Okaloosa County School Board — Workshop Meeting, May 13, 2024

Monday, May 13, 2024 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 13, 2024 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 13, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of the 2023-2024 Kids Tag Art Program Winners, presented by Ben Anderson, Okaloosa County Tax Collector Meeting : May 13, 2024 - Workshop Meeting Type : Recognition Public Content The Kids Tag Art Program is a county-wide art project and fundraiser for elementary school art programs in Okaloosa County. All profits generated from the sale of tags benefit each school's art program and helps in providing classroom art supplies. File Attachments 2023-24 KTA Fall Award Winners.pdf (127 KB) 3. Recognitions Subject : 3.2 Recognition of Meigs Middle School Archery Team as the 2024 State Champions in the National Archery State Program, Middle  School Division, presented Superintendent Chambers Meeting : May 13, 2024 - Workshop Meeting Type : Recognition Public Content Recognizing Meigs Middle School Archery Team as the 2024 State Champions in the National Archery State Program, Middle School Division. The National Archery in the Schools Program is an in-school program aimed at improving educational performance among students in grades 4th - 12th. Through this program, students are learning focus, self-control, discipline, patience, and the life lessons required to be successful in the classroom and in life. Team: Harper Cruz Jakob Davidson Dwayne Davis Taylor Davis Drake Elpedes Aliyah Epperson Layla Ferguson Lucy Ferguson Pukan Gallardo Dalton Groves Nolen Henderson Aaron Iglesias Dany Iglesias Rachel Johnson Sam King Arianna Martinez Shanna McClenahan Jayce Nelson Jayce Niswonger Bryant Nunley Grayson Olsen Kole Pajor Georgia Pierce Kimber Ruskowski Drew Sandler Janie Sirmans Adrian Snow Isaiah Snow Scott Spies Selena Torres Tereza Turek Ayroni Underwood Caycey Wohlin Coaches: Cale Pierce Kristie Pierce Brandon Henderson File Attachments Meigs Archery 2024 Certificate.pdf (264 KB) Meigs Archery 2024 State Champs Res.pdf (309 KB) 3. Recognitions Subject : 3.3 Recognition of Choctawhatchee High School Archery Team, 2024 National Archery in the Schools Program (NASP) State Champions, High School and Grand Champion Divisions, presented by Superintendent Chambers. Meeting : May 13, 2024 - Workshop Meeting Type : Recognition Public Content Recognizing Choctawhatchee High School Archery Team as the 2024 State Champions in the National Archery State Program (NASP), High School and Grand Champion Divisions. The tournament was held in Gainesville, FL on Apirl 6th, for high school division and grand champion divisions for the tournament. Daniel Thompson was the Male High School State Champion and the Male Grand Champion of all Divisions. The National Archery in the Schools Program is an in-school program aimed at improving educational performance among students in grades 4th - 12th. Through this program, students are learning focus, self-control, discipline, patience, and the life lessons required to be successful in the classroom and in life. Team Members: Samantha Andino Alyssa Callis Nathan Conner Noah Cook Andrew Dali Andrew Deyerle Wyatt Everett Dean Ferguson Sophie Ferguson Bohdin Fernandez Susie Garcia Erik Gonzalez (also placed 3rd for High School Males) Keera Hanks McKenzie Harris Will Holstein Madison Kennedy Betsy Krenek Ashton LaBerge (also placed 2nd for high school males) Eric Lee Lily Mall Sebastian McDonald Ayana McLean Uzma Monjur Airel Peralta Ava Pierce Mia Racz Genevieve Rocca Alejandra Rosales Abigail Santos-Ruiz Carter Smith Daniel Thompson (1st place high school boy & grand champion male of all divisions) Hannah Womack Laikyn Worth Morgan Young Coaches: Lindsey Crimp Eric Walbert Sponsor: Tonya Evanchyk File Attachments 2024 Choctaw Archers State Championship Res.pdf (314 KB) Choctaw Archery 2024 Certificate.pdf (284 KB) Daniel Thompson Choctaw Archery 2024 Certificate.pdf (284 KB) 3. Recognitions Subject : 3.4 Recognition of Okaloosa County School District Academic Team, 2024 State Champions, Division 2, Commissioner's Academic Challenge, presented Superintendent Chambers Meeting : May 13, 2024 - Workshop Meeting Type : Recognition Public Content Recognizing OCSD Academic Team (Team Okaloosa) , 2024 State Champions, Division 2, Commissioner's Academic Challenge. Since it began in 1986, the Commissioner’s Academic Challenge (CAC) has been a showcase of Florida’s high school academic excellence. Teams representing school districts throughout the state compete for scholarships, championship rings, trophies, medallions, and of course—bragging rights. Held each spring, players answer questions from the areas of language arts, mathematics, science, social studies, the fine arts, world languages (French and Spanish), physical education, health, and technology. New questions are written each year by educators from high schools throughout the state. Team Okaloosa competed against ten Division 2 teams. They placed 1st in the state. Team Members: Christopher Seeling Scarlett Stevens