Okaloosa County School Board — Workshop Meeting, June 24, 2024 — reading text

$93,575.65 Budgeted : Yes Budget Source : Federal Fund, Project 5405 Title II - Part A ($64,189.63), and General Fund $29,386.02 Recommended Action : Motion to approve renewing the software subscriptions with Frontline Education for a total amount of $93,575.65, effective July 1, 2024, through June 30, 2025. Public Content Request approval to renew the software subscriptions with Frontline Education for a total amount of $93,575.65. Funds will be paid from Federal Fund, Project 5405 Title II - Part A ($64,189.63), and General Fund $29,386.02. The contract is effective July 1, 2024, through June 30, 2025, and a copy of the quote is attached. For additional information, please contact Sharon Duron, Program Director, Professional Services, at (850) 833- 5853. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Deleted - Tag-On Bid Purchase Over $50,000: H&E Equipment Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Fiscal Impact : Yes Dollar Amount : $97,800.00 Budgeted : Yes Budget Source : Capital Fund, Project 0369 DW - Vehicles Recommended Action : Motion to approve purchasing equipment from H&E Equipment Services for a total of $97,800.00. Public Content Request approval to purchase equipment (one trailer mounted boom lift and one reach lift) from H&E Equipment Services for a total of $97,800.00. The purchase is made through Buyboard Contract #685-22, and funds will be paid from Capital Fund, Project 0369 DW - Vehicles. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Renewal of ITB 21-05 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $220,020.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the renewal of ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00, effective July 1, 2024, through June 30, 2025. Public Content Request approval to renew ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00, Cox Business in the amount of $176,820.00 and Uniti Fiber in the amount of $43,200.00. Funds will be paid from General Fund. Copies of the renewal documents are attached, and the contract is effective July 1, 2024, through June 30, 2025. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Tag-On Bid: RFP 23-14-SP Multifunction Copiers and Managed Print Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes  Budget Source : Funds Will Vary Recommended Action : Motion to approve tagging on to RFP 23-14-SP Multifunction Copiers and Managed Print Services through Santa Rosa County Schools, effective July 1,2024, through June 30, 2029. Public Content Request approval to tag on to RFP 23-14-SP Multifunction Copiers and Managed Print Services through Santa Rosa County Schools. The contract will be used as needed and was awarded to CPC Office Technologies based on fixed pricing. Funds will vary, and the contract is effective July 1, 2024, through June 30, 2029. Copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Sole Source #24-17 Strategic Equipment (Customized Equipment), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Fiscal Impact : Yes Dollar Amount : $78,510.00 Budgeted : Yes Budget Source : Federal Fund, 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from Strategic Equipment for Plew Elementary School and Ruckel Middle School for a total of $78,510.00. Public Content Request approval to purchase customized kitchen sinks from Strategic Equipment for Plew Elementary School in the amount of $39,255.00 and Ruckel Middle School in the amount of $39,255.00, for a total of $78,510.00. Funds will be paid from Federal Fund, 3510 SFS Contract Exclusions, and copies of the quote documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Tag-On Bid Purchase Over $50,000: Strategic Equipment (Standard Equipment), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Fiscal Impact : Yes Dollar Amount : $207,755.00 Budgeted : Yes Budget Source : Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment for Plew Elementary School in the amount of $75,470.00, and for Ruckel Middle School in the amount of