Okaloosa County School Board — Regular Meeting, August 12, 2013

Monday, August 12, 2013 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cindy Frakes Meeting : Aug 12, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Mary Beth Jackson Meeting : Aug 12, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Aug 12, 2013 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 12, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Item 7.11, Agreement for Total Program Management Services, was moved to Discussion 8.1, at the request of Dewey Destin Deleted - Consent 7.28 STOPS Nosebleeds Product Information and Agreement, was deleted Added - Consent 7.38 Course Adoptions Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Moved to Discussion 8.1 Agreement for Total Program Management Services Deleted - Consent 7.28 STOPS Nosebleeds Product Information and Agreement Added - Consent 7.38 Course Adoptions Motion & Voting Motion to approve the Agenda as amended. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 5. Personnel Appointments Subject : 5.1 Transfer of Lorna Carnley to Assistant Principal II, Walker Elementary School, recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of Lorna Carnley to Assistant Principal II, Walker Elementary School. Public Content The Superintendent is recommending the transfer of Lorna Carnley, Assistant Principal II, Baker School, to Assistant Principal II, Walker Elementary School. Motion & Voting Motion to approve the transfer of Lorna Carnley to Assistant Principal II, Walker Elementary School. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 5. Personnel Appointments Subject : 5.2 Transfer of Barry Blackburn to Assistant Principal II, Northwood Elementary School, recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of Barry Blackburn to Assistant Principal II, Northwood Elementary School. Public Content The Superintendent is recommending the transfer of Barry Blackburn, Assistant Principal II, Richbourg School, to Assistant Principal II, Northwood Elementary School. Motion & Voting Motion to approve the transfer of Barry Blackburn to Assistant Principal II, Northwood Elementary School. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 5. Personnel Appointments Subject : 5.3 Appointment of Assistant Principal II, Ruckel Middle School, recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action Budgeted : Yes Budget Source : Ruckel Salary Budget Recommended Action : Motion to approve the appointment of Assistant Principal II, Ruckel Middle School. Motion & Voting Motion to approve the appointment of Stephanie Wheat to the position Assistant Principal II, Ruckel Middle School. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 5. Personnel Appointments Subject : 5.4 Appointment of Assistant Principal II, Baker School, recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action Budgeted : Yes Recommended Action : Motion to approve the appointment of Assistant Principal II, Baker School. Motion & Voting Motion to approve the appointment of Michael Martello to the position of Assistant Principal II, Baker School. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of June 29 - July 24, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 12, 2013 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of June 29 - July 24, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 29 - July 24.pdf (15 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of June 29 - July 24, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 12, 2013 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of June 29 - July 24, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel June 29 - July 24.pdf (24 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Report on the 2012-2013 Climate Survey Results, presented by Steve Horton, High School Director, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Information Public Content Report to the Board on the 2012-2013 Climate Survey Results. File Attachments 2013 Climate Survey Results - All.pdf (2,922 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Budget Workshop of July 16, 2013; the Minutes of the Regular Meeting of July 22,  2013; the Minutes of the Special Meeting of July 24, 2013; and the Minutes of the Special Meeting of July 29, 2013, as recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Recommended Action : Motion to approve the Minutes of the Budget Workshop of July 16, 2013; the Minutes of the Regular Meeting of July 22, 2013; the Minutes of the Special Meeting of July 24, 2013; and the Mintues of the Special Meeting of July 29, 2013 Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 7-29-2013 Special Meeting-Public Hearing DRAFT.pdf (76 KB) 7-24-2013 Special Meeting DRAFT.pdf (132 KB) 7-22-2013 Meeting DRAFT.pdf (187 KB) 7-16-2013 Budget Workshop DRAFT.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for carpet in the amount of $4,993.50, presented by Cindy Frakes and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,993.50 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for carpet in the band room in the amount of $4,993.50. Public Content District 1 School Board Member Capital Outlay Funds in the amount of $4,993.50 will be appropriated to Pryor Middle School for replacement of carpet in the band room. File Attachments Pryor Band Room Quote.