Okaloosa County School Board — Workshop Meeting, June 8, 2017

Thursday, June 8, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jun 8, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 8, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 5. Personnel Appointments Subject : 5.1 Appointment of Lucretia Waskow to the position of Assistant Principal I, Choctawhatchee High School, recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the recommendation appointing Lucretia Waskow to the position of Assistant Principal I, Choctawhatchee High School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of May 4 - 24, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 8, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of May 4 - 24, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 4 - 24.pdf (27 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of May 4 - 24, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 8, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 4 - 24, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel May 4 - 24.pdf (18 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of May 18, 2017; Minutes of the Workshop Meeting of May 18, 2017; Minutes of the Regular Meeting of May 22, 2017, recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of May 18, 2017; Minutes of the Workshop Meeting of May 18, 2017; Minutes of the Regular Meeting of May 22, 2017 File Attachments 5-18-2017 Workshop DRAFT.pdf (170 KB) 5-22-2017 Meeting DRAFT.pdf (180 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Request to advertise a Public Hearing for adoption of revised School Board Policy 1-5 School Board Meetings,  presented by Jeff McInnis, Attorney to the School Board, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to authorize the advertisement of a Public Hearing for adoption of School Board Policy 1-5 School Board Meetings. Public Content The proposed policy sets forth authority for the establishment of School Board meeting protocols and guidelines through School Board resolution. File Attachments 1-5 School Board Meetings-REDLINED.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Budget Amendment #7 - Fiscal Year 2016-2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $599,250.67 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2016-2017 Public Content As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. On September 12, 2016, the School Board adopted the budget for fiscal year 2016-2017. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of March 2017: General Fund $211,323.63 Debt Service Funds 3.22 Capital Projects Funds 99,485.77 Other Special Revenue Funds - Federal 286,022.79 Other Special Revenue Funds - Food Service 2,415.26 Total - All Funds $599,250.67 File Attachments !BA 07 - March 2017.pdf (1,617 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for March 2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2017 Public Content The financial statement for the month ending March 31, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Mar 2016.pdf (653 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-12-17.pdf (20 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2017 Absolute Date : Jun 12, 2017 Fiscal Impact : Yes Dollar Amount : $10,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-06-12.pdf (223 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2017-2018, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Renewal - Check Recovery Agreement.pdf (431 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 FSBIT - Escrow Account for Insurance Claims - Run Off Claims, presented by Rita R. Scallan, CFO, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2017 Absolute Date : Jun 12, 2017 Fiscal Impact : No Dollar Amount : $50,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Approval of FSBIT - Escrow Account for Insurance Claims - Run Off Claims Public Content The School Board approved at the May 8, 2017 meeting an agreement, between Florida School Boards Insurance Trust and the District (FSBIT), whereby the District will become a "full member" effective July 1, 2017. This agreement will provide the District with an expanded property insurance program to include Casualty, General Liability, Excess Workers' Compensation, Catastrophic Student Accident, Crime, Cyber Liability and Pollution coverage. The transistion to the FSBIT program will require a "Run-Off Claims" period for any current or prior open claims. As a result, the District will need to issue a check in the amount of $50,000 to serve as an escrow balance which FSBIT will issue checks from to make any required medical and/or loss time claims. FSBIT will issue checks daily to pay claim expenses. Every Friday FSBIT will send the District a spreadsheet listing all of the payments issued for that week. The District will issue a check to FSBIT for the prior weeks processed claims which will restore the escrow balance to $50,000. Once all claims are closed the escrow amount will be returned to the District. Please see attachments regarding the FSBIT proposal and requested process. File Attachments Okaloosa Run-off Claims Proposal 4-24-2017.pdf (573 KB) Inv. #1548 - Okaloosa Set up.