Okaloosa County School Board — Workshop Meeting, August 4, 2016 — reading text

Thursday, August 4, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 4, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 4, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent item 7.21, DoDEA - Contract with Harvard_EOL, is deleted. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of July 7 - 21, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 4, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of July 7 - 21, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel July 7 - 21.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of July 7 - 21, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 4, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 7 - 21, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel July 7 - 21.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 403(b)/457(b) Voluntary Retirement Savings Plan Enhancement Meeting : Aug 4, 2016 - Workshop Meeting Type : Information, Report Public Content The Benefits Oversight Group has reviewed and approved the following enhancement to the 403(b) and 457(b) Voluntary Retirement Savings Plans: The addition of a simplified enrollment process – QuickEnroll During the past five years participation in the Plans has decreased from approximately 25% to the present rate of less than 15%. This is due in part to the following factors: • Demographics – more participants are retiring and fewer new hires enrolling • Fewer number of “service-basedâ€� representatives involved in enrollment activities • More employees desiring to access benefits online The Plan administrator, TSA Consulting Group, Inc.(TSACG) has recommended the addition of a simplified enrollment process and a qualified default investment account to allow employees to establish an account in either Plan within minutes. This “QuickEnrollâ€� process can be accessed by any computer, tablet or smartphone. The employee selects a percentage of compensation that is initially directed to an interest-bearing, principal-guaranteed account. At any time after enrollment, the employee may allocate their account balance and/or contributions to a number of mutual fund options or exchange their account to any of the existing investment providers authorized in the Plan without penalty. TSACG will support the QuickEnroll process with communications materials including pamphlets, posters, etc. at no cost to the District. File Attachments Okaloosa County Schools - BOG Presentation 0816.pptx (1,044 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 United Healthcare Update Meeting : Aug 4, 2016 - Workshop Meeting Type : Information, Report Public Content A presentation will be made to the Board reporting on the group medical insurance program with United Healthcare. File Attachments UHC Presentation - Board Meeting [Autosaved].pdf (915 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Special Meeting of July 20, 2016; Minutes of the Workshop Meeting of July 21, 2016; Minutes of the Regular Meeting of July 25, 2016, recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of July 20, 2016; Minutes of the Workshop Meeting of July 21, 2016; Minutes of the Regular Meeting of July 25, 2016. File Attachments 7-25-2016 Meeting DRAFT.pdf (172 KB) 7-21-2016 Workshop DRAFT.pdf (165 KB) 7-20-2016 Special Meeting DRAFT.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for  classroom desks and chairs, in the amount of $2,760.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,760.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for classroom desks and chairs, in the amount of $2,760.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for classroom desks and chairs in the amount of $2,760.00. File Attachments Elliott Point ES Quote Desks Chairs - Order Confirmation #848431274-001.msg (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle  School for classroom furniture, Dell Chromebooks, and Chromebook charging cart, in the amount of $14,947.36, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Aug 4, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,947.36 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture, Dell Chromebooks, and Chromebook charging cart, in the amount of $14,947.36. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for classroom furniture, Dell Chromebooks and Chromebook charging cart, in the amount of $14,947.36. Any remaining cost will be absorbed by Pryor Middle School. These items will assist with the creation of model classrooms to accommodate ELA/IR and Math/IM 100- minute block classes. File Attachments Pryor MS Quote-classroom furniture,Chromebooks, Chromebook charging cart.pdf (769 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Budget Amendment #10