Okaloosa County School Board — Workshop Meeting, September 6, 2018

Thursday, September 6, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 6, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Information Technology Seat Management Contract: Added item 12.1, CACI Task Order No. 2-117 Revision 1, for the installation of data drops in modular furniture at Central Administrative Complex for the relocation of the Human Resources Department. 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 6, 2018 - Workshop Meeting Type : Information File Attachments Email from R Hope to Brevard County-Best & Brightest.pdf (201 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 6, 2018 - Workshop Meeting Type : Information Public Content For information only; no Board action required. Supporting documentation will follow. 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of August 9 - 22, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 6, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 9 - 22, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 9 - 22.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Out-of-County Travel paid for the period of August 9 - 22, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 6, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 9 - 22, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 9 - 22.pdf (15 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Remove and Approval of the Minutes of Capital Outlay Budget Workshop of August 17, 2018, recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Capital Outlay Budget Workshop of August 17, 2018. File Attachments 8-17-2018 DRAFT Capital Outlay Workshop.pdf (211 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Approval of the Minutes of Special Meeting of August 23, 2018; Minutes of Workshop Meeting of August 23, 2018; Minutes of Regular Meeting of August 27, 2018, recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Special Meeting of August 23, 2018; Minutes of Workshop Meeting of August 23, 2018; Minutes of Regular Meeting of August 27, 2018. File Attachments 8-23-2018 DRAFT Special Meeting.pdf (336 KB) 8-23-2018 DRAFT Workshop.pdf (260 KB) 8-27-2018 DRAFT Meeting.pdf (271 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for Pre-K playground equipment in the amount of $74,081.17, presented by Melissa Thrush and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Fiscal Impact : Yes Dollar Amount : $74,081.17 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for Pre-K playground equipment in the amount of $74,081.17. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Okaloosa STEMM Academy for Pre-K playground equipment in the amount of $74,081.17. File Attachments 13013A Stemm Pre-K Plaground equip.pdf -.pdf (6,274 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Request to advertise a Public Hearing for revision of School Board Policy 03-14 Home Education, presented by Steve Horton, Assistant Superintendent, MIS, and recommend by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 03-14 Home Education. Public Content A public hearing will be held to receive public input and consider approval of revisions to current School Board Policy 03-14 Home Education. Revisions to the policy update the responsibilities of parents/guardians of home education students in accordance with Florida law and to technical amendments or clarification to the exiting rule. Please contact Steve Horton for additional information, 689-7184. File Attachments 03-14 Home Education - 20180808 post Attorney.docx.pdf (1,838 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $12,668.00 to Charter Schools and AMIKids - Emerald Coast presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,668.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $12,668.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated August 20, 2018, in the amount of $507,762.93 for the 2017 Claiming Year (Claim Filed January 2016). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2017 claiming year. The calculation for the 2017 claiming year is based on the number of eligible student cards submitted during the 2015-2016 school year. The payments to these schools are as follows: Okaloosa Academy $ 436.00 NWFSC Collegiate High School 2,247.00 Liza Jackson Preparatory School 9,985.00 AMIKids - Emerald Coast 0.00 Total $12,668.00 File Attachments Agenda - Fed Impact Aid 2017 Pmt 3 09102018.pdf (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Budget Amendment #11 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $58,499.09 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2017- 2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2018: General Fund $64,268.70 Debt Service Funds (6,267.06) Capital Projects Funds 497.45 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 0.00 Total - All Funds $58,499.09 File Attachments !BA 11 - June 2018 Revised.pdf (1,001 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Monthly Financial Statement for June 2018 (Revised) presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2018 (Revised). Public Content The revised financial statement for the month ending June 30, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials June 2018 2018-08-22.pdf (723 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 9-10-18.