Okaloosa County School Board — Regular Meeting, August 12, 2013 — reading text

presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Absolute Date : Aug 12, 2013 Fiscal Impact : Yes Dollar Amount : $10,347.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - August 12, 2013 1.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-12-13.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.10 Accounts Payable Warrant Register for July 2013, totaling $3,158,211.24; and Bank Transfers for July 2013, totaling $30,000,329.55, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $3,158,211.24 and Bank Transfers in the amount of $30,000,329.55. Public Content Pursuant to Florida Statute 1001.42, Accounts Payable Warrant Register for July 2013, totaling $3,158,211.24; and Bank Transfers for July 2013, totaling $30,000,329.55, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - July 2013.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.11 Moved to Discussion #8.1 - Agreement for Total Program Management (TPM) Services between the School Board of Okaloosa County, Florida and Jacobs/L-3, a Joint Venture, presented by Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Absolute Date : Aug 12, 2013 Recommended Action : Motion to approve the Agreement for Total Program Management (TPM) Services between the School Board of Okaloosa County and Jacobs/ L-3, A Joint Venture. Public Content An Agreement for Total Program Management Services on a Task Order Basis for Program Five (5) between the School Board and Jacobs-/L3, A Joint Venture for the delivery of the School District’s construction program for the next five years. File Attachments TPM - 2013 - Final.pdf (2,430 KB) Technology_Plan 2013-2016 FINAL.pdf (1,169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.12 Florida Department of Education Domestic Security Grant 2011-2012 Amendment, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Absolute Date : Aug 12, 2013 Fiscal Impact : No Budgeted : No Budget Source : Florida DOE Domestic Security Grant 2011-2012 Recommended Action : Motion to approve the amended project list for the 2011-2012 Domestic Security K-20 Target Hardening/Access Control Grant. Public Content The School District has received the Project Award Notification letter from the Florida Department of Education. The authorized funding amount of the grant is $46,250.00. Approval is requested to amend the project list for the 2011-2012 Domestic Security K-20 Target Hardening/Access Control Grant. The amended list is: AEL: 14SW Six (6') foot fencing, approximately 1,850 linear feet and gate for Lewis School $31,175.00 AEL: 14SW-01-Door, Electric security roll back gate, Bay Area Office, Lowery Place $14,900.00 File Attachments DOE forms 150 and 151 (amendment).pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.13 Exempted Purchase 6A 1.012(11)(b) Lego Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,776.56 Budgeted : Yes Budget Source : Split Funding, Federal Funds, Project 4471, Race To The Top Y4Q1 and General Funds Recommended Action : Motion to approve the Exempted Purchase Lego Education in the amount of $36,776.56 to purchase Getting Started Packs, Robotic Activity Mats and supplies for 7 District schools. The funding will eventually be paid entirely from federal funds, project 4471 Race to the Top, but until a budget amendment is approved by the D.O.E., $2,000 of the