Okaloosa County School Board — Workshop Meeting, August 4, 2016 — reading text

Jay McInnis, Transportation Director, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Belvedere Commons of Fort Walton Beach, effective August 1, 2016 through July 31, 2017. Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Belvedere Commons of Fort Walton Beach to lease one motor vehicle during times of disaster when the their facilities must be vacated. The vehicle shall be a sixty-five (65) passenger school bus selected by the School District's transportation director or designee. Belvedere Commons of Fort Walton Beach will pay $70 per day for the vehicle for each day the vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence August 1, 2016 and terminate July 1, 2017. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2016 Absolute Date : Aug 08, 2016 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached Fixed  Assets for 9914 (Surplus) document dated July 29, 2016. Public Content Approval is requested for the sale and disposal of the property listed on the attached Fixed Assets for 9914 (Surplus) document dated July 29, 2016, through the Board approved On-line Auction Program. File Attachments Assets Added to Surplus Since May 24 2016 - Agenda 8-8-16(2).pdf (317 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Exempted Purchase: Curriculum Associates for Title 1: presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $66,300.00 Budgeted : Yes Budget Source : Federal Funds, Project 7401 Title 1 - Part A Recommended Action : Motion to approve the purchases from Curriculum Associates in the amount of $66,300. Public Content Request approval of the purchases from Curriculum Associates in the amount of $66,300 for i-Ready Diagnostic and Instruction Reading and Math software licenses. Funding will be paid from Federal Funds, Project 7401 Title 1-Part A. The purchases are exempt under 6A-1.012(11)(b) and effective August 9, 2016 through August 8, 2017. Copies of the quotes are attached. For additional information, please contact Sandy Arteaga, Specialist, Title 1 at (850) 833-3008. File Attachments CURRICULUM ASSOC QUOTE-TITLE 1.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Exempted Purchase: Discovery Education for Curriculum Department, presented by Vince Windham, Program Director, Purchasing Department, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $223,080.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase from Discovery  Education in the amount of $223,080. Public Content Request approval to purchase the Discovery Education Benchmark Assessment Package with Progress Zone in the amount of $223,080. Funding will be paid from General Funds, Project 6123 Reading Instruction. The contract is effective 8/9/2016 through 6/30/2017. The purchase is exempt under 6A-1.012(11)(b) and a copy of the contract is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum and Instruction at (850) 833-3191. File Attachments DISCOVERY EDUC QUOTE.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Renewal of ITB 16-01 Petroleum Products & Antifreeze, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 16-01 Petroleum Products & Antifreeze. Public Content Request approval to renew ITB 16-01 Petroleum Products & Antifreeze. The vendor is Davison Oil and pricing is based on fixed pricing. Purchases will be made on an as needed basis using general funds. The renewal is effective September 15, 2016 through September 14, 2017 and a copy of the renewal documentation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7303. File Attachments RENEWAL OF ITB 16-01.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Service Agreement #17-39 Victoria Donahoo, presented by Vince Windham, Program Director, Purchasing Department, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,160.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #17-39 between The School Board of Okaloosa County, FL and Victoria Donahoo. Public Content Request approval of Service Agreement #17-39 between The School Board of Okaloosa County, FL and Victoria Donahoo to provide Percussion and Musical Instruction Services. The Provider will be paid $15.00 per hour for up to 144 hours, for a total contract amount not to exceed $2,160.00. Funds will be paid from Internal, Band. The contract is effective August 16, 2016 through May 16, 2017 and a copy is attached. For additional information, please contact Hank Phillips, Band Director, Pryor Middle School at (850) 833-3613. File Attachments SA# 17-39.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Updated MIS 4352, Information Systems/ Programming Attendance Waiver Form, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the