, for a total contract amount not to exceed $9,500.00. Funds will be paid from Internal Funds, General Band. The contract is effective December 12, 2019 through April 1, 2020. A copy of the agreement is attached. For additional information, please contact Derek Fields, Assistant Band Director, Fort Walton Beach High School at (850) 833-3300. File Attachments SA# 20-79.PDF (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Fuel Purchasing Agreement with Okaloosa Academy, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Fuel Purchasing Agreement with Okaloosa Academy, Inc. Public Content Request approval of the Fuel Purchasing Agreement with Okaloosa Academy, Inc. Okaloosa Academy, Inc. agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its school bus fleet adhering to contract terms and conditions of the agreement. The contract is effective December 10, 2019 through December 9, 2020. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments FUEL PURCHASING AGREEMENT-OKALOOSA ACADEMY, INC..pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Fuel Purchasing Agreement with Liza Jackson Preparatory School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Fuel Purchasing Agreement with Liza Jackson Preparatory School. Public Content Request approval of the Fuel Purchasing Agreement with Liza Jackson Preparatory School. Liza Jackson Preparatory School agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its school bus fleet adhering to contract terms and conditions. The contract is effective December 10, 2019 through December 9, 2020. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments FUEL PURCHASING AGREEMENT-LIZA JACKSON.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Annual Agreement for Charter Bus Services: Sunshine Coach d/b/a Hummingbird Tours, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary and be paid by individual schools as needed. Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services with Sunshine Coach d/b/a Hummingbird Tours. Public Content Request approval of the Annual Agreement for Charter Bus Services between Sunshine Coach d/b/a Hummingbird Tours and The School Board of Okaloosa County, FL to provide transportation service needs on an as needed basis for extracurricular activities. Funding will be paid by individual schools as needed. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ANNUAL AGREEMENT FOR CHARTER BUS SERVICES.pdf (664 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Memorandum of Understanding between the School Board of Okaloosa County and EVERFI, Inc. to provide digital Mental and Emotional Health Education to students in Okaloosa County Schools, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : No Recommended Action : Motion to approve Memorandum of Understanding between the School Board of Okaloosa County and EVERFI, Inc. Public Content EVERFI, Inc., will provide online and offline curriculum to meet the requirements of rule 6A-1.094121 Mental and Emotional Health Education to students in Okaloosa County Schools. For more information please contact Teri Schroeder, Program Director, Student Intervention Services at 850-833-3108. File Attachments 6A-1.094121 Mental and Emotional Health Education.pdf (17 KB) Okaloosa MOU for EVERFI.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Memorandum of Agreement between the School Board of Okaloosa County and United for a Good Cause, Inc. to provide funding, training and implementation for the Hope Squad suicide prevention program in Okaloosa County Schools, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : No Recommended Action : Motion to approve the Memorandum of Agreement between the School Board of Okaloosa County and United for a Good Cause, Inc. Public Content United for a Good Cause will obtain funding for and begin the implementation of the Hope Squad suicide prevention program in Okaloosa County Schools. For more information please contact Teri Schroeder, Program Director, Student Intervention Services at 850-833-3108. File Attachments MOU - Hope Squad.pdf (51 KB) Hope Squad OCSD Board Package.pdf (5,603 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 2019-2020 Career Dual Enrollment Articulation Agreement between Okaloosa Technical College and the Public High Schools of the School District of Okaloosa County, submitted by Jeff Palmer, Director 1, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2019-2020 Career Dual Enrollment Articulation Agreement between Okaloosa Technical College and the Public High Schools of the School District of Okaloosa County. This agreement shall commence on December 9, 2019 to July 31, 2020. Public Content Baker School, Choctawhatchee High School, Crestview High School, Fort Walton Beach High School, Laurel Hill School and Niceville High School students will have the opportunity to earn a high school diploma and complete a career certificate program through the Okaloosa Technical College. For more information please contact Jeff Palmer at 850-833-4208. File Attachments Dual Enrollment Agreement final 11-19-19 CJM.pdf (242 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 Outboard Engine Training Program Agreement between Yamaha Motor Corporation, U.S.A and the Okaloosa Technical College, presented by Jeff Palmer, Director 1, Curriculum and Instruction, and recommended by the Superintendent for approval.  Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Outboard Engine Training Program Agreement between Yamaha Motor Corporation, U.S. A. and the Okaloosa Technical College, commencing on December 9, 2019 for one year. Public Content Okaloosa Technical College students enrolled in the Yamaha Training Program will receive proper technical training in the repair and maintenance of outboard engines. For more information please contact Jeff Palmer at 850-833-4208. File Attachments Marine Training Program Agreement final CJM 11-19-19.pdf (5,907 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.30 2019-2020 SAC Membership for Okaloosa County Schools, presented by Ann Flanagan, Specialist, Staff Development and Reading, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2019-2020 SAC Membership for Okaloosa County Schools. Public Content School Advisory Councils are required to submit their membership annually and have it School Board approved. For additional information please contact Ann Flanagan at 833-6312. File Attachments Fast Track SAC Membership Documentation.pdf (218 KB) Richbourg SAC Membership Documentation.pdf (199 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.31 Autism Spectrum Disorder Endorsement Add-On Program, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the attached 2020- 2025 Autism Spectrum Disorder Endorsement Add-On Plan. Public Content The Autism Spectrum Disorder Add-on Endorsement Plan must be presented to the School Board for approval and then a letter of approval submitted to the FLDOE. This 240-hour plan has been updated to meet current course standards and will provide the district educator the ability to add the endorsement to his or her teaching certificate. Please contact Karen Peek for additional information, 833-5957. File Attachments autism letter.pdf (72 KB) FDLRS ASD Endorsement Program 2020-2025.pdf (692 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.32 Revision of the Professional Learning Catalog for the 2019-2020 school year with the addition of the Autism Spectrum Disorder Endorsement Add-On Plan, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the attached revised 2019-2020 Professional Learning Catalog. Public Content The Professional Learning Catalog functions as the district's comprehensive in-service program and is intended to meet the professional growth needs of the Okaloosa County School District educators and staff. This revised document includes the Autism Spectrum Disorder Add-On Endorsement Plan for 2020-2025. Please contact Karen Peek for additional information, 833-5853. File Attachments PLC Revision Letter.pdf (73 KB) Professional Development Catalog 19-20 revised.pdf (2,359 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Dec 5, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 108849 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Dec 5, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Halus, Eric Bus Driver Transportation South 11/1/2019 Piburn, Amanda Teacher Shalimar Elementary 2/1/2020 Fowler, John Teacher Information Systems 8/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Cleared certification requirements and issuance of contracts for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issue contracts for the 2019-2020 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2019-2020 school year. File Attachments Cleared 12-9-2019.pdf (57 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2019-2020 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report for 12-09-2019 Board Mtg.pdf (85 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Approval of resolution of Arbitration Case Number 01-19-0000- 2564 regarding Employee EID #110501, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to approve General and Mutual Release Agreement and the Board's actions, set forth therein, of Arbitration Case Number 01-19-0000- 2564 regarding Employee EID #110501. File Attachments General and Mutual Release Agreement - P Dodson - #110501.pdf (151 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center for counseling services rendered during the term of the contract, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to approve the Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center in the amount of $3000 per year, effective January 1, 2020 through December 31, 2020. Public Content The Employee Assistance Program Services Contract with Pattison Professional Counseling Center makes four (4) visits with an EAP counselor available to eligible School District employees or their immediate family members at no cost to the employee. The provider will match a counselor with the appropriate expertise for the services needed by the individual client(s) and provide appropriate referral and follow-up services for EAP clients who require in-patient services or other services not offered by the provider. The term of this contract will be January 1, 2020 through December 31, 2020. Please contact Lee Hale for additional information, 833-5801. File Attachments EAP 2020.pdf (180 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments December 9, 2019 Separations Board Report, Public.pdf (42 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments December 9, 2019 Instructional New Hire Board Report.pdf (201 KB) December 9, 2019 Support Personnel New Hire Board Report.pdf (211 KB) December 9, 2019 Substitute New Hire Board Report.pdf (71 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments December 9, 2019 Transfer Board Report.pdf (216 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.10 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Kenneth Bernich, Choctawhatchee HS, 15 hrs Jacqueline Craig, Laurel Hill School, 22.50 hrs Terry Moore, Silver Sands School, 3.75 hrs Terry Moore, Silver Sands School, 1.5 hrs Jamie Parker, Silver Sands School, 56.25 hrs Christine Richards, Silver Sands School, 7.5 hrs Dorinda Stewart, Silver Sands School, 3.75 hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Dec 5, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Dec 5, 2019 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Shared Savings - Jacobs/L-3 Capital Outlay Program 5 Task Orders 13, 14, 15, 16, 17, 18, 19, 20, and 21, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : Yes Dollar Amount : $139,092.54 Budgeted : No Budget Source : Capital Outlay Funds/Internal Funds/General Funds Recommended Action : Approve Public Content Request to approve shared savings from Capital Outlay Program 5 Task Orders 13,14,15,16,17,18,19,20,& 21 in the amount of $212,739.14. The District will receive 60% or $139,092.54 and Jacobs/L-3 will receive 40% or $73,646.60.  OCSD Jacobs/L3 Combined Task Shared Savings Shared Savings Shared Savings Program Order Amount - 60% Amount - 40% Amount - 100% Comments 5 13 $ 1,004.86 $ 669.90 $ 1,674.76 5 14 1,790.81 1,193.87 2,984.68 5 15 8,535.94 5,690.63 14,226.57 5 16 145.59 97.06 242.65 Return to School Board Member Project. 5 17 14,384.31 9,589.54 23,973.85 5 18 74,718.90 49,812.60 124,531.50 5 19 28,622.63 - 28,622.63 Return to the General Fund. 5 20 8,642.05 5,761.37 14,403.42 5 21 1,247.45 831.63 2,079.08 Return to Richbourg Internal Funds - Self Help Project. Total $ 139,092.54 $ 73,646.60 $ 212,739.14 12. Information Technology Seat Management Contract Subject : 12.1 IT Seat Management Outsourcing Agreement, Contract Modification Agreement Change Order 13, between the School Board of Okaloosa County and CACI NSS, Inc., presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : Yes Budgeted : Yes Budget Source : Seat Management Contract Recommended Action : Motion to approve IT Seat Management Outsourcing Contract Modification, Change Order 13. Public Content The scope of this change order is to establish the below change to the COTS line item monthly invoice amount and the LAN maintenance support line item invoice amount effective 01/01/20. COTS = $22,168.41 (previously $25,138.63) Antivirus Vipre being removed LAN Maintenance Support = $10,591.06 (previously $9,162.09) Increase in Extreme Enterasys yearly maintenance costs. All other items remain unchanged. For additional information contact Dustin Keith, 850-689-7151 File Attachments IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 13.pdf (239 KB) EXHIBIT A - Contract Modification - Change Order 13.pdf (22 KB) Attachment C - effective 1 January 2020.pdf (165 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests,  and pending legal matters Meeting : Dec 5, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Dec 5, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 12-9-2019 Out-of-State Student Field Trips.pdf (140 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Dec 5, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Dec 5, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Dec 5, 2019 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of new School Board Policy 04-19 Field Trips, presented by Sheila Lightbourne, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to adopt new School Board Policy 04-19 Field Trips. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 04-19 Field Trips. The proposed new rule would provide procedures and guidelines for school sponsored field trips and distinguishes school trips from non-school sponsored trips. For additional information, please contact Sheila Lightbourne, 833-5888. File Attachments 04-19 CJM redlined Field Trips 10-18-19.pdf (169 KB) 17. Public Hearing Subject : 17.2 Public Hearing for adoption of new School Board Policy 04-50 Medical Marijuana Use by Students Who Are Qualified Patients in Schools, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : No Recommended Action : Motion to adopt new School Board Policy 04-50 Medical Marijuana Use by Students Who Are Qualified Patients in Schools. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 04-50 Medical Marijuana Use by Students Who Are Qualified Patients in Schools. This proposed policy is in compliance with section 1006.062, Florida Statutes, requiring each school district school board to adopt a policy and procedure for allowing a student who is a qualified patient, as defined in §381.986, to use marijuana obtained pursuant to that section by allowing the qualified patient access to medical marijuana at school if necessary under policy guidelines. For additional information, please contact Teri Schroeder, 833-3105. File Attachments 04-50 Medical Marijuana CJM v. 10-10-19.pdf (202 KB) 17. Public Hearing Subject : 17.3 Public Hearing for adoption of new School Board Policy 08-13 Best and Brightest Recognition Awards, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to adopt new School Board Policy 08-13 Best and Brightest Recognition Awards. Public Content A Public Hearing will be held to receive public input