Okaloosa County School Board — Regular Meeting, September 26, 2022

Monday, September 26, 2022 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Marti Gardner *************************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2022 *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 26, 2022 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 26, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Service Agreement #23-83 Matthew Fossa Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Service Agreement #23-83 Matthew Fossa Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Specialist, Budgeting, recommended by the  Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, Budgeting. Motion & Voting Motion to approve the appointment of Nicole McMahon to the position of Specialist, Budgeting. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Specialist, ESOL, recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, ESOL. Motion & Voting Motion to approve the appointment of Gary Massey to the position of Specialist, ESOL. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 26, 2022 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of August 25 - September 7, 2022, presented by Julie Perry, Chief Financial Officer Meeting : Sep 26, 2022 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of August 25 - September 7, 2022. File Attachments In-County Travel Aug 25 - Sept 7.pdf (9 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of August 25 - September 7, 2022, presented by Julie Perry, Chief Financial Officer Meeting : Sep 26, 2022 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of August 25 - September 7, 2022. File Attachments Out-of-County Travel Aug 25 - Sept 7.pdf (17 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of September 8, 2022; Minutes of Workshop September 8, 2022; Minutes of Regular Meeting of September 12, 2022, recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Recommended Action : Motion to approve the Minutes of the Special Meeting of September 8, 2022; Minutes of Workshop September 8, 2022; Minutes of Regular Meeting of September 12, 2022. File Attachments 9-8-2022 Special Meeting - Attorney-Client Session.pdf (99 KB) 9-8-2022 Workshop - DRAFT.pdf (264 KB) 9-12-2022 Meeting - DRAFT.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Okaloosa County School District Proposed Budget from Revenue Share for the Doris Slosberg Driver Education Safety Program, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : Yes Dollar Amount : $227,424.16 Budgeted : No Budget Source : Doris Slosberg Driver Education Safety Program Revenue Recommended Action : Motion to approve the Okaloosa County School District Proposed Budget from Revenue Share for the Doris Slosberg Driver Education Safety Program for the 2022-2023 School Year. Public Content Florida Statute 318.1215, Dori Slosberg Driver Education Safety Act, authorizes a $5 Civil Traffic Penalty to be assessed on each traffic ticket to fund Driver Education Programs. Florida Statute 318.1215 states the following: Notwithstanding the provisions of s. 318.121, a Board of County Commissioners may require, by ordinance, that the Clerk of the Court collect an additional $5 with each civil traffic penalty, which shall be used to fund driver education programs in public and nonpublic schools. The ordinance shall provide for the board of county commissioners to administer the funds, which shall be used for enhancement, and not replacement, of driver education program funds. The funds shall be used for direct educational expenses and shall not be used for administration. Each driver education program receiving funds pursuant to this section shall require that a minimum of 30 percent of a student's time in the program be behind-the-wheel training. This section may be cited as the "Dori Slosberg Driver Education Safety Act." The Board of County Commissioner's enacted a county ordinance directing that a special penalty of $5 be assessed against all non- criminal traffic citations issued in the county. Attached is the District's proposed budget for fiscal year 2022-2023 along with the intended use of those funds. File Attachments Okaloosa Schools Drivers Ed - Dori Slosberg Driver Ed Safety Act.pdf (79 KB) Safety Act Quotes.pdf (940 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-26-22.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,760.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-09-26.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Payroll Warrant Register and Accounts Payable Warrant Register for August 2022, totaling $25,461,425.14; and Bank Transfers for August 2022, totaling $250,000.00, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,461,425.14 and Bank Transfers in the amount of $250,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for August 2022, totaling $25,461,425.14; and Bank Transfers for August 2022, totaling $250,000.00. File Attachments 02 - MIS 3478 - Warrant Register - August 2022.pdf (161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : Yes Dollar Amount : $34,303.50 Budgeted : No Budget Source : Project 5080 - Florida Teacher Supply - General Fund & Project 5110 - Workforce Development Recommended Action : Motion to approve payment of a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to Florida Statutes 1012.71(1). The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Based on past practice, the District recommends that eligible employees in the above referenced positions, which are ineligible pursuant to F.S. 1012.71(1), receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends for the Adult Vocational Teachers will be funded from Project 5110 - Workforce Development, and the proposed stipends for the remaining positions will be funded from Project 5080 - Florida Teacher Supply - General Fund. The estimated total cost is $29,078.00. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $315.00 Employees working 3.75 to 4.59 hours per day = $157.50 File Attachments BAMSS Agenda Item.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent  Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Tag-On Bid Purchase Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,725.00 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 0369 - DW - Vehicles Recommended Action : Motion to approve the purchase of a 2023 GMC Sierra 1500 Double Cab 2WD 6.5' bed work truck 147" from Alan Jay Fleet Sales in the amount of $41,725.00. Public Content Request approval to purchase a 2023 GMC Sierra 1500 Double Cab 2WD 6.5' bed work truck 147" from Alan Jay Fleet Sales in the amount of $41,725.00. The purchase is made from RFP 096-21-KM/Contract #5179 through City of Tallahassee and funds will be paid from Capital Funds, Project 0369 - DW - Vehicles. A copy of the quote is attached. For additional information, please contact Danny Dean, Specialist, Safe Schools, at (850) 689-7127. File Attachments ALAN JAY QUOTE-SAFE SCHOOLS.PDF (307 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Tag-On Bid Over $25,000: Strategic Equipment LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $82,580.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from Strategic Equipment LLC for Bluewater Elementary School in the amount of $32,600.00 and for Okaloosa STEMM Academy in the amount of $49,980.00, for a total of $82,580.00. Public Content Request approval to purchase kitchen equipment from Strategic Equipment LLC for Bluewater Elementary School in the amount of $32,600.00 and for Okaloosa STEMM Academy in the amount of $49,980.00, for a total of $82,580.00. The purchases are made from SDOC-22-B-077-LH through Osceola County Schools and funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments QUOTE-STEMM.pdf (250 KB) QUOTE-BLUEWATER ES.pdf (232 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: BrainPOP, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : Yes Dollar Amount : $73,322.90 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of software from BrainPOP in the amount of $73,322.90 for district wide use, effective October 1, 2022, through September 30, 2023. Public Content Request approval to purchase software from BrainPOP in the amount of $73,322.90 for district wide use, effective October 1, 2022, through September 30, 2023. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General Funds, Project 3009 Instr & District Wide Software and a copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments QUOTE-MIS.pdf (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : Yes Dollar Amount : $306,320.15 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 0319 - DW - HVAC Replacement Recommended Action : Motion to approve the HVAC purchase from Trane for Fort Walton Beach High School in the amount of $306,320.15. Public Content Request approval of the HVAC purchase from Trane for Fort Walton Beach High School in the amount of $306,320.15. The purchase is made through OMNIA Contract # 15-JLP-023 and funds will be paid from Capital Funds (1.5 Mill), Project 0319 DW - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE-FWBHS.pdf (986 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Service Agreement #23-82 Jeff Adams, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,200.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #23-82 between Jeff Adams and The School Board of Okaloosa County, Florida, on behalf of Niceville High School, in an amount not to exceed $5,200.00, effective September 27, 2022, through May 30, 2023. Public Content Request approval of Service Agreement #23-82 between Jeff Adams and The School Board of Okaloosa County, Florida, on behalf of Niceville High School, to provide Music Instruction to Brass/Woodwind band students. The Provider will be paid $40.00 per hour for up to 130 hours, for a total contract amount not to exceed $5,200.00. Funds will be paid from Internal Funds, Band Boosters, and the Agreement is effective September 27, 2022, through May 30, 2023. A copy of the Agreement is attached. For additional information, please contact Dan Wooten, Band Director, Niceville HS, at (850) 833-4114. File Attachments SA# 23-82.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Deleted - Service Agreement #23-83 Matthew Fossa, presented by  Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,100.