Okaloosa County School Board — Workshop Meeting, September 6, 2018 — reading text

software, Niceville High School, in the amount of $9,662.00. Public Content Motion to approve the two (2) year contract with Turnitin to purchase plagiarism prevention software for Niceville High School for a grand total of $9,662.00. Year 1 will be effective 9/11/2018 through 9/10/2019 in the amount of $4,643.00; Year 2 will be effective 9/11/2019 through 9/10/2020 for a total amount of $5,019.00. The purchase requires School Board approval under 2-17 (A)(4) multi-year agreements. Funding will be paid from General Funds, Project 7054 AP Initiative. For additional information, please contact Donnie Pridgen, Teacher on Special Assignment, Niceville High School at (850) 833-4114. File Attachments TURNITIN QUOTE.pdf (29 KB) TURNITIN REGISTRATION AGREEMENT.pdf (230 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated September 10, 2018 Public Content Approval is requested for the sale and disposal of the property described on the attached list dated September 10, 2018. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property List for September 10, 2018 Agenda.pdf (287 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Joint Use Agreement between The School Board of Okaloosa County, Florida and the City of Crestview, Florida for Sandspur Field, North Avenue in Crestview, presented by Steve Bolton, Director of Facilities and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the Joint Use Agreement between the School Board and the City of Crestview for Sandspur Field in Crestview. Public Content Board approval is requested for the Joint Use Agreement between The School Board of Okaloosa County, Florida and the City of Crestview, Florida for the property known as Sandspur Field on North Avenue in Crestview. The current agreement will expire on September 30, 2018. The new agreement will commence on October 1, 2018 and automatically renew for four (4) one (1) year periods. The School Board and the City of Crestview will work cooperatively for the purpose of operating joint use educational and recreational facilities on the property. Please contact Steve Bolton for additional information, 833-7159. File Attachments City of Crestview, Sandspur Field, August 2018.pdf (464 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and AMIKids Emerald Coast, Inc., presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Fiscal Impact : No Recommended Action : Motion to approve Vehicle Maintenance and Repair Agreement between the School Board of  Okaloosa County and AMIKids Emerald Coast, Inc., commencing August 1, 2018, and ending July 31, 2019. Public Content Renewal of the annual agreement for the regular maintenance, inspection, and repair of buses owned by AMIKids Emerald Coast, Inc., by the School Board's Transportation Department. The agreement also provides for the lease of buses from the School Board should there be a need to temporarily replace a bus while repairs are being made. This agreement commences August 1, 2018 and terminates July 31, 2019. File Attachments AMIKIDS Vehicle Maintenance 2018-2019.pdf (1,441 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Employee Benefit Renewals for the 2019 Plan Year, presented by Russ Frakes, Specialist - Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Employee Benefit Program Renewals for the 2019 plan year. Public Content The Benefits Oversight Group has reviewed all materials presented by FBMC Benefits Management related to the renewal of the medical, dental, life, vision and long-term disability plans and voted to continue each with the incumbent carrier. A program summary and individual renewal exhibits are attached including: Employee Benefit Renewal Memo United Healthcare Insurance Renewal Exhibit Delta Dental Insurance Renewal Letter  EyeMed Vision Insurance Renewal Exhibit Sun Life Insurance Renewal Exhibit Symetra Long Term Disability Insurance Renewal Letter Healthcare Reimbursement Arrangement Renewal Letter HRA Agreement from 2016 (for reference only) Flexible Spending Account Renewal Letter FSA Agreement from 2016 (for reference only) Certificate of Adopting Resolution and Summary of Material Modifications (for reference only) FBMC - Annual Stewardship Report - 2018 The Group Medical Plan provided by United Healthcare was the only plan to see significant changes during this renewal cycle. Those changes include the addition of a third plan, as well as, the expansion of all plans to four tiers (single, employee + child(ren), employee + spouse and family) for the 2019 plan year. The Group Flexible Benefits (FSA) Plan and Healthcare Reimbursement Arrangement (HRA) Agreement administered by Lockard & Williams Insurance Services, P.A. are also presented for approval of a one year, annually renewable extension of the original agreements (attached for reference). Execution of the attached letters will extend the agreements for the 2019 plan year per Section 2 TERM of the original agreements. The annual employee maximum contribution limit of the FSA plan has been increased from $2,600 to $2,650 in accordance with the most recently enacted changes to the Internal Revenue Code (IRC) Section 125(i). Recall that, during the 2018 renewal cycle, the Certificate of Adopting Resolution and Summary of Material Modifications documents were modified to set the contribution limit at the maximum allowable under IRC Section 125(i). If you need additional information, please contact Russ Frakes at 833-5823. File Attachments Employee Benefit Renewal 2019.pdf (475 KB) OCSD Renewal Exhibit - UHC - 2019.pdf (354 KB) Delta Renewal Letter - 2019.pdf (167 KB) EyeMed - Low Plan - 2019.pdf (187 KB) EyeMed - High Plan - 2019.pdf (188 KB) SunLife 1-1-19.pdf (73 KB) Symetra LTD 1-1-19.pdf (398 KB) HRA Renewal Letter - 2019.pdf (191 KB) HRA Agreement - 2016 - Signed.pdf (148 KB) Flex Benefits Agreement - 2016 - Signed.pdf (151 KB) FSA Renewal Letter - 2019.pdf (187 KB) Certificate of Adopting Resolution & SMM - 2018.pdf (227 KB) FBMC - Annual Stewardship Report - 2018.pdf (2,502 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items