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for fiscal year 2017-2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($531,620.00) Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for fiscal year 2017-2018. Public Content The School Board approved, in fiscal year 2014-2015, a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2017-2018 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2017-2018 which will be presented to the School Board in July 2017. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level, any variations are noted at the bottom. File Attachments School Staffing Grid FY 2018 2017-05-24.pdf (95 KB) School Supplements Grid FY 2018 2017-05-03.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Implementation of Internal Account Purchasing Card Program, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the implementation of an Internal Accounts Purchasing Card Program through Regions Bank. Public Content Request approval of the implementation of an Internal Accounts Purchasing Card Program through Regions Bank. The proposed contract for this program is based on RFP 3529RC Banking Services through the School Board of Marion County. The contract will be effective July 1, 2017. Attached are copies of the Marion County Award Tabulation, Regions Business Loan Application, and Regions Commercial Card Agreement. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RFP 3529RC Banking Services - MCSB Award Tabulation.pdf (691 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Revisions to the Purchasing Card Manual, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the revisions to the Purchasing Card Manual. Public Content Request approval of the revisions to the Purchasing Card Manual. Revisions include policy updates to the current program and the addition of policy to implement a new Internal Accounts Purchasing Card Program. Attached are copies of the revised Purchasing Card Manual with markups and a final draft of the Purchasing Card Manual. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments Purchasing Card Manual Including Internal - 05-30-17.pdf (874 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 RFP 17-05 Beverage Vending Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action :  Motion to approve the committee's recommendation for RFP 17-05 Beverage Vending Services, and to enter into contract negotiations with the highest ranked respondent, Coca-Cola Bottling Company United, Inc. Public Content Request approval of the committee's recommendation of RFP 17-05 Beverage Vending Services. The committee recommends entering into contract negotiations with the highest ranked respondent, Coca-Cola Bottling Company United, Inc. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. For additional information, please contact Nick Kootsouradis, Assistance Superintendent, School Operations at (850) 689-7117. File Attachments RFP 17-05.pdf (15 KB) EVALUATION COMMITTEE MEETING MINUTES.pdf (299 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 ITB 17-06 Painting Services-Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,584.00 Budgeted : Yes Budget Source : General Funds, Project 5909 School Maintenance - School Control Recommended Action : Motion to approve the committee's recommendation to award ITB 17-06 Painting Services-Multiple Schools to multiple vendors. Public Content Request approval of the committee's recommendation to award ITB 17-06 Painting Services-Multiple Schools to multiple vendors for a grand total of $38,584. The award is as follows: Vendor: School(s): Amount: Professional Finishes of NWFL, Inc. 9 $910.00 Harrison Contracting, Inc. 13, 16, 20, 21, 22 $28,599.00 Mike Moulton Construction, Inc. 8, 11, 15 $9,075.00 No award was recommended for schools 1, 2,3, 4, 5, 6, 7, 10, 12, 14, 17, 18 and 19 due to insufficient funds. Funding will be provided from General funds, Project 5909 School Maintenance - School Control. Attached is a copy of the award tabulation. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_17-06 REV 3.pdf (196 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid: MBU-520-16 Food Products-Commercial & Commodity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on with Baltimore County Public Schools bid MBU-520-16 Food Products-Commercial & Commodity. Public Content Request approval to tag on with Baltimore County Public Schools bid MBU-520-16 Food Products-Commercial & Commodity. The bid is based on fixed prices and will be used on an as needed basis to process commodity products. Funds will be paid from Federal Funds. The contract is effective July 1, 2017 through June 30, 2021 and copies of the award documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments 052416 MBU-520-16 11 Food Products - Commercial Commodity Board Exhibit.pdf (494 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $25,000: B & H Photo & Electronics, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,450.32 