Fort Walton Beach — 03-08-11 regular — reading text

appropriated in the FY 2011 budget. (Director of Information Technology) City Council of Fort Walton Beach Page 2 Regular Meeting Minutes February 22, 2011 ATTACHMENTS: + 5-Year Computer Purchase Plan (PDE) 3. Approval to Waive Purchasing Policies and Procedures 4. 10. 11. Synopsis: Staff requests approval to waive the Purchasing Policies and Procedures to allow D&D Air Conditioning, Heating & Electrical Services to perform repairs up to $10,000 under their HVAC maintenance contract. (Engineering & Utility Services Director) Award of Utility Billing Services Synopsis: Award of Utility Billing Services to Arista Information Systems, Inc. utilizing the City of Atlantic Beach's competitive solicitation and contract award. (Executive Assistant) ATTACHMENTS: 1 triciiamiatth D5) PUBLIC COMMENTS RESOLUTIONS Resolution (ID # 1146) A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, DESIGNATING THE CITY COUNCIL AS THE COMMUNITY REDEVELOPMENT AGENCY BOARD OF COMMISSIONERS; PROVIDING AUTHORITY; PROVIDING FOR CONFLICTS AND SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Adoption of Resolution 2011-3 to designate City Council as the Community Redevelopment Agency per City Council direction. (Engineering & Utility Services Director) ATTACHMENTS: . Resolution 201 1-3 Council as CRA (PDF) Michael Beedie, Engineering/Utilities Director, explained the purpose of the resolution is to designate the City Council as the CRA Board of Directors. Consensus was to hold the next CRA Meeting on Tuesday, April 26, at 5:00 pm. RESULT: ADOPTED [UNANIMOUS] _ MOVER: Bobby Nabors, Council Seat 5 SECONDER: Mike Minich, Council Seat 4 AYES: Holmes, gossom, Reeves, Minich, Nabors, Rigdon, Rynearson ORDINANCES -- FIRST READING Ordinance (ID # 1147) ORDINANCE 1845 - AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING CHAPTER 2.06, COMMUNITY REDEVELOPMENT AGENCY, OF THE CODE OF ORDINANCES; PROVIDING FOR AUTHORITY; PROVIDING FOR Attachment: Feb 22, 2010 City Council Minutes (1176 : Approval of Minutes 22 February 2011) City Council of Fort Walton Beach Page 3 81a Regular Meeting Minutes February 22, 2011 12. 13. 14, PURPOSE AND INTENT; PROVIDING FOR CONFLICTS AND SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Ordinance 1845 amends Chapter 2.06 of the Code of Ordinances to reflect City Council assuming the responsibilities of the Community Redevelopment Agency. (Engineering & Utility Services Director) ATTACHMENTS: © Ordinance 1845 CRA (PDF) Michael Beedie, Engineering/Utilities Director, explained the ordinance amends Chapter 2.06 of the Code of Ordinances to reflect the City Council assuming the responsibilities of the CRA. This is the first reading of the ordinance. RESULT: FIRST READING [UNANIMOUS] _ MOVER: Dennis Reeves, Council Seat 3 _ SECONDER: Mike Holmes, Council Seat 1 | AYES: Holmes, gossom, Reeves, Minich, Nabors, Rigdon, Rynearson ORDINANCES -- SECOND READING Ordinance (ID # 1141) AN ORDINANCE OF THE CITY OF FORT WALTON BEACH AMENDING THE CITY OF FORT WALTON BEACH MUNICIPAL FIREFIGHTERS' PENSION TRUST FUND, ADOPTED BY ORDINANCE 1174, AS SUBSEQUENTLY AMENDED; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Amends Ordinance 1174 to clarify current Plan language and to bring the Plan into compliance with various laws and IRS regulations. (Executive Assistant) ATTACHMENTS: © Ord 1837 (PDF) © Ord 1837 Min from 9-14-10 (PDF) © Memo re Firefighters Plan Amend 9-22-10 (PDF) Brandy Wunker, Finance Director, advised there are no changes in the ordinance since first reading. RESULT: ADOPTED [UNANIMOUS] MOVER: Mike Minich, Council Seat 4 SECONDER: Dick Rynearson, Council Seat 7 i AYES: Holmes, gossom, Reeves, Minich, Nabors, Rigdon, Rynearson APPOINTMENTS ACTION--DIRECTION--DISCUSSION Request for Support for U.S. House Resolution 56 City Council of Fort Walton Beach Page 4 Attachment: Feb 22, 2010 City Council Minutes (1176 : Approval of Minutes 22 February 2011) Regular Meeting Minutes February 22, 2011 15. 