Fort Walton Beach — 03-08-11 regular — reading text

streetscape grant applications for eligibility and completeness for the site at 2 Eglin Parkway NE. The applicant desires to install decorative sidewalk pavers and landscaping along Eglin Parkway NE and Hollywood Boulevard NE. The scope of the work includes the complcte installation of the pavers, including base, sand, pavers, and stabilization, and landscaping and irrigation. The sidewalk will be nine (9) fect wide on Eglin Parkway and seven (7) feet wide on Hollywood Boulevard. The applicant has stated that the landscaping, paver design and color will conform to the requirements in the CRA To: From: Date: Subject: City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Mearns, City Manager Michael Beedie, Engineering & Utility Services Director March 8, 2011 Matching Grant Request for 2 Eglin Parkway NE 2.3. 2.4. 2.5. streetscape grant manual. A total of two (2) grant requests were submitted by the property owner: one for Eglin Parkway and one for Hollywood Boulevard. The total cost for the streetscape and landscape improvements on Eglin Parkway is $22,091.75, making the project eligible for $10,000.00 in grant funds (maximum allowable). The total cost for the streetscape and landscape improvements on Hollywood Boulevard is $13,643.25, making the project eligible for $6,821.63 in grant funds (50% of the total cost). 2.3.1. There are two separate requests for this property because the requirements for the improvements are drastically different along cach roadway. The sidewalk requircments along an FDOT roadway such as Eglin Parkway (nine-foot width) are different along a non-FDOT roadway such as Hollywood Boulevard (seven- foot width). The grant manual allows Staff to amend the program guidelines and application process as experience may dictate. If approved, grant funds are released to the applicant after approval of the maintenance agreements, completion of all improvements listed on the approved site plan, submittal of all invoices relative to the approved improvements, and verification by Staff that the improvements have been installed in accordance with the approved plan. This request for grant funding is in conjunction with the City’s ongoing project to install a new mast arm traffic signal at this corner through a partnership with FDOT. This project was approved by the CRA Board and City Council in June 2010, and FDOT has completed the design of the new mast arm signals. A requirement to complcte the installation of the mast arm signal at this corner includes the acquisition of approximately 635 square feet of property and the relocation of the existing landmark sign. The relocation of the landmark sign is estimated to cost $9,000. 3. FINANCIAL INFORMATION: 3.1. 3.2, A total of $50,000.00 was allocated in the FY 2010-11 CRA Matching Streetscape Grant Program (Account No. 109-2000-552-8200). The total amount of the two individual grant requests is $16,821.63. Also, the $9,000 required to relocate the existing landmark sign was not included in the original funding request for the design and construction of the mast arm traffic signals because the requirement and cost were unknown. Sufficient funding is available in CRA Fund Balance to cover this cost. City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM To: Robert T. Mearns, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: March 8, 2011 Subject: Matching Grant Request for 2 Eglin Parkway NE 4, RECOMMENDATION: 4.1. Staff requests City Council approval of four (4) individual requests to utilize $16,821.63 of the FY 2010-11 CRA Matching Streetscape Grant funds for streetscape and landscape improvements along Eglin Parkway NE and Hollywood Boulevard NE at 2 Eglin Parkway NE. 4.2. Staff also requests City Council approval to utilize $9,000.00 from CRA Fund Balance to relocate the existing landmark sign at 2 Eglin Parkway NE to accommodate the construction