Okaloosa County School Board — Workshop Meeting, March 24, 2025

Monday, March 24, 2025 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Mar 24, 2025 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Mar 24, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of 2024 Florida Purple Star School District, presented by Superintendent Chambers Meeting : Mar 24, 2025 - Workshop Meeting Type : Recognition Public Content The Purple Star School District Designation, established by the Florida Legislature and signed into law in April 2024, recognizes districts that provide critical coordination of services for military families and students across the district and support the unique needs of military families. Florida is committed to being the most military-friendly state in the nation, and this program supports students as they relocate to new schools due to a parent's change in duty station. 3. Recognitions Subject : 3.2 Recognition of Niceville High School Cheer, 2025 Florida High School Athletic Association (FHSAA) 2A Large All Girls State Champions, presented by Superintendent Chambers.  Meeting : Mar 24, 2025 - Workshop Meeting Type : Recognition Public Content Recognition of Niceville High School Cheer, 2025 Florida High School Athletic Association (FHSAA) 2A Large All Girls State Champions. 6x State Champion - 2A Large All Girl Division (Sixth year in a row winning State) Team Members: Brooke Alsleben Abbi Ballew Autumn Black Kate Black Ruby Brasher Jerzie Brooks Kaycie Constant Alli Culbertson Ashlee Culbertson Kaylynn Hayles Ava Hinely Hope Knight Ansley Mitchell Taylor Orschell Erin Stillings Savannah Sundin Lia Tate Ansley Thrasher Grace Walpole Lolo Williams Gracie Wilson Coach: Tanya Herndon File Attachments 2025 NHS Cheer FHSAA State Champs - Cert.pdf (343 KB) 2025 NHS Cheer FHSAA State Champs Res..pdf (363 KB) 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Mar 24, 2025 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for February 2025, presented by Julie Perry, Chief Financial Officer. Meeting : Mar 24, 2025 - Workshop Meeting Type : Report Public Content In-County Travel paid for February 2025, presented by Julie Perry, Chief Financial Officer. File Attachments In-County Travel Summary 03.24.2025.pdf (70 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out of County Travel paid for February 2025, presented by Julie Perry, Chief Financial Officer. Meeting : Mar 24, 2025 - Workshop Meeting Type : Report Public Content Out of County Travel paid for February 2025, presented by Julie Perry, Chief Financial Officer. File Attachments Out-of-County Travel Summary 03.24.2025.pdf (83 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Special Meeting of March 10, 2025; Minutes of the Workshop Meeting of March 10, 2025; Minutes of the Regular Meeting of March 10, 2025, recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of March 10, 2025; Minutes of the Workshop Meeting of March 10, 2025; Minutes of the Regular Meeting of March 10, 2025. File Attachments 3-10-2025 Special Meeting - Attorney-Client Session - DRAFT.pdf (50 KB) 3-10-2025 Workshop - DRAFT.pdf (132 KB) 3-10-2025 Meeting - DRAFT.pdf (125 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Antioch Elementary School for ClearTouch Panels in the amount of  $5,000.00, presented by Dr. Lamar White and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approved the appropriation of District 1 School Board Member Capital Outlay Funds to Antioch Elementary School for ClearTouch Panels in the amount of $5,000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for ClearTouch Panels in the amount of $5,000.00. The remaining cost of $23,575.25 will be covered by District 2 School Board Member ($5,000), District 3 School Board Member ($2,575.25), and District 4 School Board Member ($16,000.00). File Attachments Antioch Cleartouch quote 02-19-25.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Antioch Elementary School for ClearTouch Panels in the amount of $5,000.00, presented by Parker Destin and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Antioch Elementary School for ClearTouch Panels in the amount of $5,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for ClearTouch Panels in the amount of $5,000.00. The remaining cost of $23,575.25 will be covered by District 1 School Board Member ($5,000), District 3 School Board Member ($2,575.25), and District 4 School Board Member ($16,000.00). File Attachments Antioch Cleartouch quote 02-19-25.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Antioch Elementary School for ClearTouch Panels in the amount of $2,575.25, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,575.25 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Antioch Elementary School for ClearTouch Panels in the amount of $2,575.25. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for ClearTouch Panels in the amount of $2,575.25. The remaining cost of $26,000.00 will be covered by District 1 School Board Member ($5,000.00), District 2 School Board Member ($5,000.00), and District 4 School Board Member ($16,000.00). File Attachments Antioch Cleartouch quote 02-19-25.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Antioch Elementary School for ClearTouch Panels in the amount of $16,000.