16. 17. 18. Synopsis: The City has been asked by Emerald Coastkeeper, Inc. to adopt a Resolution in support of U.S. House Resolution 56, which establishes that 80% of the Clean Water Act fine monies come back to the impacted Gulf States for environmental restoration. (Executive Assistant) ATTACHMENTS: . Request for Resolution & Sample (PDF) This item was placed out of order of agenda Glenda Glover, Waynell Circle, received clarification that support of a resolution will not obligate the City financially. Council received clarification that what is being asked at this time is support of a resolution, and not any actual legislation. Council voted to adopt a resolution in support of US House Resolution 56. ; RESULT: ADOPTED [UNANIMOUS] | MOVER: Bull Rigdon, Council Seat 6 SECONDER: Bobby Nabors, Council Seat 5 AYES: Holmes, gossom, Reeves, Minich, Nabors, Rigdon, Rynearson CITY MANAGER REPORTS CITY ATTORNEY REPORTS MAYOR/COUNCIL COMMENTS Mr. Reeves requested a future agenda item for the use of the City auditorium at a no or low cost for forums of the City Council members. ADJOURNMENT © Quasi-Judicial - denotes that the item must be conducted as a quasi-judicial hearing in accordance with Florida Statutes e Action-Direction-Discussion items may be acted upon by the City Council by either a motion with vote in accordance with Robert’s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this mecting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Chapter 286.0105, F.S.) The City of Fort Walton Beach adheres to the American with Disabilitics Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850-833-9509 to make a request. For Hearing Impaired dial the City Hall TDD #850- 833-9925 or 1-800-955-8771 (TDD) or 1-800-955-8770 (Voice). Requests must be received at City Council of Fort Walton Beach Page 5 Attachment: Feb 22, 2010 City Council Minutes (1176 : Approval of Minutes 22 February 2011) Paci Regular Meeting Minutes February 22, 2011 least 48 hours in advance of the mccting in order to allow the City time to provide requested service. City Council of Fort Walton Beach Page 6 Attachment: Feb 22, 2010 City Council Minutes (1176 : Approval of Minutes 22 February 2011) To: From: Date: City Council of Fort Walton Beach RECREATION MEMORANDUM Robert T. Mearns, City Manager Jeff Peters, Recreational and Cultural Services Director March 8, 2011 Subject: ITB - 11-009 Herbicides and Pesticides 82 1. Item BACKGROUND: 1.1 The City of Fort Walton Beach sends out an annual bid for herbicide and pesticides used in the Golf Course, Parks, Right-of-Way, and Cemetery maintenance divisions. DISCUSSION: 2.1 The Recreation and Cultural Services Maintenance Divisions budgeted $185,100 for herbicide and pesticides in FY 2010-11 (Golf $165,000, Parks $10,700, ROW $3,200, Cemetery $6,200) 2.2 The two (2) companies that submitted responsive bids were as follows: 2.2.1. John Deer Landscaping 2.2.2 Red River Specialty 2.3 Herbicide and pesticides are purchased and delivered as needed during the course of the year. FINANCIAL INFORMATION: 3.1. The lowest responsive, responsible bidder for Items #1, 2, 5, 9, 15, 17, 18, 21, 22, 23 was Red River Specialty in the amount of $24,362.50. 3.2 The lowest responsive, responsible bidder for Items #3, 4, 6, 8, 10, 11, 12, 13, 14, 16, 19, 20,24,25,26,27,28 was John Deere Landscapes in the amount of $126,957.18. #7 was not awarded. No responsive bidders met the specifications. 