of new mast arm traffic signals as part of an agreement with FDOT. ATTACHMENTS: « 2Eglin Parkway NE Streetscape App (PDF) ¢ 2 Eglin Parkway NE Landscape Estimate (PDF) « 2 Eglin Parkway NE Site Plan (PDF) SIGNATURE BLOCK: Michael Beedie Completed 03/01/2011 1:43 PM Finance Completed 03/01/2011 1:59 PM Carole Jones Completed 03/01/2011 2:06 PM City Manager Completed 03/01/2011 2:17 PM City Council Pending Aemeg uly Z 40) jsanbay yueig Buryojew : -ZLL) ddy adeosjae.jg 3N Aemmsed uly zZ usWYyoRny pan NOV 18 7010 TRIPLE R CONSTRUCTION P.O. Box 5883 Destin, Fla. 32540 850-585-7682 850-936-1022 City of Fort Walton Beach Community Development Services Dept 105 Miracle Strip Pkwy. S.W. Fort Walton Beach, Fla. 32549 Attention: Stella Jones Re: Grant funds for #2 Eglin Pkwy. N.E. Nabors Building Please except this letter as a request for Grant funds for the improvements to Hollywood Blvd with approx. 1110 Sq.ft. of pavers installed on City R.O.W.. The sidewalk will be a total of 6-0 wide with 5-0 wide made with a max. 2% side slope. All colors, sizes, and patterns will be consistent with the Uptown Station / East side of Eglin Pkwy. The total cost for this work for complete installation of pavers, including base,sand, pavers, stabilization is $ 5,550.00. The city as the plans for this project from Choctaw Engineering, Nabors Building Parking Site Plan Dated Oct 4, 2010 page 3 of 5 Please review this request and call me with any question. ZMELA Rick Rausch, Triple R Construction 1117/10 Aenped uy6g Z 40) sanbay yueig Guiysjew : LZL}) ddy edessyaens 3N Aemoued wba 2 usyoeny i . 25 Nov 18 2010 Packet P TRIPLE R CONSTRUCTION P.O. Box 5883 Destin, Fla. 32540 850-585-7682 850-936-1022 City of Fort Walton Beach Community Development Services Dept 105 Miracle Strip Pkwy. S.W. Fort Walton Beach, Fla. 32549 Attention: Stella Jones Re: Grant funds for #2 Eglin Pkwy. N.E. Nabors Building Please except this letter as a request for Grant funds for the improvements to Eglin Parkway with approx. 2450 Sq.ft. of pavers installed on City R.O.W.. The sidewalk will be a total of 9-0 wide with 5-0 wide made with a max. 2% side slope. All colors, sizes, and patterns will be consistent with the Uptown Station / East side of Eglin Pkwy. The total cost for this work for complete installation of pavers, including base,sand, pavers, stabilization is $12,200.00. The city as the plans for this project from Choctaw Engineering, Nabors Building Parking Site Pian Dated Oct 4, 2010 page 3 of 5 Please review this request and cali me with any question. FLAME, Rick Rausch, Triple R Construction 11A7NO East Bay Landscaping & Irrigation, Inc. 8365 Highway 90 Milton, FL 32583 (850) 981-0069 eastbaylandscape@bellsouth.net Name / Address Jim Nabors Re: Regions Bank FWB 245 Yacht Club Dr. Fort Walton Beach, FL Estimate Date Estimate # 2/14/2011 472 Project Description Qty Cost Total Install an irrigation system including a 2” well, 3HP pump, Rainbird digital timer, pump-start relay, and 6 zones (1 rotor zone and 5 spray zones using +/- 82 spray heads). One year warranty on parts and labor. Install 5 Washingtonia palms, 20'-28' B&B; | Pindo palm, 12’ B&B; 29 Sabal palms, 8'-14' B&B; 2 Mediterranean Fan palms, 5'-6' B&B; 11 Live oak tree, 3"caliper B&B; 9 European Fan Palm, 1 5gal.; 26 Bottlebrush, 7gal.; 24 Podocarpus, 7gal.; 11 Saw Silver Palmetto, Teal.; 2 Camellia, 7gal.; 207 Indian Hawthorn, 3gal.; 39 Knockout roses, 3gal.; 10 Philodendron, 3gal.; 394 Variegated Flax Lily, Igal.; 99 African Iris, Igal.; 28 Agapanthus, 1gal.; 27 Asparagus Fem, I gal.; 20 Pansies, 6"; and 98 bales of pinestraw. Install St. Augustine sod. (per pallet price) BUILDING LANDSCAPING & IRRIGATION HOLLYWOOD LANDSCAPING & IRRIGATION EGLIN PARKWAY LANDSCAPING & IRRIGATION "The owner is to provide the sleeving under the parking lot and a 220 power source. 11,869.50 8,093.25 9,891.75 0.00 9.00 11,869.50 8,093.25 9,891.75 This estimate is good for 30 days. Total $29,854.50 Customer Signature Attachment: 2 Eglin Parkway NE Landscape Estimate (1171 : Matching Grant Request for 2 Eglin Parkway NE) a Br |e z= sel: gk |B Bh |e “Heals ia =| EB pa fe fe|é 1 i]s i Ub lz Lo LR | a bik i é iN ( 2 ra [ ED) ‘aunaay NOLATL EL at vardona Hovaa wounve sod ‘ONT “ONINTANIDNG MV.LOOHO gTvas oMavEO Wiad aang IVa alagONOD O04 SS mASHIO ‘oyeaz1n08 aooNTION City Council of Fort Walton Beach FINANCE MEMORANDUM. To: Robert T. Mearns, City Manager From: Brandy Wunker, Finance Director Date: March 8, 2011 Subject: Lease-Purchase Financing 1. Background 1.1, During the development of the FY 2010-11 budget, staff discussed with City Council the possibility of entering into a master lease agreement to assist with financing for equipment and vehicles. 1.2. The process requires the City to issue a Request for Proposals for any purchases. The issuance of the RFP requires that the tentative projects be identified, with a maximum funding limit requirement for each project listed. 2. Discussion 2.1. Included in the FY 2010-11 budget is the lease-purchase of two (2) greens mowers and one (1) grounds mower. 2.2. Although not included in the FY 2010-11 budget, the replacement of one (1) ladder truck for the fire department is needed. The current ladder truck was purchased in 1996 for $315K and has reached the end of its useful life. The City has spent approximately $219K (70% of the purchase cost) in repairs and maintenance for the truck, which continues to require additional repairs. 2.3. With the above referenced purchases in mind, the City issued RFP 11-014 for master lease funding proposals which included maximum total funding of $965K. 2.4. The City received six (6) proposals in response to RFP 11-014. The lowest responsive responsible bidder was Hancock Bank, with a combined interest rate of 2.55%, 2.5. Hancock Bank requests City Council acceptance of their proposal. This acceptance does not obligate the City to accept the note. The acceptance of the note will be presented to City Council at a later date after purchases have been identified through the bidding process.. 3. Financial Information 3.1. The FY 2010-11 budget includes funding for the lease-purchase of the golf equipment. 3.2. The FY 2010-11 budget does not include funding for the debt service payment on the ladder truck. The budget does include funding for the debt service payment on a previously purchased fire pumper, the final payment of which will be made in the current fiscal year (approximately $50K). A portion of the debt service payment for the proposed acquisition of the ladder truck can be funded utilizing this already dedicated expense stream. 3.3. Additional funding, in the event that the debt service payment required for the proposed new acquisition of the ladder truck exceeds $50K, will require identification during the FY 2011-12 budget process. 8.4 City Council of Fort Walton Beach FINANCE MEMORANDUM To: Robert T. Mearns, City Manager From: Brandy Wunker, Finance Director Date: March 8, 2011 Subject: Lease-Purchase Financing 3.4. FY 2010-11 funding for the proposed acquisition of the ladder truck is approximatcly $26K. A budget amendment from fund balance will likely be required in the current year to cover this cost. 4. Recommendation 4.1, Staff respectfully requests City Council acceptance of the financing proposal from Hancock Bank, authorizing the Mayor to sign the necessary documents. This acceptance does not obligate the City to the note. ATTACHMENTS: « Hancock Bank (revised proposal) Ft. Walton Beach (PDF) * RFP 11-014 FOR LEASE-PURCHASE FINANCING final (PDF) SIGNATURE BLOCK: Brandy Wunker Completed 03/01/2011 3:20 PM Finance Completed 03/01/2011 3:20 PM Carole Jones Completed 03/01/2011 3:27 PM City Manager Completed 03/03/2011 1:35 PM City Council Pending Hancock Bank PUBLIC FINANCE DEPARTMENT VIA E-MAIL February 25, 20114 Honorable Mayor and City Council