Okaloosa County School Board — Workshop Meeting, August 4, 2016

Thursday, August 4, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 4, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 4, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent item 7.21, DoDEA - Contract with Harvard_EOL, is deleted. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of July 7 - 21, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 4, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of July 7 - 21, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel July 7 - 21.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of July 7 - 21, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 4, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 7 - 21, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel July 7 - 21.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 403(b)/457(b) Voluntary Retirement Savings Plan Enhancement Meeting : Aug 4, 2016 - Workshop Meeting Type : Information, Report Public Content The Benefits Oversight Group has reviewed and approved the following enhancement to the 403(b) and 457(b) Voluntary Retirement Savings Plans: The addition of a simplified enrollment process – QuickEnroll During the past five years participation in the Plans has decreased from approximately 25% to the present rate of less than 15%. This is due in part to the following factors: • Demographics – more participants are retiring and fewer new hires enrolling • Fewer number of “service-basedâ€� representatives involved in enrollment activities • More employees desiring to access benefits online The Plan administrator, TSA Consulting Group, Inc.(TSACG) has recommended the addition of a simplified enrollment process and a qualified default investment account to allow employees to establish an account in either Plan within minutes. This “QuickEnrollâ€� process can be accessed by any computer, tablet or smartphone. The employee selects a percentage of compensation that is initially directed to an interest-bearing, principal-guaranteed account. At any time after enrollment, the employee may allocate their account balance and/or contributions to a number of mutual fund options or exchange their account to any of the existing investment providers authorized in the Plan without penalty. TSACG will support the QuickEnroll process with communications materials including pamphlets, posters, etc. at no cost to the District. File Attachments Okaloosa County Schools - BOG Presentation 0816.pptx (1,044 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 United Healthcare Update Meeting : Aug 4, 2016 - Workshop Meeting Type : Information, Report Public Content A presentation will be made to the Board reporting on the group medical insurance program with United Healthcare. File Attachments UHC Presentation - Board Meeting [Autosaved].pdf (915 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Special Meeting of July 20, 2016; Minutes of the Workshop Meeting of July 21, 2016; Minutes of the Regular Meeting of July 25, 2016, recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of July 20, 2016; Minutes of the Workshop Meeting of July 21, 2016; Minutes of the Regular Meeting of July 25, 2016. File Attachments 7-25-2016 Meeting DRAFT.pdf (172 KB) 7-21-2016 Workshop DRAFT.pdf (165 KB) 7-20-2016 Special Meeting DRAFT.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for  classroom desks and chairs, in the amount of $2,760.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,760.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for classroom desks and chairs, in the amount of $2,760.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for classroom desks and chairs in the amount of $2,760.00. File Attachments Elliott Point ES Quote Desks Chairs - Order Confirmation #848431274-001.msg (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle  School for classroom furniture, Dell Chromebooks, and Chromebook charging cart, in the amount of $14,947.36, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,947.36 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture, Dell Chromebooks, and Chromebook charging cart, in the amount of $14,947.36. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for classroom furniture, Dell Chromebooks and Chromebook charging cart, in the amount of $14,947.36. Any remaining cost will be absorbed by Pryor Middle School. These items will assist with the creation of model classrooms to accommodate ELA/IR and Math/IM 100- minute block classes. File Attachments Pryor MS Quote-classroom furniture,Chromebooks, Chromebook charging cart.pdf (769 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Budget Amendment #10 - Fiscal Year 2015-2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,602,043.89 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2015-2016 Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2016: General Fund $2,439,257.19  Debt Service Funds (361,778.18) Capital Projects Funds 320,455.07 Other Special Revenue Funds - Federal 4,535.41 Other Special Revenue Funds - Food Service 199,574.40 Total - All Funds $2,602,043.89 File Attachments !BA 10 - June 2016.pdf (2,153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Monthly Financial Statement for June 2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2016 Public Content The financial statement for the month ending June 30, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2016-06.pdf (572 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 8-8-16.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 School Donations, presented by Rita R. Scallan,  Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2016 Absolute Date : Aug 08, 2016 Fiscal Impact : Yes Dollar Amount : $29,003.20 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments District Donation List - Foundation FY 2015-2016.pdf (54 KB) Donations 2016-08-08.pdf (76 KB) Donations 2016-08-08 Backup.pdf (423 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram for the Okaloosa County School  Board Financial Statement and Supplementary Information Audit for the Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2016 Absolute Date : Aug 08, 2016 Fiscal Impact : Yes Dollar Amount : $80,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Approval Public Content The School Board of Okaloosa County, Florida is currently in the final year of a five year contract with the auditing firm of Carr, Riggs & Ingram, L.L.C., to perform the Financial Statement and Supplementary Information audit. A motion to engage the professional auditing services of CRI for Fiscal Year Ending June 30, 2016 is requested. The fee for fiscal year 2015-2016 is $80,000.00. The audit will be delivered to the School Board no later than March 31, 2017. File Attachments Okaloosa Engagement Letter.pdf (239 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Okaloosa County School Bus Routes for the 2016-2017 school year, presented by Jay McInnis, Program Director of  Transportation, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Okaloosa County School Bus Routes for the 2016-2017 school year. Public Content Approval of the 2016-2017 School Bus Routes for Okaloosa County Schools. File Attachments Bus Schedule 2016-2017 School Year - final.pdf (3,035 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Belvedere Commons of Fort Walton Beach, presented by Jay McInnis, Transportation Director, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Belvedere Commons of Fort Walton Beach, effective August 1, 2016 through July 31, 2017. Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Belvedere Commons of Fort Walton Beach to lease one motor vehicle during times of disaster when the their facilities must be vacated. The vehicle shall be a sixty-five (65) passenger school bus selected by the School District's transportation director or designee. Belvedere Commons of Fort Walton Beach will pay $70 per day for the vehicle for each day the vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence August 1, 2016 and terminate July 1, 2017. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2016 Absolute Date : Aug 08, 2016 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached Fixed  Assets for 9914 (Surplus) document dated July 29, 2016. Public Content Approval is requested for the sale and disposal of the property listed on the attached Fixed Assets for 9914 (Surplus) document dated July 29, 2016, through the Board approved On-line Auction Program. File Attachments Assets Added to Surplus Since May 24 2016 - Agenda 8-8-16(2).pdf (317 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Exempted Purchase: Curriculum Associates for Title 1: presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $66,300.00 Budgeted : Yes Budget Source : Federal Funds, Project 7401 Title 1 - Part A Recommended Action : Motion to approve the purchases from Curriculum Associates in the amount of $66,300. Public Content Request approval of the purchases from Curriculum Associates in the amount of $66,300 for i-Ready Diagnostic and Instruction Reading and Math software licenses. Funding will be paid from Federal Funds, Project 7401 Title 1-Part A. The purchases are exempt under 6A-1.012(11)(b) and effective August 9, 2016 through August 8, 2017. Copies of the quotes are attached. For additional information, please contact Sandy Arteaga, Specialist, Title 1 at (850) 833-3008. File Attachments CURRICULUM ASSOC QUOTE-TITLE 1.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Exempted Purchase: Discovery Education for Curriculum Department, presented by Vince Windham, Program Director, Purchasing Department, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $223,080.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase from Discovery  Education in the amount of $223,080. Public Content Request approval to purchase the Discovery Education Benchmark Assessment Package with Progress Zone in the amount of $223,080. Funding will be paid from General Funds, Project 6123 Reading Instruction. The contract is effective 8/9/2016 through 6/30/2017. The purchase is exempt under 6A-1.012(11)(b) and a copy of the contract is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum and Instruction at (850) 833-3191. File Attachments DISCOVERY EDUC QUOTE.