Okaloosa County School Board — Regular Meeting, November 9, 2020

Monday, November 9, 2020 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Dewey Destin *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Nov 9, 2020 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 9, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Committee and Staff Reports: Deleted Item 7.6 Boeing Corporation Grant to Okaloosa Public Schools Foundation and CTE Superintendent's Human Resources Recommendations: Deleted Item 9.8 Employee Termination; Deleted Item 9.9 Employee Termination Motion & Voting Motion to approve the Agenda as amended: Committee and Staff Reports: Deleted Item 7.6 Boeing Corporation Grant to Okaloosa Public Schools Foundation and CTE Superintendent's Human Resources Recommendations: Deleted Item 9.8 Employee Termination; Deleted Item 9.9 Employee Termination Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Proclamation of Educational Support Professional Day, presented by Superintendent Marcus Chambers Meeting : Nov 9, 2020 - Regular Meeting Type : Action, Presentation Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Recommended Action : Motion to approve the Proclamation of Educational Support Professional Day designated as November 18, 2020. Public Content The Superintendent will present a Proclamation recognizing November 18, 2020, as Educational Support Professionals Day. Motion & Voting Motion to approve the Proclamation of Educational Support Professional Day designated as November 18, 2020. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Recognitions Subject : 3.2 Recognition of School Board Member Dewey Destin, presented by Superintendent Marcus Chambers Meeting : Nov 9, 2020 - Regular Meeting Type : Recognition 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II (12 Month), Lewis School, recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II (12 month), Lewis School, effective Dec 8, 2020. Motion & Voting Motion to approve the appointment of Jordan Berry to the position of Assistant Principal II (12 month), Lewis School, effective Dec 8, 2020. Motion by Diane Kelley, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Nov 9, 2020 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of October 8-21, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 9, 2020 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of October 8-21, 2020, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 8-21.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Liza Jackson Preparatory School, Inc. Annual Financial Statement and Supplemental Audit for the Year Ended June 30, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 9, 2020 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of McDonough CPA Solutions, PA performed the 2019-2020 audit report for Liza Jackson Preparatory School, Inc. File Attachments Liza Jackson Preparatory School FS FINAL.pdf (454 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Okaloosa Academy, Inc. Basic Financial Statements and Supplemental Information for the Year Ended June 30, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 9, 2020 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Board's permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2019-2020 audit report for Okaloosa Academy, Inc. File Attachments 2019-2020 Okaloosa Academy Audit - FINAL.pdf (334 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 The Okaloosa Public Schools Foundation, Inc. – A Component Unit of the Okaloosa County District School Board – Financial Statements for Year Ended June 30, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 9, 2020 - Regular Meeting Type : Information Public Content Chapter 6A-1.0013, State Board of Education – Administrative Rules, requires “the board of directors of each school board direct-support organization to provide for an audit of the school board direct-support organization to be conducted in accordance with the American Institute of Certified Public Accountants (AICPA) auditing standards”. The audit report must include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules, the direct-support organization corporate charter and bylaws, and commentary as to financial management and irregularities. The independent certified public accounting firm of Carr, Riggs & Ingram, LLC., performed the audit of the Okaloosa Public School Foundation, Inc. File Attachments FY19-20 Okaloosa Public Schools Foundation Audited Financial Statements.pdf (316 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Okaloosa County District School Board Internal Funds Financial Statement and Supplementary Information for Fiscal Year Ended June 30, 2020, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 9, 2020 - Regular Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote; however, the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments Okaloosa County Internal Funds Required Communications.pdf (228 KB) Okaloosa County Internal Funds Presentation.pdf (887 KB) Okaloosa County Internal Funds Financial Statement.pdf (450 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.6 Deleted - Boeing Corporation Grant to Okaloosa Public Schools Foundation and CTE, presented by April Branscome, CTE Program Director Meeting : Nov 9, 2020 - Regular Meeting Type : Information Public Content The Okaloosa Public Schools Foundation and the Okaloosa County School District’s Career and Technical Education Department announced today that it has been awarded a $50,625 Kids’ C.O.D.E. (Creative Online Developmental Education) grant from the Boeing Corporation to help spark elementary-age students’ interest and knowledge in programming through hands-on manipulatives. Along with the Boeing Corporation grant, the