Okaloosa County BOCC — November 20, 2014

Tourist Development Council 1540 Miracle Strip Parkway Fort Walton Beach, FL 32548 Regular Meeting http://www.okaloosafl.com ~ Agenda ~ Thursday, November 20, 2014 2:00 PM Emerald Coast Convention Center Council Members & Staff Dale E. Peterson Chairman Thomas Rice Vice-Chairman Thom Gossom Owner, Best Gurl, Inc. - Mktg & Comm. Firm Joe Guidry Manager, Ramada Plaza Beach & RV Resorts Rachel Joyce General Manager, Hampton Inn Martin Owen Regional Sales & Marketing Director, Wyndham Vac Honorable Kelly Windes Commissioner District 5 Honorable Tuffy Dixon City of Destin Representative Honorable Charles Rigdon City of FWB Representative Ed Schroeder Director, Tourist Development Department Lynn Hoshihara TDD Attorney Greg Stewart TDD Attorney Pledge of Allegiance and Welcome (Dale Peterson - Chairman) Public Comments Related to Current Agenda (Dale Peterson - 3 minutes each) Councilmember's Minute I. Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale Peterson) a. Tourist Development Council - Regular Meeting - Oct 23, 2014 2:00 PM II. Director's Update (Ed Schroeder) a. Month End Lodging Reports from Smith Travel Research – Aug & Sep b. Film Commission Reports – October c. Visitor Center Top 10 States – October d. Airport Enplanements & Deplanements (VPS by carrier) – October e. Airport Enplanements & Deplanements (Airports Comparison) – September f. Destin Lifeguard Services Annual Report – FY 2014 Tourist Development Council Page 1 Printed 11/17/2014 Regular Meeting Agenda November 20, 2014 III. Financial Update (Charlotte Dunworth) a. Month End Tax Revenue Reports from Okaloosa Tax Collector – Sep b. Financial Update – FY14 Year End c. Financial Update – November d. Expenditure Transaction Report – October e. Reconciliation of Promotional Reserves Funds – November IV. Beaches Update (Jim Trifilio) a. 1-Year Post Construction Monitoring Report – Western Destin Beach Restoration Project V. Marketing Update (Shantelle Dedicke) a. Agency Update VI. Sales Team Update (Ed Schroeder) a. ECCC Sales Marketing Reports b. Group Sales Marketing Reports VII. New Business (Dale Peterson) a. “Destin to Fish” TV Show - First Season Production Support (Ed Schroeder) b. Special Events Funding Policy Revision (Ed Schroeder) VIII. Next TDC Meeting (Dale Peterson) a. Thursday, January 22, 2015 2:00 p.m. Emerald Coast Convention Center (Tentative) IX. Public Comment (3 minutes each) X. Adjourn Tourist Development Council Page 2 Printed 11/17/2014  1.a Okaloosa County Tourist Development Department 1540 Miracle Strip Parkway Ft. Walton Beach, FL 32548 Minutes Acceptance: Minutes of Oct 23, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale Regular Meeting http://www.okaloosafl.com ~ Minutes ~ Thursday, October 23, 2014 2:00 PM Emerald Coast Convention Center Council Members & Staff Attendee Name Title Status Arrived Departed Chairman, Dale E. Peterson Present - - Dale E. Peterson Vacations Vice-Chairman, Present Thomas Rice - - Magnolia Grill Rachel Joyce Hampton Inn FWB Present - - Martin Owen ResortQuest by Wyndham Present - - Thom Gossom Best Gurl, Inc. Present - - Joe Guidry Ramada Plaza Resort Present - - Tuffy Dixon Destin Councilman Present - - Charles Rigdon FWB Councilman Present - - Kelly Windes Commissioner District 5 Absent - - Ed Schroeder TDD Director Present - - Lynn Hoshihara TDD Attorney Present - - Chairman Dale Peterson called the meeting to order at 1:59 p.m. with the Pledge of Allegiance. Public Comments Related to Current Agenda No public comment. Councilmember’s Minute I. Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale Peterson) a. September 18, 2014 TDC Meeting Minutes Okaloosa County Tourist Development Department Page 1 of 7 October 23, 2014 Packet Pg. 3  1.a Motion to Approve the September 18, 2014 TDC Meeting Minutes Minutes Acceptance: Minutes of Oct 23, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Dixon SECONDER: Rice AYES: Owen, Gossom, Guidry, Rigdon, Peterson, Joyce I. Director’s Update (Ed Schroeder) a. Month End Lodging Reports from Smith Travel Research – Aug & Sep b. Film Commission Reports – September c. Visitor Center Top 10 States – September d. Airport Enplanements & Deplanements – September II. Financial Update (Charlotte Dunworth) a. Month End Tax Revenue Reports from Okaloosa Tax Collector – Aug b. Financial Update – (October) Motion to Approve the Financial Update as Provided RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Owen SECONDER: Rice AYES: Dixon, Gossom, Guidry, Rigdon, Peterson, Joyce c. Expenditure Transaction Report – September d. Reconciliation of Promotional Reserves Funds – October III. Marketing Update (Shantelle Dedicke) a. Ms. Dedicke surveyed the Council about sponsoring the upcoming Emerald Coast Classic on EmeraldCoastTV.com. The basketball championship consists of 18 basketball NCAA Division I teams hosted by Northwest Florida State College. The sponsorship would afford the destination logo overlaid on the scoreboard, mentions and commercial spots over the two day period, and one 30 sec. commercial spot on CBS Sports at a cost of $3,000. Motion to Approve the Sponsorship of the Emerald Coast Classic on EmeraldCoastTV.com in the amount of $3,000 Okaloosa County Tourist Development Department Page 2 of 7 October 23, 2014 Packet Pg. 4  1.a RESULT: MOTION APPROVED [UNANIMOUS] Minutes Acceptance: Minutes of Oct 23, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale MOVER: Dixon SECONDER: Rice AYES: Owen, Gossom, Guidry, Rigdon, Peterson, Joyce b. Michelle Clark reviewed current social media coverage, and commented that engagement is at its highest to date, and noted future campaigns the agency has planned on behalf of the destination. IV. Sales Update (Ed Schroeder) a. ECCC Sales Marketing Reports b. Group Sales Marketing Reports V. New Business (Dale Peterson) a. FY14 Collections Year-End Review (Ben Anderson, Tax Collector) Okaloosa County Tax Collector Mr. Ben Anderson and Mr. Josh Allen, Director of Field Services, briefed the Council on tourist development tax FY14 collections. They also spoke to the rise in collections since the Tax Collector took over the collections task. Mr. Anderson contributed the increased success in collections to the Fair Share Program and the efforts of Mr. Allen and his team. The Fair Share Program allows individuals to identify people who may not be paying their fair share of taxes. Mr. Allen and his team are working on ensuring all properties in the county are correctly identified and become current on their taxes if they are in arrears. Mr. Anderson added that the Clerk of Court was not able to attain the level of success of the Tax Collector’s office due to its additional collection staff. While the Clerk’s office had only one person on staff dedicated to collections, the Tax Collector’s office has three full-time and part-time staff available. b. “Destin to Fish” TV Show - First Season Production Support (Ed Schroeder) Mr. Schroeder reviewed the Council’s decision to fund a pilot, “Destin to Fish” last year, which has been completed. The show has been picked up by the Sportsman Channel and is scheduled to air in January. The Council requested the demographics of the Sportsman Channel and the opportunity to review the pilot. This item was tabled for November. c. FWC Artificial Reef Construction Grant $140K (Anthony Austermann) Mr. Austermann reported the County has been awarded a $140K grant from the Florida Fish and Wildlife Commission. He requested the Council’s recommendation to move this forward to the BCC for approval. Okaloosa County Tourist Development Department Page 3 of 7 October 23, 2014 Packet Pg. 5  1.a Motion to Recommend the Approval of the $140K Artificial Reef Construction Grant from the Florida Fish and Wildlife Commission Minutes Acceptance: Minutes of Oct 23, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Dixon SECONDER: Guidry AYES: Dixon, Gossom, Guidry, Rigdon, Peterson, Joyce d. FWC Supplemental Artificial Reef Construction Grant $60K (Anthony Austermann) This supplemental grant application does not require matching funds and was presented for informational purposes only. e. Non-Deployment of the Tenneco Vessel (Anthony Austermann) Mr. Austermann recommended non-deployment of the Tenneco Vessel previously planned due to safety concerns. Motion to Approve Non-Deployment of the Tenneco Vessel RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Owen SECONDER: Rice AYES: Dixon, Gossom, Guidry, Rigdon, Peterson, Joyce f. FY14 Strategic Marketing Plan Revision (Charlotte Dunworth) Motion to Approve Revised FY14 Strategic Marketing Plan as Provided RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Gossom SECONDER: Guidry AYES: Owen, Rice, Peterson, Joyce Dixon and Rigdon out of the room at this time. g. FY15 Strategic Marketing Plan Update (Charlotte Dunworth) Motion to Recommend Approval of FY15 Strategic Marketing Plan Revisions as Presented Okaloosa County Tourist Development Department Page 4 of 7 October 23, 2014 Packet Pg. 6  1.a RESULT: MOTION APPROVED [UNANIMOUS] Minutes Acceptance: Minutes of Oct 23, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale MOVER: Owen SECONDER: Rice AYES: Dixon, Gossom, Guidry, Peterson, Joyce Rigdon out of the room at this time. h. Concept Plans for Visitors Center and Convention Center (Ed Schroeder) Mr. Schroeder briefed the Council on the need for a 5-year plan for the TDD. He suggested commissioning a study to provide a strategic plan. Mr. Guidry relayed the concern stakeholders have shared with him about the suggestion to investigate the attachment of a hotel to the convention center. Ms. Joyce agreed that a convention center hotel should not be a part of the study, and that there is no need for one until all current facilities are at 100% occupancy on a regular basis. Motion to Approve the Commissioning of Concept Plans for the Visitors Center and Convention Center in the amount of $19,960 RESULT: MOTION APPROVED [6-2] MOVER: Owen SECONDER: Gossom AYES: Dixon, Rigdon, Peterson, Rice NAYES: Guidry, Joyce i. Establish Film Commissioner as a County Employee (Ed Schroeder) Mr. Schroeder recommended adopting state and national norms wherein the Film Commissioner is a county employee. This change would enhance supervision and improve coordination of activities. Motion to Approve the Film Commissioner Position as a County Employee RESULT: MOTION APPROVED [7-1] MOVER: Dixon SECONDER: Owen AYES: Gossom, Rigdon, Peterson, Joyce, Rice NAYES: Guidry j. Special Events Funding Policy Change (Ed Schroeder) Mr. Schroeder and the TDD are reviewing and revising the Special Events Funding Policy. Some changes include requiring all applications by May 1 for the ensuing Okaloosa County Tourist Development Department Page 5 of 7 October 23, 2014 Packet Pg. 7  1.a budget year, incorporating a points and tier system for approving funding levels, and eliminating most of the room count requirements. Minutes Acceptance: Minutes of Oct 23, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale Mr. Schroeder encouraged the Council to provide inputs to be incorporated when he brings the policy back for vote in November. k. Destin Seafood Festival, 2013 Event Funding (Ed Schroeder) l. Emerald Coast Volleyball, 2014 Fall Event Funding (Ed Schroeder) m. Destin Fishing Rodeo, 2014 Event Funding (Ed Schroeder) A staff report for the 2014 HOG Rally was provided by hardcopy in each Councilmember’s binder. Motion to Approve Funding for the 2013 Destin Seafood Festival, 2014 Emerald Coast Volleyball, 2014 Destin Fishing Rodeo, and 2014 HOG Rally as presented. RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Guidry SECONDER: Dixon AYES: Gossom, Rigdon, Peterson, Joyce, Rice, Owen n. Fire District Destin Funding Request (Chief Kevin Sasser) Chief Sasser attended this month’s meeting to provide answers to questions posed at last month’s meeting in regard to the request for additional funding for two acquisitions. The Council shared its concern that documentation previously requested had not been provided. The Council had voted not to support the request last month. Mr. Gossom, Mr. Rice and Ms. Joyce voiced concerns about the availability of funding and the reoccurring $40K for personnel. Motion to Approve Funding to the Destin Fire District in the amount of $80K RESULT: MOTION FAILED [4-4] MOVER: Dixon SECONDER: Rigdon AYES: Guidry, Rice NAYES: Joyce, Gossom, Owen, Peterson The Council discussed the possibility of funding the one time expenditures for the tower ($25K) and ATV ($15K), totaling $40K. Okaloosa County Tourist Development Department Page 6 of 7 October 23, 2014 Packet Pg. 8  1.a Motion to Approve Funding to the Destin Fire District in the amount of $40K Minutes Acceptance: Minutes of Oct 23, 2014 2:00 PM (Consider Okaloosa County Tourist Development Council Meeting Minutes (Dale RESULT: MOTION APPROVED [5-3] MOVER: Guidry SECONDER: Dixon AYES: Rigdon, Rice, Peterson NAYES: Owen, Gossom, Joyce VI. Next TDC Meeting (Dale Peterson) a. Thursday November 20, 2014 2:00 p.m. Emerald Coast Convention Center VII. Public Comment (3 minutes each) Cathy Foster/Okaloosa Island resident; stated that it is commendable that Mr. Schroeder has identified the need for a five year plan. However, she does not think it is a good idea to investigate a hotel attached to the convention center. RJ Murdock/Emerald Coast TV; informed the Council the Emerald Coast Classic would stream live during the two days preceding Thanksgiving weekend. The Council may purchase commercials during those times, in addition to the sponsorship opportunity. VIII. Adjourn RESULT: MOTION APPROVED MOVER: Rice SECONDER: Rigdon AYES: Guidry, Dixon, Peterson, Owen, Gossom, Joyce VII. Meeting adjourned at 4:38 p.m. by Chairman Peterson. APPROVED: APPROVED: By: By: Name: Dale E. Peterson Name: Ed Schroeder Title: Chairman Title: Director, Tourist Development Dept. Date: Date: Okaloosa County Tourist Development Department Page 7 of 7 October 23, 2014 Packet Pg. 9  2.b Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3600) DOC ID: 3600 Film Commission Reports – October Updated: 11/17/2014 4:49 PM by Aida Wilkinson Page 1 Packet Pg. 10  2.b.a October 2014 Film Commission Report October Leads: 14 HGTV Beachfront Bargain Hunters aired (Destin) Film Commission attended Production Services Association Monthly Meeting “Brush of Honor” Austin Street Productions $15,000 Local talent, local crew, local locations, local travel, local accommodations Destin to Fish $75,000 Attachment: II.b. Film Commision October Report (3600 : Film Commission Reports ? October) Local locations, local vendors, local crew Collins Avenue pitch shoot $20,000 Local locations, local crew, local travel, local vendors Visit Florida travel video shoot $5,000 Local location, local vendors Danish fashion catalog photo shoot $3,000 Local locations, local vendors Hour of Power tv/video shoot $1,500 Local crew, local locations, local equipment rental PMI series of 30 spots (shot 2 this month) $1,500 Local production company (S Baker), local locations, local crew (to be aired on WEAR TV) Royal Caribbean Cruise commercial $5,000 Local producer (Color Earth), local crew National Football League video $2,000 Local producer (S Baker), local crew Tiny House Universe $1,750 Local crew (Baker, Lau) Bikinis and Boardwalks $2,500 Local locations, local production company (S Baker), local crew, local vendors, local travel Student Women Against Tobacco (S. W. A. T.) $2,000 Local production company (Revive), local locations, local crew, local vendors National Association of Branch Campus Administrators web video $500 Local producer (S Baker) WWII Independent feature film $500 Local crew (S Baker) INK Magazine Fortune 5,000 Companies video $500 Local producer (RJ Murdock), local crew, local talent (PMI featured), local locations, local vendors Destin Charity Wine Auction check presentation video $500 Local production company (S Baker), local crew, local location, local vendors Independent feature film “The Box” in production Destin to Fish episodes in production UWF commercial #2 in pre-production (Revive) October 2014 Economic Impact: $763,000 Study conducted by the Florida Legislature and released in 2014 shows the monies spent on production has an ROI of 5.6 Packet Pg. 11  2.b.a Packet Pg. 12 Attachment: II.b. Film Commision October Report (3600 : Film Commission Reports ? October)  2.c Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3601) DOC ID: 3601 Visitor Center Top 10 States – October Updated: 11/17/2014 3:35 PM by Aida Wilkinson Page 1 Packet Pg. 13  2.c.1 WELCOME CENTER Attachment: II.c. TOP 10 STATES OCT2014 (3601 : Visitor Center Top 10 States ? October) TOP 10 STATES/COUNTRIES FOR OCTOBER 2014 TOTAL VISITORS = 1,802 2.4% MI 44 4.0% GA 72 4.1% OH 73 4.7% AL 85 4.7% MO 85 5.2% TX 94 6.8% KY 123 7.3% IN 131 8.7% FL 157 14.9% TN 269 0 50 100 150 200 250 300 Packet Pg. 14  2.d Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3602) DOC ID: 3602 Airport Enplanements & Deplanements (VPS by carrier) – October Updated: 11/17/2014 3:36 PM by Aida Wilkinson Page 1 Packet Pg. 15  2.d.1 Northwest Florida Regional Airport (VPS) Enplanements Airline Breakdown Change Month AMER Delta United USAir TOTALS September Enpl Depl Totals 8.789% January 4,579 11,186 2,580 3,307 21,652 2014 32,270 33,022 65,292 Attachment: II.d. October 2014 Okaloosa Regional Airport 111714 (3602 : Airport Enplanements & February 5,238 11,943 2,250 3,430 22,861 2013 29,827 30,190 60,017 9% March 6,117 18,940 3,218 5,551 33,826 April 5,886 17,228 2,634 5,662 31,410 May 7,249 19,761 3,948 6,105 37,063 June 8,745 19,548 4,940 4,521 37,754 July 8,872 18,978 4,895 4,823 37,568 August 8,116 18,873 4,416 4,636 36,041 September 5,988 17,280 3,061 4,731 31,060 October 6,241 17,901 2,729 5,399 32,270 November December TOTALS 67,031 171,638 34,671 48,165 321,505 Deplanements Month AMER Delta United USAir TOTALS January 4,525 11,170 2,638 3,473 21,806 February 5,024 12,154 2,319 3,643 23,140 March 6,066 18,519 3,309 5,809 33,703 April 6,098 17,590 2,690 5,853 32,231 May 7,171 19,292 3,928 6,105 36,496 June 8,947 19,340 5,024 4,814 38,125 July 9,150 18,979 4,834 4,844 37,807 August 7,803 18,580 4,243 4,802 35,428 September 5,916 16,444 2,962 4,832 30,154 October 6,373 18,263 2,757 5,629 33,022 November December TOTALS 67,073 170,331 34,704 49,804 321,912 1. American Eagle Provides non-stop service to Dallas, TX (DFW). (800) 433-7300 2. ASA Connection to Atlanta Service may be provided by Delta, Delta Connection carrier Atlantic Southeast Airlines or Comair. (800) 