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #23-83 between Matthew Fossa and The School Board of Okaloosa County, Florida, on behalf of Davidson Middle School, in an amount not to exceed $2,100.00, effective September 27, 2022, through May 23, 2023. Public Content Request approval of Service Agreement #23-83 between Matthew Fossa and The School Board of Okaloosa County, Florida, on behalf of Davidson Middle School, to provide Music Assistance to Oboe band students. The Provider will be paid $150.00 per day for up to 14 days, for a total contract amount not to exceed $2,100.00. Funds will be paid from Internal Funds, Band, and the Agreement is effective September 27, 2022, through May 23, 2023. A copy of the Agreement is attached. For additional information, please contact Gabrielle Tordi, Band Director, Davidson Middle School, at (850) 683-7500. File Attachments SA# 23-83.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent  Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Adjustment to The Florida School Board Insurance Trust Membership and Property & Casualty Insurance Program, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Fiscal Impact : Yes Dollar Amount : ($2,368.00) Budgeted : Yes Recommended Action : Motion to approve the invoice adjustment to The Florida School Board Insurance Trust for renewal membership pricing for 2022-2023. Public Content Any questions or requests for additional information may be directed to Russ Frakes, (850) 833-5823. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Employee Benefit Program Renewal for the 2023 Plan Year, presented by Russ Frakes, Program Director, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Employee Benefits Program Renewal for the 2023 Plan Year. Public Content The Benefits Oversight Group has reviewed all materials relevant to the renewal of the group medical, dental, vision, life and long term disability plans and has voted to make the following recommendations to the Superintendent: Group Medical - Coverage to be renewed with United Healthcare under an Administrative Services Only agreement. This will change the underlying structure of the funding mechanism for the program from fully-insured to partially self-funded. It is further recommended that aggregate and specific stop loss insurance be secured through Sirius America Insurance Company to facilitate the operation of the self- funded program. Group Vision - Coverage to be renewed with EyeMed. The agreement will be renewed at the existing rate for a period of four years with no changes to the plan. Group Long Term Disability - Acentria, employee benefits broker for OCSD, sought competitive bids for LTD coverage and presented the same for consideration of BOG members. The BOG voted to accept the offer from Standard Insurance Company that included an approximate 20% reduction in premiums. Short Term Disability - Acentria presented the additional lines of coverage offered by Standard Insurance Company, and the BOG recommends approval of this voluntary plan as a new employee benefit offering. Accident - This voluntary coverage was included in the package of benefits offered by Standard Insurance Company and recommended by the BOG for approval. Critical Illness- This voluntary coverage was included in the package of benefits offered by Standard Insurance Company and recommended by the BOG for approval. Hospital Indemnity- This voluntary coverage was included in the package of benefits offered by Standard Insurance Company and recommended by the BOG for approval. HRA/FSA - Acentria sought competitive bids for Healthcare Reimbursement Arrangement and Flexible Spending Account providers. The BOG selected Saltmarsh, Cleaveland and Gund and recommends  approval of the proposed agreement. Group Medicare Advantage - Medicare eligible retirees or will now be offered a Medicare Advantage PPO Plan through United Healthcare. This is a voluntary program with no cost to the District. As you may recall, the dental plan was presented earlier this year and plan rates and coverage will continue as approved through December 31, 2025. A program summary and individual renewal exhibits are attached, including: Employee Benefit Renewal Summary United Healthcare/Sirius America Self-funded Group Medical Exhibit EyeMed Voluntary Vision Plan Offer Letter Standard LTD Plan Summary Standard Short Term Disability Plan Summary Standard Accident Plan Summary Standard Critical Illness Plan Summary Standard Hospital Indemnity Plan Summary Saltmarsh Cleaveland and Gund HRA/FSA Proposal Medicare Advantage Plan Proposal and Summary Please direct any questions or requests for additional information to Russ Frakes, (850) 833-5823. File Attachments Benefits Renewal Presentation v2 - 2022.pdf (236 KB) Employee Benefit Renewal Summary - 2023.pdf (559 KB) OCSD - UHC Sirius SF Exhibit.pdf (131 KB) OCSD - EyeMed Renewal Offer Letter.pdf (69 KB) Standard LTD Summary and Offer.pdf (706 KB) Standard Short Term Disability Summary and Offer.pdf (684 KB) Standard Accident Policy Summary and Offer.pdf (1,202 KB) Standard Critical Illness Summary and Offer.pdf (823 KB) Standard Hospital Indemnity Summary and Offer.pdf (594 KB) Saltmarsh HRA-FSA Proposal.pdf (203 KB) UHC Medicare Advantage Proposal.pdf (236 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Motor