Budgeted : Yes Budget Source : General Funds, Project 5068 Cape - Information Technology Recommended Action : Motion to approve the purchase of equipment from B & H Photo & Electronics in the amount of $27,450.32. Public Content Request approval for Fort Walton Beach High School to purchase equipment from B & H Photo & Electronics in the amount of $27,450.32, The purchase will be made through the Pinellas County Digital Catalog Discount Bid #15-480-086, which was previously School Board approved. Funding will be paid from General Funds, Project 5068 Cape - Information Technology. A copy of the quote is attached. For additional information, please contact John Spolski, Principal, Fort Walton Beach High School at (850) 833-3300. File Attachments B & H PHOTO QUOTE.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Exempted Purchase Over $25,000: Dynamix, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $33,277.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the purchase of IBM ServiceElite from Dynamix in the amount of $33,277. Public Content Request approval to purchase IBM ServiceElite from Dynamix in the amount of $33,277. ServiceElite is a maintenance support service package for equipment used to run the AS400 located at Carver Hill Complex . The contract is effective 6/23/17 through 6/22/2018. The purchase is exempt under 6A-1.012(14). Funding will be paid from General Funds and a copy of the agreement is attached. For additional information, please contact Duscha Ross, Program Director, Information Systems at (850) 689-7165. File Attachments DYNAMIX AGREEMENT.pdf (1,807 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Exempted Purchase Over $25,000: Learning Labs, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,490.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the purchase of software from Learning Labs, Inc., for Okaloosa Technical College, in the amount of $34,490. Public Content Request approval for Okaloosa Technical College to purchase Cyber Security Essentials Equipment Package in the amount of $34,490. The purchase is exempt under 6A-1.012(11)(b) and will be funded from General Funds, Project 6110 Adult Education Tuition. A copy of the quote is attached. For additional information, please contact Kelly Hayes, Assistant Principal, OTC & Choice High School at (850) 833-3500. File Attachments LEARNING LABS QUOTE.pdf (258 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Exempted Purchase: Discovery Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,750.00 Budgeted : Yes Budget Source : General Fund, Project 3009 Instructional Technology Software - FY 2017-2018 Allocation Recommended Action : Motion to approve the purchase from Discovery Education in the amount of $55,750.00. Public Content Request approval to purchase streaming licenses from Discovery Education in the amount of $55,750. The purchase is exempt under 6A-1.012(11)(b) and funding will be provided from General Funds, Project 3009 Instructional Technology Software. The contract is effective July 1, 2017 through June 30, 2018. A copy of the quote is attached. For additional information, please contact Brandon McSween, Specialist, Instructional Technology at (850) 689-7160. File Attachments DISCOVERY EDUC.pdf (2,040 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Exempted Purchase: AdvancED, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,900.00 Budgeted : Yes Budget Source : General Funds, Project 7008 Curriculum Development Recommended Action : Motion to approve the purchase from AdvancED in the amount of $36,900 for 2017-2018 Accreditation Fees. Public Content Request approval of the purchase from AdvancED in the amount of $36,900 for Accreditation Fees for the 2017-2018 school year. Funding will be paid from General Funds, Project 7008 Curriculum Development. This purchase is exempt under 6A-1.012(11)(a). The contract is effective 8/1/2017 through 7/31/2018 and a copy of the quote is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments AdvancED.pdf (264 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Service Agreement #17-84 Career Staff Unlimited, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,185.00 Budgeted : Yes Budget Source : General Funds, Project 3151 SAI - ESE Extended School Year Recommended Action : Motion to approve Service Agreement #17-84 between Career Staff Unlimited, LLC and The School Board of  Okaloosa County, Florida, to provide speech and language therapy services. Public Content Request approval of the Service Agreement between Career Staff Unlimited, LLC and The School Board of Okaloosa County, FL to provide Speech and Language Therapy. The Provider will will be paid $61.00 per hour, for a total contract amount not to exceed $5,185.00 to provide one (1) Speech and Language Pathologist who will work eighty-five (85) hours during the extended school year. Funding will be paid from General Funds, Project 3151 SAI - ESE Extended School Year. The contract is effective June 13, 2017 through July 21, 2017. A copy of the agreement is attached. For additional questions, please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments SA# 17-84.