Fort Walton Beach — 03-08-11 regular

~ Agenda ~ City of Fort Walton Beach Regular Meeting of the City Council of Fort Walton Beach Tuesday, March 8, 2011 6:00 PM 107 Miracle Strip Parkway Fort Walton Beach, FL. 32548 1. CALL TO ORDER 6:00 PM Meeting will be called to order on March 8, 2011 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. 2. INVOCATION 2.1. Invocation by Mr. Harold Reynolds Synopsis: Mr. Reynolds is the Minister of Education at Seventh Day Adventist Church (Executive Assistant) 3. PLEDGE OF ALLEGIANCE 4. PROCLAMATIONS 5. RECOGNITIONS 5.1. ACE Award - Charis Wiegand, CHS Synopsis: (Executive Assistant) (PDF) 5.2. ACE Award - Julia Storbeck, FWBHS Synopsis: (Executive Assistant) ATTACHMENTS: © 3-8-1] Storbeck fivb (PDE) 6. PRESENTATIONS 7. APPROVAL OF AGENDA 7.1. Approval of Agenda Synopsis: (Executive Assistant) City Council of Fort Walton Beach Pagel Printed 3/4/2011 Regular Meeting Agenda March 8, 2011 8. CONSENT AGENDA 8.1. Approval of Minutes of February 22, 2011 Synopsis: Approval of the Minutes of the February 22, 2011 Council Meeting. (City Clerk) ATTACHMENTS: «Feb 22, 2010 City Council Minutes. (PDF) 8.2. Herbicide and Pesticide ITB 11-009 Synopsis: Award of bid for herbicide and pesticides to Red River Specialties and John Deere Landscapes for a total cost not to exceed $151,319.68. (Recreational and Cultural Services Director) ATTACHMENTS: * BID TABULATION-PESTICIDES ITB 11-009 (XLS) 8.3. Approval of grant requests for improvements at Eglin Parkway and Hollywood Boulevard Synopsis: Two grant requests for streetscape and landscape improvements at 2 Eglin Parkway in the amount of $16,821.63; and $9,000 to relocate the existing landmark sign for a traffic signal. (Engineering & Utility Services Director) ATTACHMENTS: ©. Eglin Parkway NE Streetscape App (PDF) 2 Eglin Parkway NE Landscape Estimate (PDF) . 2 Eglin Parkway NE Site Pian (PDF) 8.4. Acceptance of Financing Proposal from Hancock Bank Synopsis: Accepts proposal from Hancock Bank for financing only of proposed purchase of golf equipment and ladder truck. It is not an authorization to purchase. (Finance Director) Al ENTS: neock Bank (revised proposal) Ft, Walton Beach (PDF) ¢ REP 11-014 FOR LEASE-PURCHASE FINANCING final (PDF) 9. PUBLIC COMMENTS 10. RESOLUTIONS 10.1. Resolution 2011-5 Boating Improvement A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, SUBMITTING AN APPLICATION TO THE FLORIDA FISH AND WILDLIFE COMMISSION FLORIDA BOATING IMPROVEMENT PROGRAM TO FUND RENOVATIONS TO THE BOAT RAMPS AT LIZA JACKSON PARK; AND PROVIDING AN EFFECTIVE DATE Synopsis: Application to the Florida Boating Improvement Program requesting $18,000 for the renovation of the boat ramps at Liza Jackson Park. (Recreational and Cultural Services Director) ATTACHMENTS: © FBIP Application (PDF) City Council of Fort Walton Beach Page 2 Printed 3/4/2011 Regular Meeting Agenda March 8 2011 ‘© Grant Application Resolution - FBIP_ (DOC) 10.2. Resolution 2011-7 No Fee for City Election Forum A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA AMENDING THE COMPREHENSIVE FEE SCHEDULE BY ADDING THE CATEGORY “CITY ELECTION FORUM” TO THE FEE SCHEDULE; PROVIDING FOR NO FEE FOR SAID RENTAL PURPOSE; PROVIDING FOR A DEFINITION OF “CITY ELECTION FORUM”; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Requested by Council Member Dennis Reeves. Provides that no fee be charged for use of the Auditorium for City election forums. (Executive Assistant) ATTACHMENTS: * 3-8-1] Resolution 2011-7 Auditorium No Fee for City Election Forums (DOC) 11. ORDINANCES -- FIRST READING 11.1. Ordinance 1803 - Staying Review Authority ORDINANCE 1803 - AN ORDINANCE OF THE CITY COUNCIL OF FORT WALTON BEACH, FLORIDA, PROVIDING AUTHORITY AND INTENT; STAYING THE AUTHORITY TO REVIEW APPLICATIONS BY ANY BOARD, COMMISSION, COMMITTEE, COUNCIL, OR AGENCY, OTHER THAN DESIGNATED CITY STAFF, THE MUNICIPAL PLANNING BOARD, BOARD OF ADJUSTMENT, OR CITY COUNCIL; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Stays the authority to review applications as stated in the Land Development Code by any board or commission other than designated City staff, the Municipal Planning Board, Board of Adjustment, or City Council. (Engineering & Utility Services Director) ATTACHMENTS: * Ordinance 1803 Review Authority — (DOCX) 12. ORDINANCES -- SECOND READING 12.1. Ordinance 1845 to Amend Chapter 2.06 of the Code ORDINANCE 1845 - AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING CHAPTER 2.06, COMMUNITY REDEVELOPMENT AGENCY, OF THE CODE OF ORDINANCES; PROVIDING FOR AUTHORITY; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICTS AND SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Ordinance 1845 amends Chapter 2.06 of the Code of Ordinances to reflect City Council assuming the responsibilities of the Community Redevelopment Agency. (Engineering & Utility Services Director) ATTACHMENTS: © Ordinance 1845 CRA (PDF) 13. APPOINTMENTS City Council of Fort Walton Beach Page 3 Printed 3/4/2011 Regular Meeting Agenda March 8, 2011 14, ACTION--DIRECTION--DISCUSSION 14.1. City Election Certification 15. 16. 17. 18. Synopsis: City Election Certification (City Clerk) ATTACUME * City rs Centificate--Elections (PDF) © Code Section 60-Elections (PDF) CITY MANAGER REPORTS CITY ATTORNEY REPORTS MAYOR/COUNCIL COMMENTS ADJOURNMENT © Quasi-Judicial - denotes that the item must be conducted as a quasi-judicial hearing in accordance with Florida Statutes © Action-Direction-Discussion items may be acted upon by the City Council by cither a motion with vote in accordance with Robert’s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Chapter 286.0105, F.S.) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this mecting upon request. Please call City Clerk Helen Spencer at 850-833-9509 to make a request. For Hearing Impaired dial the City Hall TDD #850- 833-9925 or 1-800-955-8771 (TDD) or 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. City Council of Fort Walton Beach Page 4 Printed 3/4/2011 City Council of Fort Walton Beach CITY MANAGER MEMORANDUM To: Robert T. Mearns, City Manager From: Carole Jones, Executive Assistant Date: March 8, 2011 Subject: Invocation by Mr. Harold Reynolds SIGNATURE BLOCK: Carole Jones Completed 03/03/2011 10:57 AM City Council Pending » Packet Pg. 5 51 City Council of Fort Walton Beach CITY MANAGER MEMORANDUM To: Robert T. Mears, City Manager From: Carole Jones, Executive Assistant Date: March 8, 2011 Subject: ACE Award - Charis Wiegand, CHS ATTACHMENTS: * 3-8-11 Wiegand CHS = (PDF) SIGNATURE BLOCK: Carole Jones Completed 03/01/2011 11:55 AM City Manager Completed 03/01/2011 11:57 AM City Council Pending "Packet Pa. 6 LLOZ ‘8 yapw :8ipg (SHO ‘pueBerm siieyd - puemy 39V: 8911) SHO pueBainm L1-8-¢ juaWYoRYy yanag uoy]Dyy 1404 Jo AND sohoy uosaapuy aw “Par ey “DpHO}Y ‘yDag UOHDAM 1404 40 Aj!) ayF UL squapnys ,ooyrs YBIy OF pHoWUAeACH |DUOIJOU pun aj0}s [030] ‘joours UL diyssapDay qapnjs Gulpunysyno 10} payuasoig Jooyss YyB6iH aeyryoymppoy> punBealA “7 spy 0} PAPADMD SI 943111409 SIYL 999] ]92Xq IAI) 10} papMy JUapNIS yanag Uoy]DM Hoy 40 Ajl> City Council of Fort Walton Beach CITY MANAGER MEMORANDUM To: Robert T. Mearns, City Manager From: Carole Jones, Executive Assistant Date: March 8, 2011 Subject: ACE Award - Julia Storbeck, FWBHS ATTACHMENTS: ¢ 3-8-11 Storbeck fwb (PDF) SIGNATURE BLOCK: Carole Jones Completed 03/01/2011 11:54 AM City Manager Completed 03/01/2011 11:56 AM City Council Pending LLOz ‘g yapw ‘a4ng (SHAMS ‘H9BqO}S EINE - PleEMY ADV : GOEL) GM} yOBqQUO}S |1-8-¢ JUaWYSeEnY ypneg woypnyy HOY Jo Ay) soAny uosiopuy ayIW PTY MY “Dployy ‘y2Dag UOJ 1404 FO Aqty OYY UI squapnys jooyrs YGIYy Of juaWUeAOG jOUOHDU Pun a1D{s ‘fo20] ‘jooyrs Ul diyssapnay juapnys Gulpunjsyno 10} pajussoig Joours YBIY yonag UoyDAA JOY YSqdoss B1ING 0} popsDMD SI 94031711199 SIYL 999] ]92Xq IAI) 10} pipMy JUapNIs yDog WOIDM W404 Jo AyD City Council of Fort Walton Beach CITY MANAGER MEMORANDUM To: Robert T. Mearns, City Manager From: Carole Jones, Executive Assistant Date: March 8, 2011 Subject: Approval of Agenda SIGNATURE BLOCK: Carole Jones Completed 03/01/2011 11:56 AM Carole Jones Completed 03/01/2011 11:56 AM City Manager Completed 03/01/2011 11:56 AM City Council Pending City Council of Fort Walton Beach CITY CLERK MEMORANDUM To: Robert T. Mearns, City Manager From: Helen Spencer, City Clerk Date: March 8, 2011 Subject: Approval of Minutes 22 February 2011 ATTACHMENTS: e 2-22-11 Council Minutes (PDF) SIGNATURE BLOCK: Helen Spencer Completed 03/02/2011 9:23 AM Carole Jones Completed 03/02/2011 10:55 AM City Manager Completed 03/02/2011 10:56 AM City Council Pending ~ Draft Minutes ~ City of Fort Walton Beach Regular Meeting of the City Council of Fort Walton Beach Tuesday, February 22, 2011 6:00 PM 107 Miracle Strip Parkway Fort Walton Beach, FL. 32548 1. CALL TO ORDER 6:00 PM Meeting was called to order on February 22, 2011 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. Attendee Name Tide |. Status Arrived | Mike Anderson Mayor Present Hol Council Seat 1 | Present go: Council Seat 2 Present Dennis Reeves _ Council Seat 3 Present Mike Minich “ Council Seat 4 Present Bobby Nabors Council Seat 5 Present Bull Rigdon Council Seat 6 _ Present Dick Rynearson Council Seat 7 Present 2. INVOCATION 1. Invocation by Pastor Michael Thorne Synopsis: Pastor Thome is from Abundant Life Church (Exccutive Assistant) 3. PLEDGE OF ALLEGIANCE 4. PROCLAMATIONS 5. RECOGNITIONS 1. ACE Award - Robert Lyerly, Fort Walton Beach High School Synopsis: ACE Award - Robert Lyerly, Fort Walton Beach High School (Executive Assistant) ATTACHMENTS: © 2-22-10 Lyerly fib (PDF) 2. ACE Award, John Keefe, Choctawhatchee High School City Council of Fort Walton Beach Page 1 Attachment: Feb 22, 2010 City Council Minutes (1176 : Approval of Minutes 22 February 2011) Regular Meeting Minutes February 22, 2011 Synopsis: ACE Award, John Keefe, Choctawhatchee High School (Executive Assistant) ATTACHMENTS: © 2.2241 Keefe chs (PDF) 6. PRESENTATIONS 1. Presentation of the 2010 Municipal Planning Board / Local Planning Agency Annual Report Synopsis: Chairwoman Glover will present the 2010 Municipal Planning Board / Local Planning Agency Annual Report to City Council. (Engineering & Utility Services Director) Glenda Glover, MPB Chairman, presented an overview of the activities of the MPB the past year. 7. APPROVAL OF AGENDA 1. Approval of Agenda Synopsis: Approval of Agenda (Executive Assistant) Mr. Minich amended the agenda to move Item 14.1, Support for US House Resolution 56, to discuss after Item 10.1. | RESULT: ADOPTED AS AMENDED [UNANIMOUS] | MOVER: Mike Minich, Council Seat 4 , SECONDER: Dennis Reeves, Council Seat 3 AYES: Holmes, gossom, Reeves, Minich, Nabors, Rigdon, Rynearson. 8. CONSENT AGENDA | RESULT: ADOPTED [UNANIMOUS] MOVER: Mike Minich, Council Seat 4 SECONDER: Mike Holmes, Council Seat 1 | AYES: Holmes, gossom, Reeves, Minich, Nabors, Rigdon, Rynearson 1. Approval of 2-8-11 CC Minutes Synopsis: Approval of 2-8-11 CC Minutes (Executive Assistant) ATTACHMENTS: Attachment: Feb 22, 2010 City Council Minutes (1176 : Approval of Minutes 22 February 2011) © 2-8-4 CC Minutes (DOC) 2. Purchase Computers from Dell Synopsis: Authorizes the purchase of three desktop computers from Dell Inc., not to exceed $1,875, as appropriated in the FY 2011 budget. (Director of Information Technology) City Council of Fort Walton Beach Page 2 Regular Meeting Minutes February 22, 2011 ATTACHMENTS: + 5-Year Computer Purchase Plan (PDE) 3. Approval to Waive Purchasing Policies and Procedures 4. 10. 11. Synopsis: Staff requests approval to waive the Purchasing Policies and Procedures to allow D&D Air Conditioning, Heating & Electrical Services to perform repairs up to $10,000 under their HVAC maintenance contract. (Engineering & Utility Services Director) Award of Utility Billing Services Synopsis: Award of Utility Billing Services to Arista Information Systems, Inc. utilizing the City of Atlantic Beach's competitive solicitation and contract award. (Executive Assistant) ATTACHMENTS: 1 triciiamiatth D5) PUBLIC COMMENTS RESOLUTIONS Resolution (ID # 1146) A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, DESIGNATING THE CITY COUNCIL AS THE COMMUNITY REDEVELOPMENT AGENCY BOARD OF COMMISSIONERS; PROVIDING AUTHORITY; PROVIDING FOR CONFLICTS AND SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Adoption of Resolution 2011-3 to designate City Council as the Community Redevelopment Agency per City Council direction. (Engineering & Utility Services Director) ATTACHMENTS: . Resolution 201 1-3 Council as CRA (PDF) Michael Beedie, Engineering/Utilities Director, explained the purpose of the resolution is to designate the City Council as the CRA Board of Directors. Consensus was to hold the next CRA Meeting on Tuesday, April 26, at 5:00 pm. RESULT: ADOPTED [UNANIMOUS] _ MOVER: Bobby Nabors, Council Seat 5 SECONDER: Mike Minich, Council Seat 4 AYES: Holmes, gossom, Reeves, Minich, Nabors, Rigdon, Rynearson ORDINANCES -- FIRST READING Ordinance (ID # 1147) ORDINANCE 1845 - AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING CHAPTER 2.06, COMMUNITY REDEVELOPMENT AGENCY, OF THE CODE OF ORDINANCES; PROVIDING FOR AUTHORITY; PROVIDING FOR Attachment: Feb 22, 2010 City Council Minutes (1176 : Approval of Minutes 22 February 2011) City Council of Fort Walton Beach Page 3 81a Regular Meeting Minutes February 22, 2011 12. 13. 14, PURPOSE AND INTENT; PROVIDING FOR CONFLICTS AND SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Ordinance 1845 amends Chapter 2.06 of the Code of Ordinances to reflect City Council assuming the responsibilities of the Community Redevelopment Agency. (Engineering & Utility Services Director) ATTACHMENTS: © Ordinance 1845 CRA (PDF) Michael Beedie, Engineering/Utilities Director, explained the ordinance amends Chapter 2.06 of the Code of Ordinances to reflect the City Council assuming the responsibilities of the CRA. This is the first reading of the ordinance. RESULT: FIRST READING [UNANIMOUS] _ MOVER: Dennis Reeves, Council Seat 3 _ SECONDER: Mike Holmes, Council Seat 1 | AYES: Holmes, gossom, Reeves, Minich, Nabors, Rigdon, Rynearson ORDINANCES -- SECOND READING Ordinance (ID # 1141) AN ORDINANCE OF THE CITY OF FORT WALTON BEACH AMENDING THE CITY OF FORT WALTON BEACH MUNICIPAL FIREFIGHTERS' PENSION TRUST FUND, ADOPTED BY ORDINANCE 1174, AS SUBSEQUENTLY AMENDED; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Amends Ordinance 1174 to clarify current Plan language and to bring the Plan into compliance with various laws and IRS regulations. (Executive Assistant) ATTACHMENTS: © Ord 1837 (PDF) © Ord 1837 Min from 9-14-10 (PDF) © Memo re Firefighters Plan Amend 9-22-10 (PDF) Brandy Wunker, Finance Director, advised there are no changes in the ordinance since first reading. RESULT: ADOPTED [UNANIMOUS] MOVER: Mike Minich, Council Seat 4 SECONDER: Dick Rynearson, Council Seat 7 i AYES: Holmes, gossom, Reeves, Minich, Nabors, Rigdon, Rynearson APPOINTMENTS ACTION--DIRECTION--DISCUSSION Request for Support for U.S. House Resolution 56 City Council of Fort Walton Beach Page 4 Attachment: Feb 22, 2010 City Council Minutes (1176 : Approval of Minutes 22 February 2011) Regular Meeting Minutes February 22, 2011 15. 16. 17. 18. Synopsis: The City has been asked by Emerald Coastkeeper, Inc. to adopt a Resolution in support of U.S. House Resolution 56, which establishes that 80% of the Clean Water Act fine monies come back to the impacted Gulf States for environmental restoration. (Executive Assistant) ATTACHMENTS: . Request for Resolution & Sample (PDF) This item was placed out of order of agenda Glenda Glover, Waynell Circle, received clarification that support of a resolution will not obligate the City financially. Council received clarification that what is being asked at this time is support of a resolution, and not any actual legislation. Council voted to adopt a resolution in support of US House Resolution 56. ; RESULT: ADOPTED [UNANIMOUS] | MOVER: Bull Rigdon, Council Seat 6 SECONDER: Bobby Nabors, Council Seat 5 AYES: Holmes, gossom, Reeves, Minich, Nabors, Rigdon, Rynearson CITY MANAGER REPORTS CITY ATTORNEY REPORTS MAYOR/COUNCIL COMMENTS Mr. Reeves requested a future agenda item for the use of the City auditorium at a no or low cost for forums of the City Council members. ADJOURNMENT © Quasi-Judicial - denotes that the item must be conducted as a quasi-judicial hearing in accordance with Florida Statutes e Action-Direction-Discussion items may be acted upon by the City Council by either a motion with vote in accordance with Robert’s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this mecting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Chapter 286.0105, F.S.) The City of Fort Walton Beach adheres to the American with Disabilitics Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850-833-9509 to make a request. For Hearing Impaired dial the City Hall TDD #850- 833-9925 or 1-800-955-8771 (TDD) or 1-800-955-8770 (Voice). Requests must be received at City Council of Fort Walton Beach Page 5 Attachment: Feb 22, 2010 City Council Minutes (1176 : Approval of Minutes 22 February 2011) Paci Regular Meeting Minutes February 22, 2011 least 48 hours in advance of the mccting in order to allow the City time to provide requested service. City Council of Fort Walton Beach Page 6 Attachment: Feb 22, 2010 City Council Minutes (1176 : Approval of Minutes 22 February 2011) To: From: Date: City Council of Fort Walton Beach RECREATION MEMORANDUM Robert T. Mearns, City Manager Jeff Peters, Recreational and Cultural Services Director March 8, 2011 Subject: ITB - 11-009 Herbicides and Pesticides 82 1. Item BACKGROUND: 1.1 The City of Fort Walton Beach sends out an annual bid for herbicide and pesticides used in the Golf Course, Parks, Right-of-Way, and Cemetery maintenance divisions. DISCUSSION: 2.1 The Recreation and Cultural Services Maintenance Divisions budgeted $185,100 for herbicide and pesticides in FY 2010-11 (Golf $165,000, Parks $10,700, ROW $3,200, Cemetery $6,200) 2.2 The two (2) companies that submitted responsive bids were as follows: 2.2.1. John Deer Landscaping 2.2.2 Red River Specialty 2.3 Herbicide and pesticides are purchased and delivered as needed during the course of the year. FINANCIAL INFORMATION: 3.1. The lowest responsive, responsible bidder for Items #1, 2, 5, 9, 15, 17, 18, 21, 22, 23 was Red River Specialty in the amount of $24,362.50. 3.2 The lowest responsive, responsible bidder for Items #3, 4, 6, 8, 10, 11, 12, 13, 14, 16, 19, 20,24,25,26,27,28 was John Deere Landscapes in the amount of $126,957.18. #7 was not awarded. No responsive bidders met the specifications. 3.3 If approved, sufficient funding is budgeted in the following accounts for herbicide and pesticides: 3.3.1 Parks Maintenance - 001-1010-572-4650 3.3.2 ROW Maintenance - 001-1015-541-4650 3.3.3 Cemetery - 001-1080-539-4650 3.3.4 Golf Maintenance - 404-0710-572-4650 RECOMMENDATION: Pac! City Council of Fort Walton Beach RECREATION MEMORANDUM To: Robert T. Mearns, City Manager From: Jeff Peters, Recreational and Cultural Services Director Date: March 8, 2011 Subject: ITB - 11-009 Herbicides and Pesticides 4.1 Staff requests City Council award ITB #11-009, Annual Herbicide and Pesticide Bid, to Red River Specialties and John Deere Landscapes for a total cost not to exceed $151,319.68. ATTACHMENTS: * BID TABULATION-PESTICIDES ITB 11-009 (XLS) SIGNATURE BLOCK: Jeff Peters Completed 02/25/2011 11:30 AM Finance Completed 02/28/2011 3:45 PM Carole Jones Completed 02/28/2011 3:54 PM City Manager Completed 03/01/2011 8:56 AM City Council Pending [ITEMS AWARDED TO JOHN DEERE LANDSCAPES ] ITB 11-009 UNIT EXTENDED ITEM| UNIT QTY PRODUCT BID cosT cosT 3 GAL 75 ISPEEDZONE SOUTHERN HERBICIDE $55.96 $4,197.00 4 GAL 35 ISPEEDZONE HERBICIDE $63.20 $2,212.00 6 LB 20 GALLERY 75 DF HERBICIDE $135.55 $2,711.00 8 GAL 25 FINALE HERBICIDE $76.50 $1,912.50 10 GAL 25 HWIOXAN 3EC HERBICIDE $231.99 $5,799.75 11 (| 1/2 GAL 12 DRIVE XLR8 HERBICIDE $63.90 $766.80 12 LB 18 HERITAGE FUNGICIDE $309.00 $5,562.00 13 | GAL 20 REWARD HERBICIDE $107.90 $2,158.00 14 LB 800 |CHIPCO TOPCHOICE INSECTICIDE $3.25 $2,600.00 16 GAL 20 LESCO REGIMAX 1-GALLON $179.06 $3,581.20 19 LB 99 PROSTAR 70 WP FUNGICIDE $59.03 $5,843.97 20 GAL 100 LESCO 18 PLUS 2.5 GAL $47.40 $4,740.00 24 QT 8 FUSILADE It HERBICIDE $69.16 $553.28 25 GAL 12 PENNANT MAGNUM HERBICIDE $194.84 $2,338.08 26 LB 800 SNAPSHOT 2.5 TG HERBICIDE $1.773 $1,418.40 27 | ACRE 136 CHIPCO CHOICE INSECTICIDE APPLICATION $300.00 $40,800.00 28-A| SQFT | 348480 |CURFEW NEMATICIDE APPLICATION $0.09 $31,363.20 28-B] ACRE 20 CURFEW NEMATICIDE APPLICATION $420.00 $8,400.00 GRAND TOTAL TO $126,957.18 item #13 awarded because other vendor did not meet specifications JOHN DEERE LANDSCAPE Item #7 not awarded due to no vendors met specifications Attachment: BID TABULATION-PESTICIDES ITB 11-009 (1164 : ITB - 11-009 Herbicides and Pest To: From: Date: Subject: City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Mearns, City Manager Michael Beedie, Engineering & Utility Services Director March 8, 2011 Matching Grant Request for 2 Eglin Parkway NE 1. BACKGROUND: 1.1. The City of Fort Walton Beach Community Redevclopment Agency’s (CRA) Matching Streetscape grant program provides a 50/50 match up to $10,000 per application to commercial propertics in the CRA to improve the appearance of City rights-of-way. Letters of request were submitted on behalf of the property owner for grant funding for streetscape and landscape improvements to the right-of-way along Eglin Parkway NE and Hollywood Boulevard NE in the CRA district at property located at 2 Eglin Parkway NE. . The adopted Streetscape Matching grant program manual outlines the process and eligibility requirements for obtaining CRA streetscape grant funds: 1.3.1. Designated city staff shall review applications for completeness and eligibility. The Community Redevelopment Agency shall review any application for more than $5,000 and make a recommendation to City Council. 1.3.2. Grant funds shall only be used for qualifying improvements as listed in Section 3.1 of the grant manual. Material specifications must conform to those outlined in Section 3.2 of the grant manual. 13.3. Further, the property owner must enter in an agreement with the City to maintain all improvements under this program and accept liability for improvements in the right-of-way. The City must in turn, enter into an agreement with the Florida Department of Transportation (FDOT) to maintain the FDOT right-of-way. 2. DISCUSSION: 2.1. 2.2. The Engineering & Utility Services Department has reviewed the Site Plan and matching streetscape grant applications for eligibility and completeness for the site at 2 Eglin Parkway NE. The applicant desires to install decorative sidewalk pavers and landscaping along Eglin Parkway NE and Hollywood Boulevard NE. The scope of the work includes the complcte installation of the pavers, including base, sand, pavers, and stabilization, and landscaping and irrigation. The sidewalk will be nine (9) fect wide on Eglin Parkway and seven (7) feet wide on Hollywood Boulevard. The applicant has stated that the landscaping, paver design and color will conform to the requirements in the CRA To: From: Date: Subject: City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Mearns, City Manager Michael Beedie, Engineering & Utility Services Director March 8, 2011 Matching Grant Request for 2 Eglin Parkway NE 2.3. 2.4. 2.5. streetscape grant manual. A total of two (2) grant requests were submitted by the property owner: one for Eglin Parkway and one for Hollywood Boulevard. The total cost for the streetscape and landscape improvements on Eglin Parkway is $22,091.75, making the project eligible for $10,000.00 in grant funds (maximum allowable). The total cost for the streetscape and landscape improvements on Hollywood Boulevard is $13,643.25, making the project eligible for $6,821.63 in grant funds (50% of the total cost). 2.3.1. There are two separate requests for this property because the requirements for the improvements are drastically different along cach roadway. The sidewalk requircments along an FDOT roadway such as Eglin Parkway (nine-foot width) are different along a non-FDOT roadway such as Hollywood Boulevard (seven- foot width). The grant manual allows Staff to amend the program guidelines and application process as experience may dictate. If approved, grant funds are released to the applicant after approval of the maintenance agreements, completion of all improvements listed on the approved site plan, submittal of all invoices relative to the approved improvements, and verification by Staff that the improvements have been installed in accordance with the approved plan. This request for grant funding is in conjunction with the City’s ongoing project to install a new mast arm traffic signal at this corner through a partnership with FDOT. This project was approved by the CRA Board and City Council in June 2010, and FDOT has completed the design of the new mast arm signals. A requirement to complcte the installation of the mast arm signal at this corner includes the acquisition of approximately 635 square feet of property and the relocation of the existing landmark sign. The relocation of the landmark sign is estimated to cost $9,000. 3. FINANCIAL INFORMATION: 3.1. 3.2, A total of $50,000.00 was allocated in the FY 2010-11 CRA Matching Streetscape Grant Program (Account No. 109-2000-552-8200). The total amount of the two individual grant requests is $16,821.63. Also, the $9,000 required to relocate the existing landmark sign was not included in the original funding request for the design and construction of the mast arm traffic signals because the requirement and cost were unknown. Sufficient funding is available in CRA Fund Balance to cover this cost. City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM To: Robert T. Mearns, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: March 8, 2011 Subject: Matching Grant Request for 2 Eglin Parkway NE 4, RECOMMENDATION: 4.1. Staff requests City Council approval of four (4) individual requests to utilize $16,821.63 of the FY 2010-11 CRA Matching Streetscape Grant funds for streetscape and landscape improvements along Eglin Parkway NE and Hollywood Boulevard NE at 2 Eglin Parkway NE. 4.2. Staff also requests City Council approval to utilize $9,000.00 from CRA Fund Balance to relocate the existing landmark sign at 2 Eglin Parkway NE to accommodate the construction of new mast arm traffic signals as part of an agreement with FDOT. ATTACHMENTS: « 2Eglin Parkway NE Streetscape App (PDF) ¢ 2 Eglin Parkway NE Landscape Estimate (PDF) « 2 Eglin Parkway NE Site Plan (PDF) SIGNATURE BLOCK: Michael Beedie Completed 03/01/2011 1:43 PM Finance Completed 03/01/2011 1:59 PM Carole Jones Completed 03/01/2011 2:06 PM City Manager Completed 03/01/2011 2:17 PM City Council Pending Aemeg uly Z 40) jsanbay yueig Buryojew : -ZLL) ddy adeosjae.jg 3N Aemmsed uly zZ usWYyoRny pan NOV 18 7010 TRIPLE R CONSTRUCTION P.O. Box 5883 Destin, Fla. 32540 850-585-7682 850-936-1022 City of Fort Walton Beach Community Development Services Dept 105 Miracle Strip Pkwy. S.W. Fort Walton Beach, Fla. 32549 Attention: Stella Jones Re: Grant funds for #2 Eglin Pkwy. N.E. Nabors Building Please except this letter as a request for Grant funds for the improvements to Hollywood Blvd with approx. 1110 Sq.ft. of pavers installed on City R.O.W.. The sidewalk will be a total of 6-0 wide with 5-0 wide made with a max. 2% side slope. All colors, sizes, and patterns will be consistent with the Uptown Station / East side of Eglin Pkwy. The total cost for this work for complete installation of pavers, including base,sand, pavers, stabilization is $ 5,550.00. The city as the plans for this project from Choctaw Engineering, Nabors Building Parking Site Plan Dated Oct 4, 2010 page 3 of 5 Please review this request and call me with any question. ZMELA Rick Rausch, Triple R Construction 1117/10 Aenped uy6g Z 40) sanbay yueig Guiysjew : LZL}) ddy edessyaens 3N Aemoued wba 2 usyoeny i . 