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,081.17 Budgeted : Yes Budget Source : School Board Member District 5 Capital Outlay Funds Recommended Action : Motion to approve the purchase of playground equipment for Okaloosa STEMM Academy Pre-K from Playmore Recreational Products & Services in the amount of $74,081.17. Public Content Request approval to purchase playground equipment for Okaloosa STEMM Academy Pre-K from Playmore Recreational Products & Services in the amount of $74,081.17. The purchase is made through School District of Manatee County Tag-On Bid 16-0025-MR. Funds will be paid from School Board Member District 5 Capital Outlay Funds. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments PLAYMORE QUOTE-STEMM.pdf (6,283 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Multi-Year Purchase: Turnitin, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,662.00 Budgeted : Yes Budget Source : General Funds, Project 7054 AP Initiative Recommended Action : Motion to approve the two (2) contract with Turnitin, for purchase of plagiarism prevention software, Niceville High School, in the amount of $9,662.00. Public Content Motion to approve the two (2) year contract with Turnitin to purchase plagiarism prevention software for Niceville High School for a grand total of $9,662.00. Year 1 will be effective 9/11/2018 through 9/10/2019 in the amount of $4,643.00; Year 2 will be effective 9/11/2019 through 9/10/2020 for a total amount of $5,019.00. The purchase requires School Board approval under 2-17 (A)(4) multi-year agreements. Funding will be paid from General Funds, Project 7054 AP Initiative. For additional information, please contact Donnie Pridgen, Teacher on Special Assignment, Niceville High School at (850) 833-4114. File Attachments TURNITIN QUOTE.pdf (29 KB) TURNITIN REGISTRATION AGREEMENT.pdf (230 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated September 10, 2018 Public Content Approval is requested for the sale and disposal of the property described on the attached list dated September 10, 2018. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property List for September 10, 2018 Agenda.pdf (287 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Joint Use Agreement between The School Board of Okaloosa County, Florida and the City of Crestview, Florida for Sandspur Field, North Avenue in Crestview, presented by Steve Bolton, Director of Facilities and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the Joint Use Agreement between the School Board and the City of Crestview for Sandspur Field in Crestview. Public Content Board approval is requested for the Joint Use Agreement between The School Board of Okaloosa County, Florida and the City of Crestview, Florida for the property known as Sandspur Field on North Avenue in Crestview. The current agreement will expire on September 30, 2018. The new agreement will commence on October 1, 2018 and automatically renew for four (4) one (1) year periods. The School Board and the City of Crestview will work cooperatively for the purpose of operating joint use educational and recreational facilities on the property. Please contact Steve Bolton for additional information, 833-7159. File Attachments City of Crestview, Sandspur Field, August 2018.pdf (464 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and AMIKids Emerald Coast, Inc., presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Fiscal Impact : No Recommended Action : Motion to approve Vehicle Maintenance and Repair Agreement between the School Board of  Okaloosa County and AMIKids Emerald Coast, Inc., commencing August 1, 2018, and ending July 31, 2019. Public Content Renewal of the annual agreement for the regular maintenance, inspection, and repair of buses owned by AMIKids Emerald Coast, Inc., by the School Board's Transportation Department. The agreement also provides for the lease of buses from the School Board should there be a need to temporarily replace a bus while repairs are being made. This agreement commences August 1, 2018 and terminates July 31, 2019. File Attachments AMIKIDS Vehicle Maintenance 2018-2019.pdf (1,441 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Employee Benefit Renewals for the 2019 Plan Year, presented by Russ Frakes, Specialist - Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Employee Benefit Program Renewals for the 2019 plan year. Public Content The Benefits Oversight Group has reviewed all materials presented by FBMC Benefits Management related to the renewal of the medical, dental, life, vision and long-term disability plans and voted to continue each with the incumbent carrier. A program summary and individual renewal exhibits are attached including: Employee Benefit Renewal Memo United Healthcare Insurance Renewal Exhibit Delta Dental Insurance Renewal Letter  EyeMed Vision Insurance Renewal Exhibit Sun Life Insurance Renewal Exhibit Symetra Long Term Disability Insurance Renewal Letter Healthcare Reimbursement