Okaloosa County School Board — Workshop Meeting, May 13, 2024 — reading text

requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote; however, the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The independent certified public accounting firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. There were no Control Deficiencies, Significant Deficiencies, nor Material Weaknesses noted. Additional training has been provided to all bookkeepers with Findings. File Attachments !OCSD Internal Funds - FY23 Audit.pdf (2,820 KB) OCSD Internal Funds - FY23 Required Communications.pdf (637 KB) Internal Funds Audit Report - Summary of Findings FY 2023 - Public.pdf (74 KB) Internal Funds Audit Board Presentation FY 2023 2024-05-06.pdf (119 KB) Internal Funds Audit Board Presentation FY 2023 2024-05-06.pdf (119 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of April 22, 2024; Minutes of the Regular Meeting of April 22, 2024, recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Recommended Action : Motion to approve the Minutes of Workshop Meeting of April 22, 2024; Minutes of the Regular Meeting of April 22, 2024. File Attachments 4-22-2024 Workshop - DRAFT.pdf (131 KB) 4-22-2024 Meeting - DRAFT.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Bob Sikes Elementary School for a ClearTouch Panel in the amount of $6,248.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $6,248.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Bob Sikes Elementary School for a ClearTouch Panel in the amount of $6,248.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Bob Sikes Elementary School for a ClearTouch Panel in the amount of $6,248.00. File Attachments Bob Sikes - ClearTouch.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for televisions and mounts in the amount of $2,135.28 presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $2,135.28 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for televisions and mounts in the amount of $2,135.28. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for televisions and mounts in the amount of $2,135.28. File Attachments FWBHS TVS - Mounts.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for flag poles in the amount of $2,483.12, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $2,483.12 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for flag poles in the amount of $2,483.12. Public Content District 3 School Board Member Capital Outlay Funds will be appropraited to Baker School for flag poles in the amount of $2,483.12. The remaining cost of $4,966.24 will be split ($2,483.12 each) between Baker School JROTC funds and Baker School Maintenenace funds. File Attachments Baker Flag Poles.pdf (395 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Elliott Point Elementary School for Apple TV's in the amount of $2,682.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : May 13, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : May 13, 2024 Absolute Date : May 13, 2024 Fiscal Impact : Yes Dollar Amount : $2,682.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Elliott Point Elementary School for Apple TV's in the amount of $2,682.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for Apple TV's in the amount of $2,682.00. File Attachments Elliott Point Apple TV.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion.