Okaloosa County School Board — Workshop Meeting, March 24, 2025 — reading text

presented to the School Board. File Attachments 08 - MIS 3478 - Warrant Register - February 2025.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Payroll Calendars for Fiscal Year 2025-2026, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Payroll Calendars for Fiscal Year 2025-2026. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2025-2026 payroll calendars are based on the school calendar which was approved by the School Board at the April 22, 2024, School Board Meeting. File Attachments Proposed Payroll Calendars FY 25-26.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of ITB 20-11 Annual Ceiling Tile Replacement Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available  Recommended Action : Motion to approve the renewal of ITB 20-11 Annual Ceiling Tile Replacement Bid, effective April 28, 2025, through April 27, 2026. Public Content Request approval to renew ITB 20-11 Annual Ceiling Tile Replacement Bid. The awarded vendor is Morgan Development & Construction, Inc. and the bid will be used as needed, based on fixed awarded pricing, and will be paid from Capital Funds as available. The contract is effective April 28, 2025, through April 27, 2026, and copies of the renewal documents are attached. For additional information, please contact Robert McElory, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 20-11.pdf (459 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Renewal of ITB 20-12 Door Replacement & Repair-District Wide Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 20-12 Door Replacement & Repair- District Wide Bid, effective April 14, 2025, through April 13, 2026. Public Content Request approval to renew ITB 20-12 Door Replacement & Repair-District Wide Bid. The awarded vendor is Anchor Door & Hardwood, LLC. and the bid will be used as needed, based on fixed awarded pricing, and will be paid from Capital Funds as available. The contract is effective April 14, 2025, through April 13, 2026, and copies of the renewal documents are attached. For additional information, please contact Robert McElory, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 20-12.pdf (264 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Meteor Education LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $103,758.74 Budgeted : Yes Budget Source : Capital Funds 1.5 Mil Recommended Action : Motion to approve the purchase of furniture from Meteor Education in the amount of $103,758.74. Public Content Request approval to purchase furniture from Meteor Education in the amount of $103,758.74 for Phase 2, Part 2, Central Administration. The purchase is made through St. Johns CSD - Catalog -Furniture- Installed #ITB2023-09 and funds will be paid from Capital Funds 1.5 Mil. A copy of the quote is attached. For additional information, please contact Dr. Bill Smith, Program Director, Facilities, at (850) 689-7158. File Attachments METEOR EDUCATION QUOTE.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Tag-On Bid Purchase Over $50,000: Electronic Maintenance & Communications, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $65,445.00 Budgeted : Yes Budget Source : Capital Fund, Project 4220 DW- Safety/ADA-Radios Recommended Action : Motion to approve the purchase of radios and additional equipment from Electronic Maintenance & Communications, Inc. for a total of $65,445.00. Public Content Request approval to purchase radios and additional equipment from Electronic Maintenance & Communications, Inc. for a total of $65,445.00. The purchase is made through Sourcewell Contract #042012-MOT, and funds will be paid from Capital Fund, Project 4220 DW- Safety/ADA-Radios. A copy of the quote is attached. For additional information, please contact Danny Dean, Program Director, Safe Schools, at (850) 689-7117. File Attachments ELECTRONIC MAINTENANCE & COMMUNICATIONS QUOTE.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Exempted Purchase Over $50,000: Scholastic, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $57,526.50 Budgeted : Yes Budget Source : General Fund, Project 6023 Reading Recommended Action : Motion to approve the purchase of books from Scholastic, Inc in the amount of $57,526.50 Public Content Request approval to purchase books from Scholastic, Inc. in the amount of $57,526.50. The purchase is exempt under 6A-1.012(11)(b), and funds will be paid from General Fund, Project 6023 Reading. A copy of the quote is