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Contract for RFQU 17-01 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project Varies Recommended Action : Motion to approve the contract for RFQU 17-01 Construction Cost Engineering Consulting Services, with Faithful+Gould, Inc. Public Content Request approval of the contract for RFQU 17-01 Construction Cost Engineering Consulting Services, effective May 29, 2017 through May 28, 2020. Prices are fixed based on the rate schedule included in the contract terms. The vendor is Faithful + Gould, Inc. Funds will be paid from Capital Funds, various projects. A copy of the contract is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments Faithful + Gould.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Renewal of Agreement for Project Lead The Way, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Split Funded, Federal Funds, Project 8422 Secondary Ed (Carl Perkins) and General Funds, Project 5065 Cape - Drafting/Enginering (FWBHS) Recommended Action : Motion to approve the renewal of the agreement with Project Lead The Way for an additional term and the addition of PLTW Engineering (9-12), in the amount of $5,000. Public Content Request approval to renew the agreement with Project Lead The Way for an additional term, with the addition of PLTW Engineering (9-12), for a total amount of $5,000 . A Biomedical Science Participation Fee of $2,000 will be paid by Career and Technical Education from Federal Funds, Project 8422 Secondary Ed (Carl Perkins), and an Engineering (9-12) annual Participation Fee of $3,000 will be paid by Fort Walton Beach High School from General Funds, Project 5065, Cape - Drafting/Engineering. Copies of the original agreement, renewal documents and Participation Confirmation are attached. For additional information, please contact April Branscome, Program Director, Career & Technical Education at (850) 833-5852. File Attachments 2017-18 PLTW EXTENSION AGREEMENT BIO-MED.PDF (163 KB) PLTW-2014 CONTRACT.pdf (5,756 KB) PLTW PARTICIPATION CONFIRMATION.pdf (437 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 School Fire and Life Safety Inspection Reports for all Okaloosa County School  District Facilities for 2016-2017 to be submitted to the State Fire Marshal, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2017 Absolute Date : Jun 12, 2017 Recommended Action : Motion to approve the School Fire and Life Safety Inspection Reports for all Okaloosa County School District Facilities for 2016-2017 to be submitted to the State Fire Marshal. Public Content Florida Statute requires that each school district submit inspection reports each year to the State Fire Marshal. File Attachments School Fire and Life Safety Inspections Antioch Elem through Wright Elem 2016-2017.pdf (38,155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Removal of a Portion/ Section of a Storage Building at Ruckel Middle School, presented by Steve Bolton, Director of Facilities and Maintenance, and  recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2017 Absolute Date : Jun 12, 2017 Recommended Action : Motion to approve the removal of a Portion/Section of a Storage Building on the Ruckel Middle School Campus. Public Content Approval is requested for the tear down/removal of a 10' x 28' section of the old storage shed that is located behind the baseball field and faces Palm Boulevard. The concrete block portion of the building is an add on to the larger existing building that was originally used by the Transportation Department. This 280 square foot section has exceeded its lifecycle use due to mold. This removal is at the request of Administrative Staff at Ruckel Middle School. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Renewal of the Lease Extension Agreement between the School Board of Okaloosa County and Northwest Florida Visionnaires, Inc., presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2017 Absolute Date : Jun 12, 2017 Recommended Action : Motion to approve the renewal of the Lease Extension Agreement between the School Board of Okaloosa County and the Northwest Florida Visionnaires, Inc., effective July 1, 2017 through June 30, 2018. Public Content Approval is requested for the renewal of the Lease Extension Agreement with the Northwest Florida Visionnaires for the property located at 538 Bob Sikes Blvd. in Fort Walton Beach, Florida, for an additional term of one (1) year, commencing on July 1, 2017, and terminating on June 30, 2018. File Attachments Visionnaires LEASE EXTENSION AGREEMENT 2017-18 signed by NWFV.