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for iPads in the amount of $11,403.49, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,403.49 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton  Beach High School for iPads in the amount of $11,403.49. Public Content District 3 School Board Member Capital Outlay Funds in the amount of $11,403.49 will be appropriated to Fort Walton Beach High School for the purchase of iPads, cart, and software. File Attachments iPad Quote - FWBHS.pdf (700 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.5 Request to advertise a public hearing for revision of School Board Policy 11-17 Use of Facilities, presented by Arden Farley, Program Director of Equity, and recommended by the Superintendent for approval. Meeting :  Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for revision of School Board Policy 11-17 Use of Facilities. Public Content A public hearing will be advertised to receive public input on the proposed amendment to current rule 11-17 Use of Facilities which will incorporate the requirements of the Boy Scouts of America Equal Access Act, 34 C.F.R. 108.6. The proposed amendment provides for groups affiliated with the Boy Scouts of America or officially affiliated with any other patriotic youth group listed in Title 36 of the United States Code, equal access to school facilities before or after school hours. File Attachments 11-17 Use of Facilities-Rev.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.6 Monthly Financial Statement for June 2013, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2013. Public Content The financial statement for the month ending June 20, 2013, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials June 2013.pdf (121 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.7 Budget Amendment #10 - Fiscal Year 2012-2013, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2012-2013. Public Content On September 10, 2012, the School Board adopted the budget for fiscal year 2012-2013. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures for schools, departments, and projects to make changes to their budgets in order to better utilize finds. These amendments facilitate District operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006 New Revenue Appropriated During the Month of June 2013:  General Fund $ 370,983.47 Debt Service Funds 16,385,493.14 Capital Projects Funds 258,163.83 Other Special Revenue Funds - Federal 54,624.00 Other Special Revenue Funds - Food Service 484,795.09 Total - All Funds $17,554,059.53 File Attachments B-A 10 - June 2013.pdf (1,166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Absolute Date : Aug 12, 2013 Fiscal Impact : Yes Dollar Amount : $10,347.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - August 12, 2013 1.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-12-13.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.10 Accounts Payable Warrant Register for July 2013, totaling $3,158,211.24; and Bank Transfers for July 2013, totaling $30,000,329.55, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $3,158,211.24 and Bank Transfers in the amount of $30,000,329.55. Public Content Pursuant to Florida Statute 1001.42, Accounts Payable Warrant Register for July 2013, totaling $3,158,211.24; and Bank Transfers for July 2013, totaling $30,000,329.55, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - July 2013.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.11 Moved to Discussion #8.1 - Agreement for Total Program Management (TPM) Services between the School Board of Okaloosa County, Florida and Jacobs/L-3, a Joint Venture, presented by Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Absolute Date : Aug 12, 2013 Recommended Action : Motion to approve the Agreement for Total Program Management (TPM) Services between the School Board of Okaloosa County and Jacobs/ L-3, A Joint Venture. Public Content An Agreement for Total Program Management Services on a Task Order Basis for Program Five (5) between the School Board and Jacobs-/L3, A Joint Venture for the delivery of the School District’s construction program for the next five years. File Attachments TPM - 2013 - Final.pdf (2,430 KB) Technology_Plan 2013-2016 FINAL.pdf (1,169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.12 Florida Department of Education Domestic Security Grant 2011-2012 Amendment, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Absolute Date : Aug 12, 2013 Fiscal Impact : No Budgeted : No Budget Source : Florida DOE Domestic Security Grant 2011-2012 Recommended Action : Motion to approve the amended project list for the 2011-2012 Domestic Security K-20 Target Hardening/Access Control Grant. Public Content The School District has received the Project Award Notification letter from the Florida Department of Education. The authorized funding amount of the grant is $46,250.00. Approval is requested to amend the project list for the 2011-2012 Domestic Security K-20 Target Hardening/Access Control Grant. The amended list is: AEL: 14SW Six (6') foot fencing, approximately 1,850 linear feet and gate for Lewis School $31,175.00 AEL: 14SW-01-Door, Electric security roll back gate, Bay Area Office, Lowery Place $14,900.00 File Attachments DOE forms 150 and 151 (amendment).pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.13 Exempted Purchase 6A 1.012(11)(b) Lego Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,776.56 Budgeted : Yes Budget Source : Split Funding, Federal Funds, Project 4471, Race To The Top Y4Q1 and General Funds Recommended Action : Motion to approve the Exempted Purchase Lego Education in the amount of $36,776.56 to purchase Getting Started Packs, Robotic Activity Mats and supplies for 7 District schools. The funding will eventually be paid entirely from federal funds, project 4471 Race to the Top, but until a budget amendment is approved by the D.O.E., $2,000 of the quote must be paid from general funds. An expenditure reversal will be done at a later date. Public Content Exempted Purchase Lego Education in the amount of $36,776.56 to purchase Getting Started Packs, Robotic Activity Mats and supplies for the following District schools: 1. Davidson MS 2. Shoal River MS 3. Meigs MS 4. Pryor MS 5. Bruner MS 6. Destin MS The funding will eventually be paid entirely from federal funds, project 4471 Race to the Top, but until a budget amendment is approved by the D.O.E., $2,000 of the quote must be paid from general funds. An expenditure reversal will be done at a later date. A copy of the quote is attached. For additional information, please contact Patti Bonezzi, Program Director, Career & Technical Education at 850-833-5876 File Attachments LEGO EDUC-REVISED QUOTE.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.14 No Award for ITB 14-01 Outdoor Walk-In Freezer Purchase/Installation/Delivery  & Kitchen Equipment Renovation-Crestview HS, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation not to award ITB 14-01Outdoor Walk-In Freezer Purchase/Installation/Delivery & Kitchen Equipment Renovation-Crestview HS due to being over budget. Public Content The bid was initiated by School Nutrition Center to add an outdoor freezer and convert the existing indoor freezer/cooler combination unit to a side-by- side double cooler unit. Only one (1) bid was received and the committee deemed it cost prohibitive as it was over budget. A copy of the tabulation and recommendation sheet is attached. For additional information, please contact Richard D. Norris, Specialist, School Nutrition Center at (850) 301-3020. File Attachments ITB 14-01 TABULATION.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.15 RFP 14-02 Cued Speech Transliterating Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $71,250.00 Budgeted : Yes Recommended Action : Motion to approve the award of RFP 14-02 Cued Speech Transliterating Services. The recommended award is to Sharon Romero at an hourly rate of $50.00 for an estimated 1,425 hours, for a total estimated contract amount of $71,250.00. All funds will be paid from Federal Funds, Project 4475, IDEA Part B. The contract term is August 13, 2013 through June 9, 2014. Public Content The committee recommends the award of RFP 14-02 to Sharon Romero, who will provide cued speech transliterating services based on the student's Individual Education Plan (IEP). Services include the following: 1) monitoring the student in the classroom to assist student with accessing education; 2) consulting with teachers and other District staff; 3) maintaining any necessary documentation relevant to student progress; 4) serving as a member of the IEP team The contractor will be paid an hourly rate of $50.00 for an estimated 1,425 hours, for a total estimated contract amount of $71,250.00. All funds will be paid from Federal Funds, Project 4475, IDEA Part B. The contract term is August 13, 2013 through June 9, 2014. A copy of the tabulation and recommendation is attached. For additional information, please contact Melody Sommers, Program Director, ESE at (850) 833-3164. File Attachments RFP 14-02_AWARD.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.16 Amendment to Service Agreement #14-01, between Andrew Barberi and The School Board of Okaloosa County, on behalf of Choctawhatchee High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,000.00 Budgeted : Yes Recommended Action : Motion to approve the amendment to Service Agreement #14-01, between Anderw Barberi and The School Board of Okaloosa County, on behalf of Choctawhatchee High School to decrease the amount paid from $1,700.00 to $1,500.00 per month, for up to twelve (12) months, for a total contract amount not to exceed $18,000.00. All other terms and conditions of the original Service Agreement shall remain in full force and effect. Public Content This amendment decreases the amount paid from $1,700.00 to $1,500.00 per month, for up to twelve (12) months, for a total contract amount not to exceed $18,000.00. All other terms and conditions of the original Service Agreement shall remain in full force and effect. A copy of the amendment and the original agreement is attached. For additional information, please contact Cindy Gates, Principal, Choctawhatchee HS at (850) 833-3614. File Attachments CHOCTAW HIGH SA# 14-01 ANDREW BARBERI.pdf (149 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.17 Amendment to Service Agreement #14-02, between Brice Milton and The School Board of Okaloosa County, on behalf of Choctawhatchee High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,800.00 Budgeted : Yes Recommended Action : Motion to approve the amendment of Service Agreement #14-02 between Brice Milton and The School Board of Okaloosa County, on behalf of Choctawhatchee High School to decrease the amount paid from $1,000.00 to $400.00 per month, for up to twelve (12) months, for a total contract amount not to exceed $4,800.00. All other terms and conditions of the original Service Agreement shall remain in full force and effect. Public Content This amendment decreases the amount paid from $1,000.00 to $400.00 per month, for up to twelve (12) months, for a total contract amount not to exceed $4,800.00. All other terms and conditions of the original Service Agreement shall remain in full force and effect. A copy of the amendment and the original agreement is attached. For additional information, please contact Cindy Gates, Principal, Choctawhatchee HS at (850) 833-3614. File Attachments CHOCTAW HIGH SA# 14-02 BRICE MILTON.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.18 Amendment to Service Agreement #14-03, between Erika Vizcarrondo and The School Board of Okaloosa County, on behalf of Choctawhatchee High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,400.00 Budgeted : Yes Recommended Action : Motion to approve amendment to Service Agreement #14-03, between Erika Vizcarrondo and The School Board of Okaloosa County, on behalf of Choctawhatchee High School to decrease the term of the contract from twelve (12) months to nine (9) months, for a total contract amount not to exceed $5,400.00. The new contract term is August 1, 2013 through April 30, 2014.  All other terms and conditions of the original Service Agreement shall remain in full force and effect. Public Content This amendment decreases the term of the contract from twelve (12) months to nine (9) months, for a total contract amount not to exceed $5,400.00. The new contract term is August 1, 2013 through April 30, 2014. All other terms and conditions of the original Service Agreement shall remain in full force and effect. A copy of the amendment and the original agreement is attached. For additional information, please contact Cindy Gates, Principal, Choctawhatchee HS at (850) 833-3614. File Attachments CHOCTAW HIGH SA# 14-03 ERIKA VIZCARRONDO.pdf (202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject :  7.19 6A 1.012(11)(a) Service Agreement #14-40 Literacy Links, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $61,600.00 Budgeted : Yes Budget Source : Special Revenue, Project 4401, Title 1 Recommended Action : Motion to approve Service Agreement #14-40 between Literacy Links and The School Board of Okaloosa County, on behalf of Title 1 Department. This Agreement will provide professional development for Title 1 teachers and assistants within the district. The Provider will be paid $2,200.00 per day for 28 days, for a total contract amount not to exceed $61,600.00. All funds will be paid from Title 1 and the contract dates are August 13, 2013 through June 30, 2014. Public Content The purpose of this Agreement is to provide professional development for Title 1 teachers and assistants within the district. This includes 28 days of training, 2 days of training prior to implementation of the program, and 26 days with the focused classrooms. Training includes the following: 1) focus on a reading model for struggling readers; 2) review of assessments; 3) model rotational schedule; 4) plan for Interactive Read Alouds, including model for each group 5) model lesson for each group, including debriefing; 6) if requested, evaluation of students with special learning issues The Provider will be paid $2,200.00 per day for 28 days, for a total contract amount not to exceed $61,600.00. All funds will be paid from Special Revenue, Project 4401, Title 1 and the contract dates are August 13, 2013 through June 30, 2014. A copy of the Agreement is attached. For additional information, please contact Joan Pickard, Specialist, Title 1 at (850) 301-3008. File Attachments TITLE I -SA# 14-40 LITERACY LINKS.pdf (129 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject :  7.20 6A 1.012(11)(a) Service Agreement #14-43 Elena Aguilar, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,500.00 Budgeted : Yes Budget Source : General Funds, Project 4405, Title II Part A Recommended Action : Motion to approve Service Agreement #14-43, between Elena Aguilar and The School Board of Okaloosa County. The Provider will conduct a three-day Coaching Institute for Instructional Coaches, Common Core TSA's, and Peer Evaluators at the Niceville Training Center, August 26-28, 2013. All funds will be paid from General Funds, Project 4405, Title II Part A. Public Content The Provider will conduct a three-day coaching institute for Instructional Coaches, Common Core TSA's, and Peer Evaluators at the Niceville Training Center, August 26-28, 2013. Training will include the following: 1) create individual coaching vision and mission statement and core coaching values; 2) intro to Transformational Coaching; 3) applying the Ladder of Inference; 4) incorporating coaching tools; 5) coaching structures; 6) team development The Provider will be paid $3,500.00 per day, for up to three (3) days, for a total contract amount not to exceed $10,500.00. All funds will be paid from General Funds, Project 4405, Title II Part A. A copy of the Agreement is attached. For additional information, please contact Ann Flanagan, Reading Specialist, Curriculum & Instruction at (850) 833-3191. File Attachments CURRICULUM & INST. SA# 14-43 ELENA AGUILAR.