Okaloosa County School Board — Workshop Meeting, December 5, 2019 — reading text

academic, emotional and personal success. For additional information, please contact Lindsay Maxey, 850-833-5814. File Attachments ESE Parent Liaison-Rev.pdf (280 KB) Reclassification - ESE FY 2020 2019-11-19.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Request to advertise a Public Hearing for adoption of new School Board Policy 01-26 School Guardian Program, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : No Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a new School Board Policy 01-26 School Guardian Program. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed new School Board Policy 01-26 School Guardian Program. The proposed new rule would provide procedures and guidelines for School Guardians, as authorized by Florida law, to prevent or abate an active assailant incident on school premises. For additional information, please contact Steve Horton, 689-7184. File Attachments 01-26 School Guardian Program-DRAFT.pdf (330 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Budget Amendment #2 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : Yes Dollar Amount : ($364,014.75) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #2 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of October 2019: General Fund $ 782,121.43 Debt Service Funds 0.00 Capital Projects Funds 107,622.86 Other Special Revenue Funds - Federal (1,367,799.32) Other Special Revenue Funds - Food Service 114,040.28 Total - All Funds $ (364,014.75) File Attachments !BA 02 - Oct 2019.pdf (988 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Monthly Financial Statement for October 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2019 Absolute Date : Dec 09, 2019 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for October 2019 Public Content The financial statement for the month ending October 31, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2019-10-31.pdf (686 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 12-9-19.2.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,694.39 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-12-09.pdf (448 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Payroll Warrant Register and Accounts Payable Warrant Register for October 2019, totaling $27,931,730.95; and Bank Transfers for October 2019, totaling $10,165,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Dec 5, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $27,931,730.95 and Bank Transfers in the amount of $10,165,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for October 2019, totaling $27,931,730.95; and Bank Transfers for October 2019, totaling $10,165,000.00. File Attachments 04 - MIS