221-1212 3. Delta Provides nonstop service daily to Cincinnati, OH (CVG) and Atlanta, GA (ATL) 4. Continental Express Jet provides nonstop service to Tampa, FL (TPA) and Houston TX (IAH). (800) 523-3273 5. Northwest Airlines Provides non-stop daily jet service to Memphis, TN. (800) 225-2525 6. US Airways Provides non-stop daily service to Charlotte, NC (CLT). (800) 428-4322 Packet Pg. 16  2.e Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3603) DOC ID: 3603 Airport Enplanements & Deplanements (Airports Comparison) – September Updated: 11/17/2014 3:38 PM by Aida Wilkinson Page 1 Packet Pg. 17  2.e.1 Airports Comparison 2014 Enplanements Attachment: II.e. Airports Comparison (3603 : Airport Enplanements & Deplanements (Airports NWFRA NWFRA Mobile Mobile % Panama City Panama City % Pensacola Pensacola % Enplanements Enplanements % Change Enplanements Enplanements Change Enplanements Enplanements Change Enplanements Enplanements Change Month 2014 2013 (+/-) 2014 2013 (+/-) 2014 2013 (+/-) 2014 2013 (+/-) January 21,652 21,823 -0.8% 21,687 21,977 -1.3% 19,670 21,441 -8.3% 48,232 49,148 -1.9% February 22,861 22,389 2.1% 20,660 22,700 -9.0% 19,400 22,964 -15.5% 48,354 51,440 -6.0% March 33,826 31,638 6.9% 26,646 25,030 6.5% 38,151 40,175 -5.0% 66,516 65,307 1.9% April 31,410 30,761 2.1% 24,946 25,520 -2.2% 37,076 37,779 -1.9% 64,202 65,571 -2.1% May 37,063 37,096 -0.1% 28,471 28,592 -0.4% 42,839 42,173 1.6% 77,280 73,447 5.2% June 37,754 37,212 1.5% 28,393 27,865 1.9% 43,919 45,954 -4.4% 75,120 73,271 2.5% July 37,568 38,219 -1.7% 27,571 27,919 -1.2% 44,916 42,300 6.2% 76,479 71,553 6.9% August 36,041 36,796 -2.1% 24,421 24,466 -0.2% 40,642 37,564 8.2% 72,169 68,227 5.8% September 31,060 30,419 2.1% 24,867 22,868 8.7% 33,418 33,434 0.0% 64,286 56,907 13.0% October #DIV/0! #DIV/0! #DIV/0! #DIV/0! November #DIV/0! #DIV/0! #DIV/0! #DIV/0! December #DIV/0! #DIV/0! #DIV/0! #DIV/0! Total 289,235 286,353 1.01% 227,662 226,937 0.32% 320,031 323,784 -1.16% 592,638 574,871 3.09% Packet Pg. 18  2.e.1 Airports Comparison 2014 Deplanements Attachment: II.e. Airports Comparison (3603 : Airport Enplanements & Deplanements (Airports NWFRA NWFRA Mobile Mobile % Panama City Panama City % Pensacola Pensacola % Deplanements Deplanements % Change Deplanements Deplanements Change Deplanements Deplanements Change Deplanements Deplanements Change Month 2014 2013 (+/-) 2014 2013 (+/-) 2014 2013 (+/-) 2014 2013 (+/-) January 21,806 22,975 -5.1% 22,460 22,475 -0.1% 18,745 21,199 -11.6% 50,431 52,499 -3.9% February 23,140 23,587 -1.9% 21,770 22,204 -2.0% 20,579 24,177 -14.9% 48,439 52,525 -7.8% March 33,703 33,680 0.1% 26,641 25,994 2.5% 38,616 41,785 -7.6% 66,734 68,720 -2.9% April 32,231 29,567 9.0% 24,613 25,128 -2.0% 37,891 34,924 8.5% 63,420 62,660 1.2% May 36,247 37,679 -3.8% 27,500 27,249 0.9% 43,669 43,907 -0.5% 74,975 72,698 3.1% June 38,125 37,775 0.9% 28,337 28,442 -0.4% 45,021 45,120 -0.22% 74,282 72,361 2.7% July 37,807 38,959 -3.0% 28,042 28,006 0.1% 46,007 42,696 7.8% 76,997 72,471 6.2% August 35,428 36,277 -2.3% 25,611 26,697 -4.1% 39,136 37,094 5.5% 72,201 68,377 5.6% September 30,154 30,102 0.2% 23,984 22,348 7.3% 32,286 32,356 -0.2% 61,891 56,700 9.2% October #DIV/0! #DIV/0! #DIV/0! #DIV/0! November #DIV/0! #DIV/0! #DIV/0! #DIV/0! December #DIV/0! #DIV/0! #DIV/0! #DIV/0! Total 288,641 290,601 -0.67% 228,958 228,543 0.18% 321,950 323,258 -0.40% 589,370 579,011 1.79% Packet Pg. 19  2.f Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3604) DOC ID: 3604 Destin Lifeguard Services Annual Report – FY 2014 Updated: 11/17/2014 3:40 PM by Aida Wilkinson Page 1 Packet Pg. 20  2.f.1 TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: November 20, 2014 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director SUBJECT: Destin Lifeguard Services - Annual Report Attachment: II.f. Destin Lifeguard Report (3604 : Destin Lifeguard Services Annual Report ? FY 2014) Background In accordance with the interlocal agreement for beach safety and lifeguard services, the Destin Fire Control District is required to provide an annual comprehensive report to the County. Discussion The submission for FY 2014 is not in “annual comprehensive report” format, but provides the requisite information by the deadline. TDC Recommendation to BCC For informational purposes only; no recommendation needed. Packet Pg. 21  2.f.1 Packet Pg. 22 Attachment: II.f. Destin Lifeguard Report (3604 : Destin Lifeguard Services Annual Report ? FY 2014)  2.f.1 Packet Pg. 23 Attachment: II.f. Destin Lifeguard Report (3604 : Destin Lifeguard Services Annual Report ? FY 2014)  2.f.1 Packet Pg. 24 Attachment: II.f. Destin Lifeguard Report (3604 : Destin Lifeguard Services Annual Report ? FY 2014)  3.a Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3605) DOC ID: 3605 Month End Tax Revenue Reports from Okaloosa Tax Collector – Sep Updated: 11/17/2014 3:42 PM by Aida Wilkinson Page 1 Packet Pg. 25  3.a.1 Attachment: III.a. TDT Reports OCTC (Sept 14) (3605 : Month End Tax Revenue Reports from Okaloosa Tax Collector ? Sep) Okaloosa County Tax Collector Tourist Development Tax September Tax Revenue Report Fiscal Year 2013-2014 Benjamin F. Anderson Prepared by: Okaloosa County Tax Collector Joshua Allen Director of Field Services Packet Pg. 26  3.a.1 Attachment: III.a. TDT Reports OCTC (Sept 14) (3605 : Month End Tax Revenue Reports from Okaloosa Total Historical TDT Collections and Percentage Breakdown FY 2009 - Current % (+/-) % (+/-) % (+/-) Cum (+/-) Month FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 2011-2012 2012-2013 2013-2014 2013-2014 October $478,148.95 $522,443.42 $521,660.33 $598,158.00 14.49% $609,091.44 1.83% $680,330.93 11.70% 11.70% November $206,354.05 $210,704.19 $213,947.00 $239,511.00 11.95% $259,606.95 8.39% $273,038.26 5.17% 9.75% December $203,215.30 $235,157.23 $217,922.30 $289,595.00 32.89% $288,498.30 -0.38% $291,672.28 1.10% 7.59% January $277,999.51 $285,996.44 $256,775.00 $297,124.03 15.71% $298,995.38 0.63% $332,035.87 11.05% 8.30% February $386,604.93 $376,473.90 $365,490.00 $437,614.00 19.73% $395,790.00 -9.56% $430,183.30 8.69% 8.38% March $755,427.84 $727,272.00 $768,790.00 $1,028,053.00 33.72% $1,118,616.08 8.81% $1,009,474.61 -9.76% 1.55% April $792,139.00 $779,028.05 $847,476.00 $987,462.61 16.52% $905,964.12 -8.25% $1,038,269.24 14.60% 4.60% May $986,600.37 $955,032.36 $1,079,025.00 $1,296,974.20 20.20% $1,264,606.99 -2.50% $1,441,156.49 13.96% 6.90% June $2,091,522.22 $1,730,975.65 $2,290,684.30 $2,755,441.00 20.29% $2,797,225.80 1.52% $2,909,098.89 4.00% 5.88% July $2,245,536.10 $1,483,002.44 $2,749,706.99 $2,755,052.00 0.19% $2,897,646.65 5.18% $3,330,612.35 14.94% 8.30% August $1,169,781.00 $756,365.51 $1,225,204.88 $1,421,408.96 16.01% $1,588,763.04 11.77% $1,907,946.18 20.09% 9.81% September $800,409.00 $700,746.00 $1,028,530.00 $1,067,149.50 3.75% $1,098,414.84 2.93% $1,143,072.91 4.07% 9.34% Total $10,393,738.27 $8,763,197.19 $11,565,211.80 $13,173,543.30 13.91% $13,523,219.59 2.65% $14,786,891.31 9.34% 9.34% Amounts for September 2013 through current reported by the Okaloosa County Tax Collector's Office. All amounts prior to September 2013 reported by the Okaloosa County Clerk of Courts. Page 1 Packet Pg. 27  Total TDT Collections in Thousands $300 $600 $900 $0 $1,200 $1,500 $1,800 $2,100 $2,400 $2,700 $3,000 $3,300 $3,600 598.2 609.1 Oct FY 2012 680.3 239.5 259.6 Nov 273.0 289.6 288.5 Dec 291.7 297.1 299.0 Jan FY 2003 332.0 437.6 395.8 Feb 430.2 FY 12 1,028.1 1,118.6 Mar FY 13 Month Page 2 Page 2 1,009.5 987.5 FY 14 906.0 Apr FY 2012 - 2014 1,038.3 1,297.0 1,264.6 May Total Monthly TDT Collections 1,441.2 2,755.4 2,797.2 Jun 2,909.1 2,755.1 2,897.6 Jul 3,330.6 1,421.4 1,588.8 Aug 1,907.9 1,067.1 1,098.4 Sep 1,143.1 3.a.1 Packet Pg. 28 Attachment: III.a. TDT Reports OCTC (Sept 14) (3605 : Month End Tax Revenue Reports from Okaloosa  3.a.1 Attachment: III.a. TDT Reports OCTC (Sept 14) (3605 : Month End Tax Revenue Reports from Okaloosa TDT Rental Receipts and Amount Remitted by Rental Type / Tax Area September 2014 Gross Rental Exempt Rental Taxable Rental 5% of Taxable Collection Total Amount Distibution to Tax Collector Rental Type Adjustments Penalty Interest Receipts Receipts Receipts Rental Receipts Allowance Remitted TDD/BCC Commission Condo $14,717,317.73 $518,127.10 $14,199,190.63 $709,959.53 ($1,405.83) $8,456.93 $1,709.12 ($6,527.97) $712,191.78 $690,826.03 $21,365.75 Hotel / Motel $5,237,731.67 $504,344.58 $4,733,387.09 $236,669.35 $611.57 $23.52 ($895.33) $236,409.11 $229,316.84 $7,092.27 Single Family Dwelling $2,780,576.82 $15,316.38 $2,765,260.44 $138,263.02 $220.00 $5.80 ($1,003.38) $137,485.44 $133,360.88 $4,124.56 Other $1,156,670.25 $10,812.14 $1,145,858.11 $57,292.90 $0.00 $0.00 ($306.32) $56,986.58 $55,276.98 $1,709.60 Total $23,892,296.47 $1,048,600.20 $22,843,696.27 $1,142,184.80 ($1,405.83) $9,288.50 $1,738.44 ($8,733.00) $1,143,072.91 $1,108,780.72 $34,292.19 Gross Rental Exempt Rental Taxable Rental 5% of Taxable Collection Total Amount Distibution to Tax Collector Tax Area Adjustments Penalty Interest Receipts Receipts Receipts Rental Receipts Allowance Remitted TDD/BCC Commission Destin $15,212,913.34 $376,448.43 $14,836,464.91 $741,823.24 ($1,405.83) $4,136.31 $660.39 ($5,722.86) $739,491.25 $717,306.51 $22,184.74 Okaloosa Island $7,796,522.36 $582,610.39 $7,213,911.97 $360,695.59 $4,540.62 $1,054.53 ($2,706.09) $363,584.65 $352,677.11 $10,907.54 Fort Walton Beach $882,860.77 $89,541.38 $793,319.39 $39,665.97 $611.57 $23.52 ($304.05) $39,997.01 $38,797.10 $1,199.91 Total $23,892,296.47 $1,048,600.20 $22,843,696.27 $1,142,184.80 ($1,405.83) $9,288.50 $1,738.44 ($8,733.00) $1,143,072.91 $1,108,780.72 $34,292.19 Page 3 Packet Pg. 29  3.a.1 Percentage of Gross Rental, Taxable Rental, and Number of Units Attachment: III.a. TDT Reports OCTC (Sept 14) (3605 : Month End Tax Revenue Reports from Okaloosa by Rental Type September 2014 Gross Rental Taxable Rental Rental Type % % Number of Units % Receipts Receipts Condo $14,717,317.73 61.60% $14,199,190.63 62.16% 6,185 56.94% Hotel / Motel $5,237,731.67 21.92% $4,733,387.09 20.72% 3,174 29.22% Single Family Dwelling $2,780,576.82 11.64% $2,765,260.44 12.11% 615 5.66% Other $1,156,670.25 4.84% $1,145,858.11 5.02% 888 8.18% Total $23,892,296.47 100.00% $22,843,696.27 100.00% 10,862 100.00% Gross Rental by Taxable Rental by Number of Units by Rental Type Rental Type Rental Type Other Other Other 4.84% 5.02% 8.18% Single Single Single Family Family Family Dwelling Dwelling Dwelling 11.64% 12.11% 5.66% Condo Condo Condo Hotel / Hotel / Hotel / 56.94% Motel 61.60% Motel 62.16% Motel 21.92% 20.72% 29.22% Page 4 Packet Pg. 30  3.a.1 Percentage of Gross Rental, Taxable Rental, and Number of Units Attachment: III.a. TDT Reports OCTC (Sept 14) (3605 : Month End Tax Revenue Reports from Okaloosa by Tax Area September 2014 Gross Rental Taxable Rental Tax Area % % Number of Units % Receipts Receipts Destin $15,212,913.34 63.67% $14,836,464.91 64.95% 6,450 59.38% Okaloosa Island $7,796,522.36 32.63% $7,213,911.97 31.58% 3,549 32.67% Fort Walton Beach $882,860.77 3.70% $793,319.39 3.47% 863 7.95% Total $23,892,296.47 100.00% $22,843,696.27 100.00% 10,862 100.00% Gross Rental by Taxable Rental by Number of Units by Tax Area Tax Area Tax Area Fort Fort Fort Walton Walton Walton Beach Beach Beach 3.70% 3.47% 7.95% Okaloosa Okaloosa Island Island Okaloosa 32.63% 31.58% Island Destin Destin Destin 32.67% 59.38% 63.67% 64.95% Page 5 Packet Pg. 31  3.a.1 Year to Date Percentage of Gross Rental Receipts Attachment: III.a. TDT Reports OCTC (Sept 14) (3605 : Month End Tax Revenue Reports from Okaloosa by Rental Type / Tax Area FY 2014 YEAR TO DATE RENTAL TYPE OCT 2013 NOV 2013 DEC 2013 JAN 2014 FEB 2014 MAR 2014 APR 2014 MAY 2014 JUNE 2014 JULY 2014 AUG 2014 SEPT 2014 GROSS SALES Condo $ 8,308,588.62 3,149,452.93 3,326,087.76 4,415,501.80 5,518,014.66 11,749,179.84 12,171,284.49 17,451,703.96 37,801,969.45 41,891,328.82 24,292,232.54 14,717,317.73 $ 184,792,662.60 Hotel / Motel $ 3,348,581.10 1,885,569.12 1,741,863.00 1,891,012.04 2,705,840.91 5,997,349.68 6,755,617.68 8,477,981.92 12,224,925.02 14,699,434.90 8,446,086.42 5,237,731.67 $ 73,411,993.46 Single Family Dwelling $ 1,659,015.03 422,191.52 831,184.74 598,208.19 562,811.81 2,926,211.93 2,509,020.74 3,420,775.22 7,466,435.38 8,200,568.13 4,876,822.63 2,780,576.82 $ 36,253,822.14 Other $ 1,173,994.87 568,409.91 441,243.91 498,587.48 493,781.76 1,050,611.37 1,097,239.28 1,532,255.03 2,509,062.44 3,220,135.45 1,662,672.46 1,156,670.25 $ 15,404,664.21 Total $ 14,490,179.62 $ 6,025,623.48 $ 6,340,379.41 $ 7,403,309.51 $ 9,280,449.14 $ 21,723,352.82 $ 22,533,162.19 $ 30,882,716.13 $ 60,002,392.29 $ 68,011,467.30 $ 39,277,814.05 $ 23,892,296.47 $ 309,863,142.41 YEAR TO DATE TAX AREA OCT 2013 NOV 2013 DEC 2013 JAN 2014 FEB 2014 MAR 2014 APR 2014 MAY 2014 JUNE 2014 JULY 2014 AUG 2014 SEPT 2014 GROSS SALES Destin $ 9,041,836.21 3,128,561.42 4,035,429.68 4,204,816.97 5,396,131.05 14,051,185.46 12,943,687.84 20,893,182.61 40,917,350.49 41,625,620.93 24,736,860.41 15,212,913.34 $ 196,187,576.41 Okaloosa Island $ 4,782,376.77 2,439,165.73 448,250.98 2,673,998.99 3,376,325.34 6,556,599.39 8,327,420.62 8,523,149.95 17,202,478.07 23,914,768.80 13,390,834.37 7,796,522.36 $ 99,431,891.37 Fort Walton Beach $ 665,966.64 457,896.33 1,856,698.75 524,493.55 507,992.75 1,115,567.97 1,262,053.73 1,466,383.57 1,882,563.73 2,471,077.57 1,150,119.27 882,860.77 $ 14,243,674.63 Total $ 14,490,179.62 $ 6,025,623.48 $ 6,340,379.41 $ 7,403,309.51 $ 9,280,449.14 $ 21,723,352.82 $ 22,533,162.19 $ 30,882,716.13 $ 60,002,392.29 $ 68,011,467.30 $ 39,277,814.05 $ 23,892,296.47 $ 309,863,142.41 Year to Date Year to Date Gross Rental by Gross Rental by Rental Type Tax Area Other 4.97% Fort Walton Beach Single Family Dwelling 4.60% 11.70% Okaloosa Island 32.09% Condo Destin Hotel / Motel 59.64% 63.31% 23.69% Page 6 Packet Pg. 32  3.a.1 Year to Date Percentage of Taxable Rental Receipts Attachment: III.a. TDT Reports OCTC (Sept 14) (3605 : Month End Tax Revenue Reports from Okaloosa by Rental Type / Tax Area FY 2014 YEAR TO DATE RENTAL TYPE OCT 2013 NOV 2013 DEC 2013 JAN 2014 FEB 2014 MAR 2014 APR 2014 MAY 2014 JUNE 2014 JULY 2014 AUG 2014 SEPT 2014 TAXABLE RENTAL Condo $ 7,753,638.68 2,767,247.54 2,977,548.25 4,024,762.68 5,139,266.41 10,907,638.94 11,287,364.90 16,724,577.65 36,894,039.26 41,323,559.92 23,798,032.81 14,199,190.63 $ 177,796,867.67 Hotel / Motel $ 3,236,954.32 1,808,528.67 1,683,568.14 1,706,148.98 2,458,408.45 5,506,739.63 5,925,582.76 7,316,394.11 11,395,092.80 14,177,750.27 7,847,693.36 4,733,387.09 $ 67,796,248.58 Single Family Dwelling $ 1,657,382.07 410,716.06 808,135.01 586,909.06 552,954.25 2,855,469.68 2,498,216.69 3,403,084.30 7,451,502.12 8,173,007.33 4,861,558.53 2,765,260.44 $ 36,024,195.54 Other $ 1,005,684.24 500,853.91 368,512.49 364,790.48 485,812.76 965,586.82 1,022,823.28 1,453,388.73 2,496,038.83 3,079,570.91 1,655,510.26 1,145,858.11 $ 14,544,430.82 Total $ 13,653,659.31 $ 5,487,346.18 $ 5,837,763.89 $ 6,682,611.20 $ 8,636,441.87 $ 20,235,435.07 $ 20,733,987.63 $ 28,897,444.79 $ 58,236,673.01 $ 66,753,888.43 $ 38,162,794.96 $ 22,843,696.27 $ 296,161,742.61 YEAR TO DATE TAX AREA OCT 2013 NOV 2013 DEC 2013 JAN 2014 FEB 2014 MAR 2014 APR 2014 MAY 2014 JUNE 2014 JULY 2014 AUG 2014 SEPT 2014 TAXABLE RENTAL Destin $ 8,708,099.23 2,912,346.67 3,793,057.43 3,977,389.80 5,153,970.82 13,356,682.21 12,563,643.59 20,476,233.21 40,369,476.08 41,374,517.64 24,478,453.81 14,836,464.91 $ 192,000,335.40 Okaloosa Island $ 4,414,625.83 2,217,756.25 352,210.39 2,359,525.59 3,019,281.25 963,397.41 7,200,528.74 7,229,149.30 16,148,716.57 23,234,038.80 12,611,288.74 7,213,911.97 $ 86,964,430.84 Fort Walton Beach $ 530,934.25 357,243.26 1,692,496.07 345,695.81 463,189.80 5,915,355.45 969,815.30 1,192,062.28 1,718,480.36 2,145,331.99 1,073,052.41 793,319.39 $ 17,196,976.37 Total $ 13,653,659.31 $ 5,487,346.18 $ 5,837,763.89 $ 6,682,611.20 $ 8,636,441.87 $ 20,235,435.07 $ 20,733,987.63 $ 28,897,444.79 $ 58,236,673.01 $ 66,753,888.43 $ 38,162,794.96 $ 22,843,696.27 $ 296,161,742.61 Year to Date Year to Date Taxable Rental by Taxable Rental by Rental Type Tax Area Other 4.91% Fort Walton Beach Single Family Dwelling 5.81% 12.16% Okaloosa Island 29.36% Condo Hotel / Motel 60.03% Destin 22.89% 64.83% Page 7 Packet Pg. 33  3.a.1 Attachment: III.a. TDT Reports OCTC (Sept 14) (3605 : Month End Tax Revenue Reports from Okaloosa Total TDT Collections and Percentage Breakdown FY 2014 TOTAL MONTH FIRST % SECOND % THIRD % FOURTH % FIFTH % COLLECTIONS October $ 680,330.93 $ 136,066.19 $ 136,066.19 $ 136,066.19 $ 136,066.19 $ 136,066.19 November $ 273,038.26 $ 54,607.65 $ 54,607.65 $ 54,607.65 $ 54,607.65 $ 54,607.65 December $ 291,672.28 $ 58,334.46 $ 58,334.46 $ 58,334.46 $ 58,334.46 $ 58,334.46 January $ 332,035.87 $ 66,407.17 $ 66,407.17 $ 66,407.17 $ 66,407.17 $ 66,407.17 February $ 430,183.30 $ 86,036.66 $ 86,036.66 $ 86,036.66 $ 86,036.66 $ 86,036.66 March $ 1,009,474.61 $ 201,894.92 $ 201,894.92 $ 201,894.92 $ 201,894.92 $ 201,894.92 April $ 1,038,269.24 $ 207,653.85 $ 207,653.85 $ 207,653.85 $ 207,653.85 $ 207,653.85 May $ 1,441,156.49 $ 288,231.30 $ 288,231.30 $ 288,231.30 $ 288,231.30 $ 288,231.30 June $ 2,909,098.89 $ 581,819.78 $ 581,819.78 $ 581,819.78 $ 581,819.78 $ 581,819.78 July $ 3,330,612.35 $ 666,122.47 $ 666,122.47 $ 666,122.47 $ 666,122.47 $ 666,122.47 August $ 1,907,946.18 $ 381,589.24 $ 381,589.24 $ 381,589.24 $ 381,589.24 $ 381,589.24 September $ 1,143,072.91 $ 228,614.58 $ 228,614.58 $ 228,614.58 $ 228,614.58 $ 228,614.58 Total $ 14,786,891.31 $ 2,957,378.26 $ 2,957,378.26 $ 2,957,378.26 $ 2,957,378.26 $ 2,957,378.26 *Percentage breakdown per Okaloosa County Ordinance No. 13-20, Sec. 20-72 (d) Page 8 Packet Pg. 34  3.b Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Update Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3606) DOC ID: 3606 Financial Update – FY14 Year End Updated: 11/17/2014 3:44 PM by Aida Wilkinson Page 1 Packet Pg. 35  3.b.1 Financial Update FY 2014 Year-End FY 2013-14 AMENDED BUDGET: $36,890,669 Financial data as of 11/10/14 The adopted budget of $33,967,750 was amended during the year to record BP grant funds for marketing, FDEP grant funds for Okaloosa Island dune restoration, FDOT grant funds for seasonal transit service on Okaloosa Island and Destin, FDEP grant funds for Okaloosa Island dune walkovers, reserve carryforwards, and other unanticipated revenues. REVENUE ANALYSIS Attachment: III.b. Financial Update FY14yrend (3606 : Financial Update ? FY14 Year End) Note: Tourist Development Tax collections total $14.786M