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Renewal of ITB 16-01 Petroleum Products & Antifreeze, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 16-01 Petroleum Products & Antifreeze. Public Content Request approval to renew ITB 16-01 Petroleum Products & Antifreeze. The vendor is Davison Oil and pricing is based on fixed pricing. Purchases will be made on an as needed basis using general funds. The renewal is effective September 15, 2016 through September 14, 2017 and a copy of the renewal documentation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7303. File Attachments RENEWAL OF ITB 16-01.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Service Agreement #17-39 Victoria Donahoo, presented by Vince Windham, Program Director, Purchasing Department, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,160.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #17-39 between The School Board of Okaloosa County, FL and Victoria Donahoo. Public Content Request approval of Service Agreement #17-39 between The School Board of Okaloosa County, FL and Victoria Donahoo to provide Percussion and Musical Instruction Services. The Provider will be paid $15.00 per hour for up to 144 hours, for a total contract amount not to exceed $2,160.00. Funds will be paid from Internal, Band. The contract is effective August 16, 2016 through May 16, 2017 and a copy is attached. For additional information, please contact Hank Phillips, Band Director, Pryor Middle School at (850) 833-3613. File Attachments SA# 17-39.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Updated MIS 4352, Information Systems/ Programming Attendance Waiver Form, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2016 Absolute Date : Aug 08, 2016 Recommended Action : Motion to approve updated MIS 4352, Information Systems/Programming Attendance Waiver Form. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2016 Absolute Date : Aug 08, 2016 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Memorandum of Understanding between the School Board of Okaloosa County and Big Brothers Big Sisters of Northwest Florida, presented by Henry Kelley, Program Director, Community Affairs, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and Big Brothers Big Sisters of Northwest Florida, effective July 1, 2016 through June 30, 2017. File Attachments BBBS 2016-2017 MOU.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Agreements between the School Board of Okaloosa County and School-to-Work program providers to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 09, 2016 Absolute Date : Aug 09, 2016 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Agreements between the School Board of Okaloosa County and the following School-to-Work program providers: Exodos Ministries Thrift Store, The Flower Basket, Goodwill Big Bend Industries, Hideaway Pizza, More 4 Less, Publix, Subway (Ferdon Blvd.), Subway (Walmart), Robert L. F. Sikes Library, Uncle Bill's Family Restaurant, Walmart #944, Waterfront Mission. Public Content The School-to-Work program provides valuable career experience to eligible Exceptional Student Education students. File Attachments Uncle Bill's - Richbourg - 2017.pdf (67 KB) More 4 Less - Richbourg - 2017.pdf (243 KB) Exodos - Richbourg - 2017.pdf (253 KB) Subway Walmart - Richbourg - 2017.pdf (63 KB) Waterfront Mission - Richbourg - 2017.pdf (247 KB) Flower Basket - Richbourg - 2017.pdf (245 KB) Publix Crestview - Richbourg - 2017.pdf (62 KB) Walmart - Richbourg - 2017.pdf (246 KB) Subway Ferdon - Richbourg - 2017.pdf (63 KB) Crestview Library - Richbourg - 2017.pdf (253 KB) Goodwill - Richbourg - 2016.pdf (255 KB) Hideaway Pizza - Richbourg - 2017.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Deleted - DoDEA - Contract with Harvard_EOL,  presented by Dr. Sandy Arteaga, Title I/X Specialist, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2016 Fiscal Impact : Yes Dollar Amount : $93,693.00 Budgeted : Yes Budget Source : Special Revenue, Project 5488 DoDEA - Science Recommended Action : Motion to approve DoDEA contract with Harvard_EOL between The School Board of Okaloosa County and Harvard_EOL. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 DoDEA - Contract with Smithsonian, presented by Dr. Sandy Arteaga, Title I/X Specialist, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2016 Fiscal Impact : Yes Dollar Amount : $53,090.00 Budgeted : Yes Budget Source :  Special Revenue, Project 5488 DoDEA - Science Recommended Action : Motion to approve DoDEA- Contract with Smithsonian between The School Board of Okaloosa County and Smithsonian. Public Content Under the DODEA (Department of Defense Education Activity) Grant that was awarded to OCSD, Smithsonian will provide expertise in camera trapping and surveys of wildlife populations to school community in Okaloosa County School District, Florida. Smithsonian will share Ecology and Science learning to the school population using our website eMammal and a system of camera traps collecting wildlife images county-wide. They will help maintain volunteer teams to disperse and