Okaloosa County School Board — Workshop Meeting, December 5, 2019 — reading text

3478 - Warrant Register - October 2019.pdf (545 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Re-enrollment with the Florida Agency for Healthcare Administration for participation in the Florida Medicaid program, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the re-enrollment with the Florida Agency for Healthcare Administration for the participation in the Florida Medicaid program. Public Content In order to continue participating in the Florida Medicaid program, the School District must complete a renewal agreement prior to January 10, 2020. Failure to complete the renewal process will lead to suspension of Medicaid payments and termination of the School District's ID resulting in non-payment for services rendered after January 10, 2020. Attached is the proposed Medicaid Provider Agreement to be executed between the Florida Agency for Healthcare Administration and the School Board of Okaloosa County. File Attachments Medicaid Provider Agreement Nov 2019.pdf (2,000 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Apple, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $39,416.00 Budgeted : Yes Budget Source : General Funds, Project 0117 Jump Start Comp Prog Grant Recommended Action : Motion to approve the purchase of computer equipment from Apple in the amount of $39,416.00. Public Content Request approval to purchase computer equipment from Apple in the amount of $39,416.00. The purchase is made through State of Florida Contract #43211500- WSCA-15-ACS. Funds will be paid from General Funds, Project 0117 Jump Start Comp Prog Grant. A copy of the quote is attached. For additional information, please contact April Branscome, Program Director, Career & Technical Education at (850) 833-3552. File Attachments APPLE QUOTE.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: Seon, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,182.00 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment Recommended Action : Motion to approve the purchase of bus camera equipment from Seon in the amount of $36,182.00. Public Content Request approval to purchase bus camera equipment from Seon in the amount of $36,182.00. The purchase will be made through Brevard County School District Tag- On Bid 18-B-071-NC. Funds will be paid from Capital Funds, Project 2386 District Department Equipment. A copy of the quote is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7303. File Attachments SEON QUOTE.pdf (258 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,467.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District Wide - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services from Trane in the amount of $40,467.00 for Ruckel Middle School. Public Content Request approval to purchase HVAC equipment and services from Trane in the amount of $40,467.00 for Ruckel Middle School. The purchase will be made from OMNIA Contract #15-JLP-023. Funding will be paid from Capital Funds, Project 0319 District Wide - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TRANE QUOTE-RUCKEL.pdf (349 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Service Agreement #20-77 Northwest Florida State College,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA - ESTEAM Recommended Action : Motion to approve Service Agreement #20-77 Northwest Florida State College in the amount of $5,000.00, effective December 10, 2019 through November 30, 2020. Public Content Request approval of Service Agreement #20-77 between Northwest Florida State College and The School Board of Okaloosa County, FL, on behalf of the DoDEA Grant Project, in the amount of $5,000.00. The Provider will provide third-party evaluation services for the DoDEA Grant Project. The Provider will be paid two payments of $2,500.00 each per the Invoice Schedule/Deliverable Dates, for a total contract amount not to exceed $5,000.00. Funds will be paid from Special Revenue, Project 8488 DoDEA - ESTEAM. The contract is effective December 10, 2019 through November 30, 2020. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum at (850) 833-5815. File Attachments SA# 20-77.PDF (134 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Service Agreement #20-78 Emerald Coast Science Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting