Okaloosa County School Board — Workshop Meeting, June 8, 2017 — reading text

Thursday, June 8, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jun 8, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 8, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 5. Personnel Appointments Subject : 5.1 Appointment of Lucretia Waskow to the position of Assistant Principal I, Choctawhatchee High School, recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the recommendation appointing Lucretia Waskow to the position of Assistant Principal I, Choctawhatchee High School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of May 4 - 24, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 8, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of May 4 - 24, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 4 - 24.pdf (27 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of May 4 - 24, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 8, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 4 - 24, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel May 4 - 24.pdf (18 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of May 18, 2017; Minutes of the Workshop Meeting of May 18, 2017; Minutes of the Regular Meeting of May 22, 2017, recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of May 18, 2017; Minutes of the Workshop Meeting of May 18, 2017; Minutes of the Regular Meeting of May 22, 2017 File Attachments 5-18-2017 Workshop DRAFT.pdf (170 KB) 5-22-2017 Meeting DRAFT.pdf (180 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Request to advertise a Public Hearing for adoption of revised School Board Policy 1-5 School Board Meetings,  presented by Jeff McInnis, Attorney to the School Board, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to authorize the advertisement of a Public Hearing for adoption of School Board Policy 1-5 School Board Meetings. Public Content The proposed policy sets forth authority for the establishment of School Board meeting protocols and guidelines through School Board resolution. File Attachments 1-5 School Board Meetings-REDLINED.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Budget Amendment #7 - Fiscal Year 2016-2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $599,250.67 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2016-2017 Public Content As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. On September 12, 2016, the School Board adopted the budget for fiscal year 2016-2017. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of March 2017: General Fund $211,323.63 Debt Service Funds 3.22 Capital Projects Funds 99,485.77 Other Special Revenue Funds - Federal 286,022.79 Other Special Revenue Funds - Food Service 2,415.26 Total - All Funds $599,250.67 File Attachments !BA 07 - March 2017.pdf (1,617 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for March 2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2017 Public Content The financial statement for the month ending March 31, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Mar 2016.pdf (653 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and