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $16,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Antioch Elementary School for ClearTouch Panels in the amount of $16,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for ClearTouch Panels in the amount of $16,000.00. The remaining cost of $12,575.25 will be covered by District 1 School Board Member ($5,000), District 2 School Board Member ($5,000.00), and District 3 School Board Member ($2,575.25). File Attachments Antioch Cleartouch quote 02-19-25.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for reimbursement of baseball fence repairs funded by the NHS Baseball Club in the amount of $4,800, presented by Brett Hinely and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,800.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for the reimbursement of baseball fence repairs funded by the NHS Baseball Club in the amount of $4,800. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Niceville High School for the reimbursement of baseball fence repairs funded by the NHS Baseball Club in the amount of $4,800. File Attachments Board Capital Niceville HS Baseball 2024-10-02.pdf (1,432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Appropriation of District 5 School Board Member Capital Outlay Funds to Ruckel Middle School for ClearTouch Panels the amount of $12,881.97, presented by Brett Hinely  and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,881.97 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Ruckel Middle School for ClearTouch Panels the amount of $12,881.97. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Ruckel Middle School for ClearTouch Panels the amount of $12,881.97. File Attachments Ruckel ClearTouch Panels.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Request to advertise a Public Hearing for revision of School Board Policy 02-20 Cellular Telephone Allowance Program, presented by John Spolski, Assistant Superintendent, MIS/Community Relations, recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Recommended Action : Motion to approve the request to advertise a Public Hearing for revision  of School Board Policy 02-20 Cellular Telephone Allowance Program. Public Content A Public Hearing will be advertised to receive public input on the proposed revisions to School Board Policy 02-20 Cellular Telephone Allowance Program. These revisions revise criteria for eligibility for a cell phone allowance and provides authority for exceptions to account contract holder requirement. The recommended changes are attached. For additional information, please contact John Spolski, at 850-689-7117. File Attachments 02-20 CELLULAR TELEPHONE ALLOWANCE PROGRAM - REDLINE.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Request to advertise a Public Hearing for the proposed re- missioning of Eglin Elementary School to add the fifth grade after the end of the 2024-2025 school year and thereafter operate as a K-5 elementary school, presented by John Spolski, Assistant Superintendent, MIS/Community Relations, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Recommended Action : Motion to approve the request to advertise a Public Hearing for the proposed re-missioning of Eglin Elementary School to add the fifth grade after the end of the 2024-2025 school year and thereafter operate as a K-5 elementary school. Public Content A public hearing will be advertised to receive public input on the proposed re-missioning of Eglin Elementary School to add the fifth grade after the end of the 2024-2025 school year and thereafter, to operate as a K-5 elementary school. Because of the re-missioning of this school it is necessary for the School Board to establish a new student attendance area for those students residing on Eglin Air Force Base proper currently zoned to attend fifth grade at Lewis School. For additional information, please contact John Spolski at (850) 689-7117. File Attachments Resolution 25-02 Eglin AFB school re-mission.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Budget Amendment #6 - Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,781,468.73 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2024- 2025. Public Content On September 9, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2024: Fund Name Fund No. Amount Notes General Fund 1010 $ 480,366.14 Debt Service Funds 2xxx 114.21 Capital Project Funds 3xxx 4,259,491.73 Interest - $3.8 million Other Special Revenue Funds - Federal 42xx/44xx (15,093.88) Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 14,294.92 Internal Service Funds (Self-Insured Medical) 7xxx 42,295.61 Total - All Funds $4,781,468.73 File Attachments !BA 06 - Feb 2025.pdf (1,734 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Monthly Financial Statement for February 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2025. Public Content The financial statement for the month ending February 28, 2025, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2025-02.pdf (836 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 03.24.2025.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,854.63 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-03-24.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Payroll Warrant Register and Accounts Payable Warrant Register totaling $31,514,336.95; Self-Health Insurance Claims and Fees totaling $2,615,724.47; and Bank Transfers totaling $0.00 for February 2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $31,514,336.95, Self- Health Insurance Claims and Fees in the amount of $2,615,724.47, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $31,514,336.95; Self-Health Insurance Claims and Fees totaling $2,615,724.47; and Bank Transfers totaling $0.00 for February 2024 are being presented to the School Board. File Attachments 08 - MIS 3478 - Warrant Register - February 2025.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Payroll Calendars for Fiscal Year 2025-2026, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Payroll Calendars for Fiscal Year 2025-2026. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2025-2026 payroll calendars are based on the school calendar which was approved by the School Board at the April 22, 2024, School Board Meeting. File Attachments Proposed Payroll Calendars FY 25-26.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of ITB 20-11 Annual Ceiling Tile Replacement Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available  Recommended Action : Motion to approve the renewal of ITB 20-11 Annual Ceiling Tile Replacement Bid, effective April 28, 2025, through April 27, 2026. Public Content Request approval to renew ITB 20-11 Annual Ceiling Tile Replacement Bid. The awarded vendor is Morgan Development & Construction, Inc. and the bid will be used as needed, based on fixed awarded pricing, and will be paid from Capital Funds as available. The contract is effective April 28, 2025, through April 27, 2026, and copies of the renewal documents are attached. For additional information, please contact Robert McElory, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 20-11.pdf (459 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Renewal of ITB 20-12 Door Replacement & Repair-District Wide Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 20-12 Door Replacement & Repair- District Wide Bid, effective April 14, 2025, through April 13, 2026. Public Content Request approval to renew ITB 20-12 Door Replacement & Repair-District Wide Bid. The awarded vendor is Anchor Door & Hardwood, LLC. and the bid will be used as needed, based on fixed awarded pricing, and will be paid from Capital Funds as available. The contract is effective April 14, 2025, through April 13, 2026, and copies of the renewal documents are attached. For additional information, please contact Robert McElory, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 20-12.pdf (264 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Meteor Education LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $103,758.74 Budgeted : Yes Budget Source : Capital Funds 1.5 Mil Recommended Action : Motion to approve the purchase of furniture from Meteor Education in the amount of $103,758.74. Public Content Request approval to purchase furniture from Meteor Education in the amount of $103,758.74 for Phase 2, Part 2, Central Administration. The purchase is made through St. Johns CSD - Catalog -Furniture- Installed #ITB2023-09 and funds will be paid from Capital Funds 1.5 Mil. A copy of the quote is attached. For additional information, please contact Dr. Bill Smith, Program Director, Facilities, at (850) 689-7158. File Attachments METEOR EDUCATION QUOTE.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Tag-On Bid Purchase Over $50,000: Electronic Maintenance & Communications, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $65,445.00 Budgeted : Yes Budget Source : Capital Fund, Project 4220 DW- Safety/ADA-Radios Recommended Action : Motion to approve the purchase of radios and additional equipment from Electronic Maintenance & Communications, Inc. for a total of $65,445.00. Public Content Request approval to purchase radios and additional equipment from Electronic Maintenance & Communications, Inc. for a total of $65,445.00. The purchase is made through Sourcewell Contract #042012-MOT, and funds will be paid from Capital Fund, Project 4220 DW- Safety/ADA-Radios. A copy of the quote is attached. For additional information, please contact Danny Dean, Program Director, Safe Schools, at (850) 689-7117. File Attachments ELECTRONIC MAINTENANCE & COMMUNICATIONS QUOTE.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Exempted Purchase Over $50,000: Scholastic, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $57,526.50 Budgeted : Yes Budget Source : General Fund, Project 6023 Reading Recommended Action : Motion to approve the purchase of books from Scholastic, Inc in the amount of $57,526.50 Public Content Request approval to purchase books from Scholastic, Inc. in the amount of $57,526.50. The purchase is exempt under 6A-1.012(11)(b), and funds will be paid from General Fund, Project 6023 Reading. A copy of the quote is attached. For additional information, please contact Denise Berry, Program Director, Curriculum & Instruction (850) 833-3193. File Attachments SCHOLASTIC QUOTE.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Sale and Disposal of Surplus Property, presented by Bobby McElroy, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated March 24, 2025. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated February 24, 2025. These items will be sold through the Board approved On-line Auction Program. Please contact Bobby McElroy for additional information, 689-7159. File Attachments Surplus Items for March 24 2025 Meeting.