25 Nov 18 2010 Packet P TRIPLE R CONSTRUCTION P.O. Box 5883 Destin, Fla. 32540 850-585-7682 850-936-1022 City of Fort Walton Beach Community Development Services Dept 105 Miracle Strip Pkwy. S.W. Fort Walton Beach, Fla. 32549 Attention: Stella Jones Re: Grant funds for #2 Eglin Pkwy. N.E. Nabors Building Please except this letter as a request for Grant funds for the improvements to Eglin Parkway with approx. 2450 Sq.ft. of pavers installed on City R.O.W.. The sidewalk will be a total of 9-0 wide with 5-0 wide made with a max. 2% side slope. All colors, sizes, and patterns will be consistent with the Uptown Station / East side of Eglin Pkwy. The total cost for this work for complete installation of pavers, including base,sand, pavers, stabilization is $12,200.00. The city as the plans for this project from Choctaw Engineering, Nabors Building Parking Site Pian Dated Oct 4, 2010 page 3 of 5 Please review this request and cali me with any question. FLAME, Rick Rausch, Triple R Construction 11A7NO East Bay Landscaping & Irrigation, Inc. 8365 Highway 90 Milton, FL 32583 (850) 981-0069 eastbaylandscape@bellsouth.net Name / Address Jim Nabors Re: Regions Bank FWB 245 Yacht Club Dr. Fort Walton Beach, FL Estimate Date Estimate # 2/14/2011 472 Project Description Qty Cost Total Install an irrigation system including a 2” well, 3HP pump, Rainbird digital timer, pump-start relay, and 6 zones (1 rotor zone and 5 spray zones using +/- 82 spray heads). One year warranty on parts and labor. Install 5 Washingtonia palms, 20'-28' B&B; | Pindo palm, 12’ B&B; 29 Sabal palms, 8'-14' B&B; 2 Mediterranean Fan palms, 5'-6' B&B; 11 Live oak tree, 3"caliper B&B; 9 European Fan Palm, 1 5gal.; 26 Bottlebrush, 7gal.; 24 Podocarpus, 7gal.; 11 Saw Silver Palmetto, Teal.; 2 Camellia, 7gal.; 207 Indian Hawthorn, 3gal.; 39 Knockout roses, 3gal.; 10 Philodendron, 3gal.; 394 Variegated Flax Lily, Igal.; 99 African Iris, Igal.; 28 Agapanthus, 1gal.; 27 Asparagus Fem, I gal.; 20 Pansies, 6"; and 98 bales of pinestraw. Install St. Augustine sod. (per pallet price) BUILDING LANDSCAPING & IRRIGATION HOLLYWOOD LANDSCAPING & IRRIGATION EGLIN PARKWAY LANDSCAPING & IRRIGATION "The owner is to provide the sleeving under the parking lot and a 220 power source. 11,869.50 8,093.25 9,891.75 0.00 9.00 11,869.50 8,093.25 9,891.75 This estimate is good for 30 days. Total $29,854.50 Customer Signature Attachment: 2 Eglin Parkway NE Landscape Estimate (1171 : Matching Grant Request for 2 Eglin Parkway NE) a Br |e z= sel: gk |B Bh |e “Heals ia =| EB pa fe fe|é 1 i]s i Ub lz Lo LR | a bik i é iN ( 2 ra [ ED) ‘aunaay NOLATL EL at vardona Hovaa wounve sod ‘ONT “ONINTANIDNG MV.LOOHO gTvas oMavEO Wiad aang IVa alagONOD O04 SS mASHIO ‘oyeaz1n08 aooNTION City Council of Fort Walton Beach FINANCE MEMORANDUM. To: Robert T. Mearns, City Manager From: Brandy Wunker, Finance Director Date: March 8, 2011 Subject: Lease-Purchase Financing 1. Background 1.1, During the development of the FY 2010-11 budget, staff discussed with City Council the possibility of entering into a master lease agreement to assist with financing for equipment and vehicles. 1.2. The process requires the City to issue a Request for Proposals for any purchases. The issuance of the RFP requires that the tentative projects be identified, with a maximum funding limit requirement for each project listed. 2. Discussion 2.1. Included in the FY 2010-11 budget is the lease-purchase of two (2) greens mowers and one (1) grounds mower. 2.2. Although not included in the FY 2010-11 budget, the replacement of one (1) ladder truck for the fire department is needed. The current ladder truck was purchased in 1996 for $315K and has reached the end of its useful life. The City has spent approximately $219K (70% of the purchase cost) in repairs and maintenance for the truck, which continues to require additional repairs. 2.3. With the above referenced purchases in mind, the City issued RFP 11-014 for master lease funding proposals which included maximum total funding of $965K. 2.4. The City received six (6) proposals in response to RFP 11-014. The lowest responsive responsible bidder was Hancock Bank, with a combined interest rate of 2.55%, 2.5. Hancock Bank requests City Council acceptance of their proposal. This acceptance does not obligate the City to accept the note. The acceptance of the note will be presented to City Council at a later date after purchases have been identified through the bidding process.. 3. Financial Information 3.1. The FY 2010-11 budget includes funding for the lease-purchase of the golf equipment. 3.2. The FY 2010-11 budget does not include funding for the debt service payment on the ladder truck. The budget does include funding for the debt service payment on a previously purchased fire pumper, the final payment of which will be made in the current fiscal year (approximately $50K). A portion of the debt service payment for the proposed acquisition of the ladder truck can be funded utilizing this already dedicated expense stream. 3.3. Additional funding, in the event that the debt service payment required for the proposed new acquisition of the ladder truck exceeds $50K, will require identification during the FY 2011-12 budget process. 8.4 City Council of Fort Walton Beach FINANCE MEMORANDUM To: Robert T. Mearns, City Manager From: Brandy Wunker, Finance Director Date: March 8, 2011 Subject: Lease-Purchase Financing 3.4. FY 2010-11 funding for the proposed acquisition of the ladder truck is approximatcly $26K. A budget amendment from fund balance will likely be required in the current year to cover this cost. 4. Recommendation 4.1, Staff respectfully requests City Council acceptance of the financing proposal from Hancock Bank, authorizing the Mayor to sign the necessary documents. This acceptance does not obligate the City to the note. ATTACHMENTS: « Hancock Bank (revised proposal) Ft. Walton Beach (PDF) * RFP 11-014 FOR LEASE-PURCHASE FINANCING final (PDF) SIGNATURE BLOCK: Brandy Wunker Completed 03/01/2011 3:20 PM Finance Completed 03/01/2011 3:20 PM Carole Jones Completed 03/01/2011 3:27 PM City Manager Completed 03/03/2011 1:35 PM City Council Pending Hancock Bank PUBLIC FINANCE DEPARTMENT VIA E-MAIL February 25, 20114 Honorable Mayor and City Council City of Fort Walton Beach, Florida Clo Ms. Marissa Wortman Senior Managing Consultant Public Financial Management, inc. 300 South Orange Avenue, Suite 1170 Orlando, Florida 32801 Re: $965,000 Non Ad-Valorem Revenue Note, Series 2011 Your RFP#11-014 dated February 2, 2011 (the “"RFP”) Please accept this letter as a revised commitment of the undersigned to purchase the above captioned Note upon the terms and conditions outlined below: Qur Commitment: Pursuant to Section I.C. (2) of the City's RFP, we are offering to finance the City's needs through an obligation that would be secured bya “covenant to budget and appropriate” (CBA) from non ad-valorem revenues as opposed to lease structures secured by annual appropriation. Accordingly, we think it would be more efficient and cost effective to secure the obligation through a traditional non ad-valorem revenue note — please see the following sections captioned Security and Documentation for further details. Issuer: City of Fort Walton Beach, Florida. Amount: $965,000 Non Ad-Valorem Revenue Note, Series 2011 (the “Note”). Purpose of Issue: Proceeds of the Series 2011 Note will be used to finance a Ladder Truck over a 10 year period (Component A Equipment) and to finance equipment for the City’s Golf Course over a 5 year period (Component B Equipment), and to pay the cost of issuance of the Note, all as further delineated in the City’s RFP (collectively the “Project”). We have revised our original proposal letter to combine the amortization schedules for the Component A Equipment and Component B Equipment into one (1) “blended” amortization schedule, which is attached to this proposal. 113 Designer Circle Dothan, Al 36303 334-792-8422 / Fox 334-792-8424 | Toll Free |8B8) 516-7373 3 £ 3 < i] £ ir o a & £ 2 5 a. & a 3s & 4 1 S £ ra & & a c 8 = = i o 3 9 2 2 a 3 o 2 > 2 = rj s a x ro r-} 3 i S = € ca & £ ro} s ft City of Fort Walton Beach — Series 2011 Note Page 2 Authority for Issue: Provisions of the Florida Constitution, the Charter of the City of Fort Walton Beach, Florida, as amended; Chapter 166, Part Il of the Florida Statutes, and any other valid Constitutional and statutory authority. Dated Date of Note - Date of Delivery Form of Certificate: The Note will be issued as single typewritten or printed certificate, in fully registered form. Note Structure, Interest Rate & Term: The City has requested a “bank qualified” tax exempt fixed rate. The Note would be repaid utilizing forty (40) quarterly payments of principal and interest. Pursuant to this request we are offering the following terms and interest rate: Fixed Rate Option ** “Series 2011 Note - Bank Qualified” Annual Term interest Rate # 10 years — fully amortized utilizing 40 Quarterly payments (see attached amortization) 2.55% “* The Issuer would fully fund the loan on the day we close the loan. # The quoted fixed interest rate is contingent upon the Mayor and City Council accepting our proposal by no later than 35 days from the date of this letter. If the Mayor and Council accept our proposal by the stipulated time, we will hold the above referenced fixed interest rate firm, provided that the Note is closed (fully funded) no later than 60 days from the date of this proposal. If the Note is not fully funded within 60 days the interest rate could be higher based on market conditions at the time we close the loan. We have provided an amortization schedule which combines the Component A Equipment and Component B Equipment amortizations for “internal” information purposes, as well as shows the total “combined” amortization schedule for the Note. The City’s payment schedule would be equal to the “combined” payment schedule — see attached. Attachment: Hancock Bank (revised proposal) Ft. Walton Beach (1175 : Lease-Purchase Financing) City of Fort Walton Beach — Series 2011Note Page 3 Interest and Principal Payments: The Note would be payable in quarterly payments (in arrears) with the first payment commencing 3 months after the date we close the loan(s). Alternately, if the City would like to start its first payment prior to 3 months after close, we will be glad to work with the City in setting an earlier first payment date. Prepayment Provisions: The principal may be prepaid in whole on any date with 10 days advance written notice to the Bank without prepayment penalty. Principal may be prepaid in part on any principal payment date (each quarterly payment date) with 10 days advance written notice to the Bank without prepayment penalty. In the event of partial prepayment, the loan would be re- amortized, using the remaining principal balance over the remaining term of the original obligation. Credit Approval: Already approved. Security: The Loan would be secured by a covenant te budget and appropriate (CBA) from all legally available non ad valorem revenues of the City, subject only to the payment of debt secured by a lien on specific revenues and the requirement that the City fund essential governmental services (the City will not otherwise be entitled to fail to budget and appropriate debt service in order to balance its budget). Such covenant to budget and appropriate shall be cumulative to the extent not paid, and shail continue until such non-ad valorem revenues in amounts sufficient to make all such required payments shall have been budgeted, appropriated and actually paid. Additional Debt: The City would not incur additional debt secured by a lien on all or a portion of the legally available non ad valorem revenues or by a covenant to budget and appropriate unless it shall certify that the legally available non ad valorem revenues, after provision for essential governmental service and payment of all debt secured by all or a portion of the legally available non ad valorem revenues, is no less than 1.25 times the maximum annual debt service on all debt secured by a covenant to budget and appropriate from legally available non ad valorem revenues, including any debt payable from a lien on one or more specific non ad valorem revenue sources and any future proposed debt secured by a covenant to budget and appropriate or a specific lien on one or more non ad valorem revenue sources. Required Accounts: We would not require the City to set up a reserve fund. B = Qo 2 sg £ wh rt n g s 2 5 e é g g g aT © 2 = £ § & $ oO < a} s nM ‘S § iJ 8 ° 2 5 a] o 2 2 & = c 5 oOo = 3 ° 8 g § = rf 5 E E s £ < City of Fort Walton Beach — Series 2011 Note Page 4 Documentation: All documentation would need to be acceptable to the Bank and “Bank Counsel”. The Bank and Bank Counsel would need to review and approve all documentation prior to adoption and/or acceptance by the Issuer's Board. Alll opinion letters from the City’s legal counsel would also have to be acceptable to the Bank and would need to be addressed to the Bank. We understand that the City desires to use the law firm of Nabors, Giblin, & Nickerson to perform the duties of “Bond Counsel”. Bond Counsel would draft the loan documents and issue the customary legal and tax opinions. Based on this, the role of "Bank Counsel” would be limited to that of a “review function” only. We have outlined the cost of Bank Counsel in the paragraph captioned “Closing costs, fees and expenses” presented below. Given the security of a non ad-vaiorem revenue CBA that we are offering (as opposed to annual appropriation lease structures), we believe it would be simpler and thus more cost efficient to evidence the obligation in the form of “traditional CBA revenue Note”, as opposed to a lease structures. Additional