Okaloosa County BOCC — August 5, 2014 — June 17, 2014 — reading text

review the design/build proposals: Purchasing Manager Zan Fedorak or her designee, Commissioner Nathan Boyles (W&S liaison commissioner), Water & Sewer Director Jeff Littrell, Water & Sewer Project Manager Jeb Chessher, Water & Sewer Wastewater Operations June 17, 2014 -1l- Minute Book 71, Page 103 Okaloosa County Board of County Commissioners Manager Darren Alford, and County Engineer Jason Autrey. Mr. Boyles made motion, seconded by Mr. Harris, to approve all recommendations of the department head. 5 yeas. WATER & SEWER - LEASE RENEWAL WITH SKYETECH LLC Mr. Littrell requested approval to renew the lease agreement with Skyetech LLC for Unit E at 1310 Oddfellow Road in Fort Walton Beach. The annual rent for this lease is $5,088. He asked for approval subject to review by the County Attorney. Mr. Stewart responded that he has reviewed both this item and the proposed office space lease renewal for the Office of Criminal Conflict and he has signed off on both of them. Mr. Parisot made motion, seconded by Mr. Harris, to approve the lease renewal with Skyetech LLC for Unit E. Included in Mr. Parisot’s motion was for the lessee to have the insurance certificate updated, noting that it expires this month, and to make a correction on the certificate holder. 4 yeas. (Mr. Boyles was not present.) WATER & SEWER — LEASE RENEWAL WITH OFFICE OF CRIMINAL CONFLICT Mr. Littrell requested approval to renew the lease agreement with the Office of Criminal Conflict & Civil Regional Counsel for Region 1 for office space on the second floor of the Water & Sewer Administration Building in Fort Walton Beach. The annual rent will be $22,604.04. Mr. Harris said we need to take a good look at the Water & Sewer Administration Building and determine fair market value for lease fees. He felt the charges were inadequate. Mr. Harris then made motion, seconded by Mr. Amunds, to approve renewal of the lease agreement with the Office of Criminal Conflict. Mr. Stewart reported an ordinance to govern negotiation of leases and lease rates is being drafted and will be presented at a future date for Board consideration. 5 yeas. GROWTH MANAGEMENT - FY 2014-15 STATE HOUSING INITIATIVES PARTNERSHIP PROGRAM CERTIFICATION Mr. Elliot Kampert, Growth Management Director, requested the Chairman be authorized to execute the State Housing Initiatives Partnership (SHIP) Program FY 2014-15 funding certification. The projected allocation is $789,683 to Okaloosa County and June 17, 2014 -12- Minute Book 71, Page 104 Okaloosa County Board of County Commissioners $95,115 to the City of Fort Walton Beach. Mr. Harris made motion, seconded by Mr. Amunds, to authorize the Chairman to execute the above described certificate. Further, the Clerk’s Contract and Grants Office will transmit the signed certification to the Florida Housing Finance Corporation. 5 yeas. GROWTH MANAGEMENT = COMMISSION FOR THE TRANSPORTATION DISADVANTAGED TRIP AND EQUIPMENT GRANT AGREEMENT, AUTHORIZING RESOLUTION, AND APPROVAL OF TASK ORDER NO. 56 WITH OKALOOSA COUNTY TRANSIT Mr. Kampert requested approval of the FY 2014-15 Commission for the Transportation Disadvantaged (CDD) Trip and Equipment Grant Agreement and associated authorizing resolution. He also requested approval of Task Order No. 56 with Okaloosa County Transit (OCT) to provide these non-emergency paratransit trips. The cost of the services is based on a grant reimbursement amount of $464,919 plus $50. Mr. Boyles made motion, seconded by Mr. Harris, to approve the grant agreement, resolution, and task order as outlined above. 5 yeas. RESOLUTION NO. 14-103 GROWTH MANAGEMENT - APPROVAL FOR DEVELOPMENT, OZEAN RESORT ON OKALOOSA ISLAND Mr. Kampert presented for approval the site development plan for Ozean Resort, a mixed-use development consisting of a 193-room hotel; 100 condominium dwelling units; 140 marina slips; anda 15,297-square foot commercial mixed-use building (restaurant, retail, office and marina operations). He identified the proposed location at the northwest corner of Miracle Strip Parkway and Gulf National Seashore Road on Okaloosa Island. The proposed development will be built in three phases. Phase I will be the 193-room, six-story hotel; and the 15,927-square foot, two-story mixed-use commercial building. Phase II will be the 140 slip marina and Phase III will be the 100 condominium units. Mr. Harris asked what flag the hotel will fly. Mr. Joe Winkler, Ozean Development, replied it will be Cambria Suites. Mr. Parisot made motion, seconded by Mr. Harris, to approve the development. Mr. Kampert’s specific recommendation reflected in his agenda request is as follows: Staff recommends that the Board of County Commissioners approve the proposed development as presented with the June 17, 2014 -13- Minute Book 71, Page 105 Okaloosa County Board of County Commissioners conditions that a revised FDOT Driveway Construction Plan that complies with the FDOT and Public Works review comments/conditions shall be provided. The traffic sig- nal design plans shall be reviewed and approved by the FDOT and Okaloosa County prior to permitting and instal- lation of the proposed traffic signal. Staff also recom- mends that the Board allow staff to post the Notice of Intent to Issue a Development Order sign on the project site and to issue a development order when the condition specified above has been met. 5 yeas. RECESS - The meeting was recessed at 10:00 a.m. and reconvened at 10:07 a.m. TOURIST DEVELOPMENT - FINAL PAYMENT TO SANDMAN LLC ON EMERGENCY BEACH CLEANING CONTRACT NO. C14-2150-CAO Mr. Ed Schroeder, Tourist Development Department (TDD) Director, requested approval of the final payment in the amount of $46,674.08 to Sandman LLC on Emergency Beach Cleaning Contract No. C14-2150-CAO. Mr. Amunds made motion, seconded by Mr. Boyles, to approve this payment. 