on the Tax Collector’s report. This amount is allocated $14.780M to tourist development tax and $6K to interest in the County’s accounting system. November 13, 2014 Packet Tourist Development Department, Okaloosa County, FL Pg. 36 Financial Update – FY 2014 Year End 3.b.1 EXPENSE ANALYSIS Attachment: III.b. Financial Update FY14yrend (3606 : Financial Update ? FY14 Year End) Note: Not all expenses have been recorded yet. For instance, the September monthly payment to the Destin Fire Control District for lifeguard services as well as certain advertising expenses incurred late in the fiscal year have not yet posted. The Comprehensive Annual Financial Report (CAFR), anticipated to be released in late March 2015, will contain the audited financial information for the fiscal year. Each percentage of the bed tax is required to be spent in a certain way per County Ordinance. November 13, 2014 Tourist Development Department, Okaloosa County, FL 2 of 5 Packet Pg. 37 Financial Update – FY 2014 Year End 3.b.1 EXPENSES BY LEVEL OF TOURIST DEVELOPMENT TAX RESTRICTION FIRST PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • beach park facilities or beach improvements • beach & waterway maintenance, renourishment, restoration, enhancement, access • tourist destination facilities Attachment: III.b. Financial Update FY14yrend (3606 : Financial Update ? FY14 Year End) SECOND PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • visitor services, brochure distribution, communication and research • tourist bureau administration • lifeguard services and protection November 13, 2014 Tourist Development Department, Okaloosa County, FL 3 of 5 Packet Pg. 38 Financial Update – FY 2014 Year End 3.b.1 THIRD PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • operations, maintenance, improvement of Visitor Welcome or Information Centers, Convention Center, and Tourist Destination Facilities • promotion of the Convention Center and Tourist Destination Facilities Attachment: III.b. Financial Update FY14yrend (3606 : Financial Update ? FY14 Year End) FOURTH PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • expansion, renovation, reconstruction of the convention center and outdoor venues November 13, 2014 Tourist Development Department, Okaloosa County, FL 4 of 5 Packet Pg. 39 Financial Update – FY 2014 Year End 3.b.1 FIFTH PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • tourism promotion Attachment: III.b. Financial Update FY14yrend (3606 : Financial Update ? FY14 Year End) PROMOTIONAL ACTIVITIES (-548xxx accounts) RevPAR Revenue per available room (RevPAR) is a widely used performance metric in the lodging industry. RevPar is a measurement for a point in time, so it is most appropriately use d when comparing equivalent time periods (e.g. February 2014 to February 2013). However, since year-to-year comparison is not possible until twelve months of data are obtained, it is being presented here to establish benchmarks. RevPar = gross monthly receipts divided by days in month divided by number of units (data taken from Tax Collector’s monthly reports) TDC Recommendation to BCC Approve the financial update as presented. November 13, 2014 Tourist Development Department, Okaloosa County, FL 5 of 5 Packet Pg. 40  3.c Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Update Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3607) DOC ID: 3607 Financial Update – November Updated: 11/17/2014 3:49 PM by Aida Wilkinson Page 1 Packet Pg. 41  3.c.1 Financial Update November 2014 FY 2014-15 ADOPTED BUDGET: $36,917,500 Financial data as of 11/13/14 The adopted budget of $34,917,500 will likely be amended early this fiscal year to record FDEP grant funds for Okaloosa Island dune restoration, FWC grant funds for artificial reef construction, and to finalize reserve carryforwards. REVENUE ANALYSIS Attachment: III.c. Financial Update (3607 : Financial Update ? November) Reserves are the largest component of budgeted revenues because the budget reflects anticipated revenues as well as current cash on hand. Reserves/cash on hand is a budget “placeholder” and represents the accumulation of unspent prior year bed tax dollars; it’s not an actual source of incoming revenues for the year. Tourist development taxes comprise the largest part of actual annual revenue collections. Each percentage is anticipated to generate $2.68M, for a total of $13.4M in bed taxes. Lodging establishments th remit bed tax collections to the Tax Collector by the 20 of each month for the preceding month. The Tax th Collector reconciles and remits the revenues to the County by the 10 of the following month. Due to the timing of this process, October collections will not be received until December. Year-to-date revenues are largely attributable to convention center room and equipment rentals and catering. November 13, 2014 Packet Tourist Development Department, Okaloosa County, FL Pg. 42 Financial Update – November 2014 3.c.1 RevPAR Revenue per available room (RevPAR) is a widely used performance metric in the lodging industry. RevPar = gross monthly receipts divided by days in month divided by number of units (data taken from Tax Collector’s monthly reports) RevPar is a measurement for a point in time, so it is most appropriately used when comparing equivalent time periods (e.g. October 2013 to October 2014). However, since year-to-year comparison is not possible until twelve months of data are obtained, it is being presented here to establish benchmarks. The December financial update will include the October 2013 to October 2014 comparison. Attachment: III.c. Financial Update (3607 : Financial Update ? November) November 13, 2014 Tourist Development Department, Okaloosa County, FL 2 of 6 Packet Pg. 43 Financial Update – November 2014 3.c.1 EXPENSE ANALYSIS Attachment: III.c. Financial Update (3607 : Financial Update ? November) Reserves are the largest component of budgeted expenses because budgeted expenses must equal budgeted revenues. The budgeted use/drawdown of reserves is reflected in the amount by which budgeted reserves expenses are less than budgeted reserves revenues: $20.0M reserve revenue – $17.8M reserve expenses = $2.2M budgeted use/drawdown, primarily for capital projects. Each percentage of the bed tax is required to be spent in a certain way per County Ordinance. (1) Amended budget - $15K transferred from convention center operations to personnel to cover overtime. County practice is to perform a budget transfer at the beginning of the year rather than budget overtime. November 13, 2014 Tourist Development Department, Okaloosa County, FL 3 of 6 Packet Pg. 44 Financial Update – November 2014 3.c.1 EXPENSES BY LEVEL OF TOURIST DEVELOPMENT TAX RESTRICTION FIRST PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • beach park facilities or beach improvements • beach & waterway maintenance, renourishment, restoration, enhancement, access • tourist destination facilities Attachment: III.c. Financial Update (3607 : Financial Update ? November) SECOND PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • visitor services, brochure distribution, communication and research • tourist bureau administration • lifeguard services and protection November 13, 2014 Tourist Development Department, Okaloosa County, FL 4 of 6 Packet Pg. 45 Financial Update – November 2014 3.c.1 THIRD PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • operations, maintenance, improvement of Visitor Welcome or Information Centers, Convention Center, and Tourist Destination Facilities • promotion of the Convention Center and Tourist Destination Facilities Attachment: III.c. Financial Update (3607 : Financial Update ? November) (1) Amended budget - $15K transferred from convention center operations to personnel to cover overtime. County practice is to perform a budget transfer at the beginning of the year rather than budget overtime. FOURTH PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • expansion, renovation, reconstruction of the convention center and outdoor venues November 13, 2014 Tourist Development Department, Okaloosa County, FL 5 of 6 Packet Pg. 46 Financial Update – November 2014 3.c.1 FIFTH PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive) • tourism promotion Attachment: III.c. Financial Update (3607 : Financial Update ? November) PROMOTIONAL ACTIVITIES (-548xxx accounts) TDC Recommendation to BCC Approve the financial update as presented. November 13, 2014 Tourist Development Department, Okaloosa County, FL 6 of 6 Packet Pg. 47  3.d Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3608) DOC ID: 3608 Expenditure Transaction Report – October Updated: 11/17/2014 3:51 PM by Aida Wilkinson Page 1 Packet Pg. 48  3.d.1 Expenditure Transaction Analysis October 2014 Pursuant to Florida Statutes 125.0104(4)(e), “The council shall continuously review expenditures… Expenditures which the council believes to be unauthorized shall be reported to the county governing board and the Department of Revenue”. One of the most comprehensive reports from the County’s accounting system is the Expenditure Transaction Analysis, which lists the fiscal period, date, transaction type, check number, vendor number, vendor name, dollar amount, and description for each tourist development tax expenditure transaction. This report is being provided to assist the TDC in identifying possibly unauthorized expenditures. Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October) The following pages provide transaction detail for the month of October 2014. TDC Recommendation to BCC For informational purposes only. November 13, 2014 Packet Tourist Development Department, Okaloosa County, FL Pg. 49  SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534003 CS−CONSULTING 1 /15 10/01/14 11 44,600.00 POSTED FROM BUDGET SYSTEM TOTAL CS−CONSULTING 44,600.00 .00 .00 534018 CS−CHAMBER OF COMMERCE 1 /15 10/01/14 11 40,000.00 POSTED FROM BUDGET SYSTEM TOTAL CS−CHAMBER OF COMMERCE 40,000.00 .00 .00 540002 TRAVEL OUT−OF−COUNTY 1 /15 10/01/14 11 15,000.00 POSTED FROM BUDGET SYSTEM 1 /15 10/30/14 21 V1500859 21200456 GAIL MORGAN 979.51 .00 BOCA RATON FL TOTAL TRAVEL OUT−OF−COUNTY 15,000.00 979.51 .00 540005 TRAVEL LODGING EXPENSES 1 /15 10/01/14 11 15,000.00 POSTED FROM BUDGET SYSTEM 1 /15 10/30/14 21 V1500859 21200456 GAIL MORGAN 596.07 .00 BOCA RATON FL TOTAL TRAVEL LODGING EXPENSES 15,000.00 596.07 .00 542001 POSTAGE/FREIGHT CHARGES 1 /15 10/01/14 11 500.00 POSTED FROM BUDGET SYSTEM 1 /15 10/09/14 21 V1500285 009109 CASS DATA & MAIL 75.88 .00 TDD 1/22/14 1 /15 10/09/14 21 V1500285 009109 CASS DATA & MAIL 94.64 .00 TDD 3/19/14 1 /15 10/09/14 21 V1500285 009109 CASS DATA & MAIL 100.66 .00 TDD 1/8/14 1 /15 10/09/14 21 V1500285 009109 CASS DATA & MAIL 105.42 .00 TDD 2/26/14 1 /15 10/09/14 21 V1500285 009109 CASS DATA & MAIL 153.72 .00 TDD 3/10/14 1 /15 10/09/14 21 V1500285 009109 CASS DATA & MAIL 167.72 .00 TDD 4/22/14 1 /15 10/09/14 21 V1500285 009109 CASS DATA & MAIL 203.70 .00 TDD 4/2/14 1 /15 10/09/14 21 V1500285 009109 CASS DATA & MAIL 476.42 .00 TDD 3/25/14 1 /15 10/15/14 19 AJE1C5 −75.88 REVERS ACCRUED V1500285 1 /15 10/15/14 19 AJE1C5 −94.64 REVERS ACCRUED V1500285 1 /15 10/15/14 19 AJE1C5 −100.66 REVERS ACCRUED V1500285 1 /15 10/15/14 19 AJE1C5 −105.42 REVERS ACCRUED V1500285 1 /15 10/15/14 19 AJE1C5 −153.72 REVERS ACCRUED V1500285 1 /15 10/15/14 19 AJE1C5 −167.72 REVERS ACCRUED V1500285 1 /15 10/15/14 19 AJE1C5 −203.70 REVERS ACCRUED V1500285 1 /15 10/15/14 19 AJE1C5 −476.42 REVERS ACCRUED V1500285 TOTAL POSTAGE/FREIGHT CHARGES 500.00 .00 .00 545990 INSURANCE−OTHER 1 /15 10/01/14 11 1,415.00 POSTED FROM BUDGET SYSTEM 1 /15 10/01/14 19 BUDGET−5 118.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER 1,415.00 118.00 .00 546900 RM−TECHINCAL SUPT SERVICE 1 /15 10/01/14 11 900.00 POSTED FROM BUDGET SYSTEM Packet Pg. 50 TOTAL RM−TECHINCAL SUPT SERVICE 900.00 .00 .00 3.d.1 RUN DATE 11/13/2014 TIME 13:05:45 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548001 PROMOTIONAL ACTIVITIES 548001 PROMOTIONAL ACTIVITIES 1 /15 10/01/14 11 48,905.00 POSTED FROM BUDGET SYSTEM 1 /15 10/09/14 19 COR1AB 10,000.00 RECLASS 2014 PREPAIDS 1 /15 10/23/14 17 21500097−01 21500081 VULCAN PARK AND 300.00 MEETING SPACE RENTAL FOR 1 /15 10/30/14 21 21500097−01 21500081 VULCAN PARK AND .00 −300.00 MEETING SPACE RENTAL FOR TOTAL PROMOTIONAL ACTIVITIES 48,905.00 10,000.00 .00 548003 TRADE SHOW FEES 1 /15 10/01/14 11 8,000.00 POSTED FROM BUDGET SYSTEM 1 /15 10/30/14 21 1500906 013788 FLORIDA TOURISM 495.00 .00 DEL REG −E SCHROEDER 1 /15 10/30/14 21 1500906 013788 FLORIDA TOURISM 2,700.00 .00 BOOTH −S DEDICKE 1 /15 10/30/14 21 1500915 21300427 SITE SEARCH INC 3,000.00 .00 BHAM 14 TRDSHOW 1 /15 10/30/14 21 V1500859 21200456 GAIL MORGAN 1,000.00 .00 BOCA RATON FL TOTAL TRADE SHOW FEES 8,000.00 7,195.00 .00 548010 AGENCY BASE SVCS−MONTHLY 1 /15 10/01/14 11 348,750.00 POSTED FROM BUDGET SYSTEM TOTAL AGENCY BASE SVCS−MONTHLY 348,750.00 .00 .00 548011 AGENCY SVCS−OTHER 1 /15 10/01/14 11 87,500.00 POSTED FROM BUDGET SYSTEM TOTAL AGENCY SVCS−OTHER 87,500.00 .00 .00 548020 WEBSITE DEV & MAINTENANCE 1 /15 10/01/14 11 82,500.00 POSTED FROM BUDGET SYSTEM 1 /15 10/24/14 17 21500093−01 21500080 OPULENT WORX 3,240.00 FY15 STRATEGIC MARKETING TOTAL WEBSITE DEV & MAINTENANCE 82,500.00 .00 3,240.00 548042 FALL CAMPAIGN 1 /15 10/01/14 11 477,685.00 POSTED FROM BUDGET SYSTEM TOTAL FALL CAMPAIGN 477,685.00 .00 .00 548043 CHRISTMAS CAMPAIGN 1 /15 10/01/14 11 127,878.00 POSTED FROM BUDGET SYSTEM TOTAL CHRISTMAS CAMPAIGN 127,878.00 .00 .00 548044 SNOWBIRD CAMPAIGN 1 /15 10/01/14 11 174,558.00 POSTED FROM BUDGET SYSTEM TOTAL SNOWBIRD CAMPAIGN 174,558.00 .00 .00 548046 SUMMER CAMPAIGN 1 /15 10/01/14 11 840,029.00 POSTED FROM BUDGET SYSTEM TOTAL SUMMER CAMPAIGN 840,029.00 .00 .00 Packet Pg. 51 548047 NON−SEASONAL 1 /15 10/01/14 11 84,390.00 POSTED FROM BUDGET SYSTEM 3.d.1 RUN DATE 11/13/2014 TIME 13:05:45 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 3 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548047 NON−SEASONAL (cont’d) TOTAL NON−SEASONAL 84,390.00 .00 .00 548051 CAMPAIGN PRODUCTION 1 /15 10/01/14 11 200,000.00 POSTED FROM BUDGET SYSTEM TOTAL CAMPAIGN PRODUCTION 200,000.00 .00 .00 548060 SPECIAL EVENTS 1 /15 10/01/14 11 225,000.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 17 21500001−01 21201579 DESTIN CHARTER B 19,973.00 SPECIAL EVENT FUNDING PER 1 /15 10/30/14 17 21401250−04 21000426 FLORIDA STATE RA 1,000.00 CHANGE ORDER − 1 1 /15 10/30/14 17 21401250−05 21000426 FLORIDA STATE RA 5,000.00 CHANGE ORDER − 1 1 /15 10/30/14 17 21401250−06 21000426 FLORIDA STATE RA 1,750.00 CHANGE ORDER − 1 1 /15 10/30/14 17 21401250−07 21000426 FLORIDA STATE RA 2,250.00 CHANGE ORDER − 1 1 /15 10/30/14 17 21401250−08 21000426 FLORIDA STATE RA 2,250.00 CHANGE ORDER − 1 1 /15 10/30/14 17 21401250−09 21000426 FLORIDA STATE RA 750.00 CHANGE ORDER − 1 1 /15 10/30/14 17 21401250−10 21000426 FLORIDA STATE RA 4,500.00 CHANGE ORDER − 1 1 /15 10/30/14 17 21301928−01 21201579 DESTIN CHARTER B 19,166.00 CHANGE ORDER − 2 1 /15 10/30/14 17 21401384−01 21001823 FLORIDA POWERBOA 20,000.00 CHANGE ORDER − 1 1 /15 10/30/14 17 21401250−01 21000426 FLORIDA STATE RA 1,000.00 CHANGE ORDER − 1 1 /15 10/30/14 17 21401250−02 21000426 FLORIDA STATE RA 500.00 CHANGE ORDER − 1 1 /15 10/30/14 17 21401250−03 21000426 FLORIDA STATE RA 1,000.00 CHANGE ORDER − 1 TOTAL SPECIAL EVENTS 225,000.00 .00 79,139.00 548090 PROMOTIONAL RESERVES 1 /15 10/01/14 11 100,000.00 POSTED FROM BUDGET SYSTEM TOTAL PROMOTIONAL RESERVES 100,000.00 .00 .00 549520 ADMINISTRATIVE CHARGES 1 /15 10/01/14 11 80,400.00 POSTED FROM BUDGET SYSTEM TOTAL ADMINISTRATIVE CHARGES 80,400.00 .00 .00 554001 BOOK/PUB/SUB/MEMBERSHIPS 1 /15 10/01/14 11 2,000.00 POSTED FROM BUDGET SYSTEM 1 /15 10/09/14 19 COR1AB 250.00 RECLASS 2014 PREPAIDS TOTAL BOOK/PUB/SUB/MEMBERSHIPS 2,000.00 250.00 .00 599140 RESERVE−TOURISM PROMOTION 1 /15 10/01/14 11 1,051,754.00 POSTED FROM BUDGET SYSTEM TOTAL RESERVE−TOURISM PROMOTION 1,051,754.00 .00 .00 599146 RESERVE−PROM ACTIVITIES 1 /15 10/01/14 11 2,180,736.00 POSTED FROM BUDGET SYSTEM TOTAL RESERVE−PROM ACTIVITIES 2,180,736.00 .00 .00 Packet Pg. 52 TOTAL 5TH TDT−TOURISM PROMOTION 6,237,500.00 19,138.58 82,379.00 3.d.1 RUN DATE 11/13/2014 TIME 13:05:46 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 4 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME Packet Pg. 53 3.d.1 RUN DATE 11/13/2014 TIME 13:05:46 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 5 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 1 /15 10/01/14 11 360,909.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 14,225.44 PAYROLL CHARGES 1 /15 10/15/14 22 14,317.60 PAYROLL CHARGES 1 /15 10/22/14 19 AJE1D1 −12,462.72 REVERSE ACCRUED WAGES 1 /15 10/30/14 22 14,271.78 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME 360,909.00 30,352.10 .00 512020 SALARIES/WAGES−PART−TIME 1 /15 10/01/14 11 62,007.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 954.73 PAYROLL CHARGES 1 /15 10/15/14 22 1,061.47 PAYROLL CHARGES 1 /15 10/22/14 19 AJE1D1 −1,106.37 REVERSE ACCRUED WAGES 1 /15 10/30/14 22 1,301.64 PAYROLL CHARGES TOTAL SALARIES/WAGES−PART−TIME 62,007.00 2,211.47 .00 521000 FICA TAXES 1 /15 10/01/14 11 32,353.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 1,148.76 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 1,154.27 PAYROLL CHARGES−FRINGE 1 /15 10/22/14 19 AJE1D2 −248.99 REVERSE ACCRUED FICA 1 /15 10/30/14 22 1,176.10 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES 32,353.00 3,230.14 .00 522000 RETIREMENT CONTRIBUTIONS 1 /15 10/01/14 11 49,688.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 1,797.43 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 1,817.36 PAYROLL CHARGES−FRINGE 1 /15 10/16/14 19 AJE1CB −1,797.43 REVERESE AJE13CA 1 /15 10/22/14 19 AJE1D3 −389.43 REVERSE ACCRUED RETIRE 1 /15 10/30/14 22 1,831.68 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS 49,688.00 3,259.61 .00 523000 LIFE & HEALTH INSURANCE 1 /15 10/01/14 11 46,622.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 100.00 PAYROLL CHARGES 1 /15 10/02/14 22 1,845.85 PAYROLL CHARGES−FRINGE 1 /15 10/02/14 22 62.52 PAYROLL CHARGES−FRINGE 1 /15 10/02/14 22 10.50 PAYROLL CHARGES−FRINGE 1 /15 10/02/14 22 9.78 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 1,845.85 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 62.52 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 10.50 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 9.78 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 −50.00 PAYROLL CHARGES Packet Pg. 54 TOTAL LIFE & HEALTH INSURANCE 46,622.00 3,907.30 .00 3.d.1 RUN DATE 11/13/2014 TIME 13:05:46 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 6 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 523012 CONTRA L&H INS (REBATE) 523012 CONTRA L&H INS (REBATE) 1 /15 10/01/14 11 .00 POSTED FROM BUDGET SYSTEM 1 /15 10/06/14 19 REBATE −100.00 INSURANCE REBATE ALLOCATI 1 /15 10/16/14 19 REBATE −100.