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Certification of the Okaloosa County School District Facilities FISH Data for 2025, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Recommended Action : Motion to approve the Annual Certification of Facilities Data, OEF FISH CERT form for 2025. Public Content In accordance with Florida Statue 1013.31 (1)(d), each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities that the inventory is current and accurate. This certification is due prior to April 1 of each year. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments 2025 Certification of Facilities Data .pdf (235 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Dual Enrollment Articulation Agreement between The School Board of Okaloosa County and Northwest Florida State College for 2025-2026, presented by Brooke Barron, Director  I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Dual Enrollment Articulation Agreement between The School Board of Okaloosa County and Northwest Florida State College, effective for the 2025-2026 School Year. Public Content 2025-2026 Dual Enrollment Articulation Agreement between The School Board of Okaloosa County and Northwest Florida State College. Please contact Brooke Barron at 850-833-4208 for additional information. File Attachments Dual Enrollment Articulation Agreement.pdf (192 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Amendment to Collegiate High School Charter, presented by Dr. Anita Choice, Program Director, Student Support Services, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Fiscal Impact : No Recommended Action : Motion to approve the Amendment to the Collegiate High School Charter. Public Content The Board of Directors at Collegiate High School (CHS) Charter at Northwest Florida State College is requesting an amendment to their Charter Renewal approved on July 1, 2012 to add 50 additional students into the A.S. pathway as 9th graders for the 2025-2026 academic year. As students in the 9th grade are promoted to 10th grade, 10th grade students are promoted to 11th grade, and 11th grade students are promoted to 12th grade. To realize this expansion, CHS will increase enrollment by no more than 50 students, bringing their maximum enrollment to 535. File Attachments CollegiateHighContractModificationRequest.pdf (397 KB) CollegiateHighContractModification.pdf (616 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 School Affiliation Agreement between the School Board of Okaloosa County, Florida and Silvercrest Health and Rehabilitation Center, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Fiscal Impact : No Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County, Florida, and Silvercrest Health Rehabilitation Center for the Practical Nursing (LPN) Program at Okaloosa Technical College for the 25-26 school year. Public Content The school affiliation agreement between the School Board of Okaloosa County, Florida and Silvercrest Health Rehabilitation Center is to provide clinical learning experience for students enrolled in the Practical Nursing (LPN) program at Okaloosa Technical College for the 25-26 School Year. For information or questions, please contact Jon Williams at 850-833-3500. File Attachments SILVERCREST HEALTH AND REHABILITATION.pdf (283 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 8.29 Community Education Summary Driver-Education Program, presented by Brian Humphrey, Specialist, Student Services, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Fiscal Impact : Yes Budgeted : No Budget Source : Student Fees Recommended Action : Motion to approve the Community Education Summer Driver Education Program. Public Content Community Education proposes to offer a summer driver education program at participating high schools. Community Education is a fee-based program. The $150 fee will pay for the class instruction including the instructors materials. Students participating in this program will not receive high school credit for this class. The Driver Education fee will be appropriated as follows: Total Fee Paid by Student ------------ $150 Other Compensation & Benefits ---- $120 Administrative Costs ----------------- $ 30 The “other compensation and benefits” amount is the total cost of the other compensation paid to the instructor plus the districts portion of FICA and retirement. For additional information, please contact Brian Humphrey (850) 689-7198 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Request to submit an application for the International Baccalaureate Teacher Bonus Program - Special Grant, presented by Stephanie Gillis, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,668.50 Budgeted : No Budget Source : International Baccalaureate Teacher Bonus Program - Special Grant Recommended Action : Motion to approve a request to submit an application for the International Baccalaureate Teacher Bonus Program - Special Grant. Public Content Request to submit an application for the International Baccalaureate Teacher Bonus Program. Teachers are eligible to receive a $50 bonus for every student who has earned a grade of “C” or higher in the International Baccalaureate Theory of Knowledge course. For more information, contact Stephanie Gillis, 850-833-3613. File Attachments 460 - DOE 100 - IB Bonus Program - Project Application.pdf (189 KB) 460 - IB Teacher Bonus 24-25.pdf (110 KB) Copy of 460 - DOE 101S - IB Teacher Bonuses.pdf (19 KB) General Assurance Form D-2 - fillable.pdf (17 KB) PPA Form 2025 - TOK.