Okaloosa County School Board — Regular Meeting, September 26, 2022 — reading text

Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,100.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #23-83 between Matthew Fossa and The School Board of Okaloosa County, Florida, on behalf of Davidson Middle School, in an amount not to exceed $2,100.00, effective September 27, 2022, through May 23, 2023. Public Content Request approval of Service Agreement #23-83 between Matthew Fossa and The School Board of Okaloosa County, Florida, on behalf of Davidson Middle School, to provide Music Assistance to Oboe band students. The Provider will be paid $150.00 per day for up to 14 days, for a total contract amount not to exceed $2,100.00. Funds will be paid from Internal Funds, Band, and the Agreement is effective September 27, 2022, through May 23, 2023. A copy of the Agreement is attached. For additional information, please contact Gabrielle Tordi, Band Director, Davidson Middle School, at (850) 683-7500. File Attachments SA# 23-83.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent  Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Adjustment to The Florida School Board Insurance Trust Membership and Property & Casualty Insurance Program, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Fiscal Impact : Yes Dollar Amount : ($2,368.00) Budgeted : Yes Recommended Action : Motion to approve the invoice adjustment to The Florida School Board Insurance Trust for renewal membership pricing for 2022-2023. Public Content Any questions or requests for additional information may be directed to Russ Frakes, (850) 833-5823. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Employee Benefit Program Renewal for the 2023 Plan Year, presented by Russ Frakes, Program Director, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Employee Benefits Program Renewal for the 2023 Plan Year. Public Content The Benefits Oversight Group has reviewed all materials relevant to the renewal of the group medical, dental, vision, life and long term disability plans and has voted to make the following recommendations to the Superintendent: Group Medical - Coverage to be renewed with United Healthcare under an Administrative Services Only agreement. This will change the underlying structure of the funding mechanism for the program from fully-insured to partially self-funded. It is further recommended that aggregate and specific stop loss insurance be secured through Sirius America Insurance Company to facilitate the operation of the self- funded program. Group Vision - Coverage to be renewed with EyeMed. The agreement will be renewed at the existing rate for a period of four years with no changes to the plan. Group Long Term Disability - Acentria, employee benefits broker for OCSD, sought competitive bids for LTD coverage and presented the same for consideration of BOG members. The BOG voted to accept the offer from Standard Insurance Company that included an approximate 20% reduction in premiums. Short Term Disability - Acentria presented the additional lines of coverage offered by Standard Insurance Company, and the BOG recommends approval of this voluntary plan as a new employee benefit offering. Accident - This voluntary coverage was included in the package of benefits offered by Standard Insurance Company and recommended by the BOG for approval. Critical Illness- This voluntary coverage was included in the package of benefits offered by Standard Insurance Company and recommended by the BOG for approval. Hospital Indemnity- This voluntary coverage was included in the package of benefits offered by Standard Insurance Company and recommended by the BOG for approval. HRA/FSA - Acentria sought competitive bids for Healthcare Reimbursement Arrangement and Flexible Spending Account providers. The BOG selected Saltmarsh, Cleaveland and Gund and recommends  approval of the proposed agreement. Group Medicare Advantage - Medicare eligible retirees or will now be offered a Medicare Advantage PPO Plan through United Healthcare. This is a voluntary program with no cost to the District. As you may recall, the dental plan was presented earlier this year and plan rates and coverage will continue as approved through December 31, 2025. A program summary and individual renewal exhibits are attached, including: Employee Benefit Renewal Summary United Healthcare/Sirius America Self-funded Group Medical Exhibit EyeMed Voluntary Vision Plan Offer Letter Standard LTD Plan Summary Standard Short Term Disability Plan Summary Standard Accident Plan Summary Standard Critical Illness Plan Summary Standard Hospital Indemnity Plan Summary Saltmarsh Cleaveland and Gund HRA/FSA Proposal Medicare Advantage Plan Proposal and Summary Please direct any questions or requests for additional information to Russ Frakes, (850) 833-5823. File Attachments Benefits Renewal Presentation v2 - 2022.pdf (236 KB) Employee Benefit Renewal Summary - 2023.pdf (559 KB) OCSD - UHC Sirius SF Exhibit.pdf (131 KB) OCSD - EyeMed Renewal Offer Letter.pdf (69 KB) Standard LTD Summary and Offer.pdf (706 KB) Standard Short Term Disability Summary and Offer.pdf (684 KB) Standard Accident Policy Summary and Offer.pdf (1,202 KB) Standard Critical Illness Summary and Offer.pdf (823 KB) Standard Hospital Indemnity Summary and Offer.pdf (594 KB) Saltmarsh HRA-FSA Proposal.pdf (203 KB) UHC Medicare Advantage Proposal.pdf (236 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Motor Vehicle Lease For Disaster Transportation Services, between the School Board of Okaloosa County, Florida and Okaloosa County Board of County Commissioners, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motor Vehicle Lease For Disaster Transportation Services, between the School Board of Okaloosa County, Florida and Okaloosa County Board of County Commissioners, effective July 1, 2022 and ending June 30, 2023, and may be renewed by mutual agreement of the parties hereto annually thereafter. Public Content This Agreement is for Okaloosa County School District Transportation Department to provide motor vehicle lease for disaster transportation services of Okaloosa County Board of County