Arrangement Renewal Letter HRA Agreement from 2016 (for reference only) Flexible Spending Account Renewal Letter FSA Agreement from 2016 (for reference only) Certificate of Adopting Resolution and Summary of Material Modifications (for reference only) FBMC - Annual Stewardship Report - 2018 The Group Medical Plan provided by United Healthcare was the only plan to see significant changes during this renewal cycle. Those changes include the addition of a third plan, as well as, the expansion of all plans to four tiers (single, employee + child(ren), employee + spouse and family) for the 2019 plan year. The Group Flexible Benefits (FSA) Plan and Healthcare Reimbursement Arrangement (HRA) Agreement administered by Lockard & Williams Insurance Services, P.A. are also presented for approval of a one year, annually renewable extension of the original agreements (attached for reference). Execution of the attached letters will extend the agreements for the 2019 plan year per Section 2 TERM of the original agreements. The annual employee maximum contribution limit of the FSA plan has been increased from $2,600 to $2,650 in accordance with the most recently enacted changes to the Internal Revenue Code (IRC) Section 125(i). Recall that, during the 2018 renewal cycle, the Certificate of Adopting Resolution and Summary of Material Modifications documents were modified to set the contribution limit at the maximum allowable under IRC Section 125(i). If you need additional information, please contact Russ Frakes at 833-5823. File Attachments Employee Benefit Renewal 2019.pdf (475 KB) OCSD Renewal Exhibit - UHC - 2019.pdf (354 KB) Delta Renewal Letter - 2019.pdf (167 KB) EyeMed - Low Plan - 2019.pdf (187 KB) EyeMed - High Plan - 2019.pdf (188 KB) SunLife 1-1-19.pdf (73 KB) Symetra LTD 1-1-19.pdf (398 KB) HRA Renewal Letter - 2019.pdf (191 KB) HRA Agreement - 2016 - Signed.pdf (148 KB) Flex Benefits Agreement - 2016 - Signed.pdf (151 KB) FSA Renewal Letter - 2019.pdf (187 KB) Certificate of Adopting Resolution & SMM - 2018.pdf (227 KB) FBMC - Annual Stewardship Report - 2018.pdf (2,502 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 School Health Services Plan for 2018-2020, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Health Services Plan for 2018-2020. Public Content The School Health Services Plan is a two-year document designed to facilitate the establishment of local strategies to implement activities mandated by law to meet the health of Florida's student and improve their chances for success in school. Although Department of Health in Okaloosa County takes the lead on preparing this document, the law requires that this plan be collaboratively developed and approved by the county health department (CHD), the local school district (LEA), contracted health provider (PSA) and the local school health advisory committee (SHAC) and to include a process for data collection that can be evaluated. The entities involved have met and have been a part of the development of this document. For additional information, please contact Teri Schroeder, 833- 3108. File Attachments Okaloosa County School Health Services Plan 2018-2020.pdf (308 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Interim Alternative Educational Setting Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., presented by Jeff Palmer, Elementary Director, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Interim Alternative Educational Setting Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., Public Content This agreement will provide certain educational facilities and certain support services for the School Board to operate an Interim Alternative Educational Setting for certain students. A classroom with computers will be provided by the Academy for The School District to use when referring an ESE student to a 45 day alternative placement setting. The School District will provide the Certified teacher and an aid for the 45 day placement. The academy will provide the facility and computers for the 45 day placement. Contact Jeff Palmer at 833-4208 for additional information. File Attachments 2018-2019 IAES Agreement between School Board and Okaloosa Academy.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Okaloosa County School District Master In-Service Plan 2018-2019, presented by Denise McLaughlin, Specialist, Professional Development, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Okaloosa County School District Master In- Service Plan 2018-2019. Public Content Okaloosa County Master In-Service Plan for the 2018-2019 school year. This item is updated annually to ensure all content meets requirements of FLDOE and the components are relevant to the work of the district. For additional information please contact Denise McLaughlin at 833-4208. File Attachments Master In-Service Plan 18 19.pdf (1,038 KB) Approval letter 2018.