Documentation Requirements: We would require that the interest rate on the loan be “grossed up” and applied retroactively to the date of any event of taxability should it be determined by the Internal Revenue Service that the tax status of the Note has changed. Such “gross up” would not exceed any statutory limit imposed by the State of Florida and would be equal to the tax equivalent yield as originally contemplated by the Bank. The required documentation would also include, but not be limited to, a customary non-arbitrage certificate in form and substance acceptable to the Bank and Bank Counsel. The loan documentation would define standard events of default as are customary for this type of transaction and would provide reasonable remedies to the Bank in the event of default under the loan documents. The City would agree to provide to the Bank (at not cost) a copy of its audited financial statement within 180 days following the end of its fiscal year as well as provide to the Bank a copy of its final annual budget for each fiscal year within 30 days of adoption or such other information as the Bank may reasonably request. Closing costs, fees and expenses: The Bank would charge ne fees and assess no closing costs for its own benefit. However, we would require the City to reimburse the Bank for “Bank Counsel” expense, Bank Counsel’s expense would not exceed $3,000.00 for the role outlined above in the section captioned “Documentation”. The cost of Bond Counsel, the City’s Local Counsel, and the City’s Financial Advisor would be paid directly by the City. Tax Status of the Note: The quoted “bank qualified” tax exempt interest rate is predicated upon the Note being designated as a “qualified” tax-exempt obligation under Section 265(b) (3) of the Internal Revenue Service Cade of 1986, as amended (the “Code”). Attachment: Hancock Bank (revised proposal) Ft. Walton Beach (1175 : Lease-Purchase Financing) 84a City of Fort Walton Beach ~ Series 2011 Note Page 5 Delivery: As soon as possible after all approvals. This proposal shall remain valid for a period of 70 days provided the City's Governing Body accepts this proposal within 35 days from the date of this letter. By: Accepted and Approved: Yours very truly, HANCOCK BANK rd (Annee ELE Steven E. Cole Senior Vice President Public Finance Department The Governing Body of the City of Fort Walton Beach has accepted this Financing Proposal from Hancock Bank and hereby selects Hancock Bank to finance the above referenced Project. Approved and accepted: As of this the day of 2011. 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For Immediate Release December 15, 2010 For More Information R, Paul Maxwell, VP & Marketing Communications Director Forbes taps Hancock Bank among America’s ‘Most Trustworthy’ for second year in a row GULFPORT, Miss. (December 15, 2010) — Hancock Holding Company (NASDAQ; HBHC), parent company of 112-year-old Hancock Bank, recently made Forbes’ “100 Most Trustworthy Companies” for the second consecutive year — one of only 66 banks nationwide on this year’s elite roster. Hancock scored 99 on the 100-point Accounting and Governance Risk (AGR) scale used to assess the true quality of corporate accounting and management practices of companies considered for the list. “We are honored with this recognition,” said Hancock Bank President and CEO Carl Chaney. “Hancock Bank was founded 112 years ago on principles of honor and integrity — values that remain core to how we do business. Our associates’ commitment to these unwavering ideals over the last century have sustained Hancock Bank's strength and stability through some of the best and the most challenging times in America’s history. We consider this accolade a testament to the continued confidence of our shareholders, customers, and communities and remain very grateful for the ongoing opportunity to earn their enduring trust.” Forbes commissioned Audit Integrity, an independent Los Angeles-based financial analytics firm, to compile the top-100 list by examining more than 8,000 companies across America. Audit Integrity looked beyond the raw data typically reported in companies’ income statements and balance sheets, using a proprietary AGR analysis of accounting and governance factors historically linked to fraud and increased shareholder risk. Overall, fewer than five percent of public companies surveyed make Audit integrity’s list. For the complete 2010 list, go to http://www.forbes.com/2010/08/05/most-trustworthy-companies-personal- finance-audit-integrity.htm!| . Hancock Bank consistently rates as one of the nation’s strongest, safest financial institutions. U.S. Banker magazine listed Hancock 12" in America’s Top 25 financial institutions, and the American Bankers Association Banking Journal named Hancock Bank one of America’s Top 25 banks. For the past 21 consecutive years, BauerFinancial, a leading independent bank analysis and research firm, has ranked Hancock Bank in the top 20 percent of the country’s most financially sound banks. Hancock Holding Company has assets of approximately $8.2 billion. More corporate information and e-banking are available at www.hancockbank.com. —30- Attachment: Hancock Bank (revised proposal) Ft. Walton Beach (1175 : Lease-Purchase Financing) CITY OF FORT WALTON BEACH, FLORIDA RFP #11-014 REQUEST FOR INTEREST RATE PROPOSALS FOR LEASE-PURCHASE FINANCING Due Date: Thursday, February 17, 2011 Due Time: 2:30 PM CST 8.4.b (1175 : Lease-Purchase Financing) 3 £ = oO z oO 2 < 2 uw Ww n 4 x Oo “4 > 4 Ww wn < Ww aud i. fa) ims + = = a cs Lg +e ro eo £ = 5 £ < CITY OF FORT WALTON BEACH, FLORIDA REQUEST FOR INTEREST RATE PROPOSALS LEASE-PURCHASE FINANCING I. Introduction A. Objectives City of Fort Walton Beach, Florida (the “City”) is submitting this request for interest rate proposals (the “RFP”) to identify the institution(s) that can provide the City with a bank qualified fixed rate lease(s) to purchase a Ladder Truck, two (2) mowers, and one (1) Groundsmaster as more fully described herein (the “Equipment’”) at the lowest overall borrowing cost and terms most favorable, pursuant to certain conditions as determined by the City. The City reserves the right to award the leases to more than one provider if it is deemed to be in the best interest of the City. 3 £ ff c o & irs o a o = g J oa o wo Fy o wl os 2 B. Bidding Instructions 1. Electronic Bids — Response to this RFP should be submitted on or before 2:30 PM, CST, Thursday, February 17, 2011 to Marissa Wortman, Public Financial Management, Inc. (“PFM”) at the following email addresses: Marissa Wortman Senior Managing Consultant Public Financial Management, Inc. 300 South Orange Avenue, Suite 1170 Orlando, FL 32801 (407) 648-2208 wortmanm@pfm.com THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS, TO WAIVE ANY INFORMALITIES OR IRREGULARITIES IN ANY PROPOSALS RECEIVED, OR TAKE ANY OTHER SUCH ACTIONS THAT MAY BE DEEMED TO BE IN THE BEST INTEREST OF THE CITY. 2. Bid Response Each bid should address all pertinent areas and be specific. Any conditions should be clearly stated. The failure to disclose substantive terms, conditions and covenants may be considered cause for the proposer’s proposal to be rejected by the City. Attachment: RFP 11-014 FOR LEASE-PURCHASE FINANCING final 3. Questions, Additional Information Contact with City personnel regarding this RFP will be grounds for climination from the selection process. The City shall not be responsible for oral interpretations given by any employee or its representative. The City will not be liable for any expenses incurred in connection with the preparation of a response to this RFP. 2 > Packet Pg. 38 8.4.b The proposer shall examine all proposal documents and shall judge all matters relating to the adequacy of such documents. Any inquiries, suggestions or requests concerning clarification or solicitation for additional information shall be submitted to PFM, Marissa Wortman. PFM will be reviewing the proposals and will recommend to the City the proposal(s) that offer(s) the lowest overall borrowing cost and most favorable terms. 4. Tentative Schedule The City will attempt to adhere to the following schedule: February 2, 2011 RFP Issued February 17, 2011 Written responses due prior to 2:30 P.M. CST February 23, 2011 Selection of Lease Provider(s) (pending City Council approval) March 22, 2011 Award of the Lease(s) by City Council Pre-closing and Closing dates to be determined by the parties. {1175 : Lease-Purchase Financing) The City reserves the right to alter scheduled dates if necessary. C. Security for the Lease(s) 1) The City will be obligated to pay Lease Payments under cach Lease only as may lawfully be made from funds budgeted and appropriated for that purpose during the City’s then current fiscal year. Should the City fail to budget, appropriate or otherwise make available funds to pay Lease Payments under any Lease following the then current term of the Lease, the Leasc(s) shall be deemed terminated at the end of the then current term. The City reserves the right to substitute Equipment of the samc quantity and gencral type with the approximate equal value, utility and remaining useful life as the Equipment so replaced. The Lease(s) is not intended to create a mortgage of or a security interest in the Equipment and the Lessor may not exercise any foreclosure-type remedies if an Event of Default occurs. Any net proceeds from the exercise of any remedy upon an occurrence of an Event of Default or nonappropriation by the City shall be applied in the following order of priority: FIRST, to pay all of lessor’s costs, charges and expenses incurred in taking, holding, repairing, selling, leasing or otherwise disposing of Equipment, then SECOND, to the extent not previously paid by the City, to pay lessor all Lease Payments under the applicable Lease through the termination date of the current lease term, then THIRD, to pay the purchase price applicable as of the end of the then current term, as set forth in the Lease for such Equipment, then FOURTH to pay any remainder to the City; provided that if such remedy is exercised with respect to more than one Lease, Equipment listed in more than one Lease or rights under more than one Lease, then to amounts due pursuant to such application of moneys pro rata among the Leases or Equipment, as the case may be. 3 Attachment: RFP 11-014 FOR LEASE-PURCHASE FINANCING _final 2) The City will also consider proposals that require security for the Lease(s) to be in the form of a covenant by the City to the extent permitted by and in accordance with applicable law and budgetary processes, to appropriate in its annual budget for each fiscal year, non-ad valorem revenues sufficient to pay debt service on the Lease(s) becoming due in such Fiscal Year. The covenant will not constitute a lien on any revenues and the City will not be restricted from pledging non-ad valorem revenues in the future. The obligation of the City to make appropriations from its non-ad valorem revenues will be subject to the funding of essential governmental services. The City will not be required to maintain any service or program that generates non-ad valorem revenues. D. Project Specifications and Pricing: Structure of the lease(s): ) The following describes the City’s requirements in establishing a Ladder Truck lease: a. Amount: Approximately $900,000.00 b. Term: 10 years c. Rate: Bank Qualified, Fixed for Term of Lease d. Payments: Quarterly Principal and Interest (or as determined by bidder) e. Use of Fund: Purchase one (1) Ladder Truck 2) The following describes the City’s requirements in establishing the Golf Equipment Lease: a. Amount: Approximately $65,000.00 b. Term: 5 years c. Rate: Bank Qualified, Fixed for Term of Lease d. Payments: Quarterly Principal and Interest (or as determined by bidder) e. Use of Funds: Purchase 2 (two) Greens mowers and 1 (one) Groundsmaster. E. Provisos The City reserves the right to reject proposals for any reason. Il. EVALUATION OF PROPOSALS - CRITERIA Proposals will be evaluated on the basis of cost and compliance with the proposed structure and terms of the Lease(s) as outlined in this RFP. A. Proposal Format In order to assist the City in reviewing proposals, each proposal shall be prepared utilizing the following format and headings: 1, Contact Information - State the legal name of the financial institution or firm, current principal business address, contact person, telephone, email and facsimile numbers. Bank Qualified Interest Rate - State the fixed rate(s) being proposed based on the term of each lease. (1175 : Lease-Purchase Financing) Attachment: RFP 11-014 FOR LEASE-PURCHASE FINANCING final The bank qualified, fixed rate shall be expressed as (i) an interest rate held until closing or (ii) a function of the yield for the U.S. Government Treasury obligation (or other nationally recognized index) having a maturity closest to the weighted average maturity of the Lease, which rate will be set three (3) days prior to closing of the Lease. The City has a preference for the proposed interest rate to be held until closing. Fees and Expenses - Describe in detail all fees and expenses which the City will be responsible to pay under the proposal. The amounts stated in the proposal shall represent the maximum amounts payable to the proposer and its counsel by the City. All fees and expenses in excess of those stated in the proposal shall be the sole responsibility of the proposer and will not be paid or reimbursed by the City. The City’s Bond Counsel, Nabors, Giblin, & Nickerson will deliver an opinion regarding the excludability of interest from gross income for federal income tax purposes on the Lease(s). Bond Counsel fees and Financial Advisor fees are being paid by the City. 4. Prepayment Options - Outline any prepayment provisions bascd on the related structure. Conditions - Provide a listing of all conditions, terms or restrictions, other than those specified in this RFP, which would be included in your commitment to provide the Lease(s). III. INSTRUCTIONS TO PROPOSERS A. Proposers shall thoroughly examine and be familiar with the bid specifications. Failure of any proposer to receive or examine this document shall in no way relieve any proposer of obligations pertaining to this bid or the subsequent contract. Any changes or modifications to the bid specifications can result in the rejection of the bid as not being responsive to this RFP. The responsibility for delivering the proposal on or before the specified date and time will be solely and strictly the responsibility of the proposer. The City will in no way be responsible for delays caused by any reason. The response deadline shall be strictly observed. Under no circumstances will a proposal delivered after the time specified be considered. Proposers will not be allowed to withdraw or modify their bids for a period of sixty (60) days after the opening time and date. The City reserves the right to reject the bid of any proposer who has previously failed in the proper performance of a contract or to deliver on time other contracts similar in nature, or who is not in a position to perform properly undcr this contract. 8.4.b (1175 : Lease-Purchase Financing) Attachment: RFP 11-014 FOR LEASE-PURCHASE FINANCING_final H. Federal, state, City and local laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the proposer will in no way be a cause for relief from responsibility. No successful proposer may assign any portion of the contractual agreement between the parties without prior written authorization by the City. Changes to the RFP may be made by and at the sole discretion of the City. Warranties - The proposer, in submission of its proposal, warrants to the City that it will comply with all applicable federal, state and local laws, regulations and orders in providing the services under the proposed documents. . Collusion - The Proposer, by affixing its signature to this proposal, certifics that its proposal is made without previous understanding, agreement, or connection either with any previous firms or corporations offering a Proposal for the same items, or with the City. The Proposer also certifies that its proposal is in all respects fair, without outside control, collusion, fraud or otherwise illegal action. . Discrimination: Pursuant to Section 287.134(2)(a), Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid or proposal on a contract to provide any goods or services to a public entity, may not submit a bid or proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit bid or proposal on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. IV. OTHER INFORMATION A. The City reserves the right to accept or reject any and all bids, to waive any irregularities or informalities in any bid or in the bidding, and to accept or reject any items or combination of items. The award will be to the institution whose response complies with all of the requirements sct forth in this RFP and whose bid, in the sole opinion of the City, is best taking into consideration all aspects of the proposer’s response. In the event that the successful proposer does not execute a contract within a timeframe acceptable to the City, the City may give notice of intent to award the bid to the next most qualified proposer or to call for new bids and may proceed to act accordingly. If it is necessary to revise or amend any part of this Request for Proposal, PFM will electronically send the addendum to its bid list. If you would like to be added to the bid list, please e-mail Marissa Wortman at wortmanm@pfm.com. It is the bidder’s responsibility, prior to submitting a bid, to ascertain if any addenda have been issued and to obtain all such addenda. All proposals received from proposers in response to this Request for Proposal will become the property of the City of Fort Walton Beach and will not be returned to the 6 (1175 : Lease-Purchase Financing) Attachment: RFP 11-014 FOR LEASE-PURCHASE FINANCING _final proposcrs. In the event of contract award, ali documentation produced as part of the contract will become the exclusive property of the City. In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all proposers should be aware that Request for Proposals and the responses thereto are public records and subject to public inspection. If a proposer believes that any information contained in a proposal is confidential or proprietary and exempt from public disclosure, the proposer shall identify specifically any such information contained in their proposals and cite specifically the applicable exempting law. 3 & g c s = uw ® a a 2 o : s & o wn oO o a wo g S é “I Q = 3 Zz < z Le ny a < = G “ > a uu n < w =i a o ire t+ zx 3 = = a a i e =| 5 E ‘= [e sd g < City Council of Fort Walton Beach RECREATION MEMORANDUM To: Robert T. Mearns, City Manager From: Jeff Peters, Recreational and Cultural Services Director Date: March 8, 2011 Subject: Resolution 2011-5 Boating Improvement 1. BACKGROUND: 1.1 The Florida Fish and Wildlife Conservation Commission pursuant to Sections 206.606 and 327.47, F.S., is charged with providing funding through competitive grants for projects designed to serve the needs of boaters and boating-related activities on coastal and/or inland waters within the State. 1.2. The Commission announced the application submission opening on February 1, 2011. All applications are due by March 31, 2011. 2. DISCUSSION: 2.1 The Liza Jackson Boat Launch is in need of repair to the existing ramps at the park. 2.2 The launch lanes are not long enough to accommodate all boats, causing trailer tires to fall off the end of the ramp when launching/retrieving their boats. 2.3. The total project cost to extend the boat ramp and additional twelve (12) feet with a concrete curbing at the end of the ramp will cost approximately $32,200. 2.4 Staff is requesting $18,000, and will use $10,000 in funding donated from Palm Court Yacht Club to complete the project. 3. FINANCIAL INFORMATION: 3.1. The total amount of the FBIP request is $18,000. No match is required, but a match is recommended to receive additional points toward acceptance. $10,000 of donated funding from Palm Court Yacht Club will be used as a match, as well as $4,200 in-kind labor. 3.2. The total project cost, including grant, donated funding, and in-kind labor, totals $32,200. 3.3 If awarded, a budget amendment will be required to record the grant and donated funding. 4, RECOMMENDATION: 4.1. Staff requests Council's approval of Resolution 2011-05 to submit an application to the Florida Fish and Wildlife Conservation Commission, Florida Boating Improvement DOC ID: 1165 A Page 1 10.1 RESOLUTION (ID # 1165) Program in the amount of $18,000 to renovate the boat ramps at Liza Jackson Park. ATTACHMENTS: e FBIP Application (PDF) * Grant Application Resolution - FBIP (DOC) SIGNATURE BLOCK: Jeff Peters Completed Grants Manager Completed Finance Completed Carole Jones Completed City Manager Completed City Council Pending 02/28/2011 10:06 AM 03/01/2011 2:23 PM 03/01/2011 3:23 PM 03/02/2011 8:36 AM 03/03/2011 9:44 AM AOt.a Florida Fish and wildlife | Florida Boating Improvement Program Conservation Commission MyEWC.com Grant Application for Boating Access Facilities “FOR OFFICE USE ONLY Fill in alll sections that apply — Leave all other sections blank 1- APPLICANT INFORMATION a. Applicant: City of Fort Walton Beach b. Federal Employer Id. No.: 59-6000323 c. Project Manager Name: Jeffrey M. Peters Project Manager Title: Recreation and Cult. Services Director d. Mailing Address: 132 Jet Drive City: Ft, Walton Beach Zip Code: 32548 e. Shipping Address: 132 Jet Drive City: Ft. Walton Beach Zip Code: 32548 f. Telephone: 850-833-9576 Fax: 850-833-9670 Email: jpeters@fwb.org g. District Numbers: State House: 4 State Senate: 4 County Commission: 2 Il - PROJECT SUMMARY a. Project Title: Liza Jackson Boat Launch b. Type of Application: [J] New (never considered before) [[] Reconsideration [C] Phased Continuation-Phase No.: TIER-I TIER-II c. Project Category: 7 F (CA - Public Launching Facilities pa a7 Boat Ramps, fi canned d. Project Cost: Total Cost: $ 32,200 Amount Requested: $§ 18,000 = Fa 5 > 2 Q £ Da 2 & ro i] oa ” = o a c 8 2 3 [-3 oO oa id ‘6 o c 2 3 8 3 a < 2 oO Ts € S E 4 o 8 = < FWC/FBIP-B (02/10) Page 1 of 8 101.2 e. Project Summary: The existing boat launch facility at Liza Jackson Park has 2 launch lanes. The ramp is not long enough to accommodate boats longer than 20 feet without the end of the trailer falling off the end of the ramp. Over time, the boat motor and trailer tires have left a large hole at the end of each ramp causing some vehicles to get stuck. The project would consist of constructing a cafferdam around the area and pumping out the water. An 8” thick pad would be poured to extend the end of the ramp by 12 feet with a curbing at the end of the proposed extension to prevent boat trailers from falling off the end of the ramp. The project will also include bumpers on the poles within each launch lane and replace some damaged wood around the launch lanes. ‘4 o — o > ° 2 & D & 3 i) o ” = = a < 2 3 o v o a 1» oe = < 3 3S 2£ r-% a < 2 iv) ir e 3 E £ re) S = < FWCI/FBIP-B (02/10) Page 2 of 8 10.1.4 Ill - FACILITY INFORMATION a. Facility Name: Liza Jackson Park b. Type of Facility: & Existing Boat Ramp / Public Launching Facility (1 Existing Marina / Tie-up / Overnight Moorage Facility 1 Proposed Boat Ramp / Public Launching Facility 1 Proposed Marina / Tie-up / Overnight Moorage Facility CO Other: ¢. Facility location: County: Okaloosa Water body: Santa Rosa Sound, Class III Waters of the State Township: 2-South Section: 15 & 22 Latitude: N 30 deg. 24 min. 20.53” sec. Range: 24- West Longitude: W 86 deg. 38 min. 17.34 sec. Facility Street Address or Location: 340 Miracle Strip Parkway, SW___ Fort Walton Beach, Fl. 32548 d. Upland Ownership: Name of Owner: City of Fort Walton Beach &X] Public - Fee Simple (1 Public — Lease Number of Years Remaining in Lease: ¢. Is this facility open to the general public? IX] Yes [No f. Estimate Percent (%) Use of Launching Facility: 90% Motorboats/Sailboats 10 % Non-Motorboats g. Day Use, Parking or Launch Fee Amount: $5.00 _ Tie-up/Overnight Moorage: $ 0.00_ h. Number of Launch Lanes: 2 Condition: []New [])Good (Average [XJ Poor Condition: []New []Good [Average [Poor Type of docks: Dd Fixed Wooden []Fixedconcrete | [Floating concrete [J Other: j. Number of Boat Trailer Parking Spaces: 51 Condition: L]New [Good [Average [Poor Condition: [JNew []Good [Average [] Poor Type of docks: [XJ Fixed Wooden [[] Fixed concrete (1 Floating concrete [] Other: 1. Other Facility Attributes: Restroom: [J] Yes [] No [1] Proposed Other: 2 Restroom Facilities, 7 Pavilions, 2 Modular Playgrounds Pump out or Dump Station: [J] Yes I] No Other: FWC/FBIP-B (02/10) Page 3 of 8 Attachment: FBIP Application (1165 : Resolution 2011-5 Boating Improvement) Name m. Names of adjacent boating facilities, public and private (ramps, tie-up facilities/marinas) within a 10-mile radius. 9. Distance Name Distance 1. Legendary Marine 3.Miles 2. Shalimar Yacht Basin 8 Miles 3. Adventure Marina 3 Miles 4, Deckhands Marina. 4 Miles 5. Marler Park. 4 Miles. 6._Cinco Bayou Bridge Boat Launch 4 Miles 7, Ft. Walton Landing 2 Miles 8. 10. FWCIFBIP-B (02/10) Page 4 of 8 Attachment: FBIP Application (1165 : Resolution 2011-5 Boating Improvement) IV - PROJECT DESCRIPTION a. List Primary Need for Project: {X Safety ms High Demand by Users [1 Recommended by FWC Staff Li Lack of In-house Capability (1 Age-end of Useful Life (1 Environmental Needs of the Area (2 Other: b. Need Statement: The Liza Jackson Boat Launch (2 Ramps) are not long enough to accommodate boats larger than 20 feet on a regular basis. At low tide, even the people with smaller boats have a difficult time getting their boats down far enough to get them off of the trailer. Usually, trailers back down to the end of the ramp and the trailer tires fall off the end of the ramp causing trailers to get stuck, Liza Jackson Boat Launch is an extremely high volumed launch facility which brings boats in from Okaloosa County, as well as other counties and states, The citizens constantly place requests to extend the boat launch. c. Approach (Scope of Work): Describe the project’s scope of work by providing a list of tasks and deliverables: The project, if approved, will consist of constructing a cofferdam around the area to pump out the water up the end of the boat launch lanes and pouring an additional 12 feet (in length) concrete slab to accommodate all boats. The project would also include marina style bumpers on each pole on the dock as many boats have had damaged done to their boats from the hardware on the poles. d. Project Benefits: The project would benefit all boating citizens from Penasacola to Panama City, as well as vacationers that tow down boats. The Liza Jackson boat launch is an extremely high voltumed boat ramp. Many boating events are held in the area, as well, that bring in large boats that have a very difficult time releasing and retrieving their boats. FWC/FBIP-B (02/10) Page 5 of 8 Attachment: FBIP Application (1165 : Resolution 2011-5 Boating Improvement) V —- PROJECT ELEMENTS: BOAT RAMPS & PUBLIC LAUNCHING FACILITIES a. Type of project: C1 Engineering / Planning only &] Renovation / Repair [X] New Construction / Expansion b. Boat Ramp Type of ramp: (1 Asphalt Eiconcrete [] Other Number of existing launch lanes to be repaired: 2 Number of new/added launch lanes: 0 Type of boarding docks: Fixed wooden []Fixed concrete [[] Floating Concrete [J] Other Number of existing boarding docks to be repaired/replaced: 0 Number of new/added boarding docks: 0 Length of docks: 0 ft. Length of docks: N/A ft. c. Lifts, Hoists, Marine Railways Number of lifts or hoists to be repaired / replaced: Q Number of new lifts or hoists to be installed / added: 0 Length of marine railway to be repaired / replaced: 