Okaloosa Public Schools Foundation matched a portion of the grant in the amount of $20,000. The Okaloosa Public Schools Foundation, Inc. (OPSF) is a not-for-profit community-based public schools foundation. Kids’ C.O.D.E. initiative focuses on engaging students in programming in grades 3-5 and will give students the tools to learn coding through hands-on play. Using the littleBits® Coding Kit, students manipulate physical blocks for input, outputs, motors, and sensors. By completing educational games and STEM activities, students gain hands-on coding experience, creativity, and confidence. As the students' progress through the program and grade levels, the student will become better versed in coding in hopes of encouraging them to enroll in future CTE courses, where they can earn industry certifications. The littleBits® Coding Kits lend themselves to years of use and academic development. Kids’ C.O.D.E will engage students with coding at an earlier age and will provide OCSD students with more time to prepare for future success. This project is meeting the components of the FLDOE’s strategic plan which states students should gain “higher achievement with computer skills, critical thinking, data analysis, technical writing, problem solving, math/science concepts and collaborative learning while preparing them as a “HIGHLY” skilled workforce because not preparing our students with fluency in this language is leaving our students unprepared for the changing workforce. April Branscome CTE Program Director 850-833-5858 File Attachments 2020-2021 Boeing Grant Award.pdf (262 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of October 22, 2020; Minutes of Regular Meeting of October 26, 2020 Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 22, 2020; Minutes of Regular Meeting of October 26, 2020. File Attachments 10-22-2020 Workshop - DRAFT.pdf (234 KB) 10-26-2020 Meeting - DRAFT.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for cafeteria tables in the amount of $23,571.52, presented by Dewey  Destin and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Dollar Amount : $23,571.52 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for cafeteria tables in the amount of $23,571.52. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for cafeteria tables in the amount of $23,571.52. File Attachments Edwins Elementary Cafeteria Tables -71851-01 (2)3.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School/Northwood Elementary School for painting of the  gymnasium in the amount of $9,314.25, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 26, 2020 Absolute Date : Oct 26, 2020 Fiscal Impact : Yes Dollar Amount : $9,314.25 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School/Northwood Elementary School for painting of the gymnasium in the amount of $9,314.25. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Richbourg School/Northwood Elementary School for painting of the gymnasium in the amount of $9,314.25. File Attachments Richbourg Gym Bid 2020.pdf (52 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for media center flooring in the amount of $20,687.97, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Fiscal Impact : Yes Dollar Amount : $20,687.97 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Lewis School for media center flooring in the amount of $20,687.97. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Lewis School for media center flooring in the amount of $20,687.97. File Attachments Lewis School - flooring Media Center.pdf (269 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 11-9-20.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $23,675.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-11-09.pdf (437 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Request to close the current Meigs Middle School Internal Funds checking account at Bank of America and open a new account at BBVA Bank effective November 10, 2020, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Fiscal Impact : No Recommended Action : Motion to approve request to close the current Meigs Middle School Internal Funds checking account at Bank of America and open a new account at BBVA Bank effective November 10, 2020. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Meigs Middle School is requesting permission to close their current Internal Funds checking account at Bank of America and open a new account at BBVA Bank due to service fees and the lack of satisfactory customer service. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Meigs-BankChange-Agenda 2020-11-09.pdf (20 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Internal Funds checking account revisions due to closure of First City Bank submitted by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Fiscal Impact : No Recommended Action : Motion to approve Internal Funds checking account revisions due to the closure of First City Bank. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds, including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. On Friday, October 16, 2020, First City Bank was closed by the Florida Office of Financial Regulation. All deposit accounts were acquired by United Fidelity Bank, Evansville, Indiana. United Fidelity Bank automatically became a Qualified Public Depository with the assumption of the deposit accounts and will have 90 days to complete the paperwork to remain a Qualified Public Depository. The following schools are requesting to keep their current Internal Funds checking accounts with United Fidelity Bank: Choctaw High School Fort Walton Beach High School Mary Esther Elementary School The following schools are requesting to close their current Internal Funds checking accounts at United Fidelity Bank and open Internal Funds checking accounts at Synovus Bank due to the bank's proximity to each school: Bruner Middle School Shalimar Elementary School Should United Fidelity Bank not become a Qualified Public Depository, the schools will request School Board permission to move their accounts to qualifying banks. File Attachments Choctaw-BankChange-Agenda 2020-11-09.pdf (45 KB) FortWaltonBeach-BankChange-Agenda 2020-11-09.pdf (136 KB) MaryEsther-BankChange-Agenda 2020-11-09.pdf (158 KB) Bruner-BankChange-Agenda 2020-11-09.pdf (122 KB) Shalimar-BankChange-Agenda 2020-11-09.pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Emergency Purchase: Laird Plastics, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,204.00 Budgeted : Yes Budget Source : General Funds, Project 0099 COVID- 19 Recommended Action : Motion to approve the emergency purchase of 2,000 desk shields in the total amount of $41,204.00. Public Content Request approval of the emergency purchase of 2,000 desk shields in the total amount of $41,204.00. The purchase was made through School Board Policy 2-17(12)(a) and the product was purchased from Laird Plastics. Funds were paid from General Funds, Project 0099 COVID-19. Copies of the Superintendent's approval of the purchase, purchase order and quote are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, at (850)689-7153. File Attachments EMERGENCY PURCHASE-LAIRD PLASTICS.pdf (306 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Renewal of Fuel Purchasing Agreement with Okaloosa Academy, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement with Okaloosa Academy, Inc. Public Content Request approval to renew the Fuel Purchasing Agreement with Okaloosa Academy, Inc. Okaloosa Academy, Inc. agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its school bus fleet adhering to contract terms and conditions of the agreement. The contract is effective December 10, 2020 through December 9, 2021. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF FUEL AGREEMENT-OKALOOSA ACADEMY.pdf (47 KB) Fuel Purchasing Agreement - Okaloosa Academy, Inc..pdf (279 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Renewal of Fuel Purchasing Agreement with Liza Jackson Preparatory School, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement with Liza Jackson Preparatory School, Inc. Public Content Request approval to renew the Fuel Purchasing Agreement with Liza Jackson Preparatory School, Inc. Liza Jackson Preparatory School, Inc. agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its school bus fleet adhering to contract terms and conditions. The contract is effective December 10, 2020 through December 9, 2021. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments FUEL AGREEMENT-LIZA JACKSON.pdf (55 KB) Fuel Purchasing Agreement - Liza Jackson Preparatory School, Inc..pdf (329 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $271,694.00 Budgeted : Yes Budget Source : Federal Funds, Project 8488, DoDEA - eSteam Recommended Action : Motion to approve the purchase of computer hardware from Apple in the amount of $271,694.00. Public Content Request approval to purchase computer hardware from Apple in the amount of $271,694.00. The purchase is made through State of Florida Participating Addendum Number 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 8488, DoDEA - eSteam. A copy of the quote is attached. For additional information, please contact Stephanie Thetford, Specialist, Secondary Math, at (850) 833-6313. File Attachments APPLE QUOTE-DODEA.pdf (20 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 ITB 21-03 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve the committee's recommendation to award ITB 21-03 Fire Sprinkler Inspection Services to B & C Fire Safety, Inc., effective January 1, 2021 through December 31, 2023. Public Content Request approval of the committee's recommendation to award ITB 21-03 Fire Sprinkler Inspection Services to B & C Fire Safety, Inc., based on fixed pricing in the annual amount of $5,755.00. Funds will be paid from Capital Funds, Project 2395 Safety/ADA - District Wide. The three (3) year contract is effective January 1, 2021 through December 31, 2023. Copies of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services, at (850) 689-7159. File Attachments ITB 21-03.pdf (1,080 KB) ITB 21-03_TAB.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid: Annual Agreement for Professional Environmental Consultant Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve tagging on with School District of Escambia County's Annual Agreement for Professional Environmental Consultant Services, effective through April 17, 2021. Public Content Request approval to tag on with School District of Escambia County's Annual Agreement for Professional Environmental Consultant Services to be used on an as needed basis. The awarded vendor is Professional Service Industries, Inc. (PSI). Funds will be paid from Capital Funds, Project 2395 Safety/ADA - District Wide. The contract is effective through April 17, 2021. A copy of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ANNUAL AGREEMENT FOR PROFESSIONAL ENVIRONMENTAL CONSULTANT SERVICES-ESCAMBIA CO.pdf (447 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,400.00 Budgeted : Yes Budget Source : Federal Funds, Project 1401 Title I - Part A Recommended Action : Motion to approve the purchase of computer hardware from Apple in the amount of $29,400.00. Public Content Request approval to purchase computer hardware from Apple in the amount of $29,400.00. The purchase is made through State of Florida Participating Addendum Number 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 1401 Title I - Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I & Title IV, at (850) 301-3008. File Attachments APPLE QUOTE-TITLE 1.