5 yeas. TOURIST DEVELOPMENT - ADVANCE PAYMENT FOR VISITFLORIDA WELCOME CENTER BROCHURE AND ADVERTISING Mr. Schroeder stated he must report any advance payment and asked for approval of payment for VisitFlorida Welcome Center brochure and advertising in the amount of $2,385.50. The brochures and advertising are placed in Welcome Centers located along I-10, I-75, I-95, U.S. 231 and at the State Capitol. Mr. Harris referred to the Auditor General’s report on advance payments. Mr. Stewart replied advance payments are not permitted unless they are approved by the Board. Mr. Harris made motion, seconded by Mr. Amunds, to approve payment in advance for VisitFlorida Welcome Center brochures and advertising in the amount of $2,385.50. 5 yeas. FACILITIES MAINTENANCE - SCOPE AND DESIGN OF PROPOSED NEW SHALIMAR FACILITY Mr. John Hofstad, Public Works Director, gave a brief account of space needs for the county and stated the Board engaged Lord & June 17, 2014 ~14- Minute Book 71, Page 106 Okaloosa County Board of County Commissioners Son Construction to look at retrofitting the Shalimar Courthouse Annex to help resolve those needs. The Board subsequently made a decision to raze that building and construct a _ new administrative facility at the site. He advised that Steve Christopher with Lord & Son Construction would like to make a presentation and seek approval of 50% plans. Mr. Hofstad said that will be followed by a request to go forward with 100% plans. Mr. Christopher reported the drawings are on schedule and the 50% review was passed through the work group and he believes everyone is pleased with the plans. He added that staff has been fantastic to work with. Mr. Christopher stated they were shooting for a budget for construction of the facility at $10 Million or less, advising the current cost for the building only is $10.3 Million. He reviewed the drawings, pointing out the designated areas for the Tax Collector, Property Appraiser, GIS, Growth Management, Commissioners’ offices and meeting chambers, and County Attorney’s office. Mr. Christopher stated there will be 320 parking spaces with overflow parking bringing that number up to 400 spaces. It is anticipated staff working at the facility will park at the rear of the building. Mr. Christopher displayed the elevation. Proposed construction would include a brick fagade, metal roof and impact resistant windows. The overall site plan showed the existing stormwater pond, entrance to the building, public parking and _ staff parking. Mr. Christopher stated he is asking to go forward with 100% design. He pointed out an item on the Consent Agenda was approval to move forward with the structural steel for the new building. Mr. Christopher stated the asbestos remediation is complete and demolition of the existing Shalimar Annex will begin this week. He advised that a change order regarding the demolition will be coming before the Board. Mr. Parisot posed a question on how much of the materials will be recycled. Mr. Christopher replied there has been discussion on recycling and he is working with Facilities Maintenance Director Don Turner to salvage items if possible. Mr. Boyles stated the Board needs to make certain it is giving them the leadership and guidance they need to do this right. He said this will be a 50-year building and cautioned against June 17, 2014 -15- Minute Book 71, Page 107 Okaloosa County Board of County Commissioners pinching pennies. Mr. Boyles felt the Board should make certain to give guidance on the footprint and durable materials. Mr. Parisot spoke on cutting costs by having the Facilities Maintenance Department do a portion of the construction. Mr. Harris responded by saying that his comments are not meant as any disrespect to Facilities Maintenance personnel but there would be a measure of losing control over using county personnel as subcontractors. Lord & Son would have no recourse over the individuals or their work and they cannot fire a county employee. Another issue would involve existing county projects and work schedules. He commented that he would not build the facility on those terms. Mr. Windes remarked that is a separate issue to be taken up and the Board should make a decision on the current item before it. Mr. Amunds made motion, seconded by Mr. Boyles, to approve the 50% drawings and to move forward with the 100% plan. 4 yeas, 1 nay. (Mr. Parisot voted no.) (NOTE: A full set of 50% drawings was delivered to BCC Records and is on file in that office.) Mr. Christopher stated they are confident Facilities Maintenance could do the work but it would create a problem with warranties and timing. He said to be able to get the Tax Collector and Property Appraiser into the facility by (next) August will mean they have to “go like crazy.” Mr. Christopher stated they believe it is important to keep it under their management. Mr. Harris said the Facilities Maintenance people are jacks of all trades and trade people are specific to a certain field. Mr. Parisot stated Facilities Maintenance personnel do great quality work but there are not enough of them. He said it took more than a year to renovate the Garniers Plant into the EMS building. Mr. Parisot made motion, seconded by Mr. Harris, to turn the project over entirely to the contractor. Mr. Amunds asked if that is a not-to-exceed amount and Mr. Harris asked if the $10.3 Million cost quoted earlier includes the site work. Mr. Padgett said this has evolved because there was discussion at the outset of the Facilities Maintenance and Public Works Departments coming onsite to do the clearing. He stated both of those departments have a full schedule and the project needs to keep moving. Mr. Padgett reported quotes were obtained to demolish June 17, 2014 -16- Minute Book 71, Page 108 Okaloosa County Board of County Commissioners the Annex and an adjustment in the contract will need to reflect the total amount. Discussion ensued regarding the work being done by the departments. Mr. Amunds said he also feels that at some point the Board needs to set a not-to-exceed amount. Mr.