Fort Walton Beach — 03-08-11 regular — reading text

generates non-ad valorem revenues. D. Project Specifications and Pricing: Structure of the lease(s): ) The following describes the City’s requirements in establishing a Ladder Truck lease: a. Amount: Approximately $900,000.00 b. Term: 10 years c. Rate: Bank Qualified, Fixed for Term of Lease d. Payments: Quarterly Principal and Interest (or as determined by bidder) e. Use of Fund: Purchase one (1) Ladder Truck 2) The following describes the City’s requirements in establishing the Golf Equipment Lease: a. Amount: Approximately $65,000.00 b. Term: 5 years c. Rate: Bank Qualified, Fixed for Term of Lease d. Payments: Quarterly Principal and Interest (or as determined by bidder) e. Use of Funds: Purchase 2 (two) Greens mowers and 1 (one) Groundsmaster. E. Provisos The City reserves the right to reject proposals for any reason. Il. EVALUATION OF PROPOSALS - CRITERIA Proposals will be evaluated on the basis of cost and compliance with the proposed structure and terms of the Lease(s) as outlined in this RFP. A. Proposal Format In order to assist the City in reviewing proposals, each proposal shall be prepared utilizing the following format and headings: 1, Contact Information - State the legal name of the financial institution or firm, current principal business address, contact person, telephone, email and facsimile numbers. Bank Qualified Interest Rate - State the fixed rate(s) being proposed based on the term of each lease. (1175 : Lease-Purchase Financing) Attachment: RFP 11-014 FOR LEASE-PURCHASE FINANCING final The bank qualified, fixed rate shall be expressed as (i) an interest rate held until closing or (ii) a function of the yield for the U.S. Government Treasury obligation (or other nationally recognized index) having a maturity closest to the weighted average maturity of the Lease, which rate will be set three (3) days prior to closing of the Lease. The City has a preference for the proposed interest rate to be held until closing. Fees and Expenses - Describe in detail all fees and expenses which the City will be responsible to pay under the proposal. The amounts stated in the proposal shall represent the maximum amounts payable to the proposer and its counsel by the City. All fees and expenses in excess of those stated in the proposal shall be the sole responsibility of the proposer and will not be paid or reimbursed by the City. The City’s Bond Counsel, Nabors, Giblin, & Nickerson will deliver an opinion regarding the excludability of interest from gross income for federal income tax purposes on the Lease(s). Bond Counsel fees and Financial Advisor fees are being paid by the City. 4. Prepayment Options - Outline any prepayment provisions bascd on the related structure. Conditions - Provide a listing of all conditions, terms or restrictions, other than those specified in this RFP, which would be included in your commitment to provide the Lease(s). III. INSTRUCTIONS TO PROPOSERS A. Proposers shall thoroughly examine and be familiar with the bid specifications. Failure of any proposer to receive or examine this document shall in no way relieve any proposer of obligations pertaining to this bid or the subsequent contract. Any changes or modifications to the bid specifications can result in the rejection of the bid as not being responsive to this RFP. The responsibility for delivering the proposal on or before the specified date and time will be solely and strictly the responsibility of the proposer. The City will in no way be responsible for delays caused by any reason. The response deadline shall be strictly observed. Under no circumstances will a proposal delivered after the time specified be considered. Proposers will not be allowed to withdraw or modify their bids for a period of sixty (60) days after the opening time and date. The City reserves the right to reject the bid of any proposer who has previously failed in the proper performance of a contract or to deliver on time other contracts similar in nature, or who is not in a position to perform properly undcr this contract. 8.4.b (1175 : Lease-Purchase Financing) Attachment: RFP 11-014 FOR LEASE-PURCHASE FINANCING_final H. Federal, state, City and local laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the proposer will in no way be a cause for relief from responsibility. No successful proposer may assign any portion of the contractual agreement between the parties without prior written authorization by the City. Changes to the RFP may be made by and at the sole discretion of the City. Warranties - The proposer, in submission of its proposal, warrants to the City that it will comply with all applicable federal, state and local laws, regulations and orders in providing the services under the proposed documents. . Collusion - The Proposer, by affixing its signature to this proposal, certifics that its proposal is made without previous understanding, agreement, or connection either with any previous firms or corporations offering a Proposal for the same items, or with the City. The Proposer also certifies that its proposal is in all respects fair, without outside control, collusion, fraud or otherwise illegal action. . Discrimination: Pursuant to Section 287.134(2)(a), Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid or proposal on a contract to provide any goods or services to a public entity, may not submit a bid or proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit bid or proposal on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. IV. OTHER INFORMATION A. The City reserves the right to accept or reject any and all bids, to waive any irregularities or informalities in any bid or in the bidding, and