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Memorandum of Understanding between The School Board of Okaloosa County, Florida, and Okaloosa County Florida, a political subdivision of the State of Florida, on behalf of its Department of Corrections to establish an effective, secure, and efficient agreement between these parties to provide the computer equipment to be used by juvenile detainees/inmates for educational purposes, presented by Dustin Keith, Specialist, and recommended by the Superintendent for approval Meeting : Mar 24, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Transfer for Seat Management Contract Recommended Action : Motion to approve the Memorandum of Understanding between The School Board of Okaloosa County, Florida, and Okaloosa County Florida, to provide instruction to juvenile detainees and inmates. Public Content This MOU is to allow the OCSD to provide the technology necessary to provide instruction to juvenile detainees and inmates. File Attachments OCJ MOU for School District clean cjm.pdf (156 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Mar 24, 2025 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: EID: 127374 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Mar 24, 2025 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Dalane Fox 115308 Teacher Niceville HS 2/1/2025 Julie Giddens 126735 Teacher Eglin ES 7/1/2025 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy to waive the daily planning period requirement for the 2025-2026 school year, presented by Kimberly Nihill-Taylor, Principal, Okaloosa STEMM Academy, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the extension of the waiver of the OCEA Master Contract by the Okaloosa STEMM Academy to waive the daily planning period requirement for the 2025-2026 school year. Public Content The Okaloosa STEMM Academy is requesting to submit a waiver extension of the Master Contract with the OCEA to waive the daily planning period requirement for the 2025-2026 school year. For more information, please contact Ms. Nihill-Taylor at 850-833-4120. File Attachments Contract Waiver Docs STEMM Academy.pdf (203 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments March 24, 2025 Separations, Public.pdf (63 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments March 24, 2025 Ed. Support New Hires, Public.pdf (54 KB) March 24, 2025 Instructional New Hires, Public.pdf (54 KB) March 24, 2025 Substitute New Hires, Public.pdf (75 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments March 24, 2025 Transfers, Public.pdf (135 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Janette Dunn Shoal River Middle 7.50 Mandi Tincher Silver Sands School 33.50 Nancy Penick Lewis School 75.00 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Mar 24, 2025 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 TPM Program #6, Task Order #12, Scope Modification #4, Pryor Middle School Cafeteria Renovation, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Fiscal Impact : Yes Dollar Amount : $276,952.00 Budget Source : Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order 12, Scope Modification #4, Pryor Middle School Cafeteria Renovation, in the amount of $276,952.00. Public Content Approval is requested for TPM Program #6, Task Order #12, Scope Modification #4, Pryor Middle School Cafeteria Renovation, in the amount of $276,952.00. This scope modification is for renovations to the existing Cafeteria including new paint, new flooring, new acoustical wall panels, demolition of stage lighting and curtains abatement services. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO12 Scope Mod #4.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #34, Scope Modification #1, District- Wide Sales Tax Construction Projects, Meigs Middle School New Gym Floor, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Fiscal Impact : Yes Dollar Amount : $159,633.00 Budget Source : Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #34, Scope Modification #1, District-Wide Sales Tax Construction Projects, Meigs Middle School New Gym Floor, in the amount of $159,633.00. Public Content Approval is requested for TPM Program #6, Task Order #34, Scope Modification #1, District-Wide Sales Tax Construction Projects, Meigs Middle School New Gym Floor, in the amount of $159,633.00. Scope of Work for Scope Modification #1: Remove and dispose existing floor system Dumpster services by Covington All usual inspections and testing of substrate Furnish and install Robbins Air Channel EQ3 floor system Sand and finish entire court using coarse, medium and fine paper Apply 2 coats of MFMA oil sealer to floor Paint on court marking and graphics as existing Apply 2 coats of MFMA oil finish to entire floor Vented cove base at walls ADA ramps and metal transitions where floor terminates Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#34 Meigs SM#1 Gym Floor Comp Spreadsheet.