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.21 6A 1.012(11)(a) Service Agreement #14-44 Literacy Links, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,800.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve Service Agreement #14-44, between Literacy Links and The School Board of Okaloosa County, on behalf of Curriculum and Instruction Department. The Provider will conduct training for Primary Teachers at Edge Elementary School, August 16, 2013 through June 30, 2014. All funds will be paid from General Funds, Project 6123 Reading Instruction. Public Content Service Agreement #14-44, between Literacy Links and The School Board of Okaloosa County, on behalf of Curriculum and Instruction Department. The Provider will conduct training for Primary Teachers at Edge Elementary School. The training will include the following: 1) focus on small group differentiated reading model; 2) a plan for instruction and model corresponding strategies; 3) up to four (4) days of on-site professional development; 4) model an interactive read aloud with each class; 5) evaluate students with special learning issues, if requested The Provider will be paid $2,200.00 per day of training, for up to four (4) days, for a total contract amount not to exceed $8,800.00. All funds will be paid by Curriculum and Instruction Department out of General Funds, Project 6123, Reading Instruction. The term of the contract is August 16, 2013 through June 30, 2014. A copy of the Agreement is attached. For additional information, please contact Ann Flanagan, Reading Specialist, Curriculum and Instruction at (850) 833-3191. File Attachments CURRICULUM & INST SA# 14-44 LITERACY LINKS.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.22 Athletic Trainer Support Agreement between the School Board of Okaloosa County and Twin Cities Hospital for services provided to Niceville High School, presented by Andy Johnson, Specialist for Safe Schools, Health & Athletics, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Athletic Trainer Support Agreement between the School Board of Okaloosa County and Twin Cities Hospital for services provided to Niceville High School. Public Content Twin Cities Hospital will provide certified and licensed athletic trainers to attend the practices and games at Niceville High School as scheduled by the school's athletic director. The trainer will coordinate the establishment of a Sports Medicine/Athletic Training Room; advise the school as to the supplies and training equipment needed to support the sports medicine program; provide suggestions and assistance to the coaching staff for conditioning and flexibility training; monitor athletic injuries and develop an injury prevention training program with the advice and consent of a team physician; and coordinate and provide injury follow-up evaluations for the team physician. Twin Cities Hospital will provide an athletic trainer for 20 hours per week for 36 weeks for a total of 720 hours during the school year and biweekly visits for summer programs. Compensation/Marketing Terms to be provided by the school will cover all the expenses of the athletic trainer except when the school requests the trainer to participate in out-of- town athletic events requiring travel and/or overnight lodging. In such situations, the school shall provide and pay the direct costs of such additional expenses as they are incurred. The term of this Agreement shall begin June 10, 2013 and terminate July 13, 2016. Either party shall have the right to terminate this Agreement, for any reason, upon 30 days prior written notice to the other party. For additional information regarding this Agreement, please contact Andy Johnson, Specialist for Safe Schools, Health & Athletics, or Jeff McInnis, School Board Attorney. File Attachments Athletic Trainer Agreement - Twin Cities Hospital.pdf (738 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.23 Updates to the Section 504 of the Rehabilitation Act of 1973 Manual, presented by Lois Handzo, Program Director of Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Fiscal Impact : No Recommended Action : Motion to approve the Section 504 of the Rehabilitiation Act of 1973 Manual with the updates. Public Content The updates, which are minimal, are highlighted in yellow and changes the name of the Superintendent to Mary Beth Jackson, the 504 Compliance Officer, to Lois Handzo, and the telephone and fax numbers for the 504 office. The only revisions to the included forms (Revised 7/2013) were to change the heading of each form to a three line heading, as requested by the MIS Dept. File