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Revised State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for Fiscal Year 2017-2018 presented by Debbie Haan, Principal, Southside Primary School, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Revised State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for Fiscal Year 2017-2018 Public Content The VPK Statewide Provider Agreement between the Early Learning Coalition of Okaloosa and Walton Counties and The School Board of Okaloosa County is required in order to provide yearlong VPK in our district. For fiscal year 2017-2018, year-long VPK will be offered at Southside Center, Laurel Hill School, Edwins Elementary School, and Northwood Elementary School. The agreement for fiscal year 2017-2018 was originally approved by the School Board on April 10, 2017 (Item 7.13); however, the Early Learning Coalition has changed some of the language in the contract. The revised agreement is attached for School Board approval. File Attachments Okaloosa Cty Schools Statewide VPK Contract_Final_ADA.pdf (593 KB) OKALOOSA COUNTY SCHOOL DIST VPK_20PS.pdf (71 KB) VPK Site Locations.pdf (185 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Request Permission to Apply for McWane Foundation Grant for Southside Primary School, presented by Debra Haan, Principal, Southside Primary School, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,000.00 Budgeted : No Budget Source : McWane Foundation Grant Recommended Action : Motion to approve the McWane Foundation Grant Application for Southside Primary School. Public Content If Southside Primary School is awarded the McWane Foundation Grant, the school would use the funds to purchase and install awnings over three playground areas located at our school campus. The goal of the shading/awning would be to provide relief from the Florida sun during Spring, Summer, and Fall months for PreK-D, VPK, and Primary Elementary students. Shading would change the student’s thermal comfort from hot to warm, decreasing exposure from direct sunlight. Shading can actually make the temperature feel 10 to 15 degrees cooler. Several students in PreK-D have physical disabilities. Where every child needs outdoor physical stimulation, PreK-D students (specifically) do not need to have extreme sun exposure or risk the chance of heat exhaustion. Shading would allow them the opportunities to practice gross motor activities, and stay guarded from the Florida sunrays. The estimated cost is $24,250 but we are submitting the grant for $30,000 to cover any unforeseen cost. Any leftover funds would be used to purchase additional awnings throughout the school. Our expectation of the McWane Foundation Grant , once submitted and approved, is to complete the project during the summer of 2017. As soon as the grant funds are available, the principal, Mrs. Haan, will contact Chris Burchfield (owner of We Can Shade It) and schedule the installation. He informed us the process would take no more than two weeks to complete. We anticipate the awnings to be ready before the beginning of the 2017-2018 school year. The grant application has been reviewed and approved by Ms. Scallan and Mr. McInnis. File Attachments OCSD Grant Entitlement Executive Summary Questionnaire for Awning Sail.pdf (130 KB) Charitable Giving Guidelines_ McWane.pdf (305 KB) McWane Foundation Letter.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Carl D. Perkins Secondary Entitlement Grant for Fiscal Year 2017-2018, presented by April Branscome, Specialist, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 02, 2017 Absolute Date : Jun 05, 2017 Fiscal Impact : Yes Dollar Amount : $250,093.00 Budgeted : No Budget Source : Carl D. Perkins Entitlement Grant Recommended Action : Motion to approve the Carl D. Perkins Secondary Entitlement Grant in the amount of $250,093 for the 2017-2018 school year Public Content The Carl D. Perkins Secondary Entitlement Grant is utilized each year to fund high school and middle school career and technical education programs that lead to industry certification or college credit. It allows purchases that directly affect the curriculum of each program including equipment, computer software and hardware, as well as consumable supplies. File Attachments VERSION 6 RFA-PERKINS Secondary.pdf (1,946 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Kindergarten Report Card for 2017-2018, presented by Jeff Palmer, Director of Elementary Education, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Kindergarten Report Card for 2017-2018. Public Content Rather than a typical report card, Okaloosa County Kindergarten teachers use an age-appropriate comprehensive reporting system. The system includes a quarterly assessment checklist that is fully aligned to the Florida State Standards. In addition to the quarterly checklists, the system includes a Teacher Guide providing explicit directions for administering each assessment element, a Parent Guide, a mid-quarter parent progress report, and an appendix. The appendix, which was developed by a group of Kindergarten teachers, includes all resources required to administer the assessment system. Prior to the end of the 2017 school year, all Kindergarten teachers were provided the opportunity to submit feedback concerning both the Kindergarten Report Card and Curriculum Guides. Initial revisions were then made to the report card based on teacher feedback. A group of Kindergarten teachers received the initial revisions via