Okaloosa County School Board — Regular Meeting, September 26, 2022 — reading text

approval to purchase a 2023 GMC Sierra 1500 Double Cab 2WD 6.5' bed work truck 147" from Alan Jay Fleet Sales in the amount of $41,725.00. The purchase is made from RFP 096-21-KM/Contract #5179 through City of Tallahassee and funds will be paid from Capital Funds, Project 0369 - DW - Vehicles. A copy of the quote is attached. For additional information, please contact Danny Dean, Specialist, Safe Schools, at (850) 689-7127. File Attachments ALAN JAY QUOTE-SAFE SCHOOLS.PDF (307 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Tag-On Bid Over $25,000: Strategic Equipment LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $82,580.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from Strategic Equipment LLC for Bluewater Elementary School in the amount of $32,600.00 and for Okaloosa STEMM Academy in the amount of $49,980.00, for a total of $82,580.00. Public Content Request approval to purchase kitchen equipment from Strategic Equipment LLC for Bluewater Elementary School in the amount of $32,600.00 and for Okaloosa STEMM Academy in the amount of $49,980.00, for a total of $82,580.00. The purchases are made from SDOC-22-B-077-LH through Osceola County Schools and funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments QUOTE-STEMM.pdf (250 KB) QUOTE-BLUEWATER ES.pdf (232 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: BrainPOP, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : Yes Dollar Amount : $73,322.90 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of software from BrainPOP in the amount of $73,322.90 for district wide use, effective October 1, 2022, through September 30, 2023. Public Content Request approval to purchase software from BrainPOP in the amount of $73,322.90 for district wide use, effective October 1, 2022, through September 30, 2023. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General Funds, Project 3009 Instr & District Wide Software and a copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments QUOTE-MIS.pdf (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 26, 2022 Absolute Date : Sep 26, 2022 Fiscal Impact : Yes Dollar Amount : $306,320.15 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 0319 - DW - HVAC Replacement Recommended Action : Motion to approve the HVAC purchase from Trane for Fort Walton Beach High School in the amount of $306,320.15. Public Content Request approval of the HVAC purchase from Trane for Fort Walton Beach High School in the amount of $306,320.15. The purchase is made through OMNIA Contract # 15-JLP-023 and funds will be paid from Capital Funds (1.5 Mill), Project 0319 DW - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE-FWBHS.pdf (986 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Service Agreement #23-82 Jeff Adams, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 26, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,200.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #23-82 between Jeff Adams and The School Board of Okaloosa County, Florida, on behalf of Niceville High School, in an amount not to exceed $5,200.00, effective September 27, 2022, through May 30, 2023. Public Content Request approval of Service Agreement #23-82 between Jeff Adams and The School Board of Okaloosa County, Florida, on behalf of Niceville High School, to provide Music Instruction to Brass/Woodwind band students. The Provider will be paid $40.00 per hour for up to 130 hours, for a total contract amount not to exceed $5,200.00. Funds will be paid from Internal Funds, Band Boosters, and the Agreement is effective September 27, 2022, through May 30, 2023. A copy of the Agreement is attached. For additional information, please contact Dan Wooten, Band Director, Niceville HS, at (850) 833-4114. File Attachments SA# 23-82.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Deleted - Service Agreement #23-83 Matthew Fossa, presented by