Vehicle Lease For Disaster Transportation Services, between the School Board of Okaloosa County, Florida and Okaloosa County Board of County Commissioners, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motor Vehicle Lease For Disaster Transportation Services, between the School Board of Okaloosa County, Florida and Okaloosa County Board of County Commissioners, effective July 1, 2022 and ending June 30, 2023, and may be renewed by mutual agreement of the parties hereto annually thereafter. Public Content This Agreement is for Okaloosa County School District Transportation Department to provide motor vehicle lease for disaster transportation services of Okaloosa County Board of County Commissioners buses. The routine maintenance, inspection and repair services provided by the School Board shall be consistent with the same services performed by the Transportation garages on the School Board's own bus fleet. For further information please contact Jay McInnis at (850) 833-4162 File Attachments Board of County Commissioners.pdf (735 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Affiliation Agreement between the School Board of Okaloosa County, Florida and Westwood Nursing and Rehabilitation, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Affiliation Agreement between the School Board of Okaloosa County, Florida and Westwood Nursing and Rehabilitation, for the Licensed Practical Nursing program at Okaloosa Technical College, for a term of three years. Public Content This Affiliation Agreement governs the operation of clinical experiences that is part of the curriculum for the LPN program at Okaloosa Technical College, and is effective for three years. For more information, contact Jon Williams at 850-833-3500. File Attachments Affiliation Agreement - Westwood Nursing and Rehab.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Non Exclusive Student Affiliation Agreement between the School Board of Okaloosa County, Florida and Crestview Hospital Corporation, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Non Exclusive Student Affiliation Agreement between the School Board of  Okaloosa County, Florida and Crestview Hospital Corporation for the Licensed Practical Nursing program at the Okaloosa Technical Center, effective August 1, 2022 through July 31, 2023. Public Content This affiliation agreement governs the operation of clinical experiences that is part of the curriculum for the LPN program at Okaloosa Technical College. For more information, contact Jon Williams at 850-833-3500. File Attachments OTC Affiliation Agreement DRAFT.pdf (401 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Term Sheet For Grant Award Agreement Between Triumph Gulf Coast, Inc. and The School Board of Okaloosa County, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : Yes Dollar Amount : $1,291,000.00 Budgeted : Yes Budget Source : Triumph Gulf Coast Recommended Action : Motion to approve the Term Sheet For Grant Award Agreement Between Triumph Gulf Coast, Inc. and The School Board of Okaloosa, County, for the Healthcare Academy of Northwest Florida, in the amount of $1,291,000.00. Public Content The Okaloosa County School District CTE Department has been approved for grant funding in the amount of $1,291,000 through Triumph Gulf Coast, Inc. to establish a Practical Nursing program in partnership with the Fort Walton Beach Medical Center. The Term Sheet summarizes the basic terms upon which Triumph Gulf Coast, Inc. is considering awarding a grant Okaloosa County School District under the Triumph Gulf Coast Trust Fund. Please contact April Branscome for additional information, 833-5858. File Attachments Term Sheet - The School Board of Okaloosa County - #271 (A4743970xA3759).pdf (328 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Request to submit an application for the American Rescue Plan (ARP) and Elementary and Secondary Emergency Relief Fund (ESSER) Instructional Materials Grant, presented by Ryan Gore, Program Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $543,371.00 Budgeted : No Budget Source : American Rescue Plan (ARP) and Elementary and Secondary Emergency Relief Fund (ESSER) Recommended Action : Motion to approve a request to submit an application for the American Rescue Plan (ARP) and Elementary and Secondary Emergency Relief Fund (ESSER) Instructional Materials Grant, in the amount of 543,371.00 For additional information, please contact Ryan Gore at 833-4208 Public Content The purpose of the Instructional Materials Grant is for instructional materials through the 2022-23 and 2023-24 school years. These materials must be on the state approved instructional materials list for the years 2020-21, 2021-22, 2022-23, and 2023-24. For additional information, please contact Ryan Gore at 833-4208 File Attachments 22A218 Instructional Materials - RFA.pdf (733 KB) DOE 101S - Instructional Materials.pdf (93 KB) DOE 100A - Project Application - Instructional Materials.pdf (331 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Access Agreement for Provision of School Based Parent Provided Nursing Services, presented by Amy Bowles, Program Director Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : No Recommended Action : Motion to approve the Access Agreement For Provision of School Based Parent Provided Nursing Services. Public Content This agreement allows parent provided nursing services to be delivered to their student who is enrolled in the Okaloosa County School District at their enrolled school. For additional information contact Amy Bowles 850-833-5866 File Attachments Access Agreement for Parent Provided Nursing Services.pdf (193 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Access Agreement for Provision of School Based Services, presented by Amy Bowles, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : No Recommended Action : Motion to approve the Access Agreement for Provision of School Based Services Pursuant to §1003.572, Florida Statutes, by Parent Provided Professional. Public Content This agreement allows the parent to provide Private Instructional Personnel such as licensed applied behavior analysis services, registered behavioral technicians, clinical social workers, speech-language pathologists, occupational therapists, physical therapists and psychologists to provide services in the student's school of enrollment under §1003.572, Florida Statutes. For additional information contact Amy Bowles 850-833-5866. File Attachments Final Edit Private Provider Agreement 2022-2023 (Bowles, Amy).pdf (140 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.23 Multi-Agency Agreement between Global Connections to Employment, Inc., Innisfree Hotels, The Division of Vocational Rehabilitation Services, and The School Board of Okaloosa County, Florida, presented by Amy Bowles, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Multi-Agency Agreement between Global Connections to Employment, Inc., Innisfree Hotels, The Division of Vocational Rehabilitation Services, and The School Board of Okaloosa  County, Florida, effective August 10, 2022, through June 30, 2025. Public Content This agreement provides our Project Search Transition program with a location at the Innisfree Hotel/FWB for our students with disabilities attending the program. This agreement provides an internship opportunity for students with disabilities while working with a job coach and Vocational Rehabilitation Services. For additional information contact Amy Bowles at 850-833-5866. File Attachments Final Copy Innisfree Hotels-FWB -OCSD-GCE-VR Project Search Agreement (5).pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 26, 2022 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: EID: 124455 EID: 122822 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 26, 2022 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Michelle Tredway 111054 Paraprofessional Niceville HS 6/1/2022 Kimberly Moran 111602 Teacher FWB HS 8/1/2022 Barbara Nystrom 115530 Bookkeeper OTC and Choice 9/1/2022 Michael Mitchell 108987 Lead Custodian Pryor MS 10/1/2022 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Position Upgrade, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : Yes Dollar Amount : $22,081.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve an upgrade to the Retirement Analyst position from Paygrade C on the Salary Schedule for Okaloosa County Education Staff Professionals to Paygrade B of same schedule. Public Content The upgrade to the Retirement Analyst position is recommended due to the increased analysis and workload placed on the current position due to changes in DROP extension procedures, increased retirement activity, and systemic accountability assurances. The position responsibilities and workloads are commensurate with similar responsibilities and workloads of other job titles in Paygrade B. This position upgrade would take effect upon Board approval and retroactive to July 1, 2022. Please contact Lee Hale for additional information, (850) 833-5801. File Attachments Upgrade - Retirement Analyst FY 2023 2022-09-13.pdf (67 KB) Motion & Voting Motion to approve an upgrade to the Retirement Analyst position from Paygrade C on the Salary Schedule for Okaloosa County Education Staff Professionals to Paygrade B of same schedule. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2022- 2023 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2022-2023 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 850-833-5857. File Attachments OOF Board Report for 9-26-2022 - final.pdf (45 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2022-2023 school year. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments 09-26-2022 Separations, Public.pdf (40 KB) Motion & Voting Motion to approve employee separations. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments 9-26-22 Instructional New Hires.pdf (38 KB) 9-26-2022 Ed. Support New Hires.pdf (37 KB) 9-26-22 Substitute New Hires, 2.pdf (120 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments 9-26-22 Transfers, Public 2.pdf (87 KB) Motion & Voting Motion to approve employee transfers. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the suspension of the employee without pay Public Content Suspension of the following employee without pay for a period of 3 days. EID: 105167 For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve the suspension of the employee without pay Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days. EID: 110455 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. File Attachments 09-26-2022 LWOP REPORT.pdf (72 KB) Motion & Voting Motion to approve leave without pay. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Sep 26, 2022 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Sep 26, 2022 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #21 - Longwood Elementary School Classroom Renovation, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : Yes Dollar Amount : $6,880.00 Budgeted : Yes Budget Source : 3911- Other Capital - Capital Sales Tax Recommended Action : Motion to approve the Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #21 - Longwood Elementary School  Classroom Renovation, amount not to exceed $6,880.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #21 - Longwood Elementary School Classroom Renovation. Scope of Services: Investigate proposed work scope, prepare independent estimates of Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #21 - Longwood Elementary School Classroom Renovation, amount not to exceed $6,880.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments F+G Auth for Prof Services Task Order #21.pdf (160 KB) Motion & Voting Motion to approve the Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #21 - Longwood Elementary School Classroom Renovation, amount not to exceed $6,880.00. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #23 - High School Auditorium Upgrades, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : Yes Dollar Amount : $6,880.00 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill) Recommended Action : Motion to approve the Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #23 - High School Auditorium Upgrades, amount not to exceed $6,880.00 Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #23 - High School Auditorium Upgrades. Scope of Services: Investigate proposed work scope, prepare independent estimates of Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #23 - High School Auditorium Upgrades, amount not to exceed $6,880.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments F+G Auth for Prof Services TO #23.pdf (159 KB) Motion & Voting Motion to approve the Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #23 - High School Auditorium Upgrades, amount not to exceed $6,880.00 Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.4 Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #24 - Central Administration Complex Renovation (Phase 1), presented by Dr. Bill Smith, Program Director, Facilities Planning, and  recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Dollar Amount : $10,320.00 Budgeted : Yes Budget Source : 3940 - Local Capital Improvement Fund Recommended Action : Motion to approve the Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #24 - Central Administration Complex Renovation (Phase 1), amount not to exceed $10,320.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #24 - Central Administration Complex Renovation (Phase 1). Scope of Services: Investigate proposed work scope, prepare independent estimates of Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #24 - Central Administration Complex Renovation, amount not to exceed $10,320.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments F+G Auth for Prof Services TO #24.pdf (155 KB) Motion & Voting Motion to approve the Authorization For Professional Services from Faithful + Gould for price validation for Program #6, Task Order #24 - Central Administration Complex Renovation (Phase 1), amount not to exceed $10,320.00. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.5 TPM Program #6, Task Order #27, Pre-GMP for Bruner Middle School Chilled Water Piping/HVAC Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Dollar Amount : $150,000.00 Budgeted : Yes Budget Source : Capital Funds (Sales Tax) Recommended Action : Motion to approve TPM Program #6, Task Order #27, Pre-GMP for Bruner Middle School Chilled Water Piping/HVAC Project, in the amount of $150,000.00. Public Content Approval is requested for Program #6, Task Order #27, Pre-GMP for Bruner Middle School Chilled Water Piping/HVAC Project. The Project description is as follows: Bruner Middle School Chilled Water Piping/HVAC Project: The scope of work for this effort includes replacing the existing insulation on the roof mounted chilled water piping system. Repairs will be made to the piping as they are discovered and a review of the existing Roof-top Mounted (RTU) HVAC units may result in replacement of some equipment. Pre-GMP Budget: $150,000 For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #27, Pre-GMP for Bruner Middle School Chilled Water Piping/HVAC Project, in the amount of $150,000.00. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.6 TPM Program #6, Task Order #28, Pre-GMP for District-Wide Phase 2 Security Upgrades, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Dollar Amount : $450,000.00 Budgeted : Yes Budget Source : 3911- Other Capital - Capital Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #28, Pre-GMP for District- Wide Phase 2 Security Upgrades, in the amount of $450,000.00. Public Content Approval is requested for Program #6, Task Order #28, Pre-GMP for District-Wide Phase 2 Security Upgrades. The Project description is as follows: The work associated with this task centers on the replacement of any remaining exterior and classroom door hardware with District- standard Salto access control systems. This work is a follow-up to the Phase 1 work where secure lobbies were established at Single Point of Entry points for each campus. This work included the addition of Salto access control hardware for doors and gates, and Phase 2 will extend this effort to the rest of the campus areas. Pre-GMP Budget: $450,000 For additional information, please contact Dr. Bill Smith, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #28, Pre-GMP for District- Wide Phase 2 Security Upgrades, in the amount of $450,000.00. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 26, 2022 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Sep 26, 2022 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments 9-26-2022 Student Trip Requests-Rev 9-26.pdf (136 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 26, 2022 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Sep 26, 2022 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 26, 2022 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Okaloosa County School District Budget, Special Revenue Funds - Other Federal Programs - Fund 420, for Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Recommended Action : Motion to reconsider vote on Item 17.11 on the September 12, 2022  School Board Agenda. Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Other Federal Programs - Fund 420, for Fiscal Year 2022-2023, in the amount of $26,148,187.36. Public Content This Special Revenue Fund is used to account for the Federal funds that the District receives each year unless directed by the Florida Department of Education to utilize a separate fund, such as ESSER. The District is estimating a total of $25.9 million in Federal funds for fiscal year 2022-2023 as compared to actual collections of $17.6 million for fiscal year 2021-2022. The increase of $8.3 million includes $5.3 million for IDEA (including estimated roll forward of $1.7 million) and $3.0 million for Title I (including estimated roll forward of $1.3 million). This budget item was correctly advertised and published on the Meeting Agenda for the Public Hearing at the School Board Meeting of September 12, 2022. It is placed on this Meeting Agenda to clarify and confirm that the budget item amount of $26,148,187.36 as advertised and published is the amount to be approved. Motion & Voting Motion to reconsider vote on Item 17.11 on the September 12, 2022 School Board Agenda. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White Motion to adopt Okaloosa County School District Budget, Special Revenue Funds - Other Federal Programs - Fund 420, for Fiscal Year 2022-2023, in the amount of $26,148,187.36. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 17. Public Hearing Subject : 17.2 Public Hearing for Textbook Adoption (Instructional Materials) for Mathematics for College Liberal Arts, presented by Ryan Gore, Program  Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the textbook adoption (Instructional Materials) of the recommended math publisher for the Mathematics for College Liberal Arts course. Public Content A Public Hearing will be held to receive input and consider approval on the textbook adoption of instructional materials for Mathematics for College Liberal Arts course. The Okaloosa County School District is participating in the state textbook adoption process in Mathematics K-12. This public hearing is for the adoption of materials for the Mathematics for College Liberal Arts course: Cengage - Mathematical Excursions, 4th Edition – Recommended for Adoption Savvas – Mathematical Ideas, 14th Edition (additional text evaluated for consideration as a second option) The publisher listed above was selected through a committee evaluation process. The textbook adoption information and the public review links are available on the Okaloosa County School District website at the following address: https://www2.okaloosaschools.com/o/ocsd/page/math-textbook-adoption-update. Print materials may also be reviewed by contacting Ryan Gore at (850) 833-4208. Motion & Voting Motion to approve the textbook adoption (Instructional Materials) of the recommended math publisher for the Mathematics for College Liberal Arts course. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Sep 26, 2022 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Sep 26, 2022 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on September 22, 2022, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing - 6:15 p.m. Meeting : Sep 26, 2022 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on September 26, 2022, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Okaloosa County School District Budget, Special Revenue Funds - Other Federal Programs - Fund 420, for Fiscal Year 2022-2023. Mathematics (Instructional Materials) Textbooks: Mathematics for College Liberal Arts. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Sep 26, 2022 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.