0 ft. Length of new marine railway to be added: Of. Maximum length of vessel that can be lifted: N/A Maximum length of vessel that can be lifted: N/A VI - PROJECT ELEMENTS: MARINAS & OTHER MOORING FACILITIES (Piers / Docks) a. Type of project: (1 Engineering / Planning only C1 Renovation / Repair (New Construction / Expansion b. Docks /In-water slips N/A Type of dock: [] Fixed Wooden [[] Fixed Concrete [[] Floating Concrete [[] Other Length of existing docks to be repaired / replaced: ft. Length of new docks to be added / installed: ft. Number of tie-ups / slips: Number of tie-ups / slips: c. Mooring Buoys N/A d. Dry Storage N/A Number of existing dry storage slips to be repaired / replaced: Number of new dry storage slips to be constructed: Attachment: FBIP Application (1165 : Resolution 2011-5 Boating Improvement) FWC/FBIP-B (02/10) Page 6 of 8 Packet Pg. 51. VII - PROJECT ELEMENTS: AMENITIES a. Type of project: (1 Engineering / Planning [1 Renovate / Repair (New Construction / Expansion b. Parking N/A Type of parking: CDiAsphatt [] Concrete ([] Other Size of parking area; square feet, or acres Number of existing boat trailer parking spaces to be refurbished Number of existing vehicle parking spaces to be refurbished Number of new/added vehicle parking spaces Number of new/added boat trailer parking spaces c, Other amenities: N/A g Fy & o > 2 Qa E a & [1 Restrooms Describe 3 [7 oO ” CJ Access Road: Length of access road: yds. Type of road: [Gravel [J Asphalt [] Other = Nn c 2 (1 Pump-out or Dump station 3 a [1 Breakwater/Groin/Jetty/Wave attenuator Length: Describe: iv wo U1 Other 2 0 Other c 2 Oi Other 8 Other & < a o VIII - PERMITS S i= Submitted | Approved N/A 2 = o a. Florida Department of Environmental Protection & Oo | £ < b. Florida Fish and Wildlife Conservation Commission* Oo Oo Xl c. U.S. Army Corps of Engineers ® Oo Oo d. Local and Others (If needed) QO & O * For mooring buoy projects, a Florida Uniform Waterway Marker Application must be submitted to FWC prior to submittal of the grant application. IX - PROJECT ENGINEERING AND CONSTRUCTION FWC/FBIP-B (02/10) Page 7 of 8 " Packet Pg. 52 a. Who is or will be completing project design/enginecring? &] Applicant’s Own Staff (1 Consulting Engineers (N/A (Materials or Equipment Purchase) OD Other: b. Level of engineering completed at time of application: [1 None {-] Conceptual (Master Plan Phase) (1 Preliminary X Final (Ready to Bid) X-— BUDGET a. Has a detailed cost estimate been developed for this project? If yes, attach a copy to application. XJ Yes, Preliminary O Yes, Final [No b. PROJECT COST: NON-CASH MATCH Cost Item Applicant (oss ms TOTAL Section XT) Administration $ $1,400 | $ Ss 1,400 Project Management Ss $1,600 | $ $ 1,600 Tn-Kind Engineering § $1,200 | $ s 1,200 In-Kind Labor Ss $ $ In-Kind Materials $s $ $ In-Kind Equipment $ $ $ Total Non-Cash Match | $ $4,200 | $ $ 4,200 c. PROJECT COST: CASH FUNDS Cost Item Other source . FBIP Grant Applicant (List below in Request Section XI) TOTAL Administration / Project Management Design / Engineering Permitting Construction / Repair: Boat Ramps 10,000 18,000 28,000 Construction / Repair: Lifts, Hoists, Marine Railways Construction / Repair: Piers or Docks Construction / Repair: Parking Construction / Repair: Restrooms aelnlalalelalule Other: Other: Other: anlalalalalalelealelelelea Other: alalalelalalalwlalseleluw aianlsinlalnlalelelalele alalalw FWC/FBIP-B (02/10) Attachment: FBIP Application (1165 : Resolution 2011-5 Boating Improvement) Page 8 of 8 Packet Pg. 53 10.1.a— Other: Total Cash Funds $ 10,000 $ 18,000 Ss 28,000 d. TOTAL COST: non-cash match + cash funds FWC/FBIP-B (02/10) Page 9 of 8 e o = o > 3 2 a = D e £ 3 3 ie) 2 3S a © 2 3 ° a a 4 ve o 2 < 2 S £ a 2 ¢ o oO mm = o E £ o s « Xi — OTHER SOURCE OF FUNDS (Partnerships) a. Funding source / Agency: b. Type of funding: (1 Federal grant c. Grant Name: State/Local grant 1 Loan g Amount $ d, Approval Status: 1 Approved (1 Pending {J Intend to Apply, Date: a, Funding source / Agency: b. Type of funding: (1 Federal grant c. Grant Name: (1 State/Local grant Loan Amount $ d. Approval Status: D1 Approved C1 Pending C1 Intend to Apply, Date: XII - ENVIRONMENTAL ASSESSMENT a. Explain how the project may impact the environment and describe any mitigation or actions proposed to minimize impacts. The boat ramp is not located in any vegetated wetlands (including seagrass beds) and no estuarine wetlands will be filled, dredged, or altered to accomplish the proposed project. The initial construction including damming, pumping, and installation is expected to minimally impact the shallow intertidal sea floor and temporariliy displace fauna in the immediate project area; however, the damming should decrease the incidence of suspended particles and increased turbidity in the water column of nearby habitats {similar to the effects of a turbidity curtain). Pumping will be carefully monitored to ensure minimal adverse impacts to fish and other estuarine species within the project area. The boat ramp is an existing facility and is currently used for boating activities, so fauna present in the area is already regularly exposed to disturbance from boating activities. The project will also consist of the most environmentally safe materials available, where feasible and practical. XII — BOATER SAFETY a. Explain how the project may affect boater safety whether positively or negatively. Attachment: FBIP Application (1165 : Resolution 2011-5 Boating Improvement) The proposed project will positively affect boater safety. It is difficult for boaters to release and retrieve boats due to the shortness of the two (2) boat launch ramps at Liza Jackson Park. The majority of issues at the launch area relate to the trailer tires falling off the end of the ramp. Other issues include the trailers not being able to back their trailers up far enough to get boats back on the trailers. The boats have to push to full throttle to get back on the trailer which has blown out a large section of the sand at the base of the ramp. The drop off from the edge of the ramp to the sand is severe. FWC/FBIP-B (02/10) Page 10 of 8 Packet Pg. 55. (iota XIV — APPLICATION ATTACHMENTS CHECKLIST Submit one (1) electronic copy on CD or floppy disk and seven (7) photocopies of the application with attachments. - Required Attachments - - - a. Cover Letter: application transmittal cover letter (Identify priority rank with multiple applications). b. Application: One (1) application with original signature from authorized individual. c. Resolution: An adopted resolution, by the Governing Body, authorizing that the Project Manager has the authority to apply for and administer the grant on behalf of the applicant. If the Applicant is applying on behalf of another public entity, then a Memorandum of Understanding between the Applicant and the public entity must also be submitted. d. Boundary Map: indicate boundary of the project area. Site Control Documentation: (c.g. a deed, lease, results of title search, etc. for the project site.) e. f. Existing Condition Photographs (sufficient to depict the physical characteristics of the project area) g. Aerial Photographs (marked with the approximate boundaries of the project site) h. Navigational Chart: An 8.5” x 11” photocopy of a current NOAA North American Datum 83 nautical chart (provide the NOAA chart name and number) indicating the precise location of the project site. ojo o jor --- Optional Attachments - - - i. Detailed Cost Estimate: Cost estimate in the form of a formal bid, written quote from proposed vendor or an engineer’s cost estimate. j. Plans: preliminary design/engineering plans (if completed). O00 k. Permits: Photocopies of necessary project permit(s) or permit application(s). If exempt, provide notification of exemption from permitting agency. (1 | 1. Support/Opposition: Attach letters of known public support or known public opposition. APPLICANT SIGNATURE Application is hereby made for the activities described herein. I certify that I am familiar with the information contained in the application, and, to the best of my knowledge and belief, this information is true, complete, and accurate. I further certify that I possess the authority including the necessary requisite property interests to undertake the proposed activities. Talso certify that the Applicant’s governing body is aware of and has authorized the Project Manager as the official representative of the Applicant to act in connection with this application and subsequent project as well as to provide additional information as may be required. By signature below, the Applicant agrees to comply with all applicable federal, state, and local laws in conjunction with this proposal and resulting project so approved. Print/Type Name Title Applicant Signature Date WARNING: “Whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his or her official duty shall be guilty of a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083.” § 837.06, Florida Statutes. NOTE: Instruction and further information regarding this application and the Florida Boating Improvement Program can be found in the Florida Boating Improvement Program Procedure Guide or you may contact the Program Administrator at: Florida Fish and Wildlife Conservation Commission, Florida Boating Improvement Program, 620 South Meridian Street, Tallahassee, FL 32399-1600; or call (850) 488-5600; or email foip@MyFWC.com. FWC/FBIP-B (02/10) Page 11 of 8 Attachment: FBIP Application (1165 : Resolution 2011-5 Boating Improvement) FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION FLORIDA BOATING IMPROVEMENT PROGRAM Instructions for completing the Grant Application for Boat Access Facilities General Instructions: Submit one (1) original and seven (7) copies. Submit an electronic copy of application on CD or floppy disk. Staple application in upper left-hand corner, or clip with one binder clip. DO NOT SPIRAL BIND OR PLACE IN A THREE-RING BINDER OR REPORT COVER. Please place a tabbed divider between each attachment. Please make all photocopies of attachments on paper no larger than 11” x 17”. 1- APPLICANT INFORMATION a. Applicant: Enter the name of the county, municipality, or other governmental entity applying for the grant. b. Federal Employer Id. No.: Enter the applicant’s Federal Employer Identification (FEID) Number. Payment will be sent to the address associated with this FEID number. c. Project Manager Name: Enter the name and title of the person in charge of the Title: project. All correspondence will be sent to this person. d. Mailing Address: Enter the mailing address for the Project Manager. All correspondence will be sent to this address. e. Shipping Address: If mailing address is a P.O. box, please include a street address for overnight deliveries. f. Telephone No.: Enter the telephone number, fax number, and email Fax No.: address where the Project Manager may be contacted E-mail: during regular business hours. g. District Numbers: Enter the District numbers for the State House, State Senate and the County Commission for the project location. Page 1 of 6 e @ & o > 3S 2 a E a = & 3 oO 2 = Ss a < g 3 ° ® Q oe in ° = c £ = 3 2 a i < 2 o irs a4 G — s £ 4 Il - PROJECT SUMMARY a. Project Title: Provide a brief title for the project. b. Type of Application: Check “New” if you have never applied for FBIP funding for this project. Check “Reconsideration” if you have applied before but did not receive funding. Check “Phased Continuation” if the project has previously received FBIP funding. c. Project Category: Check only one project category. Refer to the guidelines for project category descriptions. Application will compete only against other applications within the same project category. The Commission reserves the right to re-assign the application to a different project category to maximize funding. d. Project Cost: Enter total amount of project cost, including only the eligible project elements where grant funds will be used. Enter the amount of funds requested from FBIP (rounded to the nearest dollar). ¢, Project Summary: Provide a brief description of the goal of the project, the work to be done and the expected outcome or final product. TI - GENERAL FACILITY INFORMATION Describe existing conditions by checking all that apply. For new facilities, provide information as facility is proposed to be and check “New” for questions about condition of facility. IV - PROJECT DESCRIPTION a. List Primary Need for Project: Check the category that is most applicable. b. Need Statement: Briefly describe why this project is needed. Explain any existing problems and how this project will correct the problem. ¢c. Project Tasks: Describe in detail the exact work to be completed. For example, Task | - Construct onc-lane, conercte boat ramp, Task 2 — Construct 20 boat/trailer parking spaces. d. Project Benefits: Describe how this project will enhance boating in the local community. Page 2 of 6 = i= o E o > £ Q £ o £ g o ao 4 = S N i= 2 3 [-} a oa x Ltd 3 i 2 rs g 4 a < a a a € o £ = oO £ < V —- PROJECT ELEMENTS: BOAT RAMPS & PUBLIC LAUNCHING FACILITIES Check only those elements of the project that will use grant funding. Note: elements must be completed before FWC will reimburse costs. Indicate the type of project: = Engineering/Planning only = no grant funds will be used for construction = Renovate/Repair = replacement or repair of existing facilities with no increased capacity = Expansion = increased boat access by adding more boat launch lanes, more docks, or increased parking, etc. "New = construction of a facility where none currently exists, or adding a new amenity to an existing facility where none existed before VI - PROJECT ELEMENTS: MARINAS & OTHER MOORING FACILITIES Check only those elements of the project that will use grant funding. Note: elements must be completed before FWC will reimburse costs. Indicate the type of project: = Enginecring/Planning only = no grant funds will be used