Okaloosa County School Board — Regular Meeting, November 9, 2020 — reading text

Plastics, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,204.00 Budgeted : Yes Budget Source : General Funds, Project 0099 COVID- 19 Recommended Action : Motion to approve the emergency purchase of 2,000 desk shields in the total amount of $41,204.00. Public Content Request approval of the emergency purchase of 2,000 desk shields in the total amount of $41,204.00. The purchase was made through School Board Policy 2-17(12)(a) and the product was purchased from Laird Plastics. Funds were paid from General Funds, Project 0099 COVID-19. Copies of the Superintendent's approval of the purchase, purchase order and quote are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, at (850)689-7153. File Attachments EMERGENCY PURCHASE-LAIRD PLASTICS.pdf (306 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Renewal of Fuel Purchasing Agreement with Okaloosa Academy, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement with Okaloosa Academy, Inc. Public Content Request approval to renew the Fuel Purchasing Agreement with Okaloosa Academy, Inc. Okaloosa Academy, Inc. agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its school bus fleet adhering to contract terms and conditions of the agreement. The contract is effective December 10, 2020 through December 9, 2021. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF FUEL AGREEMENT-OKALOOSA ACADEMY.pdf (47 KB) Fuel Purchasing Agreement - Okaloosa Academy, Inc..pdf (279 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Renewal of Fuel Purchasing Agreement with Liza Jackson Preparatory School, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement with Liza Jackson Preparatory School, Inc. Public Content Request approval to renew the Fuel Purchasing Agreement with Liza Jackson Preparatory School, Inc. Liza Jackson Preparatory School, Inc. agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its school bus fleet adhering to contract terms and conditions. The contract is effective December 10, 2020 through December 9, 2021. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments FUEL AGREEMENT-LIZA JACKSON.pdf (55 KB) Fuel Purchasing Agreement - Liza Jackson Preparatory School, Inc..pdf (329 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $271,694.00 Budgeted : Yes Budget Source : Federal Funds, Project 8488, DoDEA - eSteam Recommended Action : Motion to approve the purchase of computer hardware from Apple in the amount of $271,694.00. Public Content Request approval to purchase computer hardware from Apple in the amount of $271,694.00. The purchase is made through State of Florida Participating Addendum Number 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 8488, DoDEA - eSteam. A copy of the quote is attached. For additional information, please contact Stephanie Thetford, Specialist, Secondary Math, at (850) 833-6313. File Attachments APPLE QUOTE-DODEA.pdf (20 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 ITB 21-03 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve the committee's recommendation to award ITB 21-03 Fire Sprinkler Inspection Services to B & C Fire Safety, Inc., effective January 1, 2021 through December 31, 2023. Public Content Request approval of the committee's recommendation to award ITB 21-03 Fire Sprinkler Inspection Services to B & C Fire Safety, Inc., based on fixed pricing in the annual amount of $5,755.00. Funds will be paid from Capital Funds, Project 2395 Safety/ADA - District Wide. The three (3) year contract is effective January 1, 2021 through December 31, 2023. Copies of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services, at (850) 689-7159. File Attachments ITB 21-03.pdf (1,080 KB) ITB 21-03_TAB.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid: Annual Agreement for Professional Environmental Consultant Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the