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −200.00 .00 524000 WORKERS’ COMPENSATION 1 /15 10/01/14 19 BUDGET−3 125.00 OCTOBER 2014 1 /15 10/01/14 11 1,498.00 POSTED FROM BUDGET SYSTEM TOTAL WORKERS’ COMPENSATION 1,498.00 125.00 .00 531001 PS−ATTORNEY−OTHER 1 /15 10/01/14 11 60,000.00 POSTED FROM BUDGET SYSTEM TOTAL PS−ATTORNEY−OTHER 60,000.00 .00 .00 531552 PS−COMM & RESEARCH 1 /15 10/01/14 11 54,220.00 POSTED FROM BUDGET SYSTEM 1 /15 10/09/14 19 COR1AB 930.36 RECLASS 2014 PREPAIDS TOTAL PS−COMM & RESEARCH 54,220.00 930.36 .00 534001 CS−GENERAL FUND ADMIN 1 /15 10/01/14 19 BUDGET−1 33,747.00 GEN FUND ADMINISTRATION 1 /15 10/01/14 11 404,964.00 POSTED FROM BUDGET SYSTEM TOTAL CS−GENERAL FUND ADMIN 404,964.00 33,747.00 .00 534500 CS−PERSONNEL 1 /15 10/01/14 11 30,000.00 POSTED FROM BUDGET SYSTEM TOTAL CS−PERSONNEL 30,000.00 .00 .00 534900 CS−OTHER 1 /15 10/01/14 11 1,000.00 POSTED FROM BUDGET SYSTEM TOTAL CS−OTHER 1,000.00 .00 .00 540001 TRAVEL IN−COUNTY 1 /15 10/01/14 11 100.00 POSTED FROM BUDGET SYSTEM TOTAL TRAVEL IN−COUNTY 100.00 .00 .00 540002 TRAVEL OUT−OF−COUNTY 1 /15 10/01/14 11 8,180.00 POSTED FROM BUDGET SYSTEM 1 /15 10/29/14 24 000198 MISCELLANEOUS PA −4.00 SCHROEDER TRAVEL RECASH 1 /15 10/30/14 21 1500887 EMP00284 ED SCHROEDER 41.00 .00 MESA AZ 9/28−30/14 TOTAL TRAVEL OUT−OF−COUNTY 8,180.00 37.00 .00 540005 TRAVEL LODGING EXPENSES Packet Pg. 55 1 /15 10/01/14 11 7,700.00 POSTED FROM BUDGET SYSTEM TOTAL TRAVEL LODGING EXPENSES 7,700.00 .00 .00 3.d.1 RUN DATE 11/13/2014 TIME 13:05:46 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 7 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 540005 TRAVEL LODGING EXPENSES (cont’d) 541010 COMMUNICATIONS SERVICE 1 /15 10/01/14 11 17,622.00 POSTED FROM BUDGET SYSTEM 1 /15 10/30/14 21 1500768 001337 AT&T CORP 60.45 .00 TDD TOTAL COMMUNICATIONS SERVICE 17,622.00 60.45 .00 541011 CELLULAR PHONES/PAGERS 1 /15 10/01/14 11 5,280.00 POSTED FROM BUDGET SYSTEM 1 /15 10/03/14 19 MOBILEDV −10.00 10/2/2014 MOBILE DEVICE 1 /15 10/16/14 19 MOBILEDV −10.00 10/16/2014 MOBILE DEVICE TOTAL CELLULAR PHONES/PAGERS 5,280.00 −20.00 .00 542001 POSTAGE/FREIGHT CHARGES 1 /15 10/01/14 11 70,000.00 POSTED FROM BUDGET SYSTEM TOTAL POSTAGE/FREIGHT CHARGES 70,000.00 .00 .00 544620 R/L−BUILDINGS 1 /15 10/01/14 11 8,280.00 POSTED FROM BUDGET SYSTEM TOTAL R/L−BUILDINGS 8,280.00 .00 .00 544640 R/L−EQUIPMENT 1 /15 10/01/14 11 5,028.00 POSTED FROM BUDGET SYSTEM TOTAL R/L−EQUIPMENT 5,028.00 .00 .00 544644 R/L−FLEET VEHICLES 1 /15 10/01/14 11 1,000.00 POSTED FROM BUDGET SYSTEM TOTAL R/L−FLEET VEHICLES 1,000.00 .00 .00 545990 INSURANCE−OTHER 1 /15 10/01/14 11 9,884.00 POSTED FROM BUDGET SYSTEM 1 /15 10/01/14 19 BUDGET−5 824.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER 9,884.00 824.00 .00 546644 RM−VEHICLES−FLEET 1 /15 10/01/14 11 2,681.00 POSTED FROM BUDGET SYSTEM TOTAL RM−VEHICLES−FLEET 2,681.00 .00 .00 546900 RM−TECHINCAL SUPT SERVICE 1 /15 10/01/14 11 1,843.00 POSTED FROM BUDGET SYSTEM 1 /15 10/23/14 17 21401964−01 009744 DELL MARKETING L 1,315.41 ENCUMB CARRIED FORWARD TOTAL RM−TECHINCAL SUPT SERVICE 1,843.00 .00 1,315.41 547002 PRINTING & BINDING 1 /15 10/01/14 11 110,350.00 POSTED FROM BUDGET SYSTEM Packet Pg. 56 TOTAL PRINTING & BINDING 110,350.00 .00 .00 3.d.1 RUN DATE 11/13/2014 TIME 13:05:46 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 8 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549520 ADMINISTRATIVE CHARGES 549520 ADMINISTRATIVE CHARGES 1 /15 10/01/14 11 80,400.00 POSTED FROM BUDGET SYSTEM TOTAL ADMINISTRATIVE CHARGES 80,400.00 .00 .00 549900 MISCELLANEOUS CHARGES 1 /15 10/01/14 11 300.00 POSTED FROM BUDGET SYSTEM 1 /15 10/21/14 21 V2150024 014799 BANK OF AMERICA 3.70 .00 MARRIOTT HTL PHX MESA 1 /15 10/23/14 21 V1500668 006052 JD PEACOCK II CL 10.00 .00 1620649 TDD TOTAL MISCELLANEOUS CHARGES 300.00 13.70 .00 549901 LEGAL ADVERTISING 1 /15 10/01/14 11 600.00 POSTED FROM BUDGET SYSTEM TOTAL LEGAL ADVERTISING 600.00 .00 .00 549904 JOB LISTING EXPENSES 1 /15 10/01/14 11 500.00 POSTED FROM BUDGET SYSTEM TOTAL JOB LISTING EXPENSES 500.00 .00 .00 549905 MOTOR VEHICLE REPORTS 1 /15 10/01/14 11 50.00 POSTED FROM BUDGET SYSTEM TOTAL MOTOR VEHICLE REPORTS 50.00 .00 .00 549906 BACKGROUND CHECKS 1 /15 10/01/14 11 250.00 POSTED FROM BUDGET SYSTEM TOTAL BACKGROUND CHECKS 250.00 .00 .00 551001 OFFICE SUPPLIES 1 /15 10/01/14 11 10,500.00 POSTED FROM BUDGET SYSTEM TOTAL OFFICE SUPPLIES 10,500.00 .00 .00 552010 FLEET FUEL 1 /15 10/01/14 11 6,237.00 POSTED FROM BUDGET SYSTEM 1 /15 10/31/14 20 1405661 012181 KIM D LEE −73.75 .00 FUEL 5/8/14 TOM THUMB TOTAL FLEET FUEL 6,237.00 −73.75 .00 552800 COMPUTER SUPPLIES 1 /15 10/01/14 11 6,900.00 POSTED FROM BUDGET SYSTEM 1 /15 10/21/14 21 V2150024 014799 BANK OF AMERICA 27.99 .00 RADIOSHACK COR00188904 TOTAL COMPUTER SUPPLIES 6,900.00 27.99 .00 552801 COMPUTER SOFTWARE 1 /15 10/01/14 11 25.00 POSTED FROM BUDGET SYSTEM TOTAL COMPUTER SOFTWARE 25.00 .00 .00 Packet Pg. 57 552990 OTHER SUPPLIES 1 /15 10/01/14 11 10,740.00 POSTED FROM BUDGET SYSTEM 3.d.1 RUN DATE 11/13/2014 TIME 13:05:46 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 9 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1152 − 2ND TDT−ADMINISTRATION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 552990 OTHER SUPPLIES (cont’d) TOTAL OTHER SUPPLIES 10,740.00 .00 .00 554001 BOOK/PUB/SUB/MEMBERSHIPS 1 /15 10/01/14 11 9,759.00 POSTED FROM BUDGET SYSTEM 1 /15 10/09/14 19 COR1AB 213.75 RECLASS 2014 PREPAIDS 1 /15 10/09/14 19 COR1AB 3,062.48 RECLASS 2014 PREPAIDS 1 /15 10/23/14 21 1500740 20600853 HALIFAX MEDIA HO 48.05 .00 TDD 52 WEEKS TOTAL BOOK/PUB/SUB/MEMBERSHIPS 9,759.00 3,324.28 .00 555001 TRAINING/EDUCATION EXPENS 1 /15 10/01/14 11 2,070.00 POSTED FROM BUDGET SYSTEM TOTAL TRAINING/EDUCATION EXPENS 2,070.00 .00 .00 564502 ECONOMIC ENVIRONMNT EQUIP 1 /15 10/01/14 11 3,000.00 POSTED FROM BUDGET SYSTEM TOTAL ECONOMIC ENVIRONMNT EQUIP 3,000.00 .00 .00 564503 COMPUTER EQUIPMENT 1 /15 10/01/14 11 6,000.00 POSTED FROM BUDGET SYSTEM TOTAL COMPUTER EQUIPMENT 6,000.00 .00 .00 564504 VEHICLES 1 /15 10/01/14 11 35,000.00 POSTED FROM BUDGET SYSTEM TOTAL VEHICLES 35,000.00 .00 .00 581210 DESTIN FIRE DEPARTMENT 1 /15 10/01/14 11 519,157.00 POSTED FROM BUDGET SYSTEM TOTAL DESTIN FIRE DEPARTMENT 519,157.00 .00 .00 591001 BT−GENERAL FUND 1 /15 10/01/14 19 BUDGET−4 43,263.00 OCTOBER 2014 1 /15 10/01/14 11 519,157.00 POSTED FROM BUDGET SYSTEM TOTAL BT−GENERAL FUND 519,157.00 43,263.00 .00 599140 RESERVE−TOURISM PROMOTION 1 /15 10/01/14 11 870,572.00 POSTED FROM BUDGET SYSTEM TOTAL RESERVE−TOURISM PROMOTION 870,572.00 .00 .00 599141 RESERVE−TOURISM ADMIN 1 /15 10/01/14 11 1,995,074.00 POSTED FROM BUDGET SYSTEM TOTAL RESERVE−TOURISM ADMIN 1,995,074.00 .00 .00 TOTAL 2ND TDT−ADMINISTRATION 5,427,500.00 125,019.65 1,315.41 Packet Pg. 58 3.d.1 RUN DATE 11/13/2014 TIME 13:05:46 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 10 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 1 /15 10/01/14 11 213,442.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 6,793.60 PAYROLL CHARGES 1 /15 10/15/14 22 6,851.20 PAYROLL CHARGES 1 /15 10/22/14 19 AJE1D1 −7,508.21 REVERSE ACCRUED WAGES 1 /15 10/30/14 22 6,535.30 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME 213,442.00 12,671.89 .00 521000 FICA TAXES 1 /15 10/01/14 11 16,328.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 494.59 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 506.63 PAYROLL CHARGES−FRINGE 1 /15 10/22/14 19 AJE1D2 −107.47 REVERSE ACCRUED FICA 1 /15 10/30/14 22 496.92 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES 16,328.00 1,390.67 .00 522000 RETIREMENT CONTRIBUTIONS 1 /15 10/01/14 11 15,581.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 500.68 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 504.93 PAYROLL CHARGES−FRINGE 1 /15 10/16/14 19 AJE1CB −500.68 REVERESE AJE13CA 1 /15 10/22/14 19 AJE1D3 −108.20 REVERSE ACCRUED RETIRE 1 /15 10/30/14 22 481.65 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS 15,581.00 878.38 .00 523000 LIFE & HEALTH INSURANCE 1 /15 10/01/14 11 43,559.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 738.34 PAYROLL CHARGES−FRINGE 1 /15 10/02/14 22 31.26 PAYROLL CHARGES−FRINGE 1 /15 10/02/14 22 5.25 PAYROLL CHARGES−FRINGE 1 /15 10/02/14 22 4.89 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 738.34 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 31.26 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 5.25 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 4.89 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 100.00 PAYROLL CHARGES TOTAL LIFE & HEALTH INSURANCE 43,559.00 1,659.48 .00 523012 CONTRA L&H INS (REBATE) 1 /15 10/01/14 11 .00 POSTED FROM BUDGET SYSTEM 1 /15 10/06/14 19 REBATE −40.00 INSURANCE REBATE ALLOCATI 1 /15 10/16/14 19 REBATE −40.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −80.00 .00 524000 WORKERS’ COMPENSATION Packet Pg. 59 1 /15 10/01/14 19 BUDGET−3 46.00 OCTOBER 2014 1 /15 10/01/14 11 555.00 POSTED FROM BUDGET SYSTEM 3.d.1 RUN DATE 11/13/2014 TIME 13:05:46 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 11 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 524000 WORKERS’ COMPENSATION (cont’d) TOTAL WORKERS’ COMPENSATION 555.00 46.00 .00 534500 CS−PERSONNEL 1 /15 10/01/14 11 7,900.00 POSTED FROM BUDGET SYSTEM TOTAL CS−PERSONNEL 7,900.00 .00 .00 540001 TRAVEL IN−COUNTY 1 /15 10/01/14 11 40.00 POSTED FROM BUDGET SYSTEM TOTAL TRAVEL IN−COUNTY 40.00 .00 .00 540002 TRAVEL OUT−OF−COUNTY 1 /15 10/01/14 11 26,766.00 POSTED FROM BUDGET SYSTEM 1 /15 10/21/14 21 V2150024 014799 BANK OF AMERICA 19.00 .00 SUPERSHUTTLE EXECUCARPHX 1 /15 10/21/14 21 V2150024 014799 BANK OF AMERICA 36.00 .00 RPS PENSACOLA REGIONAL AP 1 /15 10/30/14 21 1500855 20500694 TISHA MARAJ 123.80 .00 MESA AZ 9/28−10/1/14 1 /15 10/30/14 21 1500855 20500694 TISHA MARAJ 34.00 .00 TALL’EE FL 10/14−15/1 TOTAL TRAVEL OUT−OF−COUNTY 26,766.00 212.80 .00 540005 TRAVEL LODGING EXPENSES 1 /15 10/01/14 11 21,564.00 POSTED FROM BUDGET SYSTEM 1 /15 10/21/14 21 V2150024 014799 BANK OF AMERICA 475.47 .00 MARRIOTT HTL PHX MESA TOTAL TRAVEL LODGING EXPENSES 21,564.00 475.47 .00 541011 CELLULAR PHONES/PAGERS 1 /15 10/01/14 11 3,120.00 POSTED FROM BUDGET SYSTEM TOTAL CELLULAR PHONES/PAGERS 3,120.00 .00 .00 542001 POSTAGE/FREIGHT CHARGES 1 /15 10/01/14 11 6,560.00 POSTED FROM BUDGET SYSTEM TOTAL POSTAGE/FREIGHT CHARGES 6,560.00 .00 .00 544620 R/L−BUILDINGS 1 /15 10/01/14 11 2,520.00 POSTED FROM BUDGET SYSTEM TOTAL R/L−BUILDINGS 2,520.00 .00 .00 545990 INSURANCE−OTHER 1 /15 10/01/14 11 1,373.00 POSTED FROM BUDGET SYSTEM 1 /15 10/01/14 19 BUDGET−5 114.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER 1,373.00 114.00 .00 547002 PRINTING & BINDING 1 /15 10/01/14 11 4,170.00 POSTED FROM BUDGET SYSTEM TOTAL PRINTING & BINDING 4,170.00 .00 .00 Packet Pg. 60 548001 PROMOTIONAL ACTIVITIES 1 /15 10/01/14 11 34,465.00 POSTED FROM BUDGET SYSTEM 3.d.1 RUN DATE 11/13/2014 TIME 13:05:46 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 12 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548001 PROMOTIONAL ACTIVITIES (cont’d) 1 /15 10/23/14 17 21401846−02 20600847 BOOMER AVIATION 964.23 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401846−03 20600847 BOOMER AVIATION 964.29 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401846−04 20600847 BOOMER AVIATION 964.29 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401846−05 20600847 BOOMER AVIATION 964.29 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401846−06 20600847 BOOMER AVIATION 964.29 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401911−01 21400310 GEOCOIN CLUB LLC 1,107.00 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401911−02 21400310 GEOCOIN CLUB LLC 375.00 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401911−03 21400310 GEOCOIN CLUB LLC 150.00 ENCUMB CARRIED FORWARD TOTAL PROMOTIONAL ACTIVITIES 34,465.00 .00 6,453.39 548002 EVENT PROMOTIONAL ACTIVTY 1 /15 10/01/14 11 4,700.00 POSTED FROM BUDGET SYSTEM TOTAL EVENT PROMOTIONAL ACTIVTY 4,700.00 .00 .00 548003 TRADE SHOW FEES 1 /15 10/01/14 11 57,655.00 POSTED FROM BUDGET SYSTEM 1 /15 10/21/14 21 V2150024 014799 BANK OF AMERICA 500.00 .00 SOUTHERNSHOWS INC TOTAL TRADE SHOW FEES 57,655.00 500.00 .00 548010 AGENCY BASE SVCS−MONTHLY 1 /15 10/01/14 11 116,250.00 POSTED FROM BUDGET SYSTEM TOTAL AGENCY BASE SVCS−MONTHLY 116,250.00 .00 .00 548011 AGENCY SVCS−OTHER 1 /15 10/01/14 11 12,500.00 POSTED FROM BUDGET SYSTEM TOTAL AGENCY SVCS−OTHER 12,500.00 .00 .00 548040 PUBLIC RELATIONS 1 /15 10/01/14 11 70,400.00 POSTED FROM BUDGET SYSTEM TOTAL PUBLIC RELATIONS 70,400.00 .00 .00 548048 GROUP & CONVEN CAMPAIGN 1 /15 10/01/14 11 210,235.00 POSTED FROM BUDGET SYSTEM TOTAL GROUP & CONVEN CAMPAIGN 210,235.00 .00 .00 548050 SPONSORSHIPS 1 /15 10/23/14 17 21401250−01 21000426 FLORIDA STATE RA 1,000.00 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401250−02 21000426 FLORIDA STATE RA 500.00 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401250−03 21000426 FLORIDA STATE RA 1,000.00 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401250−04 21000426 FLORIDA STATE RA 1,000.00 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401250−05 21000426 FLORIDA STATE RA 5,000.00 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401250−06 21000426 FLORIDA STATE RA 1,750.00 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401250−07 21000426 FLORIDA STATE RA 2,250.00 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401250−08 21000426 FLORIDA STATE RA 2,250.00 ENCUMB CARRIED FORWARD Packet Pg. 61 1 /15 10/23/14 17 21401250−09 21000426 FLORIDA STATE RA 750.00 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401250−10 21000426 FLORIDA STATE RA 4,500.00 ENCUMB CARRIED FORWARD 3.d.1 RUN DATE 11/13/2014 TIME 13:05:47 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 13 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548050 SPONSORSHIPS (cont’d) 1 /15 10/23/14 17 21301928−01 21201579 DESTIN CHARTER B 19,166.00 ENCUMB CARRIED FORWARD 1 /15 10/30/14 18 21401250−01 21000426 FLORIDA STATE RA −1,000.00 CHANGE ORDER − 1 1 /15 10/30/14 18 21401250−03 21000426 FLORIDA STATE RA −1,000.00 CHANGE ORDER − 1 1 /15 10/30/14 18 21401250−04 21000426 FLORIDA STATE RA −1,000.00 CHANGE ORDER − 1 1 /15 10/30/14 18 21401250−05 21000426 FLORIDA STATE RA −5,000.00 CHANGE ORDER − 1 1 /15 10/30/14 18 21401250−06 21000426 FLORIDA STATE RA −1,750.00 CHANGE ORDER − 1 1 /15 10/30/14 18 21401250−07 21000426 FLORIDA STATE RA −2,250.00 CHANGE ORDER − 1 1 /15 10/30/14 18 21401250−08 21000426 FLORIDA STATE RA −2,250.00 CHANGE ORDER − 1 1 /15 10/30/14 18 21401250−09 21000426 FLORIDA STATE RA −750.00 CHANGE ORDER − 1 1 /15 10/30/14 18 21401250−10 21000426 FLORIDA STATE RA −4,500.00 CHANGE ORDER − 1 1 /15 10/30/14 18 21301928−01 21201579 DESTIN CHARTER B −19,166.00 CHANGE ORDER − 2 1 /15 10/30/14 18 21401250−02 21000426 FLORIDA STATE RA −500.00 CHANGE ORDER − 1 TOTAL SPONSORSHIPS .00 .00 .00 548060 SPECIAL EVENTS 1 /15 10/23/14 17 21401384−01 21001823 FLORIDA POWERBOA 20,000.00 ENCUMB CARRIED FORWARD 1 /15 10/30/14 18 21401384−01 21001823 FLORIDA POWERBOA −20,000.00 CHANGE ORDER − 1 TOTAL SPECIAL EVENTS .00 .00 .00 548070 ADVERTISING 1 /15 10/01/14 11 11,210.00 POSTED FROM BUDGET SYSTEM TOTAL ADVERTISING 11,210.00 .00 .00 549900 MISCELLANEOUS CHARGES 1 /15 10/01/14 11 200.00 POSTED FROM BUDGET SYSTEM 1 /15 10/15/14 24 000198 MISCELLANEOUS PA −60.62 TISHA MARAJ REIMB 1224 1 /15 10/21/14 21 V2150024 014799 BANK OF AMERICA 60.62 .00 ARIZONA HIGHWAYS TOTAL MISCELLANEOUS CHARGES 200.00 .00 .00 549904 JOB LISTING EXPENSES 1 /15 10/01/14 11 250.00 POSTED FROM BUDGET SYSTEM TOTAL JOB LISTING EXPENSES 250.00 .00 .00 549906 BACKGROUND CHECKS 1 /15 10/01/14 11 125.00 POSTED FROM BUDGET SYSTEM 1 /15 10/30/14 21 1500812 006534 FLORIDA DEPT OF 40.50 .00 TDD TOTAL BACKGROUND CHECKS 125.00 40.50 .00 552100 CLOTHING/WEARING APPAREL 1 /15 10/01/14 11 204.00 POSTED FROM BUDGET SYSTEM TOTAL CLOTHING/WEARING APPAREL 204.00 .00 .00 552801 COMPUTER SOFTWARE 1 /15 10/01/14 11 1,617.00 POSTED FROM BUDGET SYSTEM Packet Pg. 62 TOTAL COMPUTER SOFTWARE 1,617.00 .00 .00 3.d.1 RUN DATE 11/13/2014 TIME 13:05:47 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 14 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1172 − 3RD TDT−C.C. PROMOTIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 554001 BOOK/PUB/SUB/MEMBERSHIPS 554001 BOOK/PUB/SUB/MEMBERSHIPS 1 /15 10/01/14 11 21,620.00 POSTED FROM BUDGET SYSTEM TOTAL BOOK/PUB/SUB/MEMBERSHIPS 21,620.00 .00 .00 555001 TRAINING/EDUCATION EXPENS 1 /15 10/01/14 11 2,295.00 POSTED FROM BUDGET SYSTEM TOTAL TRAINING/EDUCATION EXPENS 2,295.00 .00 .00 599140 RESERVE−TOURISM PROMOTION 1 /15 10/01/14 11 314,734.00 POSTED FROM BUDGET SYSTEM TOTAL RESERVE−TOURISM PROMOTION 314,734.00 .00 .00 TOTAL 3RD TDT−C.C. PROMOTIONS 1,221,938.00 17,909.19 6,453.39 Packet Pg. 63 3.d.1 RUN DATE 11/13/2014 TIME 13:05:47 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 15 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. O & M ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 1 /15 10/01/14 11 744,043.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 23,618.76 PAYROLL CHARGES 1 /15 10/15/14 22 23,444.49 PAYROLL CHARGES 1 /15 10/22/14 19 AJE1D1 −7,832.91 REVERSE ACCRUED WAGES 1 /15 10/30/14 22 23,958.79 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME 744,043.00 63,189.13 .00 512020 SALARIES/WAGES−PART−TIME 1 /15 10/01/14 11 49,093.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 1,457.72 PAYROLL CHARGES 1 /15 10/15/14 22 1,383.41 PAYROLL CHARGES 1 /15 10/22/14 19 AJE1D1 −1,655.35 REVERSE ACCRUED WAGES 1 /15 10/30/14 22 857.82 PAYROLL CHARGES TOTAL SALARIES/WAGES−PART−TIME 49,093.00 2,043.60 .00 514010 OVERTIME 1 /15 10/02/14 22 353.49 PAYROLL CHARGES 1 /15 10/15/14 22 264.35 PAYROLL CHARGES 1 /15 10/17/14 13 15,000.00 BT−CA−15−1 1 /15 10/22/14 19 AJE1D1 −391.25 REVERSE ACCRUED WAGES 1 /15 10/30/14 22 214.97 PAYROLL CHARGES TOTAL OVERTIME 15,000.00 441.56 .00 521000 FICA TAXES 1 /15 10/01/14 11 60,674.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 1,854.72 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 1,828.87 PAYROLL CHARGES−FRINGE 1 /15 10/22/14 19 AJE1D2 −401.07 REVERSE ACCRUED FICA 1 /15 10/30/14 22 1,892.39 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES 60,674.00 5,174.91 .00 522000 RETIREMENT CONTRIBUTIONS 1 /15 10/01/14 11 56,641.