for construction * Renovate/Repair = replacement or repair of existing facilities with no increased capacity = Expansion = increased boat access by adding more boat launch lanes, more docks, or increased parking, etc. » New = construction of a facility where none currently exists, or adding a new amenity to an existing facility where none existed before VII - PROJECT ELEMENTS: AMENITIES Check only those elements of the project that will use grant funding. Note: elements must be completed before FWC will reimburse costs. Indicate the type of project: Engineering/Planning only = no grant funds will be used for construction = Renovatc/Repair = replacement or repair of existing facilities with no increased capacity = Expansion = increased boat access by adding more boat launch lanes, more docks, or increased parking, etc. « New = construction of a facility where none currently exists, or adding a new amenity to an existing facility where none existed before Page 3 of 6 Attachment: FBIP Application (1165 : Resolution 2011-5 Boating Improvement) Packet Pg. 59 10-1.a VIIE- PERMITS Check status of all permit applications. If project type does not require permits, or project is exempt from permitting requirements, check “N/A”. If applicable, attach a a. Florida Department of Environmental Protection photocopy of all permits or permit applications. If project is b. Florida Fish and Wildlife cxempt, attach a copy of exemption notification. Conservation Commission Note: For projects involving mooring buoys, a Florida c. U.S. Army Corps of Engineers | Uniform Waterway Marker Application must be submitted to FWC prior to submittal of the grant application. A copy of the Florida Uniform Waterway d. Local and Others (If needed) Marker Application may be downloaded at http://MyF WC.conyboating/waterways/ IX - PROJECT ENGINEERING AND CONSTRUCTION a. Who is or will be completing project Please check as appropriate. design/engineering? b. Level of engineering completed at time of Please check as appropriate. If engineering is application: complete (conceptual, preliminary, or final), please include a copy of the plans with your application. X - BUDGET a. Has a detailed cost estimate Indicate whether a preliminary or final cost estimate has been developed for this been developed. If yes, attach a copy of the estimate to the project? application. Enter amount of in-kind match for each cost item. Amounts in “Other” column should include in-kind match from any b. CRT MATOuE ~ NON- third-party agreements (provided by someone other than the applicant). *Please note: All applications must include some form of non-cash match. Attachment: FBIP Application (1165 : Resolution 2011-5 Boating Improvement) ¢. PROJECT COST - CASH Enter amount of funding to be provided by the applicant and FUNDS other sources. Enter the amount of funding requested in the column labeled “FBIP Grant Request.” d. TOTAL COST Sum of non-cash match and cash funds for each column. Page 4 of 6 XI - OTHER SOURCE OF FUNDS (Partnerships) Include information on funding from sources other than FBIP or the applicant. Enter information for each funding source. a. Funding Source / Agency: Enter the name of the funding source or the partner b. Type of funding: Check source of funds: Federal grant, State/Local grant, or loan. c. Grant Name: Enter the name of the grant program (if applicable). d. Approval Status: Enter status of grant/loan application. If “Intending to Apply”, enter date of application deadline. XII - ENVIRONMENTAL ASSESSMENT a. Will the project significantly or adversely affect the environment? b. If Yes, please explain key issues and describe any mitigation actions proposed. Explain how the project will have a significant or adverse affect on the environment and include information on the impacts to water quality, wetlands, seagrasses, imperiled species, etc. XIII - BOATER SAFETY a. Explain how the project may affect boater safety whether positively or negatively. Provide explanation of how the project may improve boater safety (i.e. increased education, increased law enforcement, etc.) or, explain any potential boater safety hazards and how they will be corrected. Also, please indicate if the project will have no effect on boater safety. Page 5 of 6 € 7] = 3 i) 2 a & D £ @ 3 a nd a S n < g£ = 2 So a 3 om 2 @ = < 2 B & 7-3 a < 2 oO ir .4 o E £ rr] s bed < XIV — APPLICATION ATTACHMENTS CHECKLIST Indicate which attachments have been included with the application. Required attachments must be included or application will be deemed incomplete. Optional attachments may be omitted, but applications with optional attachments included will receive a higher score during evaluation. Please place a tabbed divider between each attachment. Submit one (1) original (with original signature) and seven (7) photocopies* of the entire application with attachments. Completed applications should be in the following order: Cover Letter, Application Form, Attachments in the order they are listed on the checklist. *Only one (1) copy of the site control documentation and permits or permit applications is necessary. Page 6 of 6 e o = S > 2 a E > & 4 5 a 9 3S a < 2 3 3 a a 4 0 3 2 = < 2 6 2£ a a 4 a. ao ira € ® € 2 3 £ < RESOLUTION 2011-05 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, SUBMITTING AN APPLICATION TO THE FLORIDA FISH AND WILDLIFE COMMISSION FLORIDA BOATING IMPROVEMENT PROGRAM FOR FUNDS FOR THE RENOVATION OF THE BOAT RAMPS AT LIZA JACKSON PARK; AND SETTING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA AS FOLLOWS: The City Council is committed to providing a comprehensive system of environmentally sound and cost effective recreation and open space sites and facilities for all residents of and visitors to the City. The City Council wishes to apply to the Florida Fish and Wildlife Conservation Commission, through the Florida Boating Improvement Program, for financial assistance to renovate the two boat launch ramps at Liza Jackson Park. The City Council finds that it is in the best interests of the citizens of Fort Walton Beach to participate in the Florida Boating Improvement Program. Therefore, the City Council hereby authorizes the City Manager to submit an application to the Florida Fish and Wildlife Conservation Commission, Florida Boating Improvement Program. If awarded the grant, the City shall enter into a project agreement with the Florida Fish and Wildlife Conservation Commission, through the Florida Boating Improvement Program, to renovate the two boat launch ramps at Liza Jackson Park. This Resolution shall take effect immediately upon approval by the City Council. Adopted: Mike Anderson, Mayor Attest: Approved for form and legal sufficiency: Helen Spencer, City Clerk Hayward Dykes, Jr., City Attorney Attachment: Grant Application Resolution - FBIP (1165 : Resolution 2011-5 Boating Improvement) ree City Council of Fort Walton Beach CITY MANAGER MEMORANDUM To: Robert T. Mearns, City Manager From: Carole Jones, Executive Assistant Date: March 8, 2011 Subject: Resolution 2011-7 No Fee for City Election Forum ATTACHMENTS: * 3-8-11 Resolution 2011-7 Auditorium No Fee for City Election Forums (DOC) SIGNATURE BLOCK: Carole Jones Completed 03/01/2011 2:02 PM City Manager Completed 03/01/2011 2:34 PM City Council Pending DOC ID: 1174 Page 1 Regular Meeting Agenda March 8, 2011 * Grant Application Resolution - FBiP (DOC) 10.2. Resolution 2011-7 No Fee for City Election Forum A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA AMENDING THE COMPREHENSIVE FEE SCHEDULE BY ADDING THE CATEGORY “CITY ELECTION FORUM” TO THE FEE SCHEDULE; PROVIDING FOR NO FEE FOR SAID RENTAL PURPOSE; PROVIDING FOR A DEFINITION OF “CITY ELECTION FORUM”; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Requested by Council Member Dennis Reeves. Provides that no fee be charged for use of the Auditorium for City election forums. (Executive Assistant) ATTACHMENTS: * 3-8-1] Resolution 2011-7 Auditorium No Fee for City Blection Forums (DOC) 11. ORDINANCES -- FIRST READING 11.1. Ordinance 1803 - Staying Review Authority ORDINANCE 1803 - AN ORDINANCE OF THE CITY COUNCIL OF FORT WALTON BEACH, FLORIDA, PROVIDING AUTHORITY AND INTENT; STAYING THE AUTHORITY TO REVIEW APPLICATIONS BY ANY BOARD, COMMISSION, COMMITTEE, COUNCIL, OR AGENCY, OTHER THAN DESIGNATED CITY STAFF, THE MUNICIPAL PLANNING BOARD, BOARD OF ADJUSTMENT, OR CITY COUNCIL; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Stays the authority to review applications as stated in the Land Development Code by any board or commission other than designated City staff, the Municipal Planning Board, Board of Adjustment, or City Council. (Engineering & Utility Services Director) ATTACHMENTS: © Ordinance 1803 Review Authority — (DOCX) 12. ORDINANCES -- SECOND READING 12.1. Ordinance 1845 to Amend Chapter 2.06 of the Code ORDINANCE 1845 - AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING CHAPTER 2.06, COMMUNITY REDEVELOPMENT AGENCY, OF THE CODE OF ORDINANCES; PROVIDING FOR AUTHORITY; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICTS AND SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Ordinance 1845 amends Chapter 2.06 of the Code of Ordinances to reflect City Council assuming the responsibilities of the Community Redevelopment Agency. (Engineering & Utility Services Director) ATTACHMENTS: * Ordinance 1845 CRA (PDE) 13. APPOINTMENTS City Council of Fort Walton Beach Page 3 Printed 3/4/2011 (uinsog 0399/3 AWD 40} 884 ON Z-L10Z UONNJOSaY : pZE 1) SUINIOY UO}DE/y AyD 40} 884 ON WNLONPNY Z-L10Z UORNIOSeY | -g-¢ JUaWYSERY 144 City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM To: Robert T. Meams, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: March 8, 2011 Subject: Ordinance 1803 - Staying Review Authority 1. BACKGROUND: 1.1. On June 23, 2009, City Council adopted Resolution 2009-04 creating the ad-hoc Business Retention Panel (BRP). This panel was created with the purpose of evaluating the relationship between City operations and the business community. 1.2. On February 9, 2010, at a City Council Special Meeting, the BRP delivered a list of recommendations for the City Council to consider. 1,3. The common thread throughout the recommendations was that the review process at the City should continue to look for ways to “streamline” its procedures. The recommendations included a request for Council to evaluate all City boards and committees involved in the development review process and to determine the value added by each board or committee to the process. 2. DISCUSSION: 2.1. As a result of these evaluations, it was identified that there is opportunity to reduce the number of boards that review certain types of development requests, while still promoting public participation and complying with statutory requirements. 2.2. Tn order to remove these unnecessary steps in the process, it was determined that several areas of the City’s Code of Ordinances would have to be revised. These revisions would include changes to the Comprehensive Plan and the Land Development Code. 2.3. The issues identified in the Comprehensive Plan were addressed in the recent Evaluation and Appraisal Report (EAR) amendments approved by City Council and sent to the Department of Community Affairs for final review. 2.4. To address the necessary revisions to the Land Development Code (LDC), the City contracted with The Gail Easley Company. Ms. Easley has begun the process to completely revise the LDC with an expected completion in early 2012. 2.5. Because numerous changes are required in the Land Development Code that will revise and streamline the development review process, Ordinance 1803 intends to stay the unnecessary requirements of additional board or committee hearings on developments throughout the remaining LDC revision process. 3. FINANCIAL INFORMATION: 3.1. Ordinance 1803 has no financial impact on the City budget. 4. MUNICIPAL PLANNING BOARD RECOMMENDATION: 4.1. Ordinance 1803 will be brought before the Municipal Planning Board on March 3, 2011 at their Regular Meeting. 5. STAFF RECOMMENDATION: 5.1. Staff requests City Council adoption of Ordinance 1803 to stay the authority granted by the Land Development Code to review applications by any board, commission, committee, council, or agency other than designated City staff, the Municipal Planning Board, Board of Adjustment, or City Council. ATTACHMENTS: e Ordinance 1803 Review Authority (DOCX) SIGNATURE BLOCK: Michael Beedie Completed 03/01/2011 1:22 PM City Clerk © Completed 03/01/2011 2:56 PM City Attorney Completed 03/01/2011 6:32 PM Carole Jones Completed 03/02/2011 8:35 AM City Manager Completed 03/03/2011 9:42 AM City Council Pending COIAHAKWNH 11 12 13 15 16 7 18 19 20 21 23 24 25 26 27 28 30 31 32 33 34 36 37 38 39 40 4) 42 4B 44 ORDINANCE 1803 AN ORDINANCE OF THE CITY COUNCIL OF FORT WALTON BEACH, FLORIDA, PROVIDING AUTHORITY AND INTENT; STAYING THE AUTHORITY TO REVIEW APPLICATIONS BY ANY BOARD, COMMISSION, COMMITTEE, COUNCIL, OR AGENCY, OTHER THAN DESIGNATED CITY STAFF, THE MUNICIPAL PLANNING BOARD, BOARD OF ADJUSTMENT, OR CITY COUNCIL; AND PROVIDING AN EFFECTIVE DATE. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, THAT THE CODE OF ORDINANCES OF THE CITY OF FORT WALTON BEACH IS AMENDED AS FOLLOWS: Section 1. Authority and Intent A. The authority for enactment of this ordinance is contained in Chapter 166.021 and other provisions of the Florida Statutes and section 2 of the City Charter. B. The Municipal Planning Board, sitting as the Local Planning Agency, held a public hearing and considered this ordinance on March 3, 2011. The City Council conducted public hearings on March 8, 2011 and March 22, 2011, after giving due public notice. C. It is the intent of the City Council to streamline the review process as one means of supporting and encouraging economic development. Section 2. Stay of Review Authority A. The authority to review any applications by any board, commission, committee, council, or agency other than designated city staff, the municipal planning board, board of adjustment, or city council is hereby stayed until the effective date of the revised Land Development Code based on the updated Comprehensive Plan changes scheduled to be effective in 2011. B. Nothing in this section is intended to and shall not be construed to limit the ability of the general public or organizations to provide timely public comment at public hearings for development applications reviewed by the Municipal Planning Board and considered by the City Council for final decision. Section 3. Conflicts All ordinances or parts of ordinances in conflict with this ordinance are repealed to the extent of such conflict. Section 4. Severability lf any word, phrase, sentence, paragraph or provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect the other provisions or applications of this ordinance which Attachment: Ordinance 1803 Review Authority (1173 : Ordinance 1803 - Staying Review Authority) Packet Pg. 69. can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable. Section 5. Effective Date This Ordinance shall take effect immediately upon approval by the City Council and signature of the Mayor. Adopted: Mike Anderson, Mayor Attest: Approved for legal sufficiency. Helen Spencer, City Clerk Hayward Dykes, City Attorney New language is underlined. Deleted language is stricken. Codification Instructions: Section 1, 4, 5 not codified. Sections 2, 3 codified and numbered as stated into Volume IV, Land Development Code. 2 = 6 é 5 tf 3 2 > a 4 D & ES sg n 2 = oe o 9 ro G £& z ° re R £ = S = 5 < a > a m 9 3 © = o oS < S £ 3 2 lo] € G £ s 3] & = < City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM To: Robert T. Mearns, City Manager From: Michacl Beedie, Engineering & Utility Services Director Date: March 8, 2011 Subject: Ordinance 1845 to Amend Chapter 2.06 of the Code 1. BACKGROUND: 1.1. Chapter 163 of the Florida Statutes enables local governments to create a Community Redevelopment Agency. Chapter 163.356 of the Florida Statutes states, “Upon a finding of necessity as set forth in s. 163.355, and upon further finding that there is a need for a community redevelopment agency to function in the county or municipality to carry out the community redevelopment purposes of this part, any county or municipality may create a public body corporate and politic to be known as a “community redevelopment agency’”. 1.2. Chapter 163.357 (1)(a) of the Florida Statutes states, “As an alternative to the appointment of not fewer than five or more than seven members of the agency, the governing body may, at the time of the adoption of a resolution under s. 163.355, or at any time thereafter by adoption of a resolution, declare itself to be an agency, in which case all rights, powers, duties, privileges, and immunities vested by this part in an agency will be vested in the governing body of the county or municipality, subject to all responsibilities and liabilities imposed or incurred”. 1.3. At the January 25, 2011, City Council mccting, Council voted to direct the City Manager and City Attorney to take necessary actions to appoint Council as the CRA. 2. DISCUSSION: 2.1. Ordinance 1845 amends Chapter 2.06 of the Code of Ordinances, titled Community Redevelopment Agency, to reflect City Council assuming the responsibilities of the CRA. 2.2. Section 2.06.01, Establishment; Membership, was amended to designate City Council as the Community Redevelopment Agency. 2.3. Section 2.06.05, Retention of Powers, was deleted as the City Council is now the Community Redevelopment Agency. 3. FINANCIAL INFORMATION: 3.1. Ordinance1845 has no financial impact on the City. 4. RECOMMENDATION: 4.1. Staff requests City Council adoption of Ordinance1845 amending Chapter 2.06 of the titled Community Redevelopment Agency. Code of Ordinances, ATTACHMENTS: e Ordinance 1845CRA (PDF) SIGNATURE BLOCK: Michael Beedie Completed 02/10/2011 4:08 PM City Clerk — Completed City Attorney Completed Carole Jones Completed City Manager Completed City Council Completed 02/14/2011 8:31 AM 02/14/2011 12:17 PM 02/15/2011 11:42 AM 02/15/2011 11:15 AM 03/03/2011 3:22 PM DIADARWN— ORDINANCE NO. 1845 AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING CHAPTER 2.06, COMMUNITY REDEVELOPMENT AGENCY, OF THE CODE OF ORDINANCES; PROVIDING FOR AUTHORITY; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICTS AND SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, AS FOLLOWS: Section 1. Authority The authority for enactment of this ordinance is pursuant to Section 2 of the City Charter, and Chapter 163 of the Florida Statutes, latest revision. Section 2. Purpose and Intent Chapter 2.06 of the Code of Ordinances is being amended to reflect the City Council assuming the responsibilities of the Community Redevelopment Agency and to coincide with Chapter 163, Part ITI of the Florida Statutes, entitled Community Redevelopment. Section 3. Amendment of Chapter 2.06, Community Redevelopment Agency Chapter 2.06, Community Redevelopment Agency, of the Code of Ordinances is amended as follows: a. Section 2.06.01, Establishment; Membership, of the Code of Ordinances is amended as follows: Pursuant to section 163.356 & 163.357, F.S., there is created a board-of commissioners-of the—community redevelopment agency. Members of the community redevelopment agency beard-ef commissioners-shall be appeinted-by_the seven « seven city council members who occupy seats one through seven. The-beard-shalt Sis bers—The term of offi ice shall coincide with the term of cach city ‘come member. ef-the hall be for ¥ 7 pt-that+th £_-+h: by first tated. hall -be-desi ted 4, £ ty -th: tive fr the-dat halt oA 7 WO, BE Years, FeSpi ‘ye f thet intment d-all oth: by ball -be-desi ated-+t fort ££ PP" = ; the dat f it 4A, o oat rt v: terse +, shall he filod & Ps . PPO 7 bs b. Section 2.06.05, Retention of Powers, of the Code of Ordinances shall be deleted in its entirety. All sections following Section 2.06.05 shall be renumbered accordingly. c. All references to sections of the Florida Statutes shall replace the symbol “§” with the word “section”. cy 3 3 o 2 é ra ro} © 2 N - 2 a a 2 Co z € o E a4 2 ms + & < ® 8 e & a= gz ° 6K 7 = = << [4 oO 9 ¢ & @ 3 c & £ gz lo] € a E £ re £ 4 Section 4. Repeal of Conflicting Provisions In the event any ordinance or parts of ordinances are in conflict with any other provision of the Code, the provisions of this Ordinance shall prevail. Section 5. Severability Should any provision or portion of any provision in this Ordinance be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remaining portions thereof. Section 6. Effective Date This Ordinance shall take effect immediately upon approval by the City Council and signature of the Mayor. , 2011. Adopted Mike Anderson, Mayor Attest: Approved for form and legal sufficiency. Helen Spencer, City Clerk Hayward Dykes, City Attorney New language is underlined; deleted language is stricken. Codification Instructions: Sections 1, 2, 4, 5, & 6 are not codified. Section 3 is codified as amendments to Chapter 2 as stated. any Attachment: Ordinance 1845 CRA (1147 : Ordinance 1845 to Amend Chapter 2.06 of the Code) Packet City Council of Fort Walton Beach CITY CLERK MEMORANDUM To: Robert T. Mearns, City Manager From: Helen Spencer, City Clerk Date: March 8, 2011 Subject: City Election Certification 1. BACKGROUND: 1.1. By Charter, Council is required to certify the election results. In an effort not to expend additional funds by re-advertising and holding a Special mecting, the Supervisor of Elections has requested Council certify the election at the regular mecting on March 8, 2011. 2. DISCUSSION: 2.1. 2.2 The unofficial results will be faxed as each precinct tabulation is completed, which will be announced to Council by the Mayor as they come into City Hall. Because the Supervisor of Elections will be in Crestview, the City Clerk will transport the Official Results to Council as soon as possible, at approximately 8:00 pm. . As representatives of the Canvassing Board, Councilman Mike Holmes and I will: On Monday, March 7, 2011: 1. Canvass the absentee ballots at approximately 10:00 am at the Supervisor of Elections Office. On Election Day, Tuesday, March 8, 2011: 2. The tabulation of ballots at the Supervisor of Elections Office on Lewis Turner Blvd. will be at approximately 5:30 pm and continue until all City Precincts are completed. 3. The City Clerk will transport the Official Tabulation Results to Council at approximately 8:00 pm because the Supervisor of Elections will be at the Crestview office. 2.3. Attached is a copy of the Certificate of the Board of City Canvassers for the City Election held on March 8, 2011 that will require Councilmember's signatures. Also attached is a copy of that portion of Section 60 of the City Charter that deals with Elections Canvassing Board. The Canvassing Board representatives will also be present at the Supervisor of Elections Office: 4. On Friday, March 11, 2011, at a time to be determined for the audit. City Council of Fort Walton Beach CITY CLERK MEMORANDUM To: Robert T. Mearns, City Manager From: Helen Spencer, City Clerk Date: March 8, 2011 Subject: City Election Certification 3.1 Council members are required to sign the Certificate of the Board of City Canvassers for the City Election held on March 8, 2011. ATTACHMENTS: e City Canvassers Certificate--Elections (PDF) *® Code Section 60-Elections (PDF) SIGNATURE BLOCK: Helen Spencer Completed 03/02/2011 11:15 AM Carole Jones Completed 03/02/2011 2:20 PM City Manager Completed 03/03/2011 9:43 AM City Council Pending (uogeoynied uoNsel3 AND : LZb}) Suona]a--aq2oyIeD siasseAURD AND UsUYyeHY CERTIFICATE OF THE BOARD OF CITY CANVASSERS CITY ELECTION HELD ON THE 8™ DAY OF MARCH 2011 STATE OF FLORIDA OKALOOSA COUNTY CITY OF FORT WALTON BEACH, FL COUNCILMEN FOR THE CITY OF FORT WALTON BEACH, FLORIDA, CONSTITUTING THE BOARD OF CITY CANVASSERS OF ELECTION HELD ON THE 8™ DAY OF MARCH DO HEREBY CERTIFY THAT WE MET IN THE COUNCIL CHAMBERS ON THE 8™ DAY OF MARCH, A_D., 2011 AT 7:00 P.M. IN REGULAR COUNCIL MEETING AND PROCEEDED TO PUBLICLY CANVASS THE VOTES GIVEN FOR THE PERSONS LISTED BELOW AND DO HEREBY CERTIFY, SOLELY, EXCLUSIVELY, AND ENTIRELY FROM SAID RETURN THAT THE WHOLE NUMBER OF VOTES CAST: COUNCILMAN - SEAT 1 MAYOR MIKE ANDERSON JIM FRAZIER RECEIVED. VOTES CEI COUNCILMAN MIKE HOLMES - SEAT 1 BOBBY GRIGGS RECEIVED ___ VOTES COUNCILMAN JOYCE GILLIE GOSSOM — SEAT 2 KATY KRUEGER RECEIVED VOTES COUNCILMAN DENNIS REEVES - SEAT 3 COUNCILMAN - SEAT 2 JOYCE GILLIE GOSSOM RECEIVED VOTES COUNCILMAN MIKE MINICH - SEAT 4 BILL PATTERSON RECEIVED ss: VOTES COUNCILMAN BOBBY NABORS - SEAT 5 COUNCILMAN BULL RIGDON - SEAT 6 COUNCILMAN DICK RYNEARSON - SEAT 7 FORT WALTON BEACH - CHARTER Section 58. Continuance of present officers. All persons holding office in or employed by the city, at the time this charter goes into effect, shall continue in such office or employment and in the performance of their duties until provisions shall have been otherwise made in accordance with the provisions of this charter for the performance or discontinuance of the duties of any such office or employment. When such provisions shall have been made the term of any such officer shall end. Section 60. Elections. (a) Except as modified or altered by the charter of the City of Fort Walton Beach, or by ordinances adopted from time to time, the provisions of general law of the State of Florida pertaining to state and local elections, registrations, manner of voting, qualifications of electors, duties of election officers, canvassing returns and the general holding and management of elections, shall apply. In addition, the council may provide detail for such elections more specifically by ordinance enacted from time to time. (b) Any qualified’ elector of the city may become a candidate for any elective office by filing with the supervisor of elections a petition in the form as prescribed by that officer, together with a filing fee which shall be established by ordinance, but which may not exceed the sum of fifty dollars ($50.00). (c) All ballots and other forms necessary for accomplishment of the function of the supervisor of elections shall be the responsibility of the office of the supervisor of elections. (d) After the first election which, pursuant to the provisions of this charter, the council shall provide for by ordinance, the subsequent elections shall be provided for by ordinance and the times of such elections shall be fixed so as to assure the elections being held from time to time before the expiration of the terms of office of the incumbents. (e) The council shall meet as a canvassing board and duly canvass the ballots within three (3) days after any municipal election. Section 62. Property rights, obligations, ordinances, etc., continued. (a) Property taxes, claims, etc. All property rights, uncollected taxes due, claims, judgments, decrees and choses in action held and owned by the Town of Fort Walton, abolished by this charter, shall pass to and be vested in the municipality created by this charter. (b) Obligations and contracts. No liability, obligation or contract of the said municipality of any nature whatsoever, including bonds and other outstanding indebtedness heretofore issued, shall be impaired or affected by this charter, but such debts, obligations and contracts shall pass to and be binding upon the new municipality which is hereby organized and created. (c) Ordinances. The ordinances of the present Town of Fort Walton, Okaloosa County, State of Florida, shall be and hereby are declared to be the ordinances of the City of Fort Walton Beach, hereby organized and established, until altered, amended, modified or repealed by the city council, except insofar as said ordinances may be modified, altered, amended or repealed by the provisions of this charter. Volume I - 8 Attachment: Code Section 60-Elections (1177 : City Election Certification)