retrieve cameras in approved locations, including training of volunteers and tracking progress. They will provide expert review of all images provided by volunteers to ensure correct species identification. Smithsonian will make one (1) trip to the county to participate in School or District event. They will maintain functionality of the eMammal website by maintaining the site integrity and conduct security upgrades and patches as needed to allow the site to be used to upload data from volunteers and to provide county-based data to the school curriculum lessons. They will advise the School District on any curriculum developed that includes wildlife images and the eMammal tool. File Attachments CURRICULUM AND INST DEPT - SMITHSONIAN INSTITUTION.pdf (174 KB) APPENDIX A-Revised-Smithsonian.pdf (167 KB) Appendix B - Financial Performance Reporting Requirements (2).pdf (191 KB) Appendix C -Prime award _DODEA (2).pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Kindergarten Report Card, presented by Jeff Palmer, Director of Elementary Education, and recommended by the Superintendent for approval. Meeting :  Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the updated Kindergarten Report Card. Public Content Rather than a typical report card, Okaloosa County Kindergarten teachers use an age-appropriate comprehensive reporting system. The system includes a quarterly assessment checklist that is fully aligned to the Florida State Standards. In addition to the quarterly checklists, the system includes a Teacher Guide providing explicit directions for administering each assessment element, a Parent Guide, a mid-quarter parent progress report, and an appendix. The appendix, which was developed by a group of Kindergarten teachers, includes all resources required to administer the assessment system. Prior to the end of the 2016 school year, all Kindergarten teachers were provided the opportunity to submit feedback concerning both the Kindergarten Report Card and Curriculum Guides. Initial revisions were then made to the report card based on teacher feedback. A group of Kindergarten teachers received the initial revisions via email. This group then met and collaborated with District Instructional Coaches on to provide additional feedback and approve the final revisions. The assessment system is completed online; MIS has developed a program that calculates each individual skill score once the teacher has entered the raw score. A Kindergarten representative per school is trained to serve as a resource in communicating the annual revisions. Upon approval by the School Board, the Parent Guide will be available on the OCSD website. For more information contact Jeff Palmer at 833-4208. File Attachments 2016-2017 Parent Guide Kindergarten Report Card[1].pdf (258 KB) 2016-2017 KG Report Card Teacher Guide[1].pdf (414 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Additional Course Adoptions for the 2016-2017 School Year, presented by Sheila Lightbourne, Director  of Secondary Education, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the attached course adoptions for the 2016-2017 School Year. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. For more information contact April Branscome, Career and Technical Education Specialist at 833-5858 or Kelly Hayes, Assistant Principal, Okaloosa Technical College at 833-3500. File Attachments CHOICE July REQUEST FOR COURSE ADOPTION 2016-2017 School Year.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Addendum to the Master Contract between the School Board of Okaloosa County and the Okaloosa County Educational Support Professional Association, presented by Stacie Smith, Assistant Superintendent of Human Resources, and  recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Addendum to the Master Contract between the Okaloosa County School District and the Okaloosa County Educational Support Professional Association. Public Content Addendum to the Master Contract between the Okaloosa County School District and the Okaloosa County Educational Support Professional Association. File Attachments ESP 16-17 Master Contract Ratifications for voting.pdf (45 KB) Ed Support Salary Schedule FY 2017 DRAFT.pdf (104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Addendum to the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association. Public Content Addendum to the Master Contract Ratifications File Attachments Instructional Salary Schedule FY 2017 DRAFT.PDF (100 KB) Instructional Evaluation System 2016-2017 DRAFT.pdf (2,420 KB) OCEA 2016-2017 Master Contract Ratifications for voting.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Proposed Fiscal Year 2016-2017 salary schedules for Administrative, Managerial and Professional/ Technical personnel, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the proposed fiscal year 2016-2017 salary schedules for Administrative, Managerial and Professional/ Technical personnel. Public Content Proposed fiscal year 2016-2017 salary schedules for Administrative, Managerial and Professional/Technical personnel. Pay for Performance Salary: Effective 2.01%; Highly Effective 2.69%, also a general improvement of 1%. File Attachments FY 2017 Subs & Temps.pdf (56 KB) Admin Salary Schedule FY 2017 DRAFT.PDF (81 KB) Prof-Tech Salary Schedule FY 2017 DRAFT.PDF (64 KB) Managerial Salary Schedule FY 2017 DRAFT.PDF (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a lost of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments August 8, 2016 Ed Support Board Report.pdf (124 KB) August 8, 2016 Instructional Board Report.pdf (132 KB) BOARD REPORT AUGUST 8, 2016.