Michael Mosley William Kyker Adam Jarvis Brynne Massey Cassandra Price Asher Newcomer Coaches: Lisa Nall, Dr. Michael Mosley and Julie Mosley File Attachments 2024 Academic Team State Championship Res.pdf (307 KB) 2024 Academic Team Champions.pdf (281 KB) 3. Recognitions Subject : 3.5 Recognition of Choctawhatchee High School Boys Weightlifting Team, 2024 Florida High Athletic Association (FHSAA) State Champions, 2A Traditional Division, presented by Superintendent Chambers. Meeting : May 13, 2024 - Workshop Meeting Type : Recognition Public Content Recognition of Choctawhatchee High School Boys Weightlifting Team for winning the 2024 Florida High Athletic Association (FHSAA) State Championship in the 2A Traditional Division. Team State Champions Include: Jalil Griffin Evan Malagarie Boston Murray Dawson Newnam Cole Tabb Titus Thornell Individual State Champions: Cole Tabb - 183 Weight Class Traditional and Olympic State Champion Titus Thornell - 139 Weight Class Traditional and Olympic State Champion Head Coach: Addison Kendrick File Attachments Choctaw Boys Weightlifting State Champs 2024 Res.pdf (346 KB) Choctaw Boys Weightlifting State Champs 2024.pdf (284 KB) Cole Tabb - Weightlifting State Champ.pdf (283 KB) Titus Thornell - Weightlifting State Champ.pdf (284 KB) 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Principal, Southside Primary School, recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Southside Primary School. 4. Administrative Personnel Appointments Subject : 4.2 Appointment of Assistant Principal I (10 Month), Choctawhatchee High School, recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I (10 Month), Choctawhatchee High School. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding  Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : May 13, 2024 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Okaloosa County District School Board Internal Funds Financial Statements for Fiscal Year Ended June 30, 2023, presented by Julie Perry, Chief Financial Officer Meeting : May 13, 2024 - Workshop Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote; however, the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The independent certified public accounting firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. There were no Control Deficiencies, Significant Deficiencies, nor Material Weaknesses noted. Additional training has been provided to all bookkeepers with Findings. File Attachments !OCSD Internal Funds - FY23 Audit.pdf (2,820 KB) OCSD Internal Funds - FY23 Required Communications.pdf (637 KB) Internal Funds Audit Report - Summary of Findings FY 2023 - Public.pdf (74 KB) Internal Funds Audit Board Presentation FY 2023 2024-05-06.pdf (119 KB) Internal Funds Audit Board Presentation FY 2023 2024-05-06.pdf (119 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of April 22, 2024; Minutes of the Regular Meeting of April 22, 2024, recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Recommended Action : Motion to approve the Minutes of Workshop Meeting of April 22, 2024; Minutes of the Regular Meeting of April 22, 2024. File Attachments 4-22-2024 Workshop - DRAFT.pdf (131 KB) 4-22-2024 Meeting - DRAFT.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Bob Sikes Elementary School for a ClearTouch Panel in the amount of $6,248.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $6,248.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Bob Sikes Elementary School for a ClearTouch Panel in the amount of $6,248.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Bob Sikes Elementary School for a ClearTouch Panel in the amount of $6,248.00. File Attachments Bob Sikes - ClearTouch.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for televisions and mounts in the amount of $2,135.28 presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $2,135.28 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for televisions and mounts in the amount of $2,135.28. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for televisions and mounts in the amount of $2,135.28. File Attachments FWBHS TVS - Mounts.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for flag poles in the amount of $2,483.12, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $2,483.12 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for flag poles in the amount of $2,483.12. Public Content District 3 School Board Member Capital Outlay Funds will be appropraited to Baker School for flag poles in the amount of $2,483.12. The remaining cost of $4,966.24 will be split ($2,483.12 each) between Baker School JROTC funds and Baker School Maintenenace funds. File Attachments Baker Flag Poles.pdf (395 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Elliott Point Elementary School for Apple TV's in the amount of $2,682.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $2,682.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Elliott Point Elementary School for Apple TV's in the amount of $2,682.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for Apple TV's in the amount of $2,682.00. File Attachments Elliott Point Apple TV.