Attachments 504 Full Manual Revised 2013.doc (211 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.24 Kindergarten Reporting System, presented by Marcus Chambers, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Kindergarten Reporting System for the 2013-2014 school year. Public Content Rather than a typical report card, Kindergarten teachers use an age- appropriate comprehensive reporting system. The system includes a quarterly assessment checklist that is fully aligned to the Common Core Standards. In addition to the quarterly checklists, the system includes a Teacher Guide with exact directions for administering each assessment element, A Parent Guide, a mid-quarter parent progress report and an appendix. The appendix includes all resources and tools to administer the assessment system. A group of Kindergarten teachers meet annually to revise the assessment system; every item in the appendix has been developed by the set of teachers. As of the 2011-2012 school year, the Kindergarten program included full implementation of the Common Core Standards. As such, there have been some dramatic changes in instruction and assessment for this set of teachers and students. The assessment system is completed on-line; MIS has developed a program that calculates each individual skill score once the teacher has entered the raw score. A Gr. K representative per school is trained to serve as a resource in communicating the annual revisions. Upon approval by the School Board, the Parent Guide will be available on the OCSD website. File Attachments K Report Card Q2 checklist 7-13.pdf (231 KB) K Report Card Q1 Checklist 7-13 (2).pdf (221 KB) K Report Card Q4 Checklist 7-13.pdf (260 KB) KG Report Card Teacher Guide 8-2-2013.pdf (431 KB) KG Report Parent Guide 8-2-2013.pdf (174 KB) KG Writing Rubric 8-2-2013.pdf (190 KB) K Report Card Q3 Checklist 7-13.pdf (251 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.25 Pupil Progression Plan 2013-2014, presented by Marcus Chambers, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the 2013-2014 Pupil Progression Plan. Public Content The Pupil Progression Plan has been revised to reflect new polices, procedures and legislation in effect for the 2013-2014 school year. Annually, three committees meet (elementary, middle school and high school); each committee includes administrative, instructional and OCEA representation. Each committee discusses needed changes pertinent to their school level and makes recommendations for revisions. New legislation which impacts pupil progression is also included in the document. Revisions are highlighted in gray in the PPP; in addition, a summary of the most significant changes has been provided. Upon approval by the School Board, the PPP will be available on the OCSD website. File Attachments High School PPP Updates.pdf (66 KB) General PPP Updates.pdf (68 KB) Elementary PPP Updates.pdf (71 KB) Middle School PPP Updates.pdf (70 KB) PPP 8-05-2013.pdf (1,488 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.26 Inter-Institutional Early College/Dual Enrollment  Articulation Agreement between Northwest Florida State College and The Okaloosa County School District, presented by Steve Horton, High School Curriculum Director, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Inter- Institutional Early College/ Dual Enrollment Articulation Agreement between Northwest Florida State College and The Okaloosa County School District. Public Content This Early College/Dual Enrollment Articulation Agreement between Northwest Florida State College (the College) and the Okaloosa County School District (the District) is in effect from August 15, 2013 to July 31, 2014. Early college/dual enrollment is one of the articulated acceleration mechanisms defined in Florida Statutes. The mission of dual enrollment, as specified by the Legislature, is three-fold: • to shorten the time necessary for a student to complete the requirements of a postsecondary degree and high school diploma • to broaden the scope of curricular options available to students, or • to increase the depth of study available for a particular subject. A District Articulation Committee will review this Agreement each year. Composition of the District Articulation Committee shall conform to Florida rule and law. Voting members shall be appointed by the appropriate superintendent or institutional president and shall represent Northwest Florida State College, Okaloosa County School District, and Walton County School District. Guests and additional non-voting members may also attend and participate in the meetings. This agreement may be amended or renewed from year-to-year by mutual agreement of the President of Northwest Florida State College and the Okaloosa County School Board. Summary of Major Changes By statute, the District will be invoiced $71.98 per credit hour for dual enrollment courses taken on the College campus during fall and spring terms in the 2013-2014 school year. The College agrees to provide a stipend of $100 per student per course to the District for invoiced registrations as mitigation for the cost of instructional materials. The minimum required GPA is changing from 3.0 weighted to 3.0 unweighted to be