Okaloosa County School Board — Workshop Meeting, June 18, 2015

Thursday, June 18, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Dewey Destin Meeting : Jun 18, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Mary Beth Jackson Meeting : Jun 18, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Jun 18, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 18, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 3. Visitors Subject : 3.1 Recognition of Billy Mikel on the occasion of his retirement, presented by the Superintendent. Meeting : Jun 18, 2015 - Workshop Meeting Type : Recognition Public Content Recognition of Billy Mikel, Principal, CHOICE High School and Technical Center, on his retirement after 33 years of service. 3. Visitors Subject : 3.2 Recognition of Jeanine Kirkland on the occasion of her retirement, presented by the Superintendent. Meeting : Jun 18, 2015 - Workshop Meeting Type : Recognition Public Content Recognition of Jeanine Kirkland, Principal, Walker Elementary School, retiring after 31 years of service. 3. Visitors Subject : 3.3 Recognition of Beth Walthall on the occasion of her retirement, presented by the Superintendent Meeting : Jun 18, 2015 - Workshop Meeting Type : Recognition Public Content Recognition of Beth Walthall, Principal, Davidson Middle School, retiring after 27 years. 5. Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II, Baker School, recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Baker School. 5. Personnel Appointments Subject : 5.2 Appointment of Assistant Principal II, Walker Elementary School, recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Walker Elementary School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of May 21 - June 3, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 18, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of May 21 - June 3, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 21 - June 3.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of May 21 - June 3, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 18, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 21 - June 3, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel May 21 - June 3 Revised.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 2014-2015 School Climate Survey, presented by Steve Horton, Assistant Superintendent of MIS Meeting : Jun 18, 2015 - Workshop Meeting Type : Presentation Public Content 2014-2015 School Climate Survey results. Attachment will follow. File Attachments 2015 Climate Survey Results.pdf (1,157 KB) 2015 Climate Survey - 3 Yr District and Segment.pdf (150 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Report on End of Course Exams, presented by Steve  Horton, Assistant Superintendent of MIS Meeting : Jun 18, 2015 - Workshop Meeting Type : Report File Attachments State Tests 2015-Districts.pdf (118 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Workshop Meeting of June 4, 2015, and the Minutes of Regular Meeting of June 8, 2015, recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of June 4, 2015, and the Minutes of Regular Meeting of June 8, 2015, recommended by the Superintendent for approval. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 6-4-2015 Workshop DRAFT.pdf (194 KB) 6-8-2015 Meeting DRAFT.pdf (179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Shalimar Elementary School for cameras in the amount of $5,775.96, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,775.96 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Shalimar Elementary School for cameras in the amount of $5,775.96. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for cameras in the amount of $5,775.96. File Attachments Shalimar Task Order # 2-15.pdf (230 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Budget Amendment #9 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #9 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of May 2015: General Fund $ 426,475.24 Debt Service Funds 1,593.21 Capital Projects Funds 82,474.64 Other Special Revenue Funds - Federal 823,408.20 Other Special Revenue Funds - Food Service 228,330.61 Total - All Funds $1,562,281.90 File Attachments !B-A 9 - May 2015.pdf (1,200 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for May 2015, presented by Rita R. Scallan,  Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for May 2015. Public Content The financial statement for the month ending May 31, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials May 2015.pdf (550 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-22-15.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Payroll Warrant Register and Accounts Payable Warrant Register for May 2015, totaling $23,709,221.22; and Bank Transfers for May 2015, totaling $7,190,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,709,221.22 and Bank Transfers in the amount of $7,190,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2015, totaling $23,709,221.22; and Bank Transfers for May 2015, totaling $7,190,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - May 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of school donations. Public Content Okaloosa County schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-06-22.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2015-2016, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Renewal - Check Recovery Agreement.pdf (388 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Surplus and Disposal of Building 13, at C. W. Ruckel Middle School, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 22, 2015 Absolute Date : Jun 22, 2015 Recommended Action : Motion to approve the surplus and disposal (demolition) of Building 13, on the C. W. Ruckel Middle School Campus. Public Content Approval is requested for the surplus and disposal (demolition) of Building 13 on the Ruckel Middle School Campus. This building was constructed in 1970 and is approximately 220 square feet. It is currently located behind home plate on the baseball field. This forty-five year old storage building has exceeded its lifecycle use. The removal of this building is at the request of Administrative Staff at Ruckel Middle School. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchase: Achieve3000, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $190,740.10 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase from Achieve3000 in the amount of $190,740.10 to purchase a Differentiated Literacy Solution Package for participating schools. Public Content Request approval of the purchase from Achieve3000 in the amount of $190,740.10 to purchase a Differentiated Literacy Solution Package for participating schools. Funding will be paid from general funds, project 6123 Reading Instruction. This purchase is exempt under 6A-1.012(11)(b) and is effective 8/1/2015 through 6/30/2016. A copy of the quote is attached. For additional information, please contact Ann Flanagan, Reading Specialist, Curriculum at (850) 833-6312. File Attachments ACHIEVE3000.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Exempted Purchase: AdvancED, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,250.00 Budgeted : Yes Budget Source : General Funds, Project 7008 Curriculum Development Recommended Action : Motion to approve the purchase from AdvancED in the amount of $29,250 for Accreditation Fees. Public Content Request approval of the purchase from AdvancED in the amount of $29,250 for Accreditation Fees for the 2015-2016 school year. Funding will be paid from general funds, project 7008 Curriculum Development. This purchase is exempt under 6A.1.012(11)(a). A copy of the invoice is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments AdvancED invoice.pdf (1,179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Exempted Purchase: Discovery Education for the Curriculum Department, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $240,000.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase from Discovery Education in the amount of $240,000 to purchase Discovery Education Assessment Services. Public Content Request approval of the purchase from Discovery Education in the amount of $240,000 to purchase Discovery Education Assessment Services. Funding will be paid by General Funds, Project 6123 Reading Instruction. The contract is effective 7/1/2015 through 6/30/2016. This purchase is exempt under 6A-1.012(11)(b). A copy of the contract is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments DISCOVERY EDUC-CURRICULUM.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Amendment to Award of ITB 13-B09 Carpet & Tile,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the amendment to the award of ITB 13-B09 Carpet & Tile. The awarded vendor, The Flooring Authority, has requested a price increase of 0.45% on bid items 1-7, 9, 10 & 12. Public Content Request approval of the amendment to the award of ITB 13-B09 Carpet & Tile. The awarded vendor, The Flooring Authority, has requested a price increase of 0.45% on bid items 1-7, 9, 10 & 12. The price increase is effective June 23, 2015 through June 10, 2016. A Copy of the signed letter is attached. The price increase is allowed per the terms of the contract as long as the increase does not exceed the rate of inflation determined by the CPI. This price increase request meets the CPI requirements. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB 13-B09 PRICE INCREASE ACCEPTANCE LETTER.pdf (751 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid: 3538 Food Service, Large Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on with School Board of Marion County bid 3538, based on fixed pricing to purchase equipment on an as needed basis. Public Content Request approval to tag on with School Board of Marion County bid 3538, based on fixed pricing to purchase equipment on an as needed basis from multiple vendors. Funding will be paid from Federal funds, project 3510 SFS Contract Exclusions. The contract is effective through May 31, 2016. A copy of the award tabulation is attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments MARION CO.pdf (237 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid: RFP 151803 Food Processing: USDA Commodities, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Budget Source : Federal funds Recommended Action : Motion to approve tag-on bid RFP 151803 Food Processing: USDA Commodities through Escambia County to processing USDA Commodities items. Public Content Request approval to tag-on with The School Board of Escambia County on RFP 151803 Food Processing: USDA Commodities to process commodity items on an as needed basis. Multiple vendors were awarded and the contract is effective through July 31, 2016. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TABULATION.pdf (1,693 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $25,000: Musco Lighting, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : General Funds and Capital Funds, Project 3323 Ruckel Eagle Ram Tennis Center Phase 2 Recommended Action : Motion to approve the purchase from Musco Lighting in the amount of $70,000.00 to purchase a Light Structure Green System for the Eagle Ram Tennis Center. Public Content Request approval of the purchase from Musco Lighting in the amount of $70,000.00 to purchase a Light Structure Green System for the Eagle Ram Tennis Center. This purchase is made through the tag-on bid with Clay County BOCC, RFP 13/14-8 Various Equipment and Amenities for Parks and Playgrounds, which was previously approved by our School Board on 3/10/2014. Funding will be paid from General Funds and Capital Funds, Project 3323 Ruckel Eagle Ram Tennis Center Phase 2. A copy of the quote is attached. For additional information, please contact Bill Smith, Director of Facilities at (850) 689-7158. File Attachments MUSCO LIGHTING.