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Professional Service Industries (PSI), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,400.00 Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve contracting with Professional Service Industries (PSI) to provide Asbestos Consulting Services in the total amount of $50,400.00. Public Content Request approval to contract with Professional Service Industries (PSI) to provide Asbestos Consulting Services for the schools listed on the attached proposal in the total amount of $50,400.00. Services are purchased through School District of Escambia County's Annual Agreement for Professional Environmental Consultant Services. Funding will be paid from Capital Funds, Project 2395 Safety/ADA - District Wide. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments PSI QUOTE.pdf (205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Amendment to Service Agreement #21-22 Ashley Johnson, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,600.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Recommended Action : Motion to approve the amendment to Service Agreement #21-22 Ashley Johnson for a revised total contract amount not to exceed $10,600.00. Public Content Request approval to amend Service Agreement #21-22 between Ashley Johnson and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee HS. The amendment increases the amount paid per month for the months of November-June from $700 to $1,000 for a total increase of $2,400.00 and a revised total contract amount not to exceed from $8,200.00 to $10,600.00. All other terms and conditions of the original Service Agreement shall remain in full force and effect. A copy of the Amendment and Service Agreement are attached. For additional information, please contact Bradley Parks, Band Director, Choctawhatchee HS, at (850) 833-3614. File Attachments AMENDMENT TO SA# 21-22.PDF (24 KB) SA# 21-22.PDF (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Service Agreement #21-58 Northwest Florida State College, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA - eSteam Recommended Action : Motion to approve Service Agreement #21-58 with Northwest Florida State College in the amount not to exceed $5,000, effective December 1, 2020 through November 30, 2021. Public Content Request approval of Service Agreement #21-58 between Northwest Florida State College and The School Board of Okaloosa County, FL, on behalf of DoDEA Grant Project, to provide third-party evaluation services for the DoDEA eSteam Grant Project. The Provider will be paid $2,500.00 per invoice and will be invoiced on February 15, 2021 and October 15, 2021, for a total contract amount not to exceed $5,000.00. Funds will be paid from Special Revenue, Project 8488 DoDEA - eSteam. The agreement is effective December 1, 2020 through November 30, 2021. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments SA# 21-58.PDF (286 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Service Agreement #21-59 Northwest Florida State College, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 1488 DoDEA - Engage Recommended Action : Motion to approve Service Agreement #21-59 Northwest Florida State College in an amount not to exceed $9,000.00, effective December 1, 2020 through November 30, 2021. Public Content Request approval of Service Agreement #21-59 between Northwest Florida State College and The School Board of Okaloosa County, FL, on behalf of DoDEA Grant Project, to provide third-party evaluation services for the DoDEA Engage Grant Project. The Provider will be paid $4,500.00 per invoice and will be invoiced on February 15, 2021 and October 15, 2021, for a total contract amount not to exceed $9,000.00. Funds will be paid from Special Revenue, Project 1488 DoDEA - Engage. The agreement is effective December 1, 2020 through November 30, 2021. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments SA# 21-59.PDF (265 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Vehicle Maintenance, Inspection and Repair Agreement (with Vehicle Lease Option) between the School Board of Okaloosa County and Okaloosa Academy, Inc., presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Vehicle Maintenance, Inspection and Repair Agreement (with Vehicle Lease Option) between the School Board of  Okaloosa County and Okaloosa Academy, effective October 1, 2020 and ending September 30, 2021 and may be renewed by mutual agreement of the parties hereto annually thereafter. Public Content This Agreement is for Okaloosa County School District Transportation Department to provide regular maintenance, inspection and repair (with Vehicle Lease Option) of Okaloosa Academy, Inc., buses. The routine maintenance, inspection and repair services provided by the School Board shall be consistent with the same services performed by the Transportation garages on the School Board's own bus fleet. For further information please contact Jay McInnis at 833-4162. File Attachments Vehicle Maintenance and Repair Agreement - Okaloosa Academy, Inc.pdf (1,426 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated November 9, 2020. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated November 9, 2020. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for November 9, 2020 Board Meeting.pdf (413 KB) Surplus Property Food Services list for November 9, 2020 Board Meeting.pdf (402 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Nov 9, 2020 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 121300 124164 118399 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Nov 9, 2020 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Richard, Sally 114555 Paraprofessional Eglin ES 12/1/2020 Rogers, Lyn 104809 Teacher Walker ES 11/1/2020 DROP Extension Participants Original Extension Employee Name EID Position Location Date Date Mary Sims 109302 Teacher Bluewater Elem 12/31/2020 1/22/2021 Revision Patricia Chavers 104172 Teacher Eglin Elem 2/28/2021 6/30/2021 Kenneth Bernich 114615 Teacher Choctawhatchee HS3/31/2021 6/30/2021 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Cleared certification requirements and issuance of contracts for the 2020- 2021 school year, presented by Karen  Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2020- 2021 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2020-2021 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared Provisional List for 11-09-2020 Board Mtg.pdf (57 KB) Motion & Voting Motion to approve the cleared certification requirements and issuance of contracts for the 2020- 2021 school year. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments ESOL Out-of Field Board Report for 11-09-2020 Board Mtg.pdf (18 KB) Reading Out-of Field Board Report for 11-09-2020 Board Mtg.pdf (19 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2020-2021 school year. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments November 9, 2020 Separations Board Report, Public, Rev 11-9.pdf (44 KB) Motion & Voting Motion to approve employee separations. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Nov 9, 2020 Instructional New Hire Board Report.pdf (199 KB) Nov 9, 2020 Support Personnel New Hire Board Report.pdf (210 KB) November 9, 2020 Substitute New Hire Board Report.pdf (98 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Nov 9, 2020 Transfer Board Report.pdf (226 KB) Motion & Voting Motion to approve employee transfers. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Deleted - Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #102155 be terminated for violation of School Board Policy 04-05, 06-25, 08-09 and 11-19. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Deleted - Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #121738 be terminated. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Recommended Action : Motion to approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Amy Bogan-Shackleford, Walker Elementary, 11.5hrs Christine Richards, Silver Sands School, 2.5hrs Clarence Holt, Destin Elementary, 18.25hrs Destiny Ward, Richbourg School, 7.5hrs Holit Barnett, Maintenance, 3.5hrs Ira Sheets, Maintenance, 18.75hrs Kelly Cirioni, Lewis School, 7.5hrs Mary Paquette, Transportation South, 3.25hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Diane Kelley, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Nov 9, 2020 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Nov 9, 2020 - Regular Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 CACI Task Order #2-177 OCSD Device Distribution Depot Support, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Fiscal Impact : Yes Dollar Amount : $32,592.00 Budgeted : No Budget Source : 1010 8200 0310 9022 0099 Recommended Action : Motion to approve CACI Task Order #2-177, OCSD Device Distribution Depot Support, not to exceed $32,592.00. Public Content Provide 1 support personnel (rotating zones) for 7 hours a day Monday-Friday. This person is responsible to receive "broken" devices and distribute a replacement device. This support is "as needed", which does not include school or teacher holidays. This support will be terminated June 11, 2021. Not to exceed $32,592.00 For additional information contact Dustin Keith, 850-689-7151 File Attachments Task Order 2-177 One Depot Repair Support Analyst.pdf (633 KB) Motion & Voting Motion to approve CACI Task Order #2-177, OCSD Device Distribution Depot Support, not to exceed $32,592.00. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Nov 9, 2020 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Nov 9, 2020 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Nov 9, 2020 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Nov 9, 2020 - Regular Meeting Type : Information 17. Public Hearing - 6:15 p.m. Subject : 17.1 Public Hearing for adoption of revised School Board Policy 01-07 School Board Rules, presented by C. Jeffrey McInnis, School Board Attorney, and recommended by the Superintendent for approval. Meeting : Nov 9, 2020 - Regular Meeting Type : Action Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Fiscal Impact : No Recommended Action : Motion to approve the adoption of revised School Board Policy 01-07 School Board Rules. Public Content The Board will receive public comment and consider approval on the proposed revised School Board Policy 01-07 School Board Rules. The proposed revisions to the policy will set forth procedures relating to comprehensive review of School Board policies to ensure that School Board policies reflect current practices and comply with existing law. The proposed revisions also update the references to "rules" throughout the policy to "policies". File Attachments 01-07 School Board Rules REVISED redlined 09.25.20.pdf (121 KB) Motion & Voting Motion to approve the adoption of revised School Board Policy 01-07 School Board Rules. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Nov 9, 2020 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Nov 9, 2020 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on November 5, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing Meeting : Nov 9, 2020 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on November 9, 2020, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Revision of School Board Policy 01-07 School Board Rules Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Nov 9, 2020 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.