aligned with statute. Students taking dual enrollment during fall and spring terms in 2013-2014 will be grandfathered. File Attachments Dual Enrollment Agreement 2013-2014.pdf (380 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.27 Renewal of the School Affiliation Agreement with Twin Cities Hospital and the School Board for the Practical Nurse and Nursing Assistant Programs presented by Sarah  Meyers, Practical Nursing Program Director of CHOICE Technical Center, and Al Gardner, Principal of CHOICE Technical Center, and recommended by the Superintendent for the approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve School Affiliation Agreement for the practical nurse and nursing assistant program to continue utilizing Twin Cities Hospital for clinical experience. Public Content Motion to approve School Affiliation Agreement for the practical nurse and nursing assistant program to continue utilizing Twin Cities Hospital for clinical experience. File Attachments Choice Technical Center 8-13 TCH contract final agreement.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.28 Deleted - STOPS Nosebleeds Product Information and Agreement, presented by Lois Handzo, Program Director of Student Intervention Services, and Recommended by the Superintendent for Approval Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Fiscal Impact : No Budgeted : No Public Content THIS ITEM HAS BEEN DELETED Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.29 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Absolute Date : Aug 12, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.30 Cleared certification requirements and issuance of contracts for the 2013-2014 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2013-2014 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 8-12-13.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.31 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is to reinstate sick leave to employees who became ill or injured while at work due to their line-of-duty. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.32 Leave Without Pay, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Leave Without Pay, Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.33 Personnel recommendations, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of personnel who have been hired or transferred in the instructional and educational support positions, File Attachments August 12 2013 Instructional Board Report.pdf (145 KB) August 12 2013 Ed Support Board Report.pdf (112 KB) Substitute New Hires Board Report 8-12-2013.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.34 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations Public Content This is a list of employees who resigned/retired with the Okaloosa County School District. File Attachments Separations2013August12th.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.35 FCC License Renewal, presented by Eric Mitchell, Director of Technology, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 12, 2013 Absolute Date : Aug 12, 2013 Fiscal Impact : No Budgeted : No Budget Source : none Recommended Action : Motion to approve renewal of FCC License. Public Content Approval for FCC License Renewal. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.36 State Equity Report, presented by Arden Farley, Program Director of Equity, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the State Equity Report as presented. Public Content 2012-13 OCSD Equity report per state requirement. File Attachments Equity Report 2012-13.pdf (4,816 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.37 2013-2014 Bus Routes and insert for the Northwest Florida Daily News, presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Bus Routes and Insert for the Northwest Florida Daily News for the 2013-2014 school year. File Attachments Okaloosa County Bus Schedule 2013-2014.pdf (4,503 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 7. Consent Agenda Subject : 7.38 Course Adoptions, presented by Marcus Chambers, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the adoption of middle school and high school courses. Public Content The STEMM Academy needed a course approved for the beginning of the 2013-2014 school year. Due to a mid summer change in administration, the course was submitted to the Office of Curriculum & Instruction on August 6 resulting in the late submission for the Board agenda. The office of Curriculum & Instruction is taking this opportunity to also request Board approval of two Pre-AICE courses that will give high schools that offer AICE curriculum some relief from class size requirements. These Pre-AICE courses have been removed from class size requirements in a recent release from DOE. Schools may be able to substitute these courses in place of World History Honors and Biology I Honors which still fall under class size. File Attachments Course Adoptions 8-12 meeting.pdf (202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 8. Discussion Agenda Subject : 8.1 Agreement for Total Program Management (TPM) Services between the School Board of Okaloosa County, Florida and Jacobs/L-3, a Joint Venture, presented by Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agreement