Okaloosa County School Board — Workshop Meeting, June 18, 2015 — reading text

and disposal (demolition) of Building 13, on the C. W. Ruckel Middle School Campus. Public Content Approval is requested for the surplus and disposal (demolition) of Building 13 on the Ruckel Middle School Campus. This building was constructed in 1970 and is approximately 220 square feet. It is currently located behind home plate on the baseball field. This forty-five year old storage building has exceeded its lifecycle use. The removal of this building is at the request of Administrative Staff at Ruckel Middle School. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchase: Achieve3000, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $190,740.10 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase from Achieve3000 in the amount of $190,740.10 to purchase a Differentiated Literacy Solution Package for participating schools. Public Content Request approval of the purchase from Achieve3000 in the amount of $190,740.10 to purchase a Differentiated Literacy Solution Package for participating schools. Funding will be paid from general funds, project 6123 Reading Instruction. This purchase is exempt under 6A-1.012(11)(b) and is effective 8/1/2015 through 6/30/2016. A copy of the quote is attached. For additional information, please contact Ann Flanagan, Reading Specialist, Curriculum at (850) 833-6312. File Attachments ACHIEVE3000.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Exempted Purchase: AdvancED, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,250.00 Budgeted : Yes Budget Source : General Funds, Project 7008 Curriculum Development Recommended Action : Motion to approve the purchase from AdvancED in the amount of $29,250 for Accreditation Fees. Public Content Request approval of the purchase from AdvancED in the amount of $29,250 for Accreditation Fees for the 2015-2016 school year. Funding will be paid from general funds, project 7008 Curriculum Development. This purchase is exempt under 6A.1.012(11)(a). A copy of the invoice is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments AdvancED invoice.pdf (1,179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Exempted Purchase: Discovery Education for the Curriculum Department, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $240,000.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase from Discovery Education in the amount of $240,000 to purchase Discovery Education Assessment Services. Public Content Request approval of the purchase from Discovery Education in the amount of $240,000 to purchase Discovery Education Assessment Services. Funding will be paid by General Funds, Project 6123 Reading Instruction. The contract is effective 7/1/2015 through 6/30/2016. This purchase is exempt under 6A-1.012(11)(b). A copy of the contract is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments DISCOVERY EDUC-CURRICULUM.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Amendment to Award of ITB 13-B09 Carpet & Tile,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the amendment to the award of ITB 13-B09 Carpet & Tile. The awarded vendor, The Flooring Authority, has requested a price increase of 0.45% on bid items 1-7, 9, 10 & 12. Public Content Request approval of the amendment to the award of ITB 13-B09 Carpet & Tile. The awarded vendor, The Flooring Authority, has requested a price increase of 0.45% on bid items 1-7, 9, 10 & 12. The price increase is effective June 23, 2015 through June 10, 2016. A Copy of the signed letter is attached. The price increase is allowed per the terms of the contract as long as the increase does not exceed the rate of inflation determined by the CPI. This price increase request meets the CPI requirements. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB 13-B09 PRICE INCREASE ACCEPTANCE LETTER.pdf (751 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid: 3538 Food Service, Large Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on with School Board of Marion County bid 3538, based on fixed pricing to purchase equipment on an as needed basis. Public Content Request approval to tag on with School Board of Marion County bid 3538, based on fixed pricing to purchase equipment on an as needed basis from multiple vendors. Funding will be paid from Federal funds, project 3510 SFS Contract Exclusions. The contract is effective through May 31, 2016. A copy of the award tabulation is attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments MARION CO.pdf (237 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid: RFP 151803 Food Processing: USDA Commodities, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Budget Source : Federal funds Recommended Action : Motion to approve tag-on bid RFP 151803 Food Processing: