Okaloosa County BOCC — July 6, 2016 — Child Nutrition Programs School Food Authority Agreement — reading text

Florida Department of Agriculture and Consumer Services Division of Food, Nutrition and Wellness CHILD NUTRITION PROGRAMS ADAM H. PUTNAM SCHOOL FOOD AUTHORITY AGREEMENT COMMISSIONER SCHOOL FOOD AUTHORITY NAME: SPONSOR NUMBER: Okaloosa County Board of County Commissioners 303 ADDRESS: CITY: ZIP: 302 N Wilson Street, Suite 203 Crestview, FL 32536 This is an agreement between the Florida Department of Agriculture and Consumer Services (FDACS) and the School Food Authority (SFA) identified to participate in one or more of the following U.S. Department of Agriculture (USDA) Child Nutrition Programs administered by FDACS: Federal Program CFDA Regulation National School Lunch Program (NSLP) Afterschool Snack Program (ASP) 7 CFR 210, 245 10.555 Seamless Summer Option (SSO) School Breakfast Program (SBP) 7 CFR 220, 245 10.553 Special Milk Program (SMP) 7 CFR 215, 245 10.556 Summer Food Service Program (SFSP) 7 CFR 225 10.559 Food Distribution Program 7 CFR 250 10.550 GENERAL TERMS AND CONDITIONS 1. This Agreement shall be effective from the date the Agreement and Program Application are approved by FDACS. FDACS’s performance and obligation to pay under this Agreement are contingent upon continued availability of funds appropriated by Congress for the Child Nutrition Programs and an annual appropriation by the Legislature. 2. This Agreement remains in effect until terminated by either party. At least 30 days written notice must be given to terminate this Agreement. Upon termination of this Agreement, FDACS shall make no further disbursement of funds to the SFA in accordance with this Agreement, except to reimburse the SFA in connection with eligible meals served on or prior to the termination of this Agreement. No termination or suspension of this Agreement shall affect the obligation of the SFA to maintain records and to make such records available for audit. 3. The SFA has the right to appeal decisions made by FDACS in accordance with 7 CFR 210.18(q) and 7 CFR 225.13 that affect participation in the program(s) or Claims for Reimbursement. 4. The SFA and participating schools under its jurisdiction shall comply with all provisions of 7 CFR parts 210, 215, 220, 225, 245 and 250. FDACS-01716 Rev. 10/15 Page 1 of 13 REQUIREMENTS FOR PARTICIPATION IN CHILD NUTRITION PROGRAMS Each SFA or child care institution operating the National School Lunch Program (NSLP) or Seamless Summer Option (SSO) shall, with respect to participating schools under its jurisdiction: 1. Maintain a nonprofit school food service and observe the requirements for and limitations on the use of nonprofit school food service revenues set forth in 7 CFR §210.14 and the limitations on any competitive school food service as set forth in 7 CFR §210.11; 2. Limit its net cash resources to an amount that does not exceed 3 months average expenditures for its nonprofit school food service or such other amount as may be approved in accordance with 7 CFR §210.19(a); 3. Maintain a financial management system as prescribed under 7 CFR §210.14(c); 4. Comply with the requirements of the USDA’s regulations regarding financial management (2 CFR 200, as applicable); 5. Serve lunches, during the lunch period, which meet the minimum requirements prescribed in 7 CFR §210.10; 6. Price the lunch as a unit in accordance with 7 CFR §210.10(a)(2); 7. Serve lunches free or at a reduced price to all children who are determined by the local educational agency to be eligible for such meals under 7 CFR part 245; 8. Claim reimbursement at the assigned rates only for reimbursable free, reduced price and paid lunches served to eligible children in accordance with 7 CFR part 210. Agree that the SFA official signing the claim shall be responsible for reviewing and analyzing meal counts to ensure accuracy as specified in 7 CFR §210.8 governing claims for reimbursement. Acknowledge that failure to submit accurate claims will result in the recovery of an overclaim and may result in the withholding of payments, suspension or termination of the program as specified in 7 CFR §210.25. Acknowledge that if failure to submit accurate claims reflects embezzlement, willful misapplication of funds, theft, or fraudulent activity, the penalties specified in 7 CFR §210.26 shall apply; 9. Count the number of free, reduced price and paid reimbursable meals served to eligible children at the point of service, or through another counting system if approved by FDACS; 10. Submit Claims for Reimbursement in accordance with 7 CFR §210.8; 11. Comply with the audit regulations stated in 2 CFR 200, Subpart F – Audit Requirements, if during the organization’s fiscal year, Federal funds received from all programs totals $750,000 or more; 12. Comply with the requirements of the USDA’s regulations regarding nondiscrimination (7 CFR parts 15, 15a, 15b); 13. Make no discrimination against any child because of his or her eligibility for free or reduced price meals in accordance with the approved Free and Reduced Price Policy Statement; 14. Enter into an agreement to receive donated foods as required by 7 CFR part 250; FDACS-01716 Rev. 10/15 Page 2 of 13  15. Maintain, in the storage, preparation and service of