Okaloosa County School Board — Workshop Meeting, May 13, 2024 — reading text

Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Appropriation of District 5 School Board Member Capital Outlay Funds to Destin Elementary School for flooring in classrooms in the amount of $6,916.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $6,916.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Destin Elementary School for flooring in classrooms in the amount of $6,916.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Destin Elementary School for flooring in classrooms in the amount of $6,916.00. The remaining cost of $6,916.00 will be covered by Destin Elementary School's PTO. File Attachments DES Flooring.pdf (272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for ClearTouch Panels in the amount of $4,317.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $4,317.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for Cleartouch Panels in the amount of $4,317.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Lewis School for Cleartouch Panels in the amount of $4,317.00. File Attachments Lewis ClearTouch.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Budget Amendment #7 - Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $13,224,894.79 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2023- 2024. Public Content On September 11, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of March 2024: Fund Name Fund No. Amount General Fund 1010 $(14,386,172.55) Debt Service Funds 2xxx 22.12 Capital Project Funds 3xxx 270,255.10 Other Special Revenue Funds - Federal 42xx/44xx 632,969.99 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 258,030.55 Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $(13,224,894.79) The General Fund includes a large reduction to Revenue 3310 – Florida Education Finance Program in the amount of $17,179,223. This adjustment consists of the following: Reduction Due to FTE = $4,612,217 Reduction Due to Family Empowerment Scholarships = $11,974,493 Reduction for Prior Period (FY 2022-2023) = $592,513 The Family Empowerment Scholarships (FES) revenue was originally estimated to be $13,700,067. The District appropriated these funds to Function 5100 – Basic Education in the Discretionary budget in order to be prepared for the eventual revenue reduction. The 3rd FEFP included a reduction of District revenue or “pull back” of the actual FES revenue. The original FES appropriation was moved from Function 5100 – Basic Education to Function 9890 – Reserves in order to record the reduction in revenue. This can be seen in General Fund Section II – Discretionary funds. File Attachments !BA 07 - Mar 2024.pdf (1,745 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Monthly Financial Statement for March 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2024. Public Content The financial statement for the month ending March 31, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-03.pdf (832 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 05.13.2024.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a