Okaloosa County School Board — Workshop Meeting, June 24, 2024 — reading text

Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $3,988,436.23 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Monthly Financial Statement for May 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 24, 2024 Absolute Date : Jun 24, 2024 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for May 2024. Public Content The financial statement for the month ending May 31, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,592,402.25; Self-Health Insurance Claims and Fees totaling $2,931,568.56; and Bank Transfers totaling $13,779,637.06 for May 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $40,592,402.25, Self- Health Insurance Claims and Fees in the amount of $2,931,568.56, and Bank Transfers in the amount of $13,779,637.06. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,592,402.25; Self- Health Insurance Claims and Fees totaling $2,931,568.56; and Bank Transfers totaling $13,779,637.06 for May 2024 are being presented to the School Board. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Fiscal Year 2023-2024 Inventories from all schools and departments, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Board Approval Public Content The District currently owns 2,685 assets with an original value of $379.1 million and a current book value of $173.7 million as of June 11, 2024. The District is requesting Board Approval to remove 3 assets with a current book value of $0.00, reflecting an approximate 0% reduction in District assets value. The Assets will be removed effective June 30, 2024. As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments”, a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Master Services Agreement between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 24, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Fixed Charges Recommended Action : Motion to approve the Master Services Agreement between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors, as outlined in RFP 24-01 External Independent Auditing Services. Public Content On March 25, 2024, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram to perform the External Independent Auditing Services of the School District's Budget (as outlined in RFP 24-01). Attached is the Master Services Agreement which will cover fiscal years 2024-2025 through 2028-2029. This Master Services Agreement covers both the District Budget Audit and the Internal Funds Audit. It was approved on May 13, 2024. The purpose of this agenda item is to state that the Master Services Agreement approved on May 13, 2024, will cover both the Budget audit and the Internal Funds audit. A Letter of Engagement will be presented for approval each year for each type of audit, as outlined in Master Services Agreement, prior to initiation of audit service. Per the approved RFP, the auditing fees will be as follows for the School District's Budget Audit. The School District is scheduled to be audited by the Florida Auditor General in fiscal year 2026-2027 (Year Ended June 30, 2027). Year Ended Annual Audit Single Audit Total June 30, 2025 $65,000 $19,000 $84,000 June 30, 2026 $67,000 $21,000 $88,000 June 30, 2027 FL A/G FL A/G FL A/G June 30, 2028