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 1,919.25 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 1,894.60 PAYROLL CHARGES−FRINGE 1 /15 10/16/14 19 AJE1CB −1,919.25 REVERESE AJE13CA 1 /15 10/22/14 19 AJE1D3 −405.99 REVERSE ACCRUED RETIRE 1 /15 10/30/14 22 1,890.34 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS 56,641.00 3,378.95 .00 523000 LIFE & HEALTH INSURANCE 1 /15 10/01/14 11 125,506.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 300.00 PAYROLL CHARGES 1 /15 10/02/14 22 3,322.53 PAYROLL CHARGES−FRINGE Packet Pg. 64 1 /15 10/02/14 22 145.88 PAYROLL CHARGES−FRINGE 1 /15 10/02/14 22 26.25 PAYROLL CHARGES−FRINGE 3.d.1 RUN DATE 11/13/2014 TIME 13:05:47 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 16 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. O & M ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 523000 LIFE & HEALTH INSURANCE (cont’d) 1 /15 10/02/14 22 24.45 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 3,322.53 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 145.88 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 26.25 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 24.45 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 300.00 PAYROLL CHARGES TOTAL LIFE & HEALTH INSURANCE 125,506.00 7,638.22 .00 523012 CONTRA L&H INS (REBATE) 1 /15 10/01/14 11 .00 POSTED FROM BUDGET SYSTEM 1 /15 10/06/14 19 REBATE −180.00 INSURANCE REBATE ALLOCATI 1 /15 10/16/14 19 REBATE −180.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −360.00 .00 524000 WORKERS’ COMPENSATION 1 /15 10/01/14 19 BUDGET−3 1,386.00 OCTOBER 2014 1 /15 10/01/14 11 16,630.00 POSTED FROM BUDGET SYSTEM TOTAL WORKERS’ COMPENSATION 16,630.00 1,386.00 .00 531900 PS−OTHER 1 /15 10/22/14 11 .00 ESTABLISH PER CD 1 /15 10/28/14 13 7,830.00 BT−CA−15−3 1 /15 10/31/14 19 AJE1EA 800.00 TRANSF 21381497 TOTAL PS−OTHER 7,830.00 800.00 .00 532001 ACCOUNTING & AUDITING 1 /15 10/01/14 11 1,500.00 POSTED FROM BUDGET SYSTEM TOTAL ACCOUNTING & AUDITING 1,500.00 .00 .00 534001 CS−GENERAL FUND ADMIN 1 /15 10/01/14 19 BUDGET−1 14,907.00 GEN FUND ADMINISTRATION 1 /15 10/01/14 11 178,879.00 POSTED FROM BUDGET SYSTEM TOTAL CS−GENERAL FUND ADMIN 178,879.00 14,907.00 .00 534200 CS−SECURITY 1 /15 10/01/14 11 25,000.00 POSTED FROM BUDGET SYSTEM TOTAL CS−SECURITY 25,000.00 .00 .00 534500 CS−PERSONNEL 1 /15 10/01/14 11 135,000.00 POSTED FROM BUDGET SYSTEM 1 /15 10/23/14 21 V1500688 009350 KELLY SERVICES,I 810.61 .00 ECCC10/5/14 TOTAL CS−PERSONNEL 135,000.00 810.61 .00 534607 CS−LAWN SERVICE Packet Pg. 65 1 /15 10/01/14 11 13,573.00 POSTED FROM BUDGET SYSTEM TOTAL CS−LAWN SERVICE 13,573.00 .00 .00 3.d.1 RUN DATE 11/13/2014 TIME 13:05:47 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 17 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. O & M ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534607 CS−LAWN SERVICE (cont’d) 534750 CS−MASS TRANSIT 1 /15 10/01/14 11 5,000.00 POSTED FROM BUDGET SYSTEM TOTAL CS−MASS TRANSIT 5,000.00 .00 .00 534755 CS−AUDIO/VIDEO 1 /15 10/01/14 11 50,000.00 POSTED FROM BUDGET SYSTEM TOTAL CS−AUDIO/VIDEO 50,000.00 .00 .00 534756 CS−LINEN SERVICE 1 /15 10/01/14 11 7,000.00 POSTED FROM BUDGET SYSTEM TOTAL CS−LINEN SERVICE 7,000.00 .00 .00 534757 CS−ENTERTAINMENT 1 /15 10/01/14 11 200,000.00 POSTED FROM BUDGET SYSTEM 1 /15 10/17/14 13 −15,000.00 BT−CA−15−1 TOTAL CS−ENTERTAINMENT 185,000.00 .00 .00 534758 CS−TICKET SALES 1 /15 10/01/14 11 15,000.00 POSTED FROM BUDGET SYSTEM TOTAL CS−TICKET SALES 15,000.00 .00 .00 534900 CS−OTHER 1 /15 10/01/14 11 23,636.00 POSTED FROM BUDGET SYSTEM TOTAL CS−OTHER 23,636.00 .00 .00 540001 TRAVEL IN−COUNTY 1 /15 10/01/14 11 100.00 POSTED FROM BUDGET SYSTEM TOTAL TRAVEL IN−COUNTY 100.00 .00 .00 540002 TRAVEL OUT−OF−COUNTY 1 /15 10/01/14 11 3,436.00 POSTED FROM BUDGET SYSTEM 1 /15 10/23/14 21 1500672 20502639 WES FIELDS 1,868.20 .00 ATL GA 9/28−10/4/14 TOTAL TRAVEL OUT−OF−COUNTY 3,436.00 1,868.20 .00 540005 TRAVEL LODGING EXPENSES 1 /15 10/01/14 11 2,599.00 POSTED FROM BUDGET SYSTEM TOTAL TRAVEL LODGING EXPENSES 2,599.00 .00 .00 541010 COMMUNICATIONS SERVICE 1 /15 10/01/14 11 3,310.00 POSTED FROM BUDGET SYSTEM TOTAL COMMUNICATIONS SERVICE 3,310.00 .00 .00 541011 CELLULAR PHONES/PAGERS Packet Pg. 66 1 /15 10/01/14 11 3,600.00 POSTED FROM BUDGET SYSTEM 1 /15 10/03/14 19 MOBILEDV −15.00 10/2/2014 MOBILE DEVICE 3.d.1 RUN DATE 11/13/2014 TIME 13:05:47 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 18 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. O & M ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 541011 CELLULAR PHONES/PAGERS (cont’d) 1 /15 10/16/14 19 MOBILEDV −15.00 10/16/2014 MOBILE DEVICE TOTAL CELLULAR PHONES/PAGERS 3,600.00 −30.00 .00 542001 POSTAGE/FREIGHT CHARGES 1 /15 10/01/14 11 500.00 POSTED FROM BUDGET SYSTEM TOTAL POSTAGE/FREIGHT CHARGES 500.00 .00 .00 543001 UTILITIES−ELECTRIC 1 /15 10/01/14 11 327,500.00 POSTED FROM BUDGET SYSTEM 1 /15 10/30/14 21 1500833 000387 GULF POWER COMPA 713.39 .00 1540 HIGHWAY 98 E 1 /15 10/30/14 21 1500833 000387 GULF POWER COMPA 23.04 .00 1250 MIRACLE STRIP PKWY TOTAL UTILITIES−ELECTRIC 327,500.00 736.43 .00 543002 UTILITIES−WATER 1 /15 10/01/14 11 1,000.00 POSTED FROM BUDGET SYSTEM TOTAL UTILITIES−WATER 1,000.00 .00 .00 543004 UTILITIES−GARBAGE 1 /15 10/01/14 11 27,600.00 POSTED FROM BUDGET SYSTEM 1 /15 10/16/14 21 1500591 21500078 REPUBLIC SERVICE 206.94 .00 10/1/14−10/31/14 1 /15 10/23/14 21 1500749 006405 WASTE MANAGEMENT 238.63 .00 809946722331/TDD TOTAL UTILITIES−GARBAGE 27,600.00 445.57 .00 543005 UTILITIES−GAS 1 /15 10/01/14 11 12,000.00 POSTED FROM BUDGET SYSTEM TOTAL UTILITIES−GAS 12,000.00 .00 .00 543010 UTILITIES−WATER & SEWER 1 /15 10/01/14 11 31,200.00 POSTED FROM BUDGET SYSTEM 1 /15 10/21/14 19 W&S PMTS 3,305.50 901365−295770 1 /15 10/21/14 19 W&S PMTS 124.90 485295−53380 TOTAL UTILITIES−WATER & SEWER 31,200.00 3,430.40 .00 544640 R/L−EQUIPMENT 1 /15 10/01/14 11 19,502.00 POSTED FROM BUDGET SYSTEM TOTAL R/L−EQUIPMENT 19,502.00 .00 .00 545990 INSURANCE−OTHER 1 /15 10/01/14 11 118,892.00 POSTED FROM BUDGET SYSTEM 1 /15 10/01/14 19 BUDGET−5 9,908.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER 118,892.00 9,908.00 .00 546050 RM−OFFICE MACHINES 1 /15 10/01/14 11 1,644.00 POSTED FROM BUDGET SYSTEM Packet Pg. 67 TOTAL RM−OFFICE MACHINES 1,644.00 .00 .00 3.d.1 RUN DATE 11/13/2014 TIME 13:05:48 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 19 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. O & M ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 546620 RM−FACILITIES 546620 RM−FACILITIES 1 /15 10/01/14 11 168,637.00 POSTED FROM BUDGET SYSTEM 1 /15 10/21/14 21 V2150024 014799 BANK OF AMERICA 326.40 .00 JOHNSTONE SUPPLY OF FT WA 1 /15 10/21/14 21 V2150024 014799 BANK OF AMERICA 330.14 .00 1000BULBS.COM 1 /15 10/24/14 17 21401868−01 015229 CHARLES F GRAHAM 3,250.00 CHANGE ORDER − 1 TOTAL RM−FACILITIES 168,637.00 656.54 3,250.00 546640 RM−EQUIPMENT 1 /15 10/01/14 11 15,963.00 POSTED FROM BUDGET SYSTEM TOTAL RM−EQUIPMENT 15,963.00 .00 .00 546644 RM−VEHICLES−FLEET 1 /15 10/01/14 11 3,037.00 POSTED FROM BUDGET SYSTEM TOTAL RM−VEHICLES−FLEET 3,037.00 .00 .00 546900 RM−TECHINCAL SUPT SERVICE 1 /15 10/01/14 11 17,608.00 POSTED FROM BUDGET SYSTEM TOTAL RM−TECHINCAL SUPT SERVICE 17,608.00 .00 .00 547002 PRINTING & BINDING 1 /15 10/01/14 11 5,000.00 POSTED FROM BUDGET SYSTEM TOTAL PRINTING & BINDING 5,000.00 .00 .00 549122 BANK CHARGES 1 /15 10/01/14 11 5,000.00 POSTED FROM BUDGET SYSTEM TOTAL BANK CHARGES 5,000.00 .00 .00 549520 ADMINISTRATIVE CHARGES 1 /15 10/01/14 11 80,400.00 POSTED FROM BUDGET SYSTEM TOTAL ADMINISTRATIVE CHARGES 80,400.00 .00 .00 549900 MISCELLANEOUS CHARGES 1 /15 10/01/14 11 700.00 POSTED FROM BUDGET SYSTEM TOTAL MISCELLANEOUS CHARGES 700.00 .00 .00 549904 JOB LISTING EXPENSES 1 /15 10/01/14 11 1,250.00 POSTED FROM BUDGET SYSTEM TOTAL JOB LISTING EXPENSES 1,250.00 .00 .00 549905 MOTOR VEHICLE REPORTS 1 /15 10/01/14 11 125.00 POSTED FROM BUDGET SYSTEM TOTAL MOTOR VEHICLE REPORTS 125.00 .00 .00 549906 BACKGROUND CHECKS Packet Pg. 68 1 /15 10/01/14 11 625.00 POSTED FROM BUDGET SYSTEM 1 /15 10/30/14 21 1500812 006534 FLORIDA DEPT OF 40.50 .00 TDD 3.d.1 RUN DATE 11/13/2014 TIME 13:05:48 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 20 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. O & M ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549906 BACKGROUND CHECKS (cont’d) 1 /15 10/30/14 21 1500812 006534 FLORIDA DEPT OF 81.00 .00 TDD TOTAL BACKGROUND CHECKS 625.00 121.50 .00 551001 OFFICE SUPPLIES 1 /15 10/01/14 11 5,000.00 POSTED FROM BUDGET SYSTEM TOTAL OFFICE SUPPLIES 5,000.00 .00 .00 552010 FLEET FUEL 1 /15 10/01/14 11 1,965.00 POSTED FROM BUDGET SYSTEM TOTAL FLEET FUEL 1,965.00 .00 .00 552100 CLOTHING/WEARING APPAREL 1 /15 10/01/14 11 3,000.00 POSTED FROM BUDGET SYSTEM TOTAL CLOTHING/WEARING APPAREL 3,000.00 .00 .00 552200 SAFETY SUPPLIES 1 /15 10/01/14 11 1,500.00 POSTED FROM BUDGET SYSTEM TOTAL SAFETY SUPPLIES 1,500.00 .00 .00 552500 TOOLS & SMALL IMPLEMENTS 1 /15 10/01/14 11 3,000.00 POSTED FROM BUDGET SYSTEM TOTAL TOOLS & SMALL IMPLEMENTS 3,000.00 .00 .00 552700 JANITORIAL SUPPLIES 1 /15 10/01/14 11 12,000.00 POSTED FROM BUDGET SYSTEM TOTAL JANITORIAL SUPPLIES 12,000.00 .00 .00 552751 C.C. SPECIAL EVENTS 1 /15 10/01/14 11 105,330.00 POSTED FROM BUDGET SYSTEM 1 /15 10/16/14 17 21500072−02 20302556 KULE DESIGNS LLC 1,720.00 BLACK 8’ BUFFET TABLE COV 1 /15 10/16/14 17 21500072−01 20302556 KULE DESIGNS LLC 912.00 BLACK SERPENTINE TABLE CO 1 /15 10/16/14 17 21500072−04 20302556 KULE DESIGNS LLC 498.00 BLACK 6’ CLASSROOM REGIST 1 /15 10/16/14 17 21500072−05 20302556 KULE DESIGNS LLC 196.00 BLACK 72" ROUND SIT DOWN 1 /15 10/16/14 17 21500072−06 20302556 KULE DESIGNS LLC 198.00 BLACK 36" ROUND SIT DOWN 1 /15 10/16/14 17 21500072−07 20302556 KULE DESIGNS LLC 392.00 WHITE 72" ROUND SIT DOWN 1 /15 10/16/14 17 21500072−08 20302556 KULE DESIGNS LLC 450.00 BLACK 5’ BUFFET TABLE COV 1 /15 10/16/14 17 21500072−09 20302556 KULE DESIGNS LLC 144.00 WHITE 48" ROUND COTTON TA 1 /15 10/16/14 17 21500072−10 20302556 KULE DESIGNS LLC 235.86 SHIPPING & HANDLING 1 /15 10/16/14 17 21500072−03 20302556 KULE DESIGNS LLC 558.00 BLACK 8’ BUFFET REGISTRAT 1 /15 10/21/14 21 V2150024 014799 BANK OF AMERICA 391.72 .00 ARAMARK EMERALD CAAST CON 1 /15 10/28/14 13 −7,830.00 BT−CA−15−3 TOTAL C.C. SPECIAL EVENTS 97,500.00 391.72 5,303.86 552800 COMPUTER SUPPLIES Packet Pg. 69 1 /15 10/01/14 11 10,950.00 POSTED FROM BUDGET SYSTEM TOTAL COMPUTER SUPPLIES 10,950.00 .00 .00 3.d.1 RUN DATE 11/13/2014 TIME 13:05:48 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 21 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. O & M ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 552800 COMPUTER SUPPLIES (cont’d) 552801 COMPUTER SOFTWARE 1 /15 10/01/14 11 5,000.00 POSTED FROM BUDGET SYSTEM TOTAL COMPUTER SOFTWARE 5,000.00 .00 .00 552990 OTHER SUPPLIES 1 /15 10/01/14 11 5,000.00 POSTED FROM BUDGET SYSTEM TOTAL OTHER SUPPLIES 5,000.00 .00 .00 554001 BOOK/PUB/SUB/MEMBERSHIPS 1 /15 10/01/14 11 1,395.00 POSTED FROM BUDGET SYSTEM 1 /15 10/09/14 19 COR1AB 20.00 RECLASS 2014 PREPAIDS TOTAL BOOK/PUB/SUB/MEMBERSHIPS 1,395.00 20.00 .00 555001 TRAINING/EDUCATION EXPENS 1 /15 10/01/14 11 5,025.00 POSTED FROM BUDGET SYSTEM TOTAL TRAINING/EDUCATION EXPENS 5,025.00 .00 .00 562790 OTHER CONSTRUCTION 1 /15 10/01/14 11 370,283.00 POSTED FROM BUDGET SYSTEM TOTAL OTHER CONSTRUCTION 370,283.00 .00 .00 564703 COMPUTER EQUIPMENT 1 /15 10/01/14 11 9,050.00 POSTED FROM BUDGET SYSTEM TOTAL COMPUTER EQUIPMENT 9,050.00 .00 .00 564751 C.C. SPECIAL EVENTS 1 /15 10/01/14 11 118,000.00 POSTED FROM BUDGET SYSTEM 1 /15 10/23/14 13 −6,566.00 BT−CA−15−2 1 /15 10/24/14 17 21401177−01 000234 FIRST COMMUNICAT 3,375.00 CHANGE ORDER − 1 1 /15 10/24/14 17 21401177−02 000234 FIRST COMMUNICAT 67.50 CHANGE ORDER − 1 1 /15 10/24/14 17 21401832−01 21400299 GLOBAL VENDING G 3,295.00 CHANGE ORDER − 1 1 /15 10/24/14 17 21401832−02 21400299 GLOBAL VENDING G 285.00 CHANGE ORDER − 1 1 /15 10/30/14 21 21401832−01 1500818 21400299 GLOBAL VENDING G 3,295.00 −3,295.00 CHANGE ORDER − 1 1 /15 10/30/14 21 21401832−02 1500818 21400299 GLOBAL VENDING G 285.00 −285.00 CHANGE ORDER − 1 TOTAL C.C. SPECIAL EVENTS 111,434.00 3,580.00 3,442.50 568700 CULTURE/RECREATION 1 /15 10/21/14 11 .00 ESTABLISH PER CD 1 /15 10/22/14 17 21401878−01 21400246 IMAP MULTIMEDIA 5,471.67 CHANGE ORDER − 1 1 /15 10/22/14 17 21401878−02 21400246 IMAP MULTIMEDIA 1,094.33 CHANGE ORDER − 1 1 /15 10/23/14 13 6,566.00 BT−CA−15−2 1 /15 10/23/14 21 21401878−01 1500685 21400246 IMAP MULTIMEDIA 5,471.67 −5,471.67 CHANGE ORDER − 1 1 /15 10/23/14 21 21401878−02 1500685 21400246 IMAP MULTIMEDIA 1,094.33 −1,094.33 CHANGE ORDER − 1 Packet Pg. 70 TOTAL CULTURE/RECREATION 6,566.00 6,566.00 .00 3.d.1 RUN DATE 11/13/2014 TIME 13:05:48 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 22 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1173 − 3RD TDT−C.C. O & M ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 599140 RESERVE−TOURISM PROMOTION 599140 RESERVE−TOURISM PROMOTION 1 /15 10/01/14 11 939,161.00 POSTED FROM BUDGET SYSTEM TOTAL RESERVE−TOURISM PROMOTION 939,161.00 .00 .00 TOTAL 3RD TDT−C.C. O & M 4,154,062.00 127,104.34 11,996.36 Packet Pg. 71 3.d.1 RUN DATE 11/13/2014 TIME 13:05:48 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 23 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1174 − 3RD TDT−C.C. OPERATIONS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 552801 COMPUTER SOFTWARE 1 /15 10/21/14 17 21401878−01 21400246 IMAP MULTIMEDIA 5,471.67 ENCUMB CARRIED FORWARD 1 /15 10/21/14 17 21401878−02 21400246 IMAP MULTIMEDIA 1,094.33 ENCUMB CARRIED FORWARD 1 /15 10/22/14 18 21401878−01 21400246 IMAP MULTIMEDIA −5,471.67 CHANGE ORDER − 1 1 /15 10/22/14 18 21401878−02 21400246 IMAP MULTIMEDIA −1,094.33 CHANGE ORDER − 1 1 /15 10/23/14 21 21401878−01 1101014 21400246 IMAP MULTIMEDIA .00 .00 EVENT SPACE PRESENTATION 1 /15 10/23/14 21 21401878−02 1101014 21400246 IMAP MULTIMEDIA .00 .00 ANNUAL SUPPORT AND MAINTE TOTAL COMPUTER SOFTWARE .00 .00 .00 564751 C.C. SPECIAL EVENTS 1 /15 10/23/14 17 21401177−01 000234 FIRST COMMUNICAT 3,375.00 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401177−02 000234 FIRST COMMUNICAT 67.50 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401832−01 21400299 GLOBAL VENDING G 3,295.00 ENCUMB CARRIED FORWARD 1 /15 10/23/14 17 21401832−02 21400299 GLOBAL VENDING G 285.00 ENCUMB CARRIED FORWARD 1 /15 10/24/14 18 21401177−01 000234 FIRST COMMUNICAT −3,375.00 CHANGE ORDER − 1 1 /15 10/24/14 18 21401177−02 000234 FIRST COMMUNICAT −67.50 CHANGE ORDER − 1 1 /15 10/24/14 18 21401832−01 21400299 GLOBAL VENDING G −3,295.00 CHANGE ORDER − 1 1 /15 10/24/14 18 21401832−02 21400299 GLOBAL VENDING G −285.00 CHANGE ORDER − 1 1 /15 10/30/14 21 21401832−01 8223 21400299 GLOBAL VENDING G .00 .00 SNACK MERCHANDISER VENDIN 1 /15 10/30/14 21 21401832−02 8223 21400299 GLOBAL VENDING G .00 .00 FREIGHT TOTAL C.C. SPECIAL EVENTS .00 .00 .00 TOTAL 3RD TDT−C.C. OPERATIONS .00 .00 .00 Packet Pg. 72 3.d.1 RUN DATE 11/13/2014 TIME 13:05:48 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 24 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 1 /15 10/01/14 11 107,792.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 3,809.40 PAYROLL CHARGES 1 /15 10/15/14 22 4,031.11 PAYROLL CHARGES 1 /15 10/22/14 19 AJE1D1 −215.42 REVERSE ACCRUED WAGES 1 /15 10/30/14 22 4,099.09 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME 107,792.00 11,724.18 .00 521000 FICA TAXES 1 /15 10/01/14 11 8,246.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 293.02 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 309.97 PAYROLL CHARGES−FRINGE 1 /15 10/22/14 19 AJE1D2 −63.93 REVERSE ACCRUED FICA 1 /15 10/30/14 22 313.59 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES 8,246.00 852.65 .00 522000 RETIREMENT CONTRIBUTIONS 1 /15 10/01/14 11 7,869.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 280.75 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 297.09 PAYROLL CHARGES−FRINGE 1 /15 10/16/14 19 AJE1CB −280.75 REVERESE AJE13CA 1 /15 10/22/14 19 AJE1D3 −63.66 REVERSE ACCRUED RETIRE 1 /15 10/30/14 22 302.10 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS 7,869.00 535.53 .00 523000 LIFE & HEALTH INSURANCE 1 /15 10/01/14 11 17,424.00 POSTED FROM BUDGET SYSTEM 1 /15 10/02/14 22 20.84 PAYROLL CHARGES−FRINGE 1 /15 10/02/14 22 3.50 PAYROLL CHARGES−FRINGE 1 /15 10/02/14 22 3.26 PAYROLL CHARGES−FRINGE 1 /15 10/02/14 22 50.00 PAYROLL CHARGES 1 /15 10/02/14 22 369.17 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 369.17 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 20.84 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 3.50 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 3.26 PAYROLL CHARGES−FRINGE 1 /15 10/15/14 22 50.00 PAYROLL CHARGES TOTAL LIFE & HEALTH INSURANCE 17,424.00 893.54 .00 523012 CONTRA L&H INS (REBATE) 1 /15 10/01/14 11 .00 POSTED FROM BUDGET SYSTEM 1 /15 10/06/14 19 REBATE −20.00 INSURANCE REBATE ALLOCATI 1 /15 10/16/14 19 REBATE −20.00 INSURANCE REBATE ALLOCATI TOTAL CONTRA L&H INS (REBATE) .00 −40.00 .00 Packet Pg. 73 524000 WORKERS’ COMPENSATION 1 /15 10/01/14 19 BUDGET−3 23.00 OCTOBER 2014 3.d.1 RUN DATE 11/13/2014 TIME 13:05:49 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 25 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 524000 WORKERS’ COMPENSATION (cont’d) 1 /15 10/01/14 11 280.00 POSTED FROM BUDGET SYSTEM TOTAL WORKERS’ COMPENSATION 280.00 23.00 .00 531002 PS−OTHER ATTORNEY SVCS 1 /15 10/01/14 11 1,000.00 POSTED FROM BUDGET SYSTEM TOTAL PS−OTHER ATTORNEY SVCS 1,000.00 .00 .00 531013 PS−PERMITTING 1 /15 10/01/14 11 3,000.00 POSTED FROM BUDGET SYSTEM TOTAL PS−PERMITTING 3,000.00 .00 .00 531100 PS−CONSULTANT 1 /15 10/01/14 11 205,004.00 POSTED FROM BUDGET SYSTEM TOTAL PS−CONSULTANT 205,004.00 .00 .00 534010 CS−PARKS CLEANING 1 /15 10/01/14 11 138,549.00 POSTED FROM BUDGET SYSTEM TOTAL CS−PARKS CLEANING 138,549.00 .00 .00 534111 CS−TURTLE WATCH PROGRAM 1 /15 10/01/14 11 47,000.00 POSTED FROM BUDGET SYSTEM TOTAL CS−TURTLE WATCH PROGRAM 47,000.00 .00 .00 540002 TRAVEL OUT−OF−COUNTY 1 /15 10/01/14 11 4,660.00 POSTED FROM BUDGET SYSTEM TOTAL TRAVEL OUT−OF−COUNTY 4,660.00 .00 .00 540005 TRAVEL LODGING EXPENSES 1 /15 10/01/14 11 4,550.00 POSTED FROM BUDGET SYSTEM TOTAL TRAVEL LODGING EXPENSES 4,550.00 .00 .00 541011 CELLULAR PHONES/PAGERS 1 /15 10/01/14 11 1,200.00 POSTED FROM BUDGET SYSTEM TOTAL CELLULAR PHONES/PAGERS 1,200.00 .00 .00 545990 INSURANCE−OTHER 1 /15 10/01/14 11 969.00 POSTED FROM BUDGET SYSTEM 1 /15 10/01/14 19 BUDGET−5 81.