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Appropriation of District 5 School Board Member Capital Outlay Funds to Destin Elementary School for flooring in classrooms in the amount of $6,916.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $6,916.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Destin Elementary School for flooring in classrooms in the amount of $6,916.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Destin Elementary School for flooring in classrooms in the amount of $6,916.00. The remaining cost of $6,916.00 will be covered by Destin Elementary School's PTO. File Attachments DES Flooring.pdf (272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for ClearTouch Panels in the amount of $4,317.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $4,317.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for Cleartouch Panels in the amount of $4,317.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Lewis School for Cleartouch Panels in the amount of $4,317.00. File Attachments Lewis ClearTouch.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Budget Amendment #7 - Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $13,224,894.79 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2023- 2024. Public Content On September 11, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of March 2024: Fund Name Fund No. Amount General Fund 1010 $(14,386,172.55) Debt Service Funds 2xxx 22.12 Capital Project Funds 3xxx 270,255.10 Other Special Revenue Funds - Federal 42xx/44xx 632,969.99 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 258,030.55 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $(13,224,894.79) The General Fund includes a large reduction to Revenue 3310 – Florida Education Finance Program in the amount of $17,179,223. This adjustment consists of the following: Reduction Due to FTE = $4,612,217 Reduction Due to Family Empowerment Scholarships = $11,974,493 Reduction for Prior Period (FY 2022-2023) = $592,513 The Family Empowerment Scholarships (FES) revenue was originally estimated to be $13,700,067. The District appropriated these funds to Function 5100 – Basic Education in the Discretionary budget in order to be prepared for the eventual revenue reduction. The 3rd FEFP included a reduction of District revenue or “pull back” of the actual FES revenue. The original FES appropriation was moved from Function 5100 – Basic Education to Function 9890 – Reserves in order to record the reduction in revenue. This can be seen in General Fund Section II – Discretionary funds. File Attachments !BA 07 - Mar 2024.pdf (1,745 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Monthly Financial Statement for March 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2024. Public Content The financial statement for the month ending March 31, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-03.pdf (832 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 05.13.2024.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,250.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-05-13.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Master Services Agreement and Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : General Fund Fixed Charges Recommended Action : Motion to approve the Master Services Agreement and Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors, as outlined in RFP 24-02 Internal Accounts External Independent Auditing Services. Public Content On March 25, 2024, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram to perform the Internal Accounts External Independent Auditing Services (as outlined in RFP 24-02). Attached is the Master Services Agreement which will cover fiscal years 2023-2024 through 2027-2028 and the Letter of Engagement which covers fiscal year 2023-2024. A Letter of Engagement will be presented for approval each year, as outlined in Master Services Agreement, prior to initiation of audit service. File Attachments RFP 24-02 - Internal Accts External Independent Auditing Svcs.pdf (2,746 KB) Okaloosa School Internal Funds Master Services Agreement.pdf (2,321 KB) Okaloosa School Internal Funds 2024 Audit Engagement Letter.pdf (2,322 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $3,584.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $3,584.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $3,584.00 to Charter Schools. Public Content The District received its third Voucher for Impact Aid Section 7003 Payments dated April 30, 2024, for the 2024 Claiming Year (Claim Filed January 2023) in the following amounts: Section 7003(b) Basic Support - No Payment Received Section 7003(d) Disability Support - Dated April 30, 2024 $303,552.00 Less First Voucher - Dated November 22, 2023 (126,480.00) Less Second Voucher - N/A 0.00 Equals Increase Due to Third Voucher - Dated April 30, 2024 $177,072.00 Section 7003(b) Basic Support - Increase Due to Third Voucher $ 0.00 Section 7003(d) Disability Support - Increase Due to Third Voucher 177,072.00 Total Increase Due to Third Voucher $177,072.