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsAugust8th2016.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/  injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Theresa Brim, Riverside Elementary, 7.75 hours Kim DeVenny, Wright Elementary, 75.00 hours Carl Grimes, Exceptional Student Education, 7.50 hours Stephen Hall, Custodial Services, 75.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Employee Suspension, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of employee EID# 118979 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.33 Employee Suspension, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of employee EID#121309 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.34 Employee Suspension, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of employee EID#100292 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Application for Florida's Best and Brightest Teacher Scholarship Program 2016-2017, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action, Discussion Recommended Action : Motion to approve the Application for Florida's Best and Brightest Teacher Scholarship Program 2016-2017. Public Content The 2016 Legislature executed Florida Statute 1012.731, The Florida Best and Brightest Teacher Scholarship Program. This statute requires the school board of each district to determine the eligibility of classroom teachers who qualify for the scholarship. The statute established the following eligibility requirements for the scholarship. The individual applying must: 1. Be a classroom teacher as defined in section 1012.01(2)(a) and employed by a Florida school district, charter school or the Florida School for the Deaf and Blind in school year 2016/2017; 2. Submit an official record that demonstrates his or her composite score on either the ACT or SAT and was at or above the 80th percentile; 3. (A) A new hire and not evaluated pursuant to section 1012.34, or  (B) Have received and evaluation of highly effective on his or her evaluation File Attachments Best and Brightest Teacher Info and Application.pdf (141 KB) dps-2016-84b.pdf (73 KB) dps-2016-84a.pdf (52 KB) dps-2016-84.pdf (105 KB) 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Aug 4, 2016 - Workshop Meeting Type : Action 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 4, 2016 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 4, 2016 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Aug 4, 2016 - Workshop Meeting Type : Action, Information 14. Public Hearing Subject : 14.1 Public Hearing for adoption of revised School Board Policies in Chapter 12, School District Transportation, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policies in Chapter 12, School District Transportation. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policies in Chapter 12, School District Transportation. The revisions will update the current policies relating to transportation services for the School District. File Attachments Chapter 12 - Transportation.pdf (151 KB) Chapter 12 Transportation-REDLINED.pdf (148 KB) 14. Public Hearing Subject : 14.2 Public Hearing for adoption of revised School Board Policy 07-07 Drug and Alcohol Testing Program for Commercial Driver's License Holders, presented by Jeff  McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 07-07 Drug and Alcohol Testing Program For Commercial Driver's License Holders. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 07-07 Drug and Alcohol Testing Program For Commercial Driver's License Holders. The proposed revisions will amend and update the drug and alcohol testing program for holders of Commercial Driver's Licenses who are employed by the School Board. File Attachments 07-07 Drug and Alcohol Testing for CDL Holders.pdf (113 KB) 07-07 Drug and Alcohol Testing for CDL Holders-REDLINED.pdf (132 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Aug 4, 2016 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Aug 4, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on August 4, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Notice of Public Hearing - 6:15 p.m. Meeting : Aug 4, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on August 8, 2016, beginning at 6:15 p.m., or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Revision of School Board Policies in Chapter 12, School District Transportation • Revision of School Board Policy 07-07 Drug and Alcohol Testing Program For Commercial Driver's License Holders. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 16. Public Notices Subject : 16.3 Public Notice Meeting : Aug 4, 2016 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.