Okaloosa County School Board — Workshop Meeting, May 13, 2024 — reading text

Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $56,079.00 Budgeted : Yes Budget Source : General Fund, Project 5068 CAPE Information Technology Recommended Action : Motion to approve the purchase of computer hardware from Apple Store for Education Institution for a total amount of $56,079.00. Public Content Request approval to purchase computer hardware from Apple Store for Education Institution for a total amount of $56,079.00. The purchase is made through PEPPM Contract #535802, and funds will be paid from General Fund, Project 5068 CAPE Information Technology. A copy of the quote is attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5858. File Attachments APPLE QUOTE.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $50,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $58,215.50 Budgeted : Yes Budget Source : Federal Fund, Project 4423 Carl Perkins-DJJ Recommended Action : Motion to approve the purchase of 175 Dell Chromebooks from Dell for a total of $58,215.50. Public Content Request approval to purchase 175 Dell Chromebooks from Dell priced at $332.66 each, for a total of $58,215.50. The purchase is made through Contract #43210000-23-NASPO-ACS, and funding will be paid from Federal Fund, Project 4423 Carl Perkins-DJJ. A copy of the quote is attached. For additional information, please contact Dr. Choice, Program Director, SIS, at (850) 833-6312. File Attachments Dell Quote.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated May 13, 2024. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 13, 2024. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for May 13, 2024 Board Meeting.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Agreement with BMG Money to Provide a New Benefit to School District Employees, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : No Recommended Action : Motion to approve the Agreement between BMG Money and The School Board of Okaloosa County, Florida, as a new benefit to Okaloosa County School District employees. Public Content Request approval of the Agreement between BMG Money and The School Board of Okaloosa County, Florida, as a new benefit to Okaloosa County School District employees. BMG Money will offer School District employees the LoansAtWork program. Interested employees will apply directly to BMG Money, and the District agrees to deduct loan payments from their wages at employee's request. For additional information, please contact Julie Perry, CFO, Okaloosa County Schools, at (850) 833-5840. File Attachments BMG MONEY AGREEMENT.pdf (521 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Annual Agreement for Charter Bus Services between Sand Dollar Transportation LLC, and The School Board of Okaloosa County, Florida, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary and be paid by individual schools as needed Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services between Sand Dollar Transportation LLC, and The School Board of Okaloosa County, Florida, effective May 14, 2024. Public Content Request approval of the Annual Agreement for Charter Bus Services between Sand Dollar Transportation LLC, and The School Board of Okaloosa County, Florida, on behalf of the district to provide transportation services as needed for extracurricular school activities. Funding will vary and be paid by individual schools as needed. The Agreement is effective May 14, 2024, and a copy is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments SAND DOLLAR TRANSPORTATION.pdf (1,541 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Summer of 2024 Agreement with The Boys & Girls Clubs of the Emerald Coast, Inc., and The School Board of Okaloosa County, Florida, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 4408 Title I- Part A-Homeless Setaside (May-June),  and Project 5408 Title I-Part A Homeless Set-Aside (July-August) Recommended Action : Motion to approve the Summer of 2024 Agreement with The Boys & Girls Clubs of the Emerald Coast, Inc., and The School Board of Okaloosa County, Florida, effective June 3, 2024, through August 8, 2024. Public Content Request approval of the Summer of 2024 Agreement with The Boys & Girls Clubs of the Emerald Coast, Inc. The Provider will provide a full day Summer Program, Monday through Friday from 7:30 a.m. to 6:00 p.m., at the four (4) centers listed in the Agreement. The