email. This group then met and collaborated with District Instructional Coaches on to provide additional feedback and approve the final revisions. The assessment system is completed online; MIS has developed a program that calculates each individual skill score once the teacher has entered the raw score. A Kindergarten representative per school is trained to serve as a resource in communicating the annual revisions. Upon approval by the School Board, the Parent Guide will be available on the OCSD website. File Attachments 2017-2018 KG Teacher Guide .pdf (454 KB) 2017-2018 Parent Guide Kindergarten Report Card.pdf (252 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Agreement between The School Board of Okaloosa County and The School Board of Walton County to provide ESE services to eligible Walton County students, presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : May 23, 2017 Absolute Date : May 23, 2017 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Agreement between The School Board of Okaloosa County and The School Board of Walton County to provide ESE services to eligible Walton County students. Public Content This agreement provides Exceptional Student Education services for Walton County students, grades Pre-K through 12, who have met the specific criteria in the areas of Hearing Impaired and Intellectual Disabilities.. File Attachments Walton County Okaloosa County 17-18.pdf (219 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Cooperative Service Agreement between the Florida State University and Okaloosa County School District, presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 13, 2017 Absolute Date : Jun 13, 2017 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Cooperative Service Agreement between the Florida State University and Okaloosa County School District for use of the FSU Multidisciplinary Center for independent evaluations of students with disabilities. Public Content This agreement provides the opportunity to use the FSU Multidisciplinary Center for independent evaluations for students with disabilities as requested by parents or the school district. File Attachments FSU Cooperative Agreement 2017-18.pdf (1,161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.33 Educational Services Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice, to provide educational services to students placed with the Department of Juvenile Justice in Okaloosa County, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2017 Absolute Date : Jun 12, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Master Cooperative Agreement between the School Board of Okaloosa County and the Florida Department of Juvenile Justice, to provide Educational Services to students placed with the Department of Juvenile Justice in Okaloosa County. Public Content The School Board will enter into a Master Cooperative Agreement with the Florida Department of Juvenile Justice to provide educational services to children and youth placed in Department of Juvenile Justice settings in Okaloosa County. For additional information, please contact Teri Schroeder at 833-3108. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.34 Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., to provide services to students placed with the Department of Juvenile Justice in Okaloosa County, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2017 Absolute Date : Jun 12, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Educational Services Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., to provide Educational services to  students placed with the Department of Juvenile Justice in Okaloosa County, effective July 1, 2017 through June 30, 2018. Public Content The School Board will enter into a Master Cooperative Agreement with the Florida Department of Juvenile Justice effective July 1, 2017, to provide educational services to children and youth placed in Department of Juvenile Justice settings in Okaloosa County. Pursuant to Section 1003.52(11), F.S. and Section IV of the Master Cooperative Agreement, the School Board may sub-contract with a private provider for the provision of the educational programs for these youth. The District proposes to contract with Okaloosa Academy, Inc. to provide education alternative programs and training for students who are residents, or who become residents, of DJJ Facilities. The term of this contract will be July 1, 2017, through June 30, 2018. For additional information, please contact Teri Schroeder at 833-3108. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.35 Extension and Modification of Memorandum of Agreement between Embry- Riddle Aeronautical University and the School Board of Okaloosa County for the 2017-2018 school year, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 02, 2017 Absolute Date : Jun 05, 2017 Fiscal Impact : Yes Dollar Amount : $239,665.00 Budgeted : No Budget Source : Career and Technical Education (9830) Project 3008 - School Instructional Contracts Recommended Action : Approval of Extension and Modification of Memorandum of Agreement between The School Board of Okaloosa County and Embry-Riddle Aeronautical University for the 2017-2018 school year. Public Content The purpose of the agreement is to extend and modify the Memorandum of Agreement dated June 23, 2014 (also attached) between the School Board of Okaloosa County and Embry Riddle-Worldwide for the 2017-2018 academic school year File Attachments 2017-2018 ERAU MOA Board Item.pdf (804 KB) ERAU 6 23 14 Contract-05312017131819.pdf (1,915 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.36 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent, Operations, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2017 Absolute Date : Jun 12, 2017 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.37 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments June 12, 2017 Ed Support Board Report.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.38 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJune12th2017.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.39 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of th following employees. EID# 100098 EID#117352 EID#120483 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.40 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of employee EID#106904 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.41 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of employee EID#118010 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.42 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Vivian Hawn, Silver Sands School, 7.50 hours Mary Johnson, Laurel Hill School, 17.00 hours Carl Maddox, Custodial Services, 75.00 hours Geraldine Moore, Custodial Services, 35.00 hours Mia Rosita, Food Service, 21.25 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.43 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Jun 8, 2017 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jun 8, 2017 - Workshop Meeting Type : Action, Information 10. Information Technology Seat Management Contract Subject : 10.1 Task Order #: 2-76 OCSD WAP Installation at 15 sites presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Jun 8, 2017 - Workshop Meeting Type : Action Preferred Date : Jun 12, 2017 Absolute Date : Jun 12, 2017 Fiscal Impact : Yes Dollar Amount : $52,396.67 Budgeted : Yes Budget Source : Digital Classroom Plan Recommended Action : Motion to approve Task Order #: 2-76 OCSD WAP Installation at 15 sites presented by Dustin Keith, Seat Management Specialist. Public Content Installation of 324 WAP at 15 Sites: Antioch, Baker, Bluewater, Choctaw, Crestview, Destin Elem, Destin Middle, Florosa, Longwood, Northwood, Shoal River, Riverside, Ruckel, Stemm and Walker. File Attachments Task Order # 2-76.pdf (266 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 8, 2017 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 8, 2017 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 12. Superintendent's Business Subject : 12.2 Out-of-State Student Trip Requests Meeting : Jun 8, 2017 - Workshop Meeting Type : Information Public Content Out-of-State student trip requests approved by the Superintendent. File Attachments 6-12-2017 Student Trip Requests.pdf (2,789 KB) 13. Board Members' Announcements/Request for Information Subject : 13.1 Appointments to the Okaloosa County Value Adjustment Board Meeting : Jun 8, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of a School Board Member, an alternate, and a business representative to the Okaloosa County Value Adjustment Board. Public Content The Board is requested annually to appoint a School Board Member and one community business person to serve on the Okaloosa County Value Adjustment Board. The Value Adjustment Board cannot meet without a School Board representative present; therefore, it is requested that an alternate School Board Member be appointed. Current representatives are: Melissa Thrush, Lamar White (alternate), and Gloria Frazier (citizen) 13. Board Members' Announcements/Request for Information Subject : 13.2 Board Members' Announcements/Request for Information Meeting :  Jun 8, 2017 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Jun 8, 2017 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Attorney-Client Session Meeting : Jun 8, 2017 - Workshop Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Meeting for the purpose of conducting a closed attorney-client session to discuss issues relating to pending litigation in Okaloosa County Circuit Court Case Number 2013-CA 003595 on Thursday, June 8, 2017, at 8:15 a.m. The meeting will be conducted in the Training Room at the School District Central Administration Complex, Niceville, Florida. The attorney-client portion of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 6-8-17 Notice - Special Mtg-Attorney Client Session.pdf (152 KB) 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Jun 8, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on June 8, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Public Notice Meeting : Jun 8, 2017 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.