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER 969.00 81.00 .00 549520 ADMINISTRATIVE CHARGES 1 /15 10/01/14 11 80,400.00 POSTED FROM BUDGET SYSTEM TOTAL ADMINISTRATIVE CHARGES 80,400.00 .00 .00 Packet Pg. 74 549900 MISCELLANEOUS CHARGES 1 /15 10/01/14 11 250.00 POSTED FROM BUDGET SYSTEM 3.d.1 RUN DATE 11/13/2014 TIME 13:05:49 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 26 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549900 MISCELLANEOUS CHARGES (cont’d) TOTAL MISCELLANEOUS CHARGES 250.00 .00 .00 549901 LEGAL ADVERTISING 1 /15 10/01/14 11 2,000.00 POSTED FROM BUDGET SYSTEM TOTAL LEGAL ADVERTISING 2,000.00 .00 .00 552800 COMPUTER SUPPLIES 1 /15 10/01/14 11 100.00 POSTED FROM BUDGET SYSTEM TOTAL COMPUTER SUPPLIES 100.00 .00 .00 552801 COMPUTER SOFTWARE 1 /15 10/01/14 11 1,000.00 POSTED FROM BUDGET SYSTEM TOTAL COMPUTER SOFTWARE 1,000.00 .00 .00 552990 OTHER SUPPLIES 1 /15 10/01/14 11 9,500.00 POSTED FROM BUDGET SYSTEM TOTAL OTHER SUPPLIES 9,500.00 .00 .00 554001 BOOK/PUB/SUB/MEMBERSHIPS 1 /15 10/01/14 11 6,600.00 POSTED FROM BUDGET SYSTEM 1 /15 10/09/14 21 1500266 20900396 AMERICAN SHORE & 100.00 .00 J TRIFILIO FY15 MSHP TOTAL BOOK/PUB/SUB/MEMBERSHIPS 6,600.00 100.00 .00 555001 TRAINING/EDUCATION EXPENS 1 /15 10/01/14 11 1,700.00 POSTED FROM BUDGET SYSTEM TOTAL TRAINING/EDUCATION EXPENS 1,700.00 .00 .00 563490 OTHER IMPROVEMENTS 1 /15 10/01/14 11 875,000.00 POSTED FROM BUDGET SYSTEM TOTAL OTHER IMPROVEMENTS 875,000.00 .00 .00 563735 BEACH ACCESSWAY 1 /15 10/01/14 11 900,000.00 POSTED FROM BUDGET SYSTEM TOTAL BEACH ACCESSWAY 900,000.00 .00 .00 563753 ARTIFICIAL REEF 1 /15 10/01/14 11 225,000.00 POSTED FROM BUDGET SYSTEM TOTAL ARTIFICIAL REEF 225,000.00 .00 .00 581702 CITY OF DESTIN 1 /15 10/01/14 11 438,530.00 POSTED FROM BUDGET SYSTEM TOTAL CITY OF DESTIN 438,530.00 .00 .00 591001 BT−GENERAL FUND Packet Pg. 75 1 /15 10/01/14 19 BUDGET−4 69,015.00 OCTOBER 2014 1 /15 10/01/14 11 828,178.00 POSTED FROM BUDGET SYSTEM 3.d.1 RUN DATE 11/13/2014 TIME 13:05:49 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 27 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 591001 BT−GENERAL FUND (cont’d) TOTAL BT−GENERAL FUND 828,178.00 69,015.00 .00 591201 BT−DEBT SERVICE FUND 1 /15 10/01/14 19 BUDGET−4 27,665.00 OCTOBER 2014 1 /15 10/01/14 11 331,978.00 POSTED FROM BUDGET SYSTEM TOTAL BT−DEBT SERVICE FUND 331,978.00 27,665.00 .00 599140 RESERVE−TOURISM PROMOTION 1 /15 10/01/14 11 872,574.00 POSTED FROM BUDGET SYSTEM TOTAL RESERVE−TOURISM PROMOTION 872,574.00 .00 .00 599141 RESERVE−TOURISM ADMIN 1 /15 10/01/14 11 2,640,147.00 POSTED FROM BUDGET SYSTEM TOTAL RESERVE−TOURISM ADMIN 2,640,147.00 .00 .00 599142 RESERVE−BEACH IMPROVEMENT 1 /15 10/01/14 11 2,000,000.00 POSTED FROM BUDGET SYSTEM TOTAL RESERVE−BEACH IMPROVEMENT 2,000,000.00 .00 .00 TOTAL 1ST TDT−BEACHES & PARKS 9,760,500.00 110,849.90 .00 Packet Pg. 76 3.d.1 RUN DATE 11/13/2014 TIME 13:05:49 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 28 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1176 − SPECIAL ASSESSMENT ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534003 CS−CONSULTING 1 /15 10/01/14 11 4,200.00 POSTED FROM BUDGET SYSTEM TOTAL CS−CONSULTING 4,200.00 .00 .00 549004 COMMISSIONS−PROP APPRAISE 1 /15 10/01/14 11 5,700.00 POSTED FROM BUDGET SYSTEM TOTAL COMMISSIONS−PROP APPRAISE 5,700.00 .00 .00 549005 COMMISSIONS−TAX COLLECTOR 1 /15 10/01/14 11 7,500.00 POSTED FROM BUDGET SYSTEM TOTAL COMMISSIONS−TAX COLLECTOR 7,500.00 .00 .00 591201 BT−DEBT SERVICE FUND 1 /15 10/01/14 19 BUDGET−4 28,217.00 OCTOBER 2014 1 /15 10/01/14 11 338,600.00 POSTED FROM BUDGET SYSTEM TOTAL BT−DEBT SERVICE FUND 338,600.00 28,217.00 .00 TOTAL SPECIAL ASSESSMENT 356,000.00 28,217.00 .00 Packet Pg. 77 3.d.1 RUN DATE 11/13/2014 TIME 13:05:49 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 29 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1177 − 3RD TDT−C.C. MAINTENANCE ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 543004 UTILITIES−GARBAGE 1 /15 10/16/14 11 .00 1 /15 10/16/14 21 463000162765 21500078 REPUBLIC SERVICE −206.94 .00 10/1/14−10/31/14 1 /15 10/16/14 21 463000162765 21500078 REPUBLIC SERVICE 206.94 .00 10/1/14−10/31/14 TOTAL UTILITIES−GARBAGE .00 .00 .00 546620 RM−FACILITIES 1 /15 10/23/14 17 21401868−01 015229 CHARLES F GRAHAM 3,250.00 ENCUMB CARRIED FORWARD 1 /15 10/24/14 18 21401868−01 015229 CHARLES F GRAHAM −3,250.00 CHANGE ORDER − 1 TOTAL RM−FACILITIES .00 .00 .00 546644 RM−VEHICLES−FLEET 1 /15 10/14/14 11 .00 TOTAL RM−VEHICLES−FLEET .00 .00 .00 552010 FLEET FUEL 1 /15 10/14/14 11 .00 TOTAL FLEET FUEL .00 .00 .00 TOTAL 3RD TDT−C.C. MAINTENANCE .00 .00 .00 Packet Pg. 78 3.d.1 RUN DATE 11/13/2014 TIME 13:05:49 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 30 DATE: 11/13/2014 OKALOOSA COUNTY BOCC AUDIT11 TIME: 13:05:45 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’1’ and transact.fund=’104’ ACCOUNTING PERIOD: 2/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1179 − 4TH TDT−C.C. CAPITAL ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549520 ADMINISTRATIVE CHARGES 1 /15 10/01/14 11 80,400.00 POSTED FROM BUDGET SYSTEM TOTAL ADMINISTRATIVE CHARGES 80,400.00 .00 .00 562752 PORTE COCHERE 1 /15 10/01/14 11 1,175,000.00 POSTED FROM BUDGET SYSTEM TOTAL PORTE COCHERE 1,175,000.00 .00 .00 562790 OTHER CONSTRUCTION 1 /15 10/01/14 11 480,000.00 POSTED FROM BUDGET SYSTEM TOTAL OTHER CONSTRUCTION 480,000.00 .00 .00 563710 OUTDOOR EXHIBITION PAD 1 /15 10/01/14 11 207,125.00 POSTED FROM BUDGET SYSTEM TOTAL OUTDOOR EXHIBITION PAD 207,125.00 .00 .00 563790 OTHER IMPROVEMENTS 1 /15 10/01/14 11 903,600.00 POSTED FROM BUDGET SYSTEM TOTAL OTHER IMPROVEMENTS 903,600.00 .00 .00 599140 RESERVE−TOURISM PROMOTION 1 /15 10/01/14 11 28,140.00 POSTED FROM BUDGET SYSTEM TOTAL RESERVE−TOURISM PROMOTION 28,140.00 .00 .00 599143 RESERVE−4TH CENT TD 1 /15 10/01/14 11 1,500,000.00 POSTED FROM BUDGET SYSTEM TOTAL RESERVE−4TH CENT TD 1,500,000.00 .00 .00 599300 RESERVE−FUTURE CAP OUTLAY 1 /15 10/01/14 11 3,385,735.00 POSTED FROM BUDGET SYSTEM TOTAL RESERVE−FUTURE CAP OUTLAY 3,385,735.00 .00 .00 TOTAL 4TH TDT−C.C. CAPITAL 7,760,000.00 .00 .00 TOTAL TOURIST DEVELOPMENT FUND 34,917,500.00 428,238.66 102,144.16 TOTAL REPORT 34,917,500.00 428,238.66 102,144.16 Packet Pg. 79 3.d.1 RUN DATE 11/13/2014 TIME 13:05:49 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING Attachment: III.d. Expenditure Transactions (3608 : Expenditure Transaction Report ? October)  3.e Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3609) DOC ID: 3609 Reconciliation of Promotional Reserves Funds – November Updated: 11/17/2014 3:53 PM by Aida Wilkinson Page 1 Packet Pg. 80  3.e.1 TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: November 20, 2014 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Monthly Reconciliation of Promotional Reserve Funds Attachment: III.e. Promo Reserves (3609 : Reconciliation of Promotional Reserves Funds ? November) Background Per the adopted FY15 Strategic Marketing Plan: “Promotional Reserve funds may be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman. A monthly reconciliation of the use of promotional reserve funds will be provided to the TDC and BCC for informational purposes.” Discussion At its October meeting, the TDC approved sponsoring the Emerald Coast Classic NCAA basketball championship hosted by Northwest Florida State College. The sponsorship provides the destination logo overlaid on the scoreboard, mentions and commercial spots over the two day period, and one 30- second commercial spot on CBS Sports at a cost of $3,000. Promotional reserves in the amount of $80,000 remain available for appropriation. TDC Recommendation to BCC For informational purposes only; no recommendation needed. Packet Pg. 81  4.a Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3610) DOC ID: 3610 1-Year Post Construction Monitoring Report – Western Destin Beach Restoration Project Updated: 11/17/2014 3:55 PM by Aida Wilkinson Page 1 Packet Pg. 82  4.a.1 WESTERN DESTIN BEACH RESTORATION PROJECT Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post •Completed January-February of 2013 •Added 634,000 cubic yards of beach quality sand over approximately 1.2 miles (About 40,000 dump trucks of sand) •Created a wider and higher beach providing storm damage reduction and recreational benefits •Cost approximately $8 million •Funded by Tourist Development Tax and MSBU Packet Pg. 83  Western Destin Beach Restoration Project – 01/14/2013 4.a.1 Packet Pg. 84 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post  Western Destin Beach Restoration Project - 05/07/2013 4.a.1 Packet Pg. 85 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post  Western Destin Beach Restoration Project – 01/14/2013 4.a.1 Packet Pg. 86 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post  Western Destin Beach Restoration Project – 05-06-2013 4.a.1 Packet Pg. 87 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post  Western Destin Beach Restoration Project – 01/14/2013 4.a.1 Packet Pg. 88 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post  Western Destin Beach Restoration Project 05/06/2013 4.a.1 Packet Pg. 89 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post Western Destin Beach Restoration Project – August, 2014 (photo courtesy of Taylor Engineering 4.a.1 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post Packet Pg. 90  4.a.1 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post Construction Monitoring Report ? Western Destin Beach State of the Beach Western Destin Beach Restoration Project Okaloosa County Tourist Development Department Matthew Trammell, P.E. Beach Nourishment Design Principles • Mitigate for storm induced erosion • Provide increased storm protection • Preserve and enhance natural resources • Create aesthetically pleasing beach to enhance recreation 1 Packet Pg. 91  4.a.1 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post Construction Monitoring Report ? Western Destin Beach Beach Nourishment Evolutionary Processes Spreading Losses Profile Equilibration (Image from Dean, 2002) Western Destin Beach Restoration Project 2 Packet Pg. 92  4.a.1 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post Construction Monitoring Report ? Western Destin Beach Western Destin Beach Restoration Project • Project Construction: January 29 – February 25, 2013 • Reach 1 Approximately 4,100 ft long
East Jetty to R-20.7 (Okaloosa County) • Gap Area Approximately 2,900 ft long
18 single family lots / 3 condominium properties • Reach 2 Approximately 2,250 ft long
R-23.5 to R-25.5 (Okaloosa County) 3 Packet Pg. 93  4.a.1 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post Construction Monitoring Report ? Western Destin Beach Western Destin Beach Restoration Project 1st Year Monitoring Report: October, 2014 • Project Areas (Pre-construction vs. 1-year condition)
Average MHW shoreline advance of 123 feet in Reach 1 and 65 ft in Reach 2
Net accretion of 409,100 cy in Reach 1 and 100,900 cy in Reach 2
Total accretion in project areas 510,000 cy • Control Areas (Pre-construction vs. 1-year condition)
Gap Area accreted 112,900 cy (MHW change = 68 ft)
East Control Area accreted 13,400 cy (MHW change = 40 ft) • Summary
Post-Con to 1-Yr comparisons: Gap accreted 57,600 cy while all other areas eroded
Project contains ~80% of initial volume compared to Pay surveys
Reach 1 and Reach 2 exceeded performance expectations
Compared to 1-year predictions  16 month performance – Reach 1 (+19%), Reach 2 (+23%) 4 Packet Pg. 94  4.a.1 Packet Pg. 95 5 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post Construction Monitoring Report ? Western Destin Beach  4.a.1 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post Construction Monitoring Report ? Western Destin Beach Moving Forward Western Destin Project On-going Support: • Annual beach surveys • Federal Project assistance • Annual turtle monitoring 6 Packet Pg. 96  Thank you! Questions? 4.a.1 Packet Pg. 97 7 Attachment: IV.a. 1-Year Post Construction Monitoring Report (3610 : 1-Year Post Construction Monitoring Report ? Western Destin Beach  5.a Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Presentation Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3611) DOC ID: 3611 Agency Update Updated: 11/17/2014 3:58 PM by Aida Wilkinson Page 1 Packet Pg. 98  November 20, 2014 TARGET AUDIENCE STRATEGIC MARKETING PLAN 5.a.1 Packet Pg. 99 Attachment: V.a. Agency Presentation TDC Meeting 11.20 (3611 : Agency Update)  5.a.1 Shift In Target Audience Profile Attachment: V.a. Agency Presentation TDC Meeting 11.20 (3611 : Agency Update) Demographics • Adults ages 25 – 64 (skewing women) • Modifications in plan to reach more active travelers earning $150,000+ HHI Mindset/Lifestyle • Traveler – at least 3-night stay • Interested in the beach, fishing, shopping, restaurants and more • Looking for an accessible escape Packet Pg. 100 TDC Meeting 11.20.14 2  5.a.1 Current Media Spend Allocations Attachment: V.a. Agency Presentation TDC Meeting 11.20 (3611 : Agency Update) 11% 40% 24% 25% Online Print TV Radio Packet Pg. 101 TDC Meeting 11.20.14 3  5.a.1 Media Allocations and Target Audience Attachment: V.a. Agency Presentation TDC Meeting 11.20 (3611 : Agency Update) Online Media • By its nature, is the most targeted medium to precisely reach $150,000+ HHI • 24/7 year-round exposure • +33% Year-Over- Year in advertising plan Packet Pg. 102 TDC Meeting 11.20.14 4  5.a.1 Media Allocations and Target Audience Attachment: V.a. Agency Presentation TDC Meeting 11.20 (3611 : Agency Update) Broadcast Media • Represents 35% in the existing plan • Second highest impression-generating portion of plan • Of Broadcast, National Cable advertising represents the majority of the broadcast advertising Packet Pg. 103 TDC Meeting 11.20.14 5  5.a.1 Media Allocations and Target Audience Attachment: V.a. Agency Presentation TDC Meeting 11.20 (3611 : Agency Update) • Shift from the combination of Cooking Channel & Weather Channel • Move forward with placement of Travel Channel & Weather Channel • However, modification reduces overall plan delivery: -28% from 41,489,000 impressions Year-Over-Year to 30,000,000 impressions Packet Pg. 104 TDC Meeting 11.20.14 6  5.a.1 Dialing Up Cable Impressions - Options Attachment: V.a. Agency Presentation TDC Meeting 11.20 (3611 : Agency Update) In an effort to lift delivery impressions to FY13/14 levels and beyond, options are provided: • Re-invest savings from FY14/15: $68,000 • Lifts delivery to 36,800,000 impressions • Delivers an 11% decrease as compared to FY13/14 • Utilize savings and an incremental investment of $37,000 • Brings impression level to flat with FY14/15, or 41,489,000 impressions • Invest incremental dollars of $132,000 into plan, combined with savings • Lifts delivery to 50,000,000 impressions, a 20% increase over FY13/14 • Adds additional active weeks of advertising to promote Spring Packet Pg. 105 TDC Meeting 11.20.14 7  5.a.1 Dialing Up Cable Impressions - Comparison Attachment: V.a. Agency Presentation TDC Meeting 11.20 (3611 : Agency Update) +20% $500,000 FY13/14 60,000,000 levels $450,000 50,000,000 $400,000 At FY13/14 levels $350,000 40,000,000 $300,000 +$132,000 $250,000 30,000,000 +$37,000 $200,000 20,000,000 $150,000 +$0 +$0 $100,000 10,000,000 $50,000 $0 0 Shift in Combo Reinvest Savings Savings/Incremental A Savings/Incremental B Packet Pg. 106 TDC Meeting 11.20.14 8  5.a.1 Revised Target & Media Delivery Attachment: V.a. Agency Presentation TDC Meeting 11.20 (3611 : Agency Update) Online & Broadcast represent 75% of the media plan • The remaining 25% of activity is in print publications • Lifestyle & travel-focused features within magazines index well against affluent households • Magazines represent some of the highest compositions of readers with households of $150,000+ HHI • The media plan and its modifications reaches affluent, active travelers Packet Pg. 107 TDC Meeting 11.20.14 9 TDC Meeting 11.20.14 Thank You 5.a.1 Packet Pg. 108 Attachment: V.a. Agency Presentation TDC Meeting 11.20 (3611 : Agency Update) 10  6.a Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3612) DOC ID: 3612 ECCC Sales Marketing Reports Updated: 11/17/2014 4:00 PM by Aida Wilkinson Page 1 Packet Pg. 109  6.a.1 Sales Marketing Report October 2014 Tisha Maraj CMP, Sales Marketing Manager PROPOSALS & Letters of Intent ISSUED Attachment: VI.a. Sales Marketing Report October 2014 (3612 : ECCC Sales Marketing Reports) Number ECCC Projected Comments Aramark F&B Company Event Dates Accom Req of Revenue New/Repeat Value Attendees SHRM Meeting TBD $300.00 Repeat No $800.00 30 Total ECCC Projected Revenue $300.00 $800.00 Leads Generated to Partners Company Event Total Room Nights Total Room Nights Site Inspections Tours Provided Company/person Event Kizzy Battely Wedding/Reception Amber Peck Wedding/Reception Craig Sammons ADS NDIA - in-house Pat Swartz event Common Faith Network Work event in house Packet Pg. 110  6.a.1 Sales Marketing Report October 2014 Tisha Maraj CMP, Sales Marketing Manager Leads - Reactive Attachment: VI.a. Sales Marketing Report October 2014 (3612 : ECCC Sales Marketing Reports) Company/Person Event Action Outcome Phone call, SHRM Meeting proposal Still Working it Ashley Mixson Meeting Phone call Contract Michele Sewall Holiday Party Phone/email Still Working it Samuel Bridges Holiday Party phone/email Still Working it Jayla Jackson Holiday Party phone/email Still Working it Rob Harrell Boat Show email Still Working it Leads - Proactive Company/Person Event Action Outcome Warm Leads from SMMC Leads show emails communicating waiting for response ITEA Symposium Email to reconnect will fup waiting for response Student Life Ministries Youth Camp Email to reconnect will fup Brenda Hong Travel Mtg Planner Phone call Plan to meet in B-ham Prospecting calls for our Bham Show Set sales appts Requests sent My contact has retired. Setup time to talk with HT Hackney Food Show Call/email new contact. Packet Pg. 111  6.a.1 Sales Marketing Report October 2014 Tisha Maraj CMP, Sales Marketing Manager Attachment: VI.a. Sales Marketing Report October 2014 (3612 : ECCC Sales Marketing Reports) Contracts Issued ECCC Projected Comments Aramark Number of Company Event Dates Revenue New/Repeat F&B Value Attendees United for a Good Cause Hispanic Festival 9/26/2015 $5,000.00 Repeat $1,500.00 1000 ST Jude Apostle Catholic Church Sonfest 6/1-5/2015 $5,000.00 Repeat $13,000.00 250 OK County BOCC Restore Act 11/5/2014 $0.00 Repeat $0.00 40 Total ECCC Revenue Projected $10,000.00 F&B Total $14,500.00 Lost/Denied Business ECCC Projected Number