and consider approval for adoption of a proposed new School Board Policy 08-13 Best and Brightest Recognition Awards. Proposed Policy 08-13 is pursuant to statutory requirements defined in 1012.731, Florida Statutes. The statute asks the School Board to adopt policies to determine how to spend the remaining best and brightest allocated funds and who would be eligible based on performance criteria. For additional information, please contact Lee Hale at 833-5801. File Attachments 08-13 Best and Brightest Recognition Awards - 09-30-19 edit.pdf (108 KB) 17. Public Hearing Subject : 17.4 Public Hearing for adoption of revised School Board Policy 04-48 Controlled Open Enrollment, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : No Recommended Action : Motion to approve revised School Board Policy 04-48 Controlled Open Enrollment. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed revised School Board Policy 04-48 Controlled Open Enrollment. Revisions would update the current policy to align with updated statutory requirements related to military families, and school district procedural updates. For additional information, please contact Steve Horton, 689-689-7184. File Attachments 04-48 Controlled Open Enrollment - redlined 9-27-2019.pdf (310 KB) 17. Public Hearing Subject : 17.5 Public Hearing for adoption of revised School Board Policy 06-33 Administrative Leave, Suspension and Dismissal of Employees, presented by Lee Hale, Assistant Superintendent, Human Resources, recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to approve the adoption of revised School Board Policy 06-33 Administrative Leave, Suspension and Dismissal of Employees. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed revised School Board Policy 06-33 Administrative Leave, Suspension and Dismissal of Employees. The revisions made to School Board Policy 06-33 are to notify employees whose employment has ended of their responsibilities to collect personal items or property. This policy will also notify these individuals of the District's procedures for handling personal items or property that left in their possession. For additional information, please contact Dr. Hale, 833-5801. File Attachments 06-33 Administrative Leave - redlined 10-21-2019.pdf (116 KB) 17. Public Hearing Subject : 17.6 Public Hearing for adoption of revised job description for Behavior Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to approve revised job description for Behavior Analyst. Public Content A Public Hearing will be held for public input and consider approval for revised job description for Behavior Analyst. The revisions are necessary to assist the District in recruiting BCBA or BCaBA certified applicants. Revisions have also been made to better align the duties list in the description with the job goals of the overall position. For additional information, please contact Lee Hale, 833-5801. File Attachments Behavior Analyst 12-2019.pdf (73 KB) 17. Public Hearing Subject : 17.7 Public Hearing for adoption of a new job description for IT Field Technician, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Recommended Action : Motion to approve adoption of a new job description for IT Field Technician. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed new job description IT Field Technician. This new job description is requested to replace a position that is no longer necessary on the Professional/Technical salary schedule. With the creation of this new job description the position would be on the Educational Support salary schedule. For additional information, please contact Dr. Hale, 850-833-5801. File Attachments IT Field Technician.pdf (350 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Dec 5, 2019 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Dec 5, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on December 5, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Annual Meeting of the Board of Directors of the Okaloosa School Board Leasing Corporation Meeting : Dec 5, 2019 - Workshop Meeting Type : Information Public Content The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of conducting the annual Board of Directors meeting for the Corporation. This annual Board meeting will be held at 9:15 a.m. on Thursday, December 5, 2019, at the School District Central Administration Complex, in the Training Room, 202 Highway 85 North, Niceville, Florida. File Attachments 12-5-2019 - Notice Leasing Corporation Annual Meeting.pdf (106 KB) 12-5-2019 Agenda Leasing Corp Meeting.pdf (6 KB) 12-6-2018 Minutes - Leasing Corp Annual Meeting - DRAFT.pdf (95 KB) 19. Public Notices Subject : 19.3 Notice of Public Hearing - 6:15 p.m. Meeting : Dec 5, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on (date), beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: New School Board Policy 04-19 Field Trips New School Board Policy 04-50 Medical Marijuana Use by Students Who Are Qualified Patients in Schools New School Board Policy 08-13 Best and Brightest Recognition Awards Revised School Board Policy 04-48 Controlled Open Enrollment Revised School Board Policy 06-33 Administrative Leave, Suspension and Dismissal of Employees Revised Job Description for Behavior Analyst New Job Description for IT Field Technician Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : Dec 5, 2019 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.