Okaloosa County School Board — Workshop Meeting, September 6, 2018 — reading text

to Charter Schools and AMIKids - Emerald Coast presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,668.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $12,668.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated August 20, 2018, in the amount of $507,762.93 for the 2017 Claiming Year (Claim Filed January 2016). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2017 claiming year. The calculation for the 2017 claiming year is based on the number of eligible student cards submitted during the 2015-2016 school year. The payments to these schools are as follows: Okaloosa Academy $ 436.00 NWFSC Collegiate High School 2,247.00 Liza Jackson Preparatory School 9,985.00 AMIKids - Emerald Coast 0.00 Total $12,668.00 File Attachments Agenda - Fed Impact Aid 2017 Pmt 3 09102018.pdf (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Budget Amendment #11 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $58,499.09 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2017- 2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2018: General Fund $64,268.70 Debt Service Funds (6,267.06) Capital Projects Funds 497.45 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 0.00 Total - All Funds $58,499.09 File Attachments !BA 11 - June 2018 Revised.pdf (1,001 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Monthly Financial Statement for June 2018 (Revised) presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2018 (Revised). Public Content The revised financial statement for the month ending June 30, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials June 2018 2018-08-22.pdf (723 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 9-10-18.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,081.17 Budgeted : Yes Budget Source : School Board Member District 5 Capital Outlay Funds Recommended Action : Motion to approve the purchase of playground equipment for Okaloosa STEMM Academy Pre-K from Playmore Recreational Products & Services in the amount of $74,081.17. Public Content Request approval to purchase playground equipment for Okaloosa STEMM Academy Pre-K from Playmore Recreational Products & Services in the amount of $74,081.17. The purchase is made through School District of Manatee County Tag-On Bid 16-0025-MR. Funds will be paid from School Board Member District 5 Capital Outlay Funds. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments PLAYMORE QUOTE-STEMM.pdf (6,283 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Multi-Year Purchase: Turnitin, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,662.00 Budgeted : Yes Budget Source : General Funds, Project 7054 AP Initiative Recommended Action : Motion to approve the two (2) contract with Turnitin, for purchase of plagiarism prevention