Okaloosa County School Board — Workshop Meeting, September 6, 2018 — reading text

Thursday, September 6, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 6, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 6, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Information Technology Seat Management Contract: Added item 12.1, CACI Task Order No. 2-117 Revision 1, for the installation of data drops in modular furniture at Central Administrative Complex for the relocation of the Human Resources Department. 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 6, 2018 - Workshop Meeting Type : Information File Attachments Email from R Hope to Brevard County-Best & Brightest.pdf (201 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 6, 2018 - Workshop Meeting Type : Information Public Content For information only; no Board action required. Supporting documentation will follow. 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of August 9 - 22, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 6, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 9 - 22, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 9 - 22.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Out-of-County Travel paid for the period of August 9 - 22, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 6, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 9 - 22, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Aug 9 - 22.pdf (15 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Remove and Approval of the Minutes of Capital Outlay Budget Workshop of August 17, 2018, recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Capital Outlay Budget Workshop of August 17, 2018. File Attachments 8-17-2018 DRAFT Capital Outlay Workshop.pdf (211 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Approval of the Minutes of Special Meeting of August 23, 2018; Minutes of Workshop Meeting of August 23, 2018; Minutes of Regular Meeting of August 27, 2018, recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Special Meeting of August 23, 2018; Minutes of Workshop Meeting of August 23, 2018; Minutes of Regular Meeting of August 27, 2018. File Attachments 8-23-2018 DRAFT Special Meeting.pdf (336 KB) 8-23-2018 DRAFT Workshop.pdf (260 KB) 8-27-2018 DRAFT Meeting.pdf (271 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for Pre-K playground equipment in the amount of $74,081.17, presented by Melissa Thrush and recommended by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Fiscal Impact : Yes Dollar Amount : $74,081.17 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Okaloosa STEMM Academy for Pre-K playground equipment in the amount of $74,081.17. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Okaloosa STEMM Academy for Pre-K playground equipment in the amount of $74,081.17. File Attachments 13013A Stemm Pre-K Plaground equip.pdf -.pdf (6,274 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Request to advertise a Public Hearing for revision of School Board Policy 03-14 Home Education, presented by Steve Horton, Assistant Superintendent, MIS, and recommend by the Superintendent for approval. Meeting : Sep 6, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 10, 2018 Absolute Date : Sep 10, 2018 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 03-14 Home Education. Public Content A public hearing will be held to receive public input and consider approval of revisions to current School Board Policy 03-14 Home Education. Revisions to the policy update the responsibilities of parents/guardians of home education students in accordance with Florida law and to technical amendments or clarification to the exiting rule. Please contact Steve Horton for additional information, 689-7184. File Attachments 03-14 Home Education - 20180808 post Attorney.docx.pdf (1,838 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $12,668.00