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.4 TPM Program #6, Task Order #39, GMP for District-Wide Paving Projects, Crestview High School Parking Reconfiguration (Phase 1), presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Fiscal Impact : Yes Dollar Amount : $2,125,306.00 Budget Source : Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #39, GMP for District- Wide Paving Projects, Crestview High School Parking Reconfiguration (Phase 1), in the amount of $2,125,306.00. Public Content Approval is requested of the GMP for Program #6, Task Order #39, GMP for District-Wide Paving Projects, Crestview High School Parking Reconfiguration (Phase 1). Crestview High School Parking Reconfiguration Project (Phase 1) - This project consists of the construction of an asphalt parking lot with appropriate striping and signage at the rear of the school in the area of various defined and undefined parking areas. The new parking lot will be bounded by concrete curbs. An asphalt roadway will connect the new lot to the access road to the South of the campus. Lot drainage is accomplished via surface flow. New sidewalks at the rear of the Gymnasium will allow student and staff circulation to the ballfields and other athletic facilities to the West. New fencing is included to secure the campus. A new vehicle gate will be installed with operator and associated access control systems. New parking lot lighting will be installed as part of the project. This scope does not include areas outlined on the drawings as Phase 2 or Phase 3. The Total Cost of Work for task Order #39 GMP - Crestview High School Parking Reconfiguration (Phase 1): Jacobs/Titan Guaranteed Maximum Price (GMP) $2,125,306.00 Portion of Pre-GMP Phase Services - Previously Authorized $100,000.00 Total Cost of Work $2,225,306.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO39 GMP Crestview High Phase 1 Paving Ver 1.pdf (202 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.5 TPM Program #6, Task Order #43, Revised GMP Okaloosa Technical College (OTC) North Interior Renovations, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Fiscal Impact : Yes Dollar Amount : $3,764,916.00 Budget Source : Triumph Grant and Cap Grant Recommended Action : Motion to approve TPM Program #6, Task Order #43, Revised GMP Okaloosa Technical College (OTC) North Interior Renovations, in the amount of $2,134,916.00 and Furniture, Fixtures & Equipment Allowance (FF&E), in the amount of  $1,630,000.00, for a total GMP amount of $3,764,916.00. Public Content Approval is requested for TPM Program #6, Task Order #43, Revised GMP Okaloosa Technical College (OTC) North Interior Renovations. Scope of Work: This Revised GMP for the Okaloosa Technical College (OTC) North campus located at 5660 John Givens Road, Crestview, Florida consists of the renovation of the existing building to convert it into useable classroom and lab spaces for OTC programs such as Welding, Cyber, Plumbing, and Manufacturing. Existing spaces in the building will be reconfigured to house these programs and new circulation corridors will be created to separate the different disciplines. Minor finish upgrades (flooring, painting, ceilings) will be required to tie the spaces together after demolition and reconfiguration. The Total Cost of Work for Task Order #43 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $2,134,916.00 Pre-GMP Phase Services - Previously Authorized 350,000.00 Furniture, Fixtures & Equipment Allowance (FF&E) 1,630,000.00 Total Cost of Work $4,114,916.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO43 GMP OTC North Interior Renovation Ver 2.pdf (191 KB) J-992_Cover Letter and Comparison Sheet_12 March 2025.pdf (256 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.6 TPM Program #6, Task Order #44, GMP 2024/2025 Priority Roofing Projects, Edwins Elementary School Roof Replacement Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 24, 2025 - Workshop Meeting Type : Action Preferred Date : Mar 24, 2025 Absolute Date : Mar 24, 2025 Fiscal Impact : Yes Dollar Amount : $3,050,440.00 Budget Source : Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #44, GMP 2024/2025 Priority Roofing Projects, Edwins Elementary School Roof Replacement, in the amount of $2,322,007.00 and  Owner Direct Purchase (ODP) of TREMCO Materials, in the amount of $728,433.00, for a total GMP amount of $3,150,440.00. Public Content Approval is requested for TPM Program #6, Task Order #44, GMP 2024/2025 Priority Roofing Projects, Edwins Elementary School Roof Replacement. Scope of Work: This GMP is for the Edwins Elementary School Roof Replacement Project - This project consists of the removal and replacement of the existing spray applied polyurethane over built-up roof system that covers the buildings on campus. The roof over the old kitchen portion of Building 2 does not require replacement. The existing roof systems were installed over concrete and/or metal decking which shall remain. This tear-off area is approximately 480 squares. A new TREMCO Powerply Endure BIO 100 roofing system will be installed at all tear-off areas. New edge metal and coping is included. Jacobs/Titan Guaranteed Maximum Price (GMP) $2,322,007.00 Pre-GMP Phase Services - Previously Authorized $100,000.00 Owner Direct Purchase (ODP) of TREMCO Materials $728,433.00 Total Cost of Work $3,150,440.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO44 GMP Edwins Roofing Ver 1.0.pdf (227 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Mar 24, 2025 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Mar 24, 2025 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Mar 24, 2025 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Mar 24, 2025 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Mar 24, 2025 - Workshop Meeting Type : Information 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Mar 24, 2025 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Mar 24, 2025 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on March 24, 2025, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Mar 24, 2025 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.