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 School-to-Work contracts between The School Board of Okaloosa County and School-to-Work program providers to provide career experience opportunities to eligible students at Richbourg School and Silver Sands School, presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 11, 2018 Absolute Date : Sep 11, 2018 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the School-to-Work contracts between The School Board of Okaloosa County and School-to- Work program providers to provide career experience opportunities to eligible students enrolled in the School-to-Work program. Public Content The School-to-Work program provides career experience opportunities to eligible students with Individual Education Plans. File Attachments The Waterfront Rescue Mission, Inc..pdf (70 KB) Exodos Ministries, Inc..pdf (66 KB) Wal-Mart East, LP0944.pdf (67 KB) R&J Subways, Inc. #35833.pdf (59 KB) R&J Subway, Inc. #2656.pdf (58 KB) Pick a Pair, Inc. DBA Uncle Bill's Family Restaurant.pdf (70 KB) The Crestview Robert L. F. Sikes Library.pdf (70 KB) Integrity Chiropractic.pdf (70 KB) Hideaway Pizza, Inc..pdf (66 KB) Goodwill Industries, Inc. #681.pdf (68 KB) The Flower Basket Florist, LLC.pdf (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction. Meeting : Sep 6, 2018 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 121526 116411 For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction. Meeting : Sep 6, 2018 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). For more information, contact Marcus Chambers at 850-833-5801. File Attachments 00September 10 2018 DROP Board Report.pdf (56 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.3 Request to advertise a Public Hearing for adoption of a new job description for Assistant Route Coordinator, Transportation, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to authorize a Public Hearing for a new job description for Assistant Route Coordinator, Transportation. Public Content For more information, please contact Jay McInnis at 850-833-4161. This position is proposed due to rapid growth in the north end of Okaloosa County and the size of the Transportation North Department. File Attachments Assistant Route Coordinator - Transportation.pdf (53 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Approval to contract for legal services related to Human Resources and employee matters, presented and recommended by Mary Beth Jackson, Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve to contract for legal services related to Human Resources and employee matters. Public Content Request authorization to contract for legal services for Human Resources (HR) and employee related matters, pursuant to Florida State Board of Education Administrative Rule 6A-1.012 (11)(a). The contract for HR and employee related legal services would be based on an as needed basis. File Attachments Agenda - 6A-1 - Legal Services - HR - September 10, 2018.pdf (35 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Cleared certification requirements and issuance of contracts for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2018-2019 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared 09-10-2018.pdf (56 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Out-of-Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out- of-field teachers. Public Content The State requires teachers who are not teaching in their area of certification be reported to the Board as out-of- field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for addition information, 833-5857 File Attachments Out-Of-Field Board Report for 09-10-2018.pdf (152 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. For more information, contact Marcus Chambers at 850-833-5801. File Attachments September 10, 2018 Instructional New Hire Board Report.pdf (109 KB) September 10, 2018 Support Personnel New Hire Board Report.pdf (112 KB) SEPTEMBER 10, 2018 SUBSTITUTE HIRES BOARD REPORT.pdf (11 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Transfers, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Marcus Chambers at 850-833-5801. File Attachments September 10, 2018 Transfer Board Report.pdf (137 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employee for a period of one (1) day. Public Content Suspension of the following employee: EID# 119575 For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Marcus Chambers at 850-833-5801. File Attachments SeparationsSept11th2018.pdf (39 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of-duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Doris Adams, Transportation, 42.75 hours Thomas Johnson, Niceville High, 18.75 hours Jerome Stewart, Shalimar Elementary, 60.00 hours William Straham, Silver Sands School, 7.50 hours Carol Wright, Southside Primary, 2.75 hours For more information, contact Marcus Chambers at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Marcus Chambers at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Best and Brightest Teacher Scholarship Program Status Report on Legal Review Meeting : Sep 6, 2018 - Workshop Meeting Type : Information 10. Discussion Agenda Subject : 10.2 Items Moved from the Consent Agenda (if any) Meeting : Sep 6, 2018 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Sep 6, 2018 - Workshop Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order No. 2-117 Revision 1, for the installation of