food, proper sanitation and health standards in conformance with all applicable State and local laws and regulations, and comply with the food safety requirements of 7 CFR §210.13; 16. Accept and use, in as large quantities as may be efficiently utilized in its nonprofit school food service, such foods as may be offered as a donation by the USDA; 17. Maintain necessary facilities for storing, preparing and serving food; 18. Upon request, make all accounts and records pertaining to its school food service available to FDACS and to the USDA, for audit or review, at a reasonable time and place. Such records shall be retained for a period of 3 years after the date of the final Claim for Reimbursement for the fiscal year to which they pertain, except that if audit findings have not been resolved, the records shall be retained beyond the 3 year period as long as required for resolution of the issues raised by the audit; a. For public school districts and charter schools, retain records for five (5) fiscal years in accordance with General Records Schedule GS7 for Public Schools Pre-K-12 and Adult and Career Education. This retention schedule supersedes the requirement above; 19. Maintain files of currently approved and denied free and reduced price applications which must be readily retrievable by school; 20. Directly certify children for free school meals using the Florida Direct Certification System at least three times during the school year as required by FDACS. More frequent direct certification efforts are permissible and encouraged; 21. Maintain files of the names of children currently approved for free meals through direct certification with the supporting documentation, as specified in 7 CFR §245.6(b)(5), which must be readily retrievable by school. Documentation for direct certification must include information obtained directly from the appropriate State or local agency, or other appropriate individual, as specified by the USDA, that: a. A child in the Family, as defined in 7 CFR §245.2, is receiving benefits from SNAP, FDPIR or TANF, as defined in 7 CFR §245.2; if one child is receiving such benefits, all children in that family are considered to be directly certified; b. The child is a homeless child as defined in 7 CFR §245.2; c. The child is a runaway child as defined in 7 CFR §245.2; d. The child is a migrant child as defined in 7 CFR §245.2; e. The child is a Head Start child as defined in 7 CFR §245.2; or f. The child is a foster child as defined in 7 CFR §245.2. 22. Retain the individual applications for free and reduced price lunches and meal supplements submitted by families for a period of 3 years after the end of the fiscal year to which they pertain or as otherwise specified under paragraph (18) of this section; and 23. No later than December 31 of each year, provide FDACS with a list of all schools under its jurisdiction in which 50 percent or more of enrolled children have been determined eligible for free or reduced price meals as of the last operating day the preceding October. FDACS may designate a month other than October for the collection of this information, in which case the list must be provided to FDACS-01716 Rev. 10/15 Page 3 of 13  FDACS within 60 calendar days following the end of the month designated by FDACS. In addition, each SFA shall provide, when available for the schools under its jurisdiction, and upon the request of a sponsoring organization of day care homes of the Child and Adult Care Food Program, information on the boundaries of the attendance areas for the schools identified as having 50 percent or more of enrolled children certified eligible for free or reduced price meals. Each SFA or child care institution with eligible schools/sites, as defined in 7 CFR 210.10(n)(1), that elects to serve meal supplements during afterschool care programs, shall: 1. Serve meal supplements which meet the minimum requirements prescribed in 7 CFR §210.10; 2. Price the meal supplement as a unit in accordance with 7 CFR §210.10(a)(2); 3. Serve meal supplements free or at a reduced price to all children who are determined by the SFA to be eligible for free or reduced price school meals under 7 CFR part 245; 4. If charging for meals, the charge for a reduced price meal supplement shall not exceed 15 cents; 5. Claim reimbursement at the assigned rates only for meal supplements served in accordance with the agreement; 6. Claim reimbursement for no more than one meal supplement per child per day; 7. Comply with the audit regulations stated in 2 CFR 200, Subpart F – Audit Requirements, if during the organization’s fiscal year, Federal funds received from all programs totals $750,000 or more; 8. Review each afterschool care program two times a year; the first review shall be made during the first four weeks that the school is in operation each school year, except that an afterschool care program operating year round shall be reviewed during the first four weeks of its initial year of operation, once more during its first year of operation, and twice each school year thereafter; and 9. Comply with all requirements of 7 CFR §210.9, except that, claims for reimbursement need not be based on “point of service” meal supplement counts (as required by 7 CFR 210.9(b)(9)). Each SFA or child care