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2024 Claiming Year. The calculation for the 2024 Claiming Year is based on the number of eligible student cards submitted during the 2022-2023 school year. The payments to these schools are as follows: Destin High School - Center 9700 $ 651.00 Liza Jackson Preparatory School - Center 9807 2,282.00 NWFSC Collegiate High School - Center 9805 651.00 Okaloosa Academy - Center 9800 0.00 Total $3,584.00 File Attachments Agenda - Fed Impact Aid 2024 Pmt 3 2024-05-13.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Renewal of Contract for RFP 20- 01 School Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $10,344,788.00 Budgeted : Yes Budget Source : Federal Fund - School Food Service Recommended Action : Motion to approve the contract renewal for RFP 20-01 School Food Service Management Operations  between The School Board of Okaloosa County, Florida, and Nutrition Inc., d/b/a The Nutrition Group, effective July 1, 2024, through June 30, 2025. Public Content Request approval to renew the contract for RFP 20-01 School Food Service Management Operations between The School Board of Okaloosa County, Florida, and Nutrition Inc., d/b/a The Nutrition Group, based on fixed meal rate of $4.267, for an estimated total contract value of $10,344,788.00 paid from Federal Funds. The annual A la Carte Conversion Factor is 4.57. The contract is effective July 1, 2024, through June 30, 2025. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments TNG 2024-2025 Contract Renewal-.pdf (689 KB) TNG 2024-2025 Annual A la Carte Conversion Addendum.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $56,079.00 Budgeted : Yes Budget Source : General Fund, Project 5068 CAPE Information Technology Recommended Action : Motion to approve the purchase of computer hardware from Apple Store for Education Institution for a total amount of $56,079.00. Public Content Request approval to purchase computer hardware from Apple Store for Education Institution for a total amount of $56,079.00. The purchase is made through PEPPM Contract #535802, and funds will be paid from General Fund, Project 5068 CAPE Information Technology. A copy of the quote is attached. For additional information, please contact April Branscome, Program Director, CTE, at (850) 833-5858. File Attachments APPLE QUOTE.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $50,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $58,215.50 Budgeted : Yes Budget Source : Federal Fund, Project 4423 Carl Perkins-DJJ Recommended Action : Motion to approve the purchase of 175 Dell Chromebooks from Dell for a total of $58,215.50. Public Content Request approval to purchase 175 Dell Chromebooks from Dell priced at $332.66 each, for a total of $58,215.50. The purchase is made through Contract #43210000-23-NASPO-ACS, and funding will be paid from Federal Fund, Project 4423 Carl Perkins-DJJ. A copy of the quote is attached. For additional information, please contact Dr. Choice, Program Director, SIS, at (850) 833-6312. File Attachments Dell Quote.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated May 13, 2024. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 13, 2024. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for May 13, 2024 Board Meeting.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Agreement with BMG Money to Provide a New Benefit to School District Employees, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : No Recommended Action : Motion to approve the Agreement between BMG Money and The School Board of Okaloosa County, Florida, as a new benefit to Okaloosa County School District employees. Public Content Request approval of the Agreement between BMG Money and The School Board of Okaloosa County, Florida, as a new benefit to Okaloosa County School District employees. BMG Money will offer School District employees the LoansAtWork program. Interested employees will apply directly to BMG Money, and the District agrees to deduct loan payments from their wages at employee's request. For additional information, please contact Julie Perry, CFO, Okaloosa County Schools, at (850) 833-5840. File Attachments BMG MONEY AGREEMENT.pdf (521 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Annual Agreement for Charter Bus Services between Sand Dollar Transportation LLC, and The School Board of Okaloosa County, Florida, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary and be paid by individual schools as needed Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services between Sand Dollar Transportation LLC, and The School Board of Okaloosa County, Florida, effective May 14, 2024. Public Content Request approval of the Annual Agreement for Charter Bus Services between Sand Dollar Transportation LLC, and The School Board of Okaloosa County, Florida, on behalf of the district to provide transportation services as needed for extracurricular school activities. Funding will vary and be paid by individual schools as needed. The Agreement is effective May 14, 2024, and a copy is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments SAND DOLLAR TRANSPORTATION.pdf (1,541 