data drops in modular furniture at Central Administrative Complex for the relocation of the Human Resources Department, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Dollar Amount : $5,677.58 Budgeted : Yes Budget Source : Capital Outlay - 3718.7400.0681.9004.2386 Recommended Action : CACI Task Order No. 2-117 Revision 1, for the installation of data drops in modular furniture at Central  Administrative Complex for the relocation of the Human Resources Department, in the amount of $5,677.58. Public Content Approval is requested due to an updated quote recently received for data drops associated with the Human Resources Department's relocation to the Central Complex. For additional information, please contact Dustin Keith, 689-7151. File Attachments Task Order 2-117 cubicle drop installs-HR relocation.pdf (197 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 6, 2018 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : Sep 6, 2018 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 9-10-2018 Student Trip Requests.pdf (542 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the  Superintendent Meeting : Sep 6, 2018 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Sep 6, 2018 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board Meeting : Sep 6, 2018 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Required Local Effort Millage Rate of 4.1130 Mills, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the Required Local Effort Millage Rate of 4.1130 Mills. 17. Public Hearing Subject : 17.2 Basic Discretionary Operating Millage Rate of .7480 Mills, presented by Rita Scallan, Chief Financial  Officer, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the Basic Discretionary Operating Millage Rate of .7480 Mills. 17. Public Hearing Subject : 17.3 Capital Outlay Millage Rate of 1.5000 Mills, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the Capital Outlay Millage Rate of 1.5000 Mills. 17. Public Hearing Subject : 17.4 Total Millage Levy of 6.3610 Mills, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the Total Millage Levy of 6.3610 Mills. 17. Public Hearing Subject : 17.5 Resolution 18-06 Adopting the Millage Rates for Fiscal Year 2018- 2019, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to adopt Resolution 18-06 Adopting the Millage Rates for Fiscal Year 2018-2019. File Attachments ESE524 - FY 2018-2019 - 09-10-18.pdf (83 KB) 17. Public Hearing Subject : 17.6 Okaloosa County School District Budget, General Fund, for Fiscal Year 2018-2019, presented by Rita Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the Okaloosa County School District Budget, General Fund, in the amount of $315,717,224.36, for Fiscal Year 2018-2019. 17. Public Hearing Subject : 17.7 Okaloosa County School District Budget, Debt Service Fund, for Fiscal Year 2018-2019, presented by Rita Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the Okaloosa County School District Budget, Debt Service Fund, in the amount of $7,838,676.80, for Fiscal Year 2018- 2019. 17. Public Hearing Subject : 17.8 Okaloosa County School District Budget, Capital Project Funds, for Fiscal Year 2018-2019, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the Okaloosa County School District Budget, Capital Project Funds, in the amount of 38,183,143.71, for Fiscal Year 2018-2019. 17. Public Hearing Subject : 17.9 Okaloosa County School District Budget, Special Revenue Funds- Federal Programs, for Fiscal Year 2018-2019, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds-Federal Programs, in the amount of $16,558,438.45, for Fiscal Year 2018- 2019. 17. Public Hearing Subject : 17.10 Okaloosa County School District Budget, Special Revenue Funds-Food Service, for Fiscal Year 2018-2019, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve the Okaloosa County School District Budget, Special Revenue Funds-Food Service, in the amount of $16,875,532.09, for Fiscal Year 2018-2019. 17. Public Hearing Subject : 17.11 Okaloosa County School District Budget for Fiscal Year 2018- 2019, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Okaloosa County School District Budget for Fiscal Year 2018-2019. 17. Public Hearing Subject : 17.12 Resolution 18-07 Adopting the Okaloosa County School District Budget for Fiscal Year 2018-2019, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to approve Resolution 18-07 Adopting the Okaloosa County School District Budget, in the amount of $395,173,015.41, for Fiscal Year 2018-2019. File Attachments Resolution 18-07 Adopt Final Budget FY 2018-2019 - 9-10-18.pdf (113 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Sep 6, 2018 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Sep 6, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on September 6, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing - 6:15 p.m. Meeting : Sep 6, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on September 10, 2018, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of: 1. Okaloosa County School District Millage Rate and Budget for 2018-2019 Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Sep 6, 2018 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.