Okaloosa County School Board — Workshop Meeting, August 4, 2016 — reading text

- Fiscal Year 2015-2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,602,043.89 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2015-2016 Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2016: General Fund $2,439,257.19  Debt Service Funds (361,778.18) Capital Projects Funds 320,455.07 Other Special Revenue Funds - Federal 4,535.41 Other Special Revenue Funds - Food Service 199,574.40 Total - All Funds $2,602,043.89 File Attachments !BA 10 - June 2016.pdf (2,153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Monthly Financial Statement for June 2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2016 Public Content The financial statement for the month ending June 30, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2016-06.pdf (572 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 8-8-16.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 School Donations, presented by Rita R. Scallan,  Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2016 Absolute Date : Aug 08, 2016 Fiscal Impact : Yes Dollar Amount : $29,003.20 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments District Donation List - Foundation FY 2015-2016.pdf (54 KB) Donations 2016-08-08.pdf (76 KB) Donations 2016-08-08 Backup.pdf (423 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram for the Okaloosa County School  Board Financial Statement and Supplementary Information Audit for the Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 08, 2016 Absolute Date : Aug 08, 2016 Fiscal Impact : Yes Dollar Amount : $80,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Approval Public Content The School Board of Okaloosa County, Florida is currently in the final year of a five year contract with the auditing firm of Carr, Riggs & Ingram, L.L.C., to perform the Financial Statement and Supplementary Information audit. A motion to engage the professional auditing services of CRI for Fiscal Year Ending June 30, 2016 is requested. The fee for fiscal year 2015-2016 is $80,000.00. The audit will be delivered to the School Board no later than March 31, 2017. File Attachments Okaloosa Engagement Letter.pdf (239 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Okaloosa County School Bus Routes for the 2016-2017 school year, presented by Jay McInnis, Program Director of  Transportation, and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Okaloosa County School Bus Routes for the 2016-2017 school year. Public Content Approval of the 2016-2017 School Bus Routes for Okaloosa County Schools. File Attachments Bus Schedule 2016-2017 School Year - final.pdf (3,035 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Belvedere Commons of Fort Walton Beach, presented by