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Summer of 2024 Agreement with The Boys & Girls Clubs of the Emerald Coast, Inc., and The School Board of Okaloosa County, Florida, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 4408 Title I- Part A-Homeless Setaside (May-June),  and Project 5408 Title I-Part A Homeless Set-Aside (July-August) Recommended Action : Motion to approve the Summer of 2024 Agreement with The Boys & Girls Clubs of the Emerald Coast, Inc., and The School Board of Okaloosa County, Florida, effective June 3, 2024, through August 8, 2024. Public Content Request approval of the Summer of 2024 Agreement with The Boys & Girls Clubs of the Emerald Coast, Inc. The Provider will provide a full day Summer Program, Monday through Friday from 7:30 a.m. to 6:00 p.m., at the four (4) centers listed in the Agreement. The Program is available to students who have been approved to attend, for an estimated total of $12,000, based on fixed pricing. the purchase is made through 6A-1.012(12)(d), and funds will be paid from Federal Funds, Project 4408 Title I-Part A-Homeless Set-Aside (May-June), and Project 5408 Title I-Part A Homeless Set- Aside (July-August). The Agreement is effective June 3, 2024, through August 8, 2024. For additional information, please contact Dr. Cheryl Seals, Specialist, Curriculum, at (850) 833-6312. File Attachments SUMMER 2024 AGREEMENT.pdf (243 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Career Dual Enrollment Articulation Agreement between Okaloosa Technical College and the Public High Schools of the School District of Okaloosa County, Florida, and the Destin High School Charter, Destin Florida, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : No Recommended Action : Motion to approve the 2024-2025 Career Dual Enrollment Articulation Agreement between Okaloosa Technical College and all Public High Schools of the School District, including Destin High School Charter, Destin, Florida Public Content This Articulation Agreement will provide Career Dual Enrollment as a curricular option of elective credits toward earning a high school diploma and completing a career certificate program through the Okaloosa Technical College. This Agreement will provide dual enrollment opportunities for high school graduates to identify and set clear career and post-secondary education goals before high school graduation through a Career Dual Enrollment Programs. The School District and Destin High School will earn FTE funding for dual enrolled students. These funds will then be used to pay Okaloosa Technical College based on their fees. For more information, contact Jon Williams, OTC, 850.833.3500. File Attachments 2024-2025 Career Dual Enrollment Articulation Agreement.pdf (601 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Agreement between The School Board of Okaloosa County and The School Board of Walton County to provide ESE services to eligible Walton County students, presented by Kathy Ard, Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : Jun 10, 2024 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the annual Agreement between The School Board of Okaloosa County and The School Board of Walton County to provide ESE services to designated Walton County students enrolled in an ESE Special Day School. Public Content The Agreement provides Exceptional Student Education services for designated Walton County students in twelfth grade who are completing their postgraduate program. Please contact Kathy Ard, ESE Director, for additional information at 850-833-3164. File Attachments Walton County Agreement 2024-25 Final.pdf (146 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 IT Seat Management Outsourcing Agreement Contract Modification Agreement, Change Order 23, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : No Budgeted : Yes Recommended Action : Approval Public Content In anticipation of the IT Outsourcing RFP release, the OCSD has requested a 6 month extension of the current IT Outsourcing (Seat Management) contract. File Attachments ocsd-change-order-23.pdf (435 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Memorandum of Understanding between the Department of Defense and the Okaloosa County School Board, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $2,500.00 Budgeted : Yes Budget Source : 1010 6400 0102 9018 7014 Recommended Action : Motion to approve Memorandum of Understanding between the Department of Defense and the Okaloosa County School Board, effective through Public Content The Memorandum of Understanding between the Department of Defense and the Okaloosa County School Board will allow the school district to participate in the DOD Skillbridge Program. The Skillbridge Program allows service personnel, during the final 180 days of active duty, to capitalize on training and development opportunities by completing a practicum experience under the supervision of qualified instructional personnel. This agreement will expire on January 1, 2028 File Attachments Skillbridge MOU.pdf (992 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Renewal of Florida School Boards Insurance Trust Membership and Property & Casualty Insurance Program, presented by Russ Frakes, Program Director, Risk Management, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $7,067,573.00 Budgeted : Yes Recommended Action : Motion to approve renewal of FSBIT Membership and Property & Casualty Insurance Program Public Content Recommending renewal of the fiscal year 2024-2025 FSBIT Membership and Property & Casualty Insurance Program at a cost of $7,067,573. If you have any questions or would like additional information please contact Russ Frakes at (850) 833-5823. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Request to advertise a Public Hearing for Instructional Materials - Science Textbooks Adoption, presented by Ryan Gore, Program  Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the request to advertise a Public Hearing for Instructional Materials - Science Textbooks adoption. Public Content The Okaloosa County School District is participating in the state textbook adoption process for Science. The publishers listed below were ranked through a committee evaluation and school based voting process, with the final recommendation being notated as "recommended for adoption." The requested public hearing is for the adoption of the materials notated as "recommended for adoption" and applies to regular and accelerated/honors level courses: Elementary Grades K – 5 1. McGraw-Hill – Recommended for Adoption 2. Accelerate Learning 3. Savvas 4. Discovery Education Middle Grades 6-8 Earth/Space Science, Life Science, and Physical Science 1. McGraw-Hill – Recommended for Adoption 2. Savvas 3. Accelerate Learning 4. Discovery Education 5. Kiddom High School – Anatomy and Physiology 1. McGraw-Hill – Recommended for Adoption 2. Goodheart-Wilcox 3. B.E. Publishing 4. eDynamic Learning 5. National Geographic Cengage 6. Kiddom High School - Biology 1. McGraw-Hill – Recommended for Adoption 2. Savvas 3. National Geographic Cengage 4. Accelerate Learning 5. Kiddom High School – Chemistry 1. National Geographic Cengage – Recommended for Adoption 2. McGraw-Hill 3. Savvas 4. PASCO Scientific 5. Accelerate Learning 6. Kiddom High School – Earth/Space Science 1. National Geographic Cengage – Recommended for Adoption 2. McGraw-Hill High School – Environmental Science 1. National Geographic Cengage – Recommended for Adoption 2. Savvas 3. McGraw-Hill High School – Marine Science 1. McGraw-Hill – Recommended for Adoption 2. National Geographic Cengage 3. eDynamic Learning High School – Physical Science 1. McGraw-Hill – Recommended for Adoption High School – Physics 1. McGraw-Hill – Recommended for Adoption 2. Kiddom 3. PASCO Scientific 4. Savvas 5. Accelerate Learning The textbook adoption information and the public review links are available on the Okaloosa County School District website at the following address: https://www.okaloosaschools.com/page/science-textbook-adoption Print materials may also be reviewed by contacting Ryan Gore at (850-833-4208. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Request for Course Code Adoption for the 2024 -2025 School Year, presented by Stephanie Gillis, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Course Code Adoptions for the 2024 - 2025 School Year. Public Content Request to adopt the attached courses. Please see the attached course titles, course numbers, credit, requested weighting, and rationale for course adoptions. For additional information, please contact Stephanie Gillis, Specialist, Curriculum and Instruction, (850) 833-6313. File Attachments Digital Media Design Course Adoption.pdf (152 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 13, 2024 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 125268 125416 118028 105105 125533 125167 121495 101297 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : May 13, 2024 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Brian Humphrey 118509 Specialist SIS Attendance Discipline 7/1/2024 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Out-of-Field Report for the 2023- 2024 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2023-2024 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 5-13-2024.pdf (83 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Waiver of the OCEA Master Contract, requested by Okaloosa Technical College, to adjust the standard work week for the 2024-2025 school year, presented by Jon Williams, Principal, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve an extension of the waiver request of the OCEA Master Contract, requested by Okaloosa Technical College, to adjust the standard work week for the 2024-2025 school year. File Attachments OTC 2024-25 Calendar Checklist Waiver.pdf (298 KB) OTC MOA.pdf (354 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Request to double-fill the Program Director, Maintenance, presented by Lee Hale, Assistant Superintendent Human Resources, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $58,582.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the double-fill of Program Director, Maintenance from July 1, 2024, to December 31, 2024. Public Content The double-filling of the Program Director Maintenance is necessary to provide a seamless transition for the District due to an impending retirement. This position would begin July 1, 2024, and end December 31, 2024. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Double Fill - Maintenance Program Director FY 2025 2024-05-13.pdf (64 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Request to double-fill the Program Director, Transportation, presented by Lee Hale, Assistant Superintendent Human Resources, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $119,718.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the double-fill of Program Director, Transportation from July 1, 2024 to June 30, 2025. Public Content The double-filling of the Program Director Transportation is necessary to provide a seamless transition for the District due to an impending retirement. The position will begin July 1, 2024, and end June 30, 2025; however, there is a possibility the incumbent may retire earlier in the year. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Double Fill - Transportation Program Director FY 2025 2024-05-13.pdf (86 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments May 13, 2024 Separations.pdf (65 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.8 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 13, 2024 Subsitute New Hires, Public.pdf (75 KB) May 13, 2024 Ed Support New Hires, Public.pdf (53 KB) May 13, 2024 Instructional New Hires, Public.pdf (53 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.9 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments May 13, 2024 Transfers.pdf (135 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.10 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Recommended Action : Motion to approve the suspension of employee #105105 for three days without pay. Public Content Suspension of Employee #105105 for three days without pay. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.11 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 13, 2024 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Program #6, Task Order #42, Time and Material, Pryor Middle School Flooring Replacement, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $100,000.00 Budgeted : Yes Budget Source : 3911 - Other Capital - Capital Sales Tax Recommended Action : Motion to approve amount increase of $100,000 to Program #6, Task Order #42, Time and Material Task Order, Pryor Middle School Flooring Replacement. Public Content Approval is requested to increase Program #6, Task Order #42, Time and Material Task Order, Pryor Middle School Flooring Replacement by $100,000 for additional spaces added to the scope of work. Task Order for Time and Materials originally was approved not to exceed $500,000 but will now not exceed $600,000. Please contact Dr. Bill Smith for additional information, 689-7158. 10. Construction Program/Owner's Representative's Business Subject : 10.3 Program #6, Task Order #39, GMP for District-Wide Paving Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $1,816,468.00 Budgeted : Yes Budget Source : 3911 - Other Capital - Capital Sales Tax Recommended Action : Motion to approve Program #6, Task Order #39, GMP for District-Wide Paving Projects, in the amount of $1,816,468.00. Public Content Approval is requested of the GMP for Program #6, Task Order #39, District-Wide Paving Projects. Kenwood Elementary School Parking Lot Project – This project consists of the construction of a new asphalt parking lot with 29 regular parking stalls and two (2) ADA Handicap Accessible stalls with appropriate striping and signage. The new parking lot is bounded by concrete curbs. A new asphalt roadway will connect the new lot to the existing lot and drop-off roadway, extending the overall length of the drop-off roadway. Lot drainage is accomplished via surface flow to a new retention pond south of the new lot. New sidewalks that tie to the existing surroundings are also included. Baker School Parking Lot Project – This project consists of the construction of a new asphalt parking lot with 89 regular parking stalls adjacent to the Credit Union in the location of the current grass parking area. Also included are four (4) ADA Handicap Accessible stalls with appropriate striping and signage located at the lower tier next to the football stadium. The new parking lot is bounded by concrete curbs. Lot drainage is accomplished via surface flow to a new retention pond south of the new lot. New sidewalks that tie to the existing surroundings are also included. Destin Middle School Turn Lane Paving Project – This project consists of the construction of two (2) new turn lanes off existing roadways at the school. There will be a new right turn lane added to Legendary Marina Drive that will allow for a right turn into the school drop-off roadway without impeding traffic flow on Legendary Marina Drive. A new right turn lane will also be added to the parent drop-off roadway where it intersects with Legendary Marina Drive when exiting the school. This will allow both left and right hand turns at this location, allowing for better traffic flow. Turn lanes are constructed of asphalt with concrete curbs and appropriate striping and signage is included. The Total Cost of Work for Task Order #39 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $1,816,468.00 Portion of Pre-GMP Phase Services - Previously Authorized $150,000.00 Total Cost of Work $1,966,468.00 *** Out of the original Previously Authorized $250,000 Pre-GMP, only $150,000 will be applied to these three (3) schools, the remaining $100,000 will be applied to the Crestview High School and Meigs Middle School GMP Paving Projects . Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO39 GMP Kenwood Baker & Destin Middle Paving Ver 1.0.pdf (230 KB) TO#39 Parking & Paving Projects GMP Comparison Spreadsheet.pdf (33 KB) Kenwood Parking Plans 4-9-24.pdf (3,842 KB) Baker Parking Site Plans 4-9-24.pdf (7,292 KB) Destin MS Site Plans 4-27-23.pdf (3,831 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 13, 2024 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : May 13, 2024 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 13, 2024 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments Capital Progress South Zone May 13 2024.pdf (4,482 KB) 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : May 13, 2024 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : May 13, 2024 - Workshop Meeting Type : Information 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for adoption of Resolution 24-06 approving the proposed Purchase and Sale Agreement between The School Board of Okaloosa County, Florida, and Thomas DeWayne Walther, for real property located in Baker, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Recommended Action : Motion to adopt Resolution 24-06 approving the proposed Purchase and Sale Agreement between The School Board of Okaloosa County, Florida, and Thomas DeWayne Walther, for real property located in Baker, Florida. Public Content The School Board under Resolution 24-06 will consider the purchase of real property containing approximately 1.28 +/-acres, Parcel Identification Number 06-3N-24-0750-000B-0130. The property is located at 5672 Walther Street, Baker, FL. A Public Hearing on the proposed Purchase and Sale Agreement will be held at 6:15 p.m. Central Time, or as soon thereafter as may be heard, Monday, May 13, 2024, in the Training Room at the School Board’s Central Administration Complex, located at 202 Highway 85 North, Niceville, Florida. For additional information, please contact Bill Smith at (850) 689-7158. File Attachments Resolution 24- 06 PSA Walther property.pdf (2,018 KB) Walther-survey.pdf (207 KB) 1.28 Acres - 5672 Walther Street, Baker, FL.pdf (4,662 KB) Teel & Waters App - Walther St.pdf (2,311 KB) 15. Public Hearing - 6:15 p.m. Subject : 15.2 Public Hearing for adoption of Resolution 24-07 approving the proposed Purchase and Sale Agreement between The School Board of Okaloosa County, Florida, and Stewart & Sons Investments, LLC, for real property located in Baker, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Recommended Action : Motion to adopt Resolution 24-07 approving the proposed Purchase and Sale Agreement between The school Board of Okaloosa County, Florida, and Stewart & Sons Investments, LLC, for real property located in Baker, Florida. Public Content The School Board under Resolution 24-07 will consider the purchase of real property containing approximately 5.27 +/-acres, Parcel Identification Number 06-3N-24-0750-000B-0020. The property is located on Buck Ward Road, Baker, Florida. A Public Hearing on the proposed Purchase and Sale Agreement will be held at 6:15 p.m. Central Time, or as soon thereafter as may be heard, Monday, May 13, 2024, in the Training Room at the School Board’s Central Administration Complex, located at 202 Highway 85 North, Niceville, Florida. For additional information, please contact Bill Smith, Program Director, Facilities Planning, (850) 689-7158. File Attachments Resolution 24- 07 PSA Scott and Sons.pdf (1,006 KB) Marr - Buck Ward Road, Baker, FL 32531.pdf (2,608 KB) 230-153B 5.49 Acres Buck Ward Road.pdf (9,400 KB) Stewart Survey.pdf (415 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : May 13, 2024 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearing Meeting : May 13, 2024 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on May 13, 2024, beginning at 8:30 a.m., in the Training Room at the School District Central Administration Complex, Niceville, Florida. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : May 13, 2024 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on May 13, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : May 13, 2024 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on May 13, 2024, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Land Purchase Contract - 5672 Walther Street, Baker, Florida 32569 Land Purchase Contract - Buck Ward Road, Baker, Florida 32569 Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : May 13, 2024 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.