3.3 If approved, sufficient funding is budgeted in the following accounts for herbicide and pesticides: 3.3.1 Parks Maintenance - 001-1010-572-4650 3.3.2 ROW Maintenance - 001-1015-541-4650 3.3.3 Cemetery - 001-1080-539-4650 3.3.4 Golf Maintenance - 404-0710-572-4650 RECOMMENDATION: Pac! City Council of Fort Walton Beach RECREATION MEMORANDUM To: Robert T. Mearns, City Manager From: Jeff Peters, Recreational and Cultural Services Director Date: March 8, 2011 Subject: ITB - 11-009 Herbicides and Pesticides 4.1 Staff requests City Council award ITB #11-009, Annual Herbicide and Pesticide Bid, to Red River Specialties and John Deere Landscapes for a total cost not to exceed $151,319.68. ATTACHMENTS: * BID TABULATION-PESTICIDES ITB 11-009 (XLS) SIGNATURE BLOCK: Jeff Peters Completed 02/25/2011 11:30 AM Finance Completed 02/28/2011 3:45 PM Carole Jones Completed 02/28/2011 3:54 PM City Manager Completed 03/01/2011 8:56 AM City Council Pending [ITEMS AWARDED TO JOHN DEERE LANDSCAPES ] ITB 11-009 UNIT EXTENDED ITEM| UNIT QTY PRODUCT BID cosT cosT 3 GAL 75 ISPEEDZONE SOUTHERN HERBICIDE $55.96 $4,197.00 4 GAL 35 ISPEEDZONE HERBICIDE $63.20 $2,212.00 6 LB 20 GALLERY 75 DF HERBICIDE $135.55 $2,711.00 8 GAL 25 FINALE HERBICIDE $76.50 $1,912.50 10 GAL 25 HWIOXAN 3EC HERBICIDE $231.99 $5,799.75 11 (| 1/2 GAL 12 DRIVE XLR8 HERBICIDE $63.90 $766.80 12 LB 18 HERITAGE FUNGICIDE $309.00 $5,562.00 13 | GAL 20 REWARD HERBICIDE $107.90 $2,158.00 14 LB 800 |CHIPCO TOPCHOICE INSECTICIDE $3.25 $2,600.00 16 GAL 20 LESCO REGIMAX 1-GALLON $179.06 $3,581.20 19 LB 99 PROSTAR 70 WP FUNGICIDE $59.03 $5,843.97 20 GAL 100 LESCO 18 PLUS 2.5 GAL $47.40 $4,740.00 24 QT 8 FUSILADE It HERBICIDE $69.16 $553.28 25 GAL 12 PENNANT MAGNUM HERBICIDE $194.84 $2,338.08 26 LB 800 SNAPSHOT 2.5 TG HERBICIDE $1.773 $1,418.40 27 | ACRE 136 CHIPCO CHOICE INSECTICIDE APPLICATION $300.00 $40,800.00 28-A| SQFT | 348480 |CURFEW NEMATICIDE APPLICATION $0.09 $31,363.20 28-B] ACRE 20 CURFEW NEMATICIDE APPLICATION $420.00 $8,400.00 GRAND TOTAL TO $126,957.18 item #13 awarded because other vendor did not meet specifications JOHN DEERE LANDSCAPE Item #7 not awarded due to no vendors met specifications Attachment: BID TABULATION-PESTICIDES ITB 11-009 (1164 : ITB - 11-009 Herbicides and Pest To: From: Date: Subject: City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Mearns, City Manager Michael Beedie, Engineering & Utility Services Director March 8, 2011 Matching Grant Request for 2 Eglin Parkway NE 1. BACKGROUND: 1.1. The City of Fort Walton Beach Community Redevclopment Agency’s (CRA) Matching Streetscape grant program provides a 50/50 match up to $10,000 per application to commercial propertics in the CRA to improve the appearance of City rights-of-way. Letters of request were submitted on behalf of the property owner for grant funding for streetscape and landscape improvements to the right-of-way along Eglin Parkway NE and Hollywood Boulevard NE in the CRA district at property located at 2 Eglin Parkway NE. . The adopted Streetscape Matching grant program manual outlines the process and eligibility requirements for obtaining CRA streetscape grant funds: 1.3.1. Designated city staff shall review applications for completeness and eligibility. The Community Redevelopment Agency shall review any application for more than $5,000 and make a recommendation to City Council. 1.3.2. Grant funds shall only be used for qualifying improvements as listed in Section 3.1 of the grant manual. Material specifications must conform to those outlined in Section 3.2 of the grant manual. 13.3. Further, the property owner must enter in an agreement with the City to maintain all improvements under this program and accept liability for improvements in the right-of-way. The City must in turn, enter into an agreement with the Florida Department of Transportation (FDOT) to maintain the FDOT right-of-way. 2. DISCUSSION: 2.1. 2.2. The Engineering & Utility Services Department has reviewed the Site Plan and matching