of Company Event Dates Comments Revenue Attendees Chose another 100 Black Men Convention 12/11-14/2014 $5,000.00 city 200 Logos Secure Meeting 8/11-15/2014 $1,500.00 canceled event 10 Chose another Visayan & Friends Holiday Party 12/13/2014 $650.00 venue 300 Chose another Timeka Hayes Birthday Party 12/13/2014 $300.00 venue 60 Total ECCC Revenue Lost $7,450.00 Packet Pg. 112  6.a.1 Sales Marketing Report October 2014 Tisha Maraj CMP, Sales Marketing Manager Attachment: VI.a. Sales Marketing Report October 2014 (3612 : ECCC Sales Marketing Reports) Marketing / Public Relations / Tradeshows Call with SDR to review call leads Attend Fort Walton Beach Chamber Coffee Peter Mayer Update Calls Attended Xsite & Destin Chamber sponsor meetings Worked the HOG Rally Booth at Ramada Attended Hotel Collection Meeting Fort Walton Beach Chamber Tourism Mtg Attended Musical Echoes Meeting (after hours) Sales Meeting with ECCC team Create PYM web listing Met with Melissa to design Visitor's Guide Page Phone Conference with PYM Reps BHAM planning meetings Create PYM Deals E-Blast Packet Pg. 113  6.a.1 Sales Marketing Report October 1, 2014 - October 31, 2014 April Sarver, Sales Marketing Coordinator PROPOSALS ISSUED Attachment: VI.a. Sales Marketing Report October 2014 (3612 : ECCC Sales Marketing Reports) Number ECCC Projected Comments Aramark Company Event Dates Accom Req of Revenue New/Repeat F&B Value Attendees Florida Chiropractic Society Annual Convention March 14-15, 2015 $ 1,205.00 New Y $4,000.00 100 Powerhouse Ministries Convention January 8-9, 2015 $ 7,705.00 New Y $15,000.00 1000 FortuneBuilders Real Estate Summit January 9-11, 2015 $ 3,190.00 New y $9,000.00 150 Total ECCC Projected Revenue $ 12,100.00 Leads Generated to Partners Company Event Total Room Nights Total Room Nights 0 Site Inspections Tours Provided Company/person Event Greg & Rebecca Powerhouse Conv. Krystal Baker Wedding 1 Packet Pg. 114  6.a.1 Sales Marketing Report October 1, 2014 - October 31, 2014 Leads *reactive April Sarver, Sales Marketing Coordinator Company/Person Event Source Action Outcome Attachment: VI.a. Sales Marketing Report October 2014 (3612 : ECCC Sales Marketing Reports) Bethany Wedding Web Sales Kit Email Considering Sales Kit Email & Brisa Quinceanera Walk-in Conversation Considering Date not Ms. Hill Bazaar/Fashion Show Phone Spoke and Emailed available Nick King Wedding Web Sales Kit Email Considering Looking for a Dennis Micro Wrestling Web Sales Kit Email producer Christine Boswell / KW Holiday Party Web Spoke and Emailed Biloxi Lorie Thompson Holiday Party Phone Spoke and emaled Considering Going with Betty & Stephanie Navarre Football Banquet In Person Spoke and Emailed Soundside Scott Wedding Ceremony Phone Spoke and Emailed Considering Chiropractic DR Berko Convention Phone Spoke and Emailed Proposal Date not Dana Toyota Distributor Web Sales Kit Email available Wedding Ceremony Heather & Reception Phone Sales Kit Email Considering Decided against Mike Halloween Party Phone Sales Kit Email the ECCC Date unavailable, Q' Lala Productions / considering Quanda Chocolate Fantasy Web Sales Kit Email other dates Military / Matthew Holiday Party Phone Sales Kit Email Considering A Real Change / Matt #BEMORE Book Tour Phone Sales Kit, Email Contract 2 Packet Pg. 115  6.a.1 Sales Marketing Report October 1, 2014 - October 31, 2014 April Sarver, Sales Marketing Coordinator Attachment: VI.a. Sales Marketing Report October 2014 (3612 : ECCC Sales Marketing Reports) Military / Sara Classroom Training Phone Sales Kit Email staying on base Maria Concert Web Sales Kit Email Considering Sales Kit Email and Considering for Micah Hill Wedding Phone conversation 2016 Prospects *proactive Company/Person Event Source Action Outcome Prospect thanked me and Intro and sales kit asked for a Southern Med. / Nancy Annual Members SDR email follow up Email, Virtual Tours 13 Follow ups 47 Connect Leads Various Connect 13 & 14 and Sales Kits Requested Email, Virtual Tours 2 Follow ups 13 Collaborate Leads Various Collaborate 2014 and Sales Kits Requested Contracts Issued ECCC Projected Comments Aramark F&B Number of Company Event Dates Revenue New/Repeat Value Attendees Law Offices of JMF Estate Strategies 1/27/2015 $200.00 Repeat $0.00 60 Caged Combat Caged Combat V 2/6/2015 $5,622.50 Repeat $15,000.00 1200 3 Packet Pg. 116  6.a.1 Sales Marketing Report October 1, 2014 - October 31, 2014 April Sarver, Sales Marketing Coordinator Attachment: VI.a. Sales Marketing Report October 2014 (3612 : ECCC Sales Marketing Reports) A Real Change #BEMORE Book Tour 1/14/2015 $1,510.00 New $9,000.00 1800 National Beta Club Leadership Summit 10/8/2015 $1,425.00 Repeat $0.00 250 Wes Fields Island Dance Party 2/21/2025 $875.00 Repeat $15,000.00 500 Total ECCC Revenue Projected $9,632.50 F&B Total $39,000.00 Lost/Denied Business ECCC Projected Number of Company Event Dates Comments Revenue Attendees First Choice FortuneBuilders Real Estate January 9-11, 2015 $3,190.00 Date Not avail 150 problems retaining Tammy's Journey's Travel Expo 2/4/2015 $3,793.00 vendors 400 Total ECCC Revenue Lost $6,983.00 Marketing / Public Relations / Tradeshows 1. Sent Constant Contact Newsletter 7. Participated in Catering Clarification Meetings 2. Sales/Marketing Meeting 8. Participated in Xsite and Destin Chamber Sponsor Meetings 3. Facebook and Twitter Posts 9. Participated in Hotel Convention Collection Meeting 4. Volunteered at Hog Ralley Booth 10. Attended Tourism Committee Meeting 5. Attended FWB Chamber FF Breakfast 6. Attended Destin Chamber Luncheon 4 Packet Pg. 117  6.b Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3613) DOC ID: 3613 Group Sales Marketing Reports Updated: 11/17/2014 4:03 PM by Aida Wilkinson Page 1 Packet Pg. 118  6.b.1 Estimated - Dollars Spent Estimated are in Bed Taxing District Number of Days Visitors Direct in Bed Taxing District Projected Number of Economic Impact = Dollars Spent Attachment: VI.b. CVB Report October 2014 (3613 : Group Sales Marketing Reports) X Days in Bed Start Date Taxing District End Date Location Property Visitors Type Name Of Group Business Susan Edwards - Wedding W D 10/8/2014 10/12/2014 Pelican Bch 100 $26,600 5 $133,000 Regan/Watson Weddding W TBD 10/16/2014 10/19/2014 Wyndham Garden 50 $13,300 4 $53,200 Ashley Smith W TBD 10/25/2014 10/26/2014 Private house 15 $3,990 2 $7,980 *Alexandra Butler W TBD 10/4/2014 10/5/2014 SummerPlace Inn 15 $3,990 2 $7,980 Whaley/Brayman-Wedding W OI 10/3/2014 10/5/2014 Wyndham G 30 $7,980 3 $23,940 Bryant/ Potter -Wedding W OI 10/4/2014 10/6/2014 Wyndham G. 50 $13,300 3 $39,900 Gonzalez Wedding W OI 10/10/2014 10/12/2014 Wyndham G 75 $19,950 3 $59,850 Regan/Watson Wedding W OI 10/17/2014 10/19/2014 Wyndham G 50 $13,300 3 $39,900 Cole/Collins Wedding W OI 10/24/2014 10/26/2014 Wyndham G. 50 $13,300 3 $39,900 86th Fighter Bomber Reunion MC OI 10/1/2014 10/5/2014 4 Points 70 $18,620 5 $93,100 Forward Air Controller Reunion MR FWB 10/21/2014 10/25/2014 Ramada 700 $186,200 5 $931,000 Tamesha Smith Family VaCa RR D 10/6/2014 10/10/2014 Holiday Inn Express 5 $1,330 5 $6,650 Jaclyn Austin - Wedding W D 10/8/2014 10/14/2014 Various 100 $26,600 7 $186,200 Steve Lankhaar BM FWB 10/7/2014 10/11/2014 Four Points 16 $4,256 5 $21,280 The Gathering Innovative Consulting Group BM OI 10/1/2014 10/5/2014 Various 150 $39,900 5 $199,500 Jennifer Campagne W TBD 10/17/2014 10/19/2014 Various 75 $19,950 3 $59,850 Cannon/Foster Wedding W VS 10/1/2014 10/5/2014 Various 75 $19,950 5 $99,750 Savanna Mensching/Teed Wedding W D 10/10/2014 10/13/2014 Destin Bay House & VS 175 $46,550 4 $186,200 Rachel Meade W VS 10/5/2014 10/26/2014 Various 50 $13,300 22 $292,600 Alison Lammi W VS 10/11/2014 10/14/2014 Various 50 $13,300 4 $53,200 Kaila Pope W D 10/10/2014 10/14/2014 Private Beach House O.I. 30 $7,980 5 $39,900 Schicole Williams W VS 10/9/2014 10/13/2014 Various 25 $6,650 5 $33,250 Smith/Tateum Wedding W VS 10/30/2014 11/3/2014 Various 50 $13,300 5 $66,500 Steve Lankhar Group RR OI 10/8/2014 10/11/2014 Four Points 25 $6,650 4 $26,600 May Wedding W D 10/3/2014 10/6/2014 Crystal Beach 30 $7,980 4 $31,920 Void Wedding W D 10/3/2014 10/6/2014 Hampton Inn 25 $6,650 4 $26,600 Beachside Bride Wedding W D 10/5/2014 10/8/2014 Pelican Bch 70 $18,620 4 $74,480 Neamiah Herbert Wedding W D 10/9/2014 10/14/2014 Crystal Beach 60 $15,960 6 $95,760 Connor Wedding W D 10/8/2014 10/14/2014 Crystal Beach 40 $10,640 7 $74,480 Betts Wedding W D 10/8/2014 10/14/2014 Destin Gulfgate 60 $15,960 7 $111,720 Craddock Wedding W D 10/24/2014 10/28/2014 Henderson Inn 36 $9,576 5 $47,880 Gilbert Gonzales - Wedding W OI 10/8/2014 10/12/2014 Wyndham Garden 20 $5,320 5 $26,600 Brayman Wedding W OI 10/2/2014 10/6/2014 Wyndham Garden 35 $9,310 5 $46,550 Packet Pg. 119  6.b.1 Potter Wedding W OI 10/2/2014 10/6/2014 Wyndham Garden 50 $13,300 5 $66,500 Regan/Watson Wedding W OI 10/17/2014 10/22/2014 Wyndham Garden 50 $13,300 6 $79,800 Michaud Reunion RR OI 10/5/2014 10/13/2014 4 Points 45 $11,970 9 $107,730 Common Faith Network - Feast of the Tabernacle CG OI 10/8/2014 10/17/2014 Waterscape/Various 650 $172,900 10 $1,729,000 Attachment: VI.b. CVB Report October 2014 (3613 : Group Sales Marketing Reports) Melissa Dillard W VS 10/3/2014 10/5/2014 Various 8 $2,128 3 $6,384 Habitat For Humanity Bld Crazies CG OI 10/23/2014 10/31/2014 Comfort Inn/ResortQuest 100 $26,600 9 $239,400 Stacy Hoffmeyer Wedding W TBD 10/27/2014 10/28/2014 Various 80 $21,280 2 $42,560 B-47 Strato Jets RR OI 10/30/2014 11/1/2014 Ramada Plaza 200 $53,200 3 $159,600 Florida State Hog Rally * See foot Note TG OI 10/21/2014 10/25/2014 Ramada Plaza/VS 800 $212,800 5 $1,064,000 National Beta Club Summit SG OI 10/2/2014 10/3/2014 VS Ramada, Four Points 150 $39,900 2 $79,800 Ballard Wedding W FWB 10/12/2014 10/20/2014 Private Beach House 125 $33,250 9 $299,250 B-52 Project Delta 5th RR OI 10/12/2014 10/16/2014 Ramada Plaza 150 $39,900 5 $199,500 TOTALS: 4815 $1,280,790 $7,310,744 NOTE: Estimated Economic Impact = Number of people per Group X $266.00 per Day. Report Figures may vary The number of days in the month of October is 31 due to business generated after report due date. Number of Attendees for month of October 4815 Average Based on ($266 per day) for October $1,280,790 Estimated Direct Economic Impact for month of October $7,310,744 Estimated Direct Economic Impact for Fiscal Year To Date $7,310,744 Additional Groups: Carosella Wedding 30 day trip Wedding Trainings: Site Tours: 0 10/15/2014 Hampton Inn on Okaloosa Island Adrianne Bryant, Manager for the Association of Fl. Colleges-Site Visit & Information Wedding Leads - MyEmeraldCoastEvent.com: Trade Shows/Meetings/Events: 2 10/14/2014-10/15/2014 TSAE - Talahassee. Sherry/Tisha Wedding Leads from The Knot: 248 FAM Tours: Wedding / Reunion Leads - Emerald Coast, At Your Service 0 23 Motorcoach Receptions: Welcome Packets: 0 3,540 Welcome Tables: Packet Pg. 120  6.b.1 Other Meetings, Trainings, Marketing: 10/14/2014 Leaders in Business lunch. Destin area Chamber of Commerce 1. 9/29/2014-10/4/2014 Okaloosa County Fair - Fairgrounds. 1,000 people 10/1/2014 First Friday Coffee. Fort Walton Beach Chamber of Commerce 2. 10/1/2014 National Beta Club - ECCC. 250 people150 People 10/16/2014 Business After Hours. Holiday Inn Resort for Desitn Area Chamber of Commerce 3. 10/1/2014 86th Fighter Bomber Group Reunion - 4 Points by Sheraton. 70 people 10/30/2014 Hotel Collection Meeting, Ramada Plaza Beach Resort 4. 10/7/2014 Feast of the Tabernacles - ECCC. 700 people Attachment: VI.b. CVB Report October 2014 (3613 : Group Sales Marketing Reports) 5. 10/21/2014 Forward Air Controler Group - Ramada Plaza. 700 people Hog Rally Room Nights Reported by our Partners: 6. 10/21/2014 Florida State Hog Rally - Ramada Plaza Beach Resort. 1,000 people 1. Hampton Inn Room Nights – 200 7. 10/30/2014 B-47 Strato Jets Reunion - Ramada Plaza. 200 people 2. Wyndham Garden Inn room nights – 10 3. Summerplace Inn room nights – 24 4. Ramada Plaza Room Nights – 517 5. Destin West RV Park nights – 74 6. Destin West Vacations nights – 67 7. Four Points by Sheraton nights – 30 8. Best Western nights – 75 9. Emerald Grande 33 units - $33,100.00 10. ResortQuest nights – 4 11. Breakers condominium nights – 4 Packet Pg. 121  7.a Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Information Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3614) DOC ID: 3614 “Destin to Fish” TV Show - First Season Production Support (Ed Schroeder) Updated: 11/17/2014 4:06 PM by Aida Wilkinson Page 1 Packet Pg. 122  7.a.1 TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: November 20, 2014 TO: Tourist Development Council Attachment: VII.a. Destin to Fish TV (3614 : ?Destin to Fish? TV Show - First Season Production Support (Ed Schroeder)) FROM: Ed Schroeder, Tourist Development Department Director SUBJECT: “Destin to Fish” TV Show - First Season Production Support Background The TDC and BCC previously approved $6,200 to fund production of a pilot for a local fishing show. TDC and BCC were apprised that if the show was picked up by The Sportsman Channel or a network of equivalent value, the estimated cost would be $73,800 for the rest of the first season (12 episodes, with multiple airings per month). Discussion The show “Destin to Fish” has been picked up by The Sportsman Channel and will begin airing in January 2015. The premise of the show is to bring a different family to the area for each episode, with the non-fishing members visiting local shops, restaurants, and attractions. The pilot was authorized under a task order to the County’s advertising agency. However, given the dollar amount and to protect the County’s interests, it is more appropriate for the County to contract directly with Realin’ Scripts Charters, LLC. An additional $73,800 is requested to fund the production of 12 additional episodes for the first season with the objective of increasing visitation and lodging facility occupancy within the taxing district. Funding is available in 5th penny reserves, which is dedicated to tourism promotion. There is currently $2.18M in promotional reserves in the 5th penny, which exceeds the required reserve policy amount of $831K. TDC Recommendation to BCC Recommend approval of an agreement with Realin’ Scripts Charters, LLC and a budget amendment for the use of 5th penny reserves in the amount of $73,800 to fund production of the first season of “Destin to Fish”. Packet Pg. 123  7.a.1 Packet Pg. 124 Attachment: VII.a. Destin to Fish TV (3614 : ?Destin to Fish? TV Show - First Season Production Support  7.a.1 Packet Pg. 125 Attachment: VII.a. Destin to Fish TV (3614 : ?Destin to Fish? TV Show - First Season Production Support  7.a.1 Packet Pg. 126 Attachment: VII.a. Destin to Fish TV (3614 : ?Destin to Fish? TV Show - First Season Production Support  7.a.1 Packet Pg. 127 Attachment: VII.a. Destin to Fish TV (3614 : ?Destin to Fish? TV Show - First Season Production Support  7.a.1 Packet Pg. 128 Attachment: VII.a. Destin to Fish TV (3614 : ?Destin to Fish? TV Show - First Season Production Support  7.a.1 Packet Pg. 129 Attachment: VII.a. Destin to Fish TV (3614 : ?Destin to Fish? TV Show - First Season Production Support  7.a.1 Packet Pg. 130 Attachment: VII.a. Destin to Fish TV (3614 : ?Destin to Fish? TV Show - First Season Production Support  7.a.1 Packet Pg. 131 Attachment: VII.a. Destin to Fish TV (3614 : ?Destin to Fish? TV Show - First Season Production Support  7.a.1 Packet Pg. 132 Attachment: VII.a. Destin to Fish TV (3614 : ?Destin to Fish? TV Show - First Season Production Support  7.a.1 Packet Pg. 133 Attachment: VII.a. Destin to Fish TV (3614 : ?Destin to Fish? TV Show - First Season Production Support  7.b Tourist Development Council Meeting: 11/20/14 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Information Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 3615) DOC ID: 3615 Special Events Funding Policy Revision (Ed Schroeder) Updated: 11/17/2014 4:08 PM by Aida Wilkinson Page 1 Packet Pg. 134  7.b.1 TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: November 20, 2014 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director SUBJECT: Local Event Marketing Funding Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) Background Section Three of the Tourist Development Department Operations and Procedures Manual provides for special event and sponsorship funding to increase awareness of the Emerald Coast and drive room occupancy, particularly during low or shoulder seasons. Discussion A draft policy revision has been prepared for TDC review and discussion. The purpose of the revision is to clarify authorized uses of funding and the payment process, integrate the application process into the budget cycle, and provide for a point-based funding methodology. TDC Recommendation to BCC Approve the Local Event Marketing Funding policy as presented. Packet Pg. 135  7.b.1 SECTION THREE: LOCAL EVENT MARKETING FUNDING ANNUAL APPLICATION DEADLINE: MAY 1 F.100 PURPOSE The goal of the Tourist Development Department’s Local Event Marketing Funding program is to increase out-of-market awareness of the Emerald Coast as a tourist destination and to Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) drive lodging room occupancy in the sub-county taxing district by funding the marketing and promotional efforts of local event organizers. As used for purposes of this Section: “Event” means festival, sports event, performance, concert, meeting, conference, or other happening. "Out-of-Market" means outside of Santa Rosa, Okaloosa, and Walton counties to ensure that funds will be used to attract overnight visitors to the sub-county taxing district. F.200 AUTHORIZATION The Tourist Development Department will set aside a portion of the overall annual budget as a budgeted line item to fund local event marketing applications approved as part of the County’s annual budget process. When funding is approved, it will be to promote and attract tourism through marketing, advertising, and/or promotional activities and not to support administrative costs of the event itself. Examples of prohibited administrative costs include, but are not limited to, event personnel, management, and operations, facility rental, food and beverage, prizes and giveaways, and marketing and promotional items distributed at the event. F.300 FUNDING GUIDELINES 1) Requirements for Local Event Funding a. The Event must be open to the public. b. The Event must have as one of its main purposes the attraction of overnight visitors to the sub-county taxing district. c. The Okaloosa County Tourist Development Department’s “Emerald Coast” logo and/or web link, shown below and provided in electronic format at the time of funding status notification, must appear in Event marketing materials (printed, audio, broadcast, online) and may not be altered in any way. Broadcast advertisements may include the tag line “Sponsored in part by the Emerald Coast Convention and Visitors Bureau” in lieu of mentioning the web address. or www.emeraldcoastfl.com Any request for a waiver of the logo or web link requirement must be documented next to the relevant line item in the "Authorized Marketing Activities Requested for Funding" section of the application and shall be subject to County approval. 