to accept or reject any items or combination of items. The award will be to the institution whose response complies with all of the requirements sct forth in this RFP and whose bid, in the sole opinion of the City, is best taking into consideration all aspects of the proposer’s response. In the event that the successful proposer does not execute a contract within a timeframe acceptable to the City, the City may give notice of intent to award the bid to the next most qualified proposer or to call for new bids and may proceed to act accordingly. If it is necessary to revise or amend any part of this Request for Proposal, PFM will electronically send the addendum to its bid list. If you would like to be added to the bid list, please e-mail Marissa Wortman at wortmanm@pfm.com. It is the bidder’s responsibility, prior to submitting a bid, to ascertain if any addenda have been issued and to obtain all such addenda. All proposals received from proposers in response to this Request for Proposal will become the property of the City of Fort Walton Beach and will not be returned to the 6 (1175 : Lease-Purchase Financing) Attachment: RFP 11-014 FOR LEASE-PURCHASE FINANCING _final proposcrs. In the event of contract award, ali documentation produced as part of the contract will become the exclusive property of the City. In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all proposers should be aware that Request for Proposals and the responses thereto are public records and subject to public inspection. If a proposer believes that any information contained in a proposal is confidential or proprietary and exempt from public disclosure, the proposer shall identify specifically any such information contained in their proposals and cite specifically the applicable exempting law. 3 & g c s = uw ® a a 2 o : s & o wn oO o a wo g S é “I Q = 3 Zz < z Le ny a < = G “ > a uu n < w =i a o ire t+ zx 3 = = a a i e =| 5 E ‘= [e sd g < City Council of Fort Walton Beach RECREATION MEMORANDUM To: Robert T. Mearns, City Manager From: Jeff Peters, Recreational and Cultural Services Director Date: March 8, 2011 Subject: Resolution 2011-5 Boating Improvement 1. BACKGROUND: 1.1 The Florida Fish and Wildlife Conservation Commission pursuant to Sections 206.606 and 327.47, F.S., is charged with providing funding through competitive grants for projects designed to serve the needs of boaters and boating-related activities on coastal and/or inland waters within the State. 1.2. The Commission announced the application submission opening on February 1, 2011. All applications are due by March 31, 2011. 2. DISCUSSION: 2.1 The Liza Jackson Boat Launch is in need of repair to the existing ramps at the park. 2.2 The launch lanes are not long enough to accommodate all boats, causing trailer tires to fall off the end of the ramp when launching/retrieving their boats. 2.3. The total project cost to extend the boat ramp and additional twelve (12) feet with a concrete curbing at the end of the ramp will cost approximately $32,200. 2.4 Staff is requesting $18,000, and will use $10,000 in funding donated from Palm Court Yacht Club to complete the project. 3. FINANCIAL INFORMATION: 3.1. The total amount of the FBIP request is $18,000. No match is required, but a match is recommended to receive additional points toward acceptance. $10,000 of donated funding from Palm Court Yacht Club will be used as a match, as well as $4,200 in-kind labor. 3.2. The total project cost, including grant, donated funding, and in-kind labor, totals $32,200. 3.3 If awarded, a budget amendment will be required to record the grant and donated funding. 4, RECOMMENDATION: 4.1. Staff requests Council's approval of Resolution 2011-05 to submit an application to the Florida Fish and Wildlife Conservation Commission, Florida Boating Improvement DOC ID: 1165 A Page 1 10.1 RESOLUTION (ID # 1165) Program in the amount of $18,000 to renovate the boat ramps at Liza Jackson Park. ATTACHMENTS: e FBIP Application (PDF) * Grant Application Resolution - FBIP (DOC) SIGNATURE BLOCK: Jeff Peters Completed Grants Manager Completed Finance Completed Carole Jones Completed City Manager Completed City Council Pending 02/28/2011 10:06 AM 03/01/2011 2:23 PM 03/01/2011 3:23 PM 03/02/2011 8:36 AM 03/03/2011 9:44 AM AOt.a Florida Fish and wildlife | Florida Boating Improvement Program Conservation Commission MyEWC.com Grant Application for Boating Access Facilities “FOR OFFICE USE ONLY Fill in alll sections that apply — Leave all other sections blank 1- APPLICANT INFORMATION a. Applicant: City of Fort Walton Beach b. Federal Employer Id. No.: 59-6000323 c. Project Manager Name: Jeffrey M. Peters Project Manager Title: Recreation and Cult. Services Director d. Mailing Address: 132 Jet Drive City: Ft, Walton Beach Zip Code: 32548 e. Shipping Address: 132 Jet Drive City: Ft. Walton Beach Zip Code: 32548 f. Telephone: 850-833-9576 Fax: 850-833-9670 Email: jpeters@fwb.org g. District Numbers: State House: 4 State Senate: 4 County Commission: 2 Il - PROJECT SUMMARY a. Project Title: Liza Jackson Boat Launch b. Type of Application: [J] New (never considered before) [[] Reconsideration [C] Phased Continuation-Phase No.: TIER-I TIER-II c. Project Category: 7 F (CA - Public Launching Facilities pa a7 Boat Ramps, fi canned d. Project Cost: Total Cost: $ 32,200 Amount Requested: $§ 18,000 = Fa 5 > 2 Q £ Da 2 & ro i] oa ” = o a c 8 2 3 [-3 oO oa id ‘6 o c 2 3 8 3 a < 2 oO Ts € S E 4 o 8 = < FWC/FBIP-B (02/10) Page 1 of 8 101.2 e. Project Summary: The existing boat launch facility at Liza Jackson Park has 2 launch lanes. The ramp is not long enough to accommodate boats longer than 20 feet without the end of the trailer falling off the end of the ramp.