Okaloosa County School Board — Workshop Meeting, May 13, 2024 — reading text

single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,250.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-05-13.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Master Services Agreement and Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : General Fund Fixed Charges Recommended Action : Motion to approve the Master Services Agreement and Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors, as outlined in RFP 24-02 Internal Accounts External Independent Auditing Services. Public Content On March 25, 2024, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram to perform the Internal Accounts External Independent Auditing Services (as outlined in RFP 24-02). Attached is the Master Services Agreement which will cover fiscal years 2023-2024 through 2027-2028 and the Letter of Engagement which covers fiscal year 2023-2024. A Letter of Engagement will be presented for approval each year, as outlined in Master Services Agreement, prior to initiation of audit service. File Attachments RFP 24-02 - Internal Accts External Independent Auditing Svcs.pdf (2,746 KB) Okaloosa School Internal Funds Master Services Agreement.pdf (2,321 KB) Okaloosa School Internal Funds 2024 Audit Engagement Letter.pdf (2,322 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $3,584.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $3,584.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $3,584.00 to Charter Schools. Public Content The District received its third Voucher for Impact Aid Section 7003 Payments dated April 30, 2024, for the 2024 Claiming Year (Claim Filed January 2023) in the following amounts: Section 7003(b) Basic Support - No Payment Received Section 7003(d) Disability Support - Dated April 30, 2024 $303,552.00 Less First Voucher - Dated November 22, 2023 (126,480.00) Less Second Voucher - N/A 0.00 Equals Increase Due to Third Voucher - Dated April 30, 2024 $177,072.00 Section 7003(b) Basic Support - Increase Due to Third Voucher $ 0.00 Section 7003(d) Disability Support - Increase Due to Third Voucher 177,072.00 Total Increase Due to Third Voucher $177,072.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2024 Claiming Year. The calculation for the 2024 Claiming Year is based on the number of eligible student cards submitted during the 2022-2023 school year. The payments to these schools are as follows: Destin High School - Center 9700 $ 651.00 Liza Jackson Preparatory School - Center 9807 2,282.00 NWFSC Collegiate High School - Center 9805 651.00 Okaloosa Academy - Center 9800 0.00 Total $3,584.00 File Attachments Agenda - Fed Impact Aid 2024 Pmt 3 2024-05-13.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Renewal of Contract for RFP 20- 01 School Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $10,344,788.00 Budgeted : Yes Budget Source : Federal Fund - School Food Service Recommended Action : Motion to approve the contract renewal for RFP 20-01 School Food Service Management Operations  between The School Board of Okaloosa County, Florida, and Nutrition Inc., d/b/a The Nutrition Group, effective July 1, 2024, through June 30, 2025. Public Content Request approval to renew the contract for RFP 20-01 School Food Service Management Operations between The School Board of Okaloosa County, Florida, and Nutrition Inc., d/b/a The Nutrition Group, based on fixed meal rate of $4.267, for an estimated total contract value of $10,344,788.00 paid from Federal Funds. The annual A la Carte Conversion Factor is 4.57. The contract is effective July 1, 2024, through June 30, 2025. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments TNG 2024-2025 Contract Renewal-.pdf (689 KB) TNG 2024-2025 Annual A la Carte Conversion Addendum.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director,