1 BCC Adopted xx-xx-2014 Packet Pg. 136  7.b.1 Funding recipients shall work with Tourist Development Department staff to enhance joint attendance stimulation outreach efforts. Such efforts include, but are not limited to, social media, public relations and publicity initiatives, webpage links and landing pages, lodging facility reservation channels, and joint photograph and video. Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) 2) Authorized Uses of Local Event Funding In general, marketing and promotional efforts of Event organizers will be substantiated by proof of payment to third-party vendors. However, payment may be made by the County directly to the vendor providing the Event’s marketing/advertising rather than on a reimbursement basis to the Event organizer. Any requests for such a payment arrangement must be documented next to the relevant line item in the "Authorized Marketing Activities Requested for Funding" section of the application and shall be subject to County approval. Furthermore, the Tourist Development Department recognizes that there is definitive value of certain marketing and promotional exposure for which the Event organizer does not incur an actual cost in attracting overnight visitors to the sub-county taxing district. If an actual cost is not incurred (e.g. website impressions) or the reimbursable expense is negligible (e.g. phone sales calls), computation of the marketing value of the activity must be documented next to the relevant line item in the "Authorized Marketing Activities Requested for Funding" section of the application and shall be subject to County approval. a. Print – May include production, talent fees, design, creative, and media costs. Examples of supporting documentation may include insertion order, print tear-sheet, invoice, and canceled check or other proof of payment. b. Online – May include production, talent fees, design, creative, and media costs. Examples of supporting documentation may include insertion order, banner ad screen shot, invoice, and canceled check or other proof of payment. c. Television and Radio – May include production, talent fees, design, creative, and media costs. Examples of supporting documentation may include insertion order, DVD or CD ad copy, run schedule, station affidavit, invoice, and canceled check or other proof of payment. d. Direct Mail – May include production, design, creative, printing, and distribution. Examples of supporting documentation may include printing orders, product sample, postage receipt, invoice, and canceled check or proof of payment. e. Website and Social Media – May include website design, social media postings, online engagement activities, and search engine optimization. Examples of supporting documentation may include web-based screen shot, website analytics report or other web-based tracking, invoice, and canceled check or proof of payment. f. Direct Sales – May include phone calls, personal distribution of fliers, emails, and industry show attendance. Examples of supporting documentation may include phone record, proof of industry show registration, contact list, or other proof of performance, invoice, and canceled check or proof of payment. 2 BCC Adopted xx-xx-2014 Packet Pg. 137  7.b.1 g. Concert and Performance Fees – May include a booking fee to bring an entertainer or headliner to the area. Examples of supporting documentation may include a contract or agreement, invoice, and canceled check or proof of payment. h. Other advertising and promotional activities consistent with Florida Statutes may be considered. Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) 3) Funding Criteria Applications are awarded points based on three criteria. As noted on the application, points awarded in categories denoted with an asterisk “*” must be substantiated with the Payment Request. Failure to do so will result in points being deducted from the total application points and may result in a lower funding tier for payment after the event. • Seasonality • Event Management • Room Nights 4) Funding Levels a) Tier 1 – up to $10,000 per Event (15 points minimum) • No room nights minimum b) Tier 2 – up to $20,000 per Event (25 points minimum) • No room nights minimum c) Tier 3 – up to $50,000 per Event (65 points minimum) • 5,000 room nights minimum • Ticket sales/Event registration tied to room nights • Verification of 100% of lodging nights reported on Payment Request through lodging partner reports, ticket sales data, or registration roster 5) Application Process a) Applications are due by May 1 to be considered for the upcoming fiscal year budget. For example, applications for events to occur October 1, 2015 through September 30, 2016 are due no later than May 1, 2015. b) An exception to the May 1 application deadline may be granted for new, previously unfunded events upon a recommendation of the Tourist Development Council and approval by the Board of County Commissioners. 3 BCC Adopted xx-xx-2014 Packet Pg. 138  7.b.1 c) Applications received by May 1 shall be reviewed by Tourist Development Department staff and awarded points based on the applicant's response to each question. Applications are funded to the extent budget funds are available for appropriation for this purpose. d) Applications and their proposed funding shall be presented to the Tourist Development Council for consideration during its May budget meeting. Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) e) The recommended budget shall be presented to the Board of County Commissioners in August. f) Upon final adoption of the annual budget by the Board of County Commissioners in mid-September, the Tourist Development Department Director may execute the approved applications. g) Applicants shall be notified of their funding status in mid to late September. h) If payment by the County directly to the vendor providing an Event’s marketing/advertising is approved for an applicant, a purchase order shall be issued for that marketing/advertising activity. The purchase order number shall be noted next to the relevant line item on the Application. 6) Payment Request Process a) Payment may only be requested after the Event has occurred. No Payment Request forms will be processed in advance of the Event. b) Payment Requests are due by September 30. Funding lapses at fiscal year end (September 30) and no payments will be made thereafter, except for events conducted in September. For those events occurring in September, the Payment Request must be received no later than thirty (30) calendar days after the end date of the Event. c) Payments are generally on a reimbursement basis. Copies of invoices, proof of payment, and proof of performance for approved promotional and marketing activities must accompany the applicant’s invoice and Payment Request. d) If payment by the County directly to the vendor providing an Event’s marketing/advertising is approved for an applicant, the purchase order number must be documented next to the relevant line item on the Payment Request. e) If an actual cost is not incurred (e.g. website impressions) or the reimbursable expense is negligible (e.g. phone sales calls), computation of the marketing value of the activity must be documented next to the relevant line item on the Payment Request in the same manner as computed on the Application. f) The Tourist Development Department recognizes that line item quantities and dollar amounts reported on the Payment Request may vary from line item quantities and dollar amounts estimated on the Application. While variances in line item quantities and dollar amounts are acceptable, the total amount requested for payment on the Payment Request may not exceed the total amount approved on the Application. 4 BCC Adopted xx-xx-2014 Packet Pg. 139  7.b.1 g) If an event is cancelled due to force majeure, promotional and marketing activities may remain eligible for payment contingent upon compliance with all other Local Event Funding requirements. Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) 5 BCC Adopted xx-xx-2014 Packet Pg. 140  7.b.1 Local Event Marketing Funding Application (Annual Deadline: May 1) BUSINESS/ORGANIZATION SUBMITTING APPLICATION: Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) Business/Organization Name: Tax I.D. or Social Security Number: Contact Person: Title: Phone: Alt Phone: Contact Email: Fax: Street Address: City/ST/Zip: Web Address: EVENT INFORMATION: Event Name: Event Description: Event Location (include all locations in Okaloosa County where events will occur): Has location been secured? YES NO If no, when will location be confirmed? ****************************************************************** SEASONALITY – 20 points max Points Awarded Event Dates: From: To: Mark One: Season Impact Period Points ________ Spring March – May 10 ________ Summer June – August 0 ________ Fall September – November 10 ________ Winter December - February 20 ****************************************************************** EVENT MANAGEMENT – 35 points max Points Awarded Mark All Event Promotion Points Applicable: ________ Itemized Budget Information (revenues & expenses) Submitted 5* ________ Visitor Survey Will Be Distributed* 5* ________ Event Draws Unpaid Regional or National Media Coverage* 5* ________ Funding Request is 10% Less Than Prior Year Award 10* 6 BCC Adopted xx-xx-2014 Packet Pg. 141  7.b.1 ________ Tourist Development Tax (TDT) Funding Request Comprises 5** less than 50% of Event’s Total Budget* ________ Tourist Development Tax (TDT) Funding Request Comprises 10** less than 25% of Event’s Total Budget* *Points awarded in this category must be substantiated with Payment Request. Failure to do so will result in points being deducted from the total application points and may result in a lower funding tier for payment after the event. Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) Please list the event’s lodging and non-lodging partners: Lodging Partners Non-Lodging Partners Explain the resources/support/promotion/collaboration provided by the lodging and non-lodging partners. Total Budget for the Event: $ Marketing/advertising/promotional budget for the Event: $ Dollar Value of Cash and In-Kind Community Sponsorships/Partnerships: $ Tourist Development Tax funding requested as a percent of the Total Budget for the Event: % Describe the audience that this event will attract – i.e. families, professionals, youth, etc. plus other demographic information as available. Describe why Tourist Development Tax funding is necessary to keep the event in Okaloosa County. If points claimed, describe how visitor survey will be distributed and collected. If points claimed, describe any unpaid regional (e.g. News 5 in Mobile) or national media coverage. 7 BCC Adopted xx-xx-2014 Packet Pg. 142  7.b.1 ****************************************************************** ROOM NIGHTS – 1 point per 100 verifiable room nights Points Awarded Approximately, how many local (non-lodging) attendees will come to this event? __________ Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) Approximately, how many out-of-market (lodging) visitors will come to this event? __________ Approximately, how many nightly lodging rooms will be booked for this event? __________ (A) On average, how many nights do you project out-of-town visitors to remain? __________ (B) How many total room nights do you estimate this event will generate for the sub-county taxing district? Show calculation (A x B) or provide documented historical room pickup* __________* *Points awarded in this category must be substantiated (e.g. lodging report, ticket sales, registration roster) with Payment Request. Failure to do so will result in points being deducted from the total application points and may result in a lower funding tier for payment after the event. How do event participants make reservations at lodging facilities? How is information about room nights actually booked for your event obtained from lodging facilities? ****************************************************************** AUTHORIZED MARKETING ACTIVITIES REQUESTED FOR FUNDING: Any of the following items may be disqualified individually without impacting other items listed. Description of out-of-area marketing and promotional activities Amount TOTAL $ Describe the Event’s comprehensive plan for pre-event marketing, advertising, and promotions, including activities funded with and without Tourist Development Tax dollars. 8 BCC Adopted xx-xx-2014 Packet Pg. 143  7.b.1 Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) Upon completing this application in its entirety, please read the following statement and affix your signature. I am submitting this application on behalf of my organization’s event and am aware that this application will be reviewed for final approval. I have completed this application fully and accurately, understand that all information submitted will be used to determine funding eligibility, and have not misrepresented any information contained herein. I have read, fully understand, and agree to be bound by Okaloosa County’s Local Event Funding guidelines, including but not limited to, requirements, authorized uses, application, & payment). Signature of Applicant Date Printed Name of Applicant ****************************************************************** OFFICIAL USE ONLY Approved By: ___________________________________________ Amount: $___________________________________________ Title: __________________________________________________ Funding Level: _______________________________________ Date: __________________________________________________ 9 BCC Adopted xx-xx-2014 Packet Pg. 144  7.b.1 Local Event Marketing Funding Visitor Survey 1. How many adults in your visiting party? __________ Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) 2. How many children in your visiting party? __________ 3. How did you hear about this event? TV Radio Magazine Newspaper Online Social Media Word-of-Mouth Other 4. How long did you stay in Destin, Fort Walton Beach, or Okaloosa Island? Number of Nights __________ Day Trip Only __________ 5. Where did you stay? Hotel Vacation Rental Friends/Relatives Bed & Breakfast Campground RV Park Other 6. Name of Accommodation? ________________________________________ 7. How did you travel to the area? Vehicle Airplane Charter Bus Other 8. What is the primary reason for your visit? This Event Vacation Visit Friends/Relatives Business Other 9. What activities did you participate in during your visit? Beach Fishing Dining Out Water Sports Arts/Culture Sports Shopping 10. Would you recommend this event to a friend/relative? Yes _____ No _____ 11. How much did you spend per day, excluding lodging, during your visit? $0-25 $26-50 $51-75 $76-100 $101-125 $126-150 $151+ 12. What is your zip code? __________ 10 BCC Adopted xx-xx-2014 Packet Pg. 145  7.b.1 Local Event Marketing Funding Payment Request (Deadline: September 30) EVENT INFORMATION: Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) Event Name: Event Dates: From: To: To receive payment for Local Event Marketing Funding, please submit the following for marketing activities approved in the Funding Application: 1. Invoice from your organization to Okaloosa County. 2. Proof of Performance (e.g. tear sheets, online screen shots, schedules and signed station affidavits, website analytics reports) showing Emerald Coast logo and/or web link. 3. Proof of Payment (e.g. paid vendor invoice, front and back of cleared check, detailed credit card receipt). If an actual cost was not incurred, computation of the marketing value of the activity must be identified on the Payment Request in the same manner as computed on the Application. If payment was made by the County directly to the vendor, the purchase order number must be documented on the Payment Request. 4. Substantiating Backup for points awarded in application categories denoted with an asterisk “*” (e.g. evidence of unpaid media coverage, submission of visitor surveys, report of actual expenses by category). 5. Verification of Room Nights (e.g. lodging report, ticket sales, registration roster), if applicable based on points awarded in application or Tier 3 funding level. AUTHORIZED MARKETING ACTIVITIES REQUESTED FOR PAYMENT: Marketing Activity – Only as approved in the Funding Application Amount TOTAL $ MARKETING & PROMOTIONAL ACTIVITIES: Describe the Event’s actual pre-event marketing, advertising, and promotions, including activities funded with and without Tourist Development Tax dollars. 11 BCC Adopted xx-xx-2014 Packet Pg. 146  7.b.1 If points claimed on application, evidence of unpaid media coverage? YES NO If points claimed on application, evidence of TDT funding as % of total budget? YES NO VISITOR INFORMATION: Attachment: VII.b. Local Event Funding (3615 : Special Events Funding Policy Revision (Ed Schroeder)) Local (non-lodging) Attendees Out-of-Town (lodging) Visitors Total Attendees & Visitors If points claimed on application, Local Event Visitor Surveys submitted? YES NO LODGING OCCUPANCY: Rooms per Night Number of Total Room Lodging Facility (A) Nights (B) Nights (A x B) Total Event Room Nights If points claimed on application, room night documentation? YES NO If Tier 3 funding level, ticket sales/registration tied to room nights? YES NO If Tier 3 funding level, at least 5,000 room nights documented? YES NO Upon completing this payment request in its entirety, please read the following statement and affix your signature. I am submitting this payment request on behalf of my organization’s event and certify the above information is true and accurate to the best of my knowledge. I have read, fully understand, and agree to be bound by Okaloosa County’s Local Event Funding guidelines, including but not limited to, requirements, authorized uses, application, & payment). Signature of Applicant Date Printed Name of Applicant 12 BCC Adopted xx-xx-2014 Packet Pg. 147