for Total Program Management (TPM) Services between the School Board of Okaloosa County and Jacobs/ L-3, A Joint Venture. Public Content An Agreement for Total Program Management Services on a Task Order Basis for Program Five (5) between the School Board and Jacobs-/L3, A Joint Venture for the delivery of the School District’s construction program for the next five years. File Attachments TPM - 2013 - Final.pdf (2,430 KB) Technology_Plan 2013-2016 FINAL.pdf (1,169 KB) Motion & Voting Motion to approve the Agreement for Total Program Management (TPM) Services between the School Board of Okaloosa County, Florida and Jacobs/L-3, a Joint Venture, with the modification to the term of the contract in Section 3.1 to three years with two automatic 12-month extensions, unless the Board provides 90 days advanced written notice to Jacobs/L-3, prior to the end of the term, of an intent not to renew the contract. Motion by Dewey Destin, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 12, 2013 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting (not specified) Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 13. Superintendent's Business Subject : 13.1 Col. Bud Day Veterans Memorial Fund Meeting : Aug 12, 2013 - Regular Meeting Type : Information Public Content The Superintendent has requested that each school set aside a small area during their open houses when children and parents can make monetary donations to the Col. Bud Day Veterans Memorial Fund for the memorial to be placed at Memorial Cemetery in Fort Walton Beach. The bookkeeper at each school will be asked to forward the funds that are collected to the Finance Department and a donation will be made to the memorial on behalf of the students of Okaloosa County. 13. Superintendent's Business Subject : 13.2 Out-of State Student Trip Requests, presented by the Superintendent Meeting : Aug 12, 2013 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments Field Trip Report Form mtg. 8.12.13.pdf (139 KB) 13. Superintendent's Business Subject : 13.3 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 12, 2013 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Aug 12, 2013 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for adoption of revised job description for Assistant Superintendent of Curriculum, presented by  Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve revised job description for Assistant Superintendent of Curriculum. Public Content The Board will receive public input and consider approval of a revised job description for Assistant Superintendent of Curriculum. This position is to assist the Superintendent and Deputy Superintendent in overseeing research, evaluation and state and federal program compliance. The proposed revisions are to have this position report to the Superintendent or designee and be evaluated by the Superintendent. File Attachments Assistant Superintendent of Curriculum-Rev.pdf (54 KB) Motion & Voting Motion to approve revised job description for Assistant Superintendent of Curriclum. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.2 Public Hearing for adoption of revised job description for Assistant Superintendent-School Operations, presented by Mike Foxworthy, Chief Officer for Human Resources, and  recommended by the Superintendent for approval. Meeting : Aug 12, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve revised job description for Assistant Superintendent-School Operations. Public Content The Board will receive public input and consider approval of a revised job description for Assistant Superintendent-School Operations. This position is to assist the Superintendent and Deputy Superintendent in the task of providing comprehensive leadership for institutional services and schools with emphasis on an efficient, safe, and healthful utilization of facilities, food services, employee services, information services, and transportation. The proposed revisions are to have this position report to the Superintendent or designee and be evaluated by the Superintendent. File Attachments Assistant Superintendent-School Operations-Rev.pdf (47 KB) Motion & Voting Motion to approve revised job description for Assistant Superintendent-School Operations. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Rodney Walker 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Aug 12, 2013 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on August 8, 2013, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Public Notice Meeting : Aug 12, 2013 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 17. Public Notices Subject : 17.3 Notice of Public Hearing - 6:15 p.m. Meeting : Aug 12, 2013 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on August 12, 2013, beginning at 6:15 p.m., or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: 1) Revised job description for Assistant Superintendent of Curriculum 2) Revised job description for Assistant Superintendent-School Operations Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this Meeting because of a disability or physical impairment should contact the Superintendent at the School Board Administration Building at (850) 833-3110, prior to this Meeting.