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Service Agreement#15-12 7-Dippity, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $839,294.43 Budgeted : Yes Budget Source : Special Revenue, Project 5488 DoDEA - Science Recommended Action : Motion to approve Service Agreement #16-12 between 7- Dippity, Inc. and The School Board of Okaloosa County, FL to provide third-party consulting services for the DoDEA S.C.I.E.N.C.E Grant project. Public Content Request approval of Service Agreement #16-12 between 7-Dippity, Inc. and The School Board of Okaloosa County, FL to provide third-party consulting services for the DoDEA S.C.I.E.N.C.E Grant project. Funding will be paid from Special Revenue, Project 5488 DoDEA Science. The agreement is effective July 1, 2015 through June 30, 2016 and a copy is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum and Instruction at (850) 833-3191. File Attachments SA# 16-12.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Service Agreement #16-09 Language Center Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,800.00 Budgeted : Yes Budget Source : General Funds, Project 4110 SAI-ESOL and Special Revenue, Project 6418 Title III Eng Lang ACQ Recommended Action : Motion to approve service agreement #16-09 between Language Center Solutions and The School Board of Okaloosa County, FL to provide help expanding the Family Literacy Program. Public Content Request approval of service agreement #16-09 between Language Center Solutions and The School Board of Okaloosa County, FL to provide help expanding the Family Literacy Program in schools with ELL student populations. The Provider will be paid $20.00 per hour for up to 1,890 hours for a total contract amount not to exceed $37,800.00. The contract is effective 7/1/2015 through 6/30/2016. Funding will be paid from General Funds, Project 4110 SAI-ESOL and Special Revenue, Project 6418 Title III Eng Lang ACQ. A copy of the agreement is attached, For additional information, please contact Teresa Schroeder, Program Director, Student Intervention Services at (850 833-5861. File Attachments STUDENT SVCS.-ESOL DEPT. SA# 16-09 LANGUAGE CENTER SOLUTIONS.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Service Agreement #16-10 Kelsey Riley, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,300.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Band Internal Account Recommended Action : Motion to approve service agreement #16-10 between Kelsey Riley and The School Board of Okaloosa County, FL to provided monthly clinician services for the Choctawhatchee Color Guard and Winter Guard. Public Content Request approval of service agreement #16-10 between Kelsey Riley and The School Board of Okaloosa County, FL to provided monthly clinician services for the Choctawhatchee Color Guard and Winter Guard. The Provider will be paid $650.00 per month for up to twelve (12) months, for a total of $7,800.00 and any additional choreography/routines/tryouts will be paid at a rate of $25.00 per hour, not to exceed $500, for a total contract amount not to exceed $8,300.00. Funding will be paid from Internal Funds, Style Marchers Band Internal Account. The agreement is effective 7/1/2015 through 6/30/2016 and a copy of the agreement is attached. For additional information, please contact John McArthur, Choctawhatchee High School at (850) 833-3614. File Attachments CHOCTAW HIGH SA# 16-10 KELSEY RILEY.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Service Agreement #16-11 Sarah Lienemann, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,500.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Band Internal Account Recommended Action :  Motion to approve service agreement #16-11 between Sarah Lienemann and The School Board of Okaloosa County, FL to provide monthly clinician services for Choctawhatchee Color Guard and Winter Guard. Public Content Request approval of service agreement #16-11 between Sarah Lienemann and The School Board of Okaloosa County, FL to provide monthly clinician services for Choctawhatchee Color Guard and Winter Guard. The Provider will be paid $500.00 per month for up to twelve (12) months for a total of $6,000.00 and any additional choreography/routine/tryouts will be paid at a rate of $25.00, not to exceed $500.00, for a total contract amount not to exceed $6,500.00. Funds will be paid from Internal Funds, Style Marchers Band Internal Account. The agreement is effective 7/1/2015 through 6/30/2016. A copy of the agreement is attached. For additional information, please contact John McArthur, Choctawhatchee High School at (850) 833-6314. File Attachments CHOCTAW HIGH SA# 16-11 SARAH LIENEMANN.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Renewal of Annual Agreement for Charter Bus Services and Broker Services: Multiple Vendors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Annual Charter Bus Services and Broker Services Agreements, effective July 1, 2015 through June 30, 2016. Public Content Request approval to renew the Annual Charter Bus Services and Broker Services Agreements between The School Board of Okaloosa County, FL and Astro Travel & Tours, Inc.; Coastal Coaches, LLC; Colonial Trailways; Creative Tours by Pat; Galaxy Transport; Good Time Tours, Inc.; Group Travel Network, Inc.; Gulf Coast Tours, Inc.; Hotard Coaches, Inc.; Kincaid Coach Lines; Kingdom Coach, LLC; Sunshine Express Tours, Inc.; and The Express. These agreements will be used on an as needed basis by schools, PTO, athletic boosters, band booster, and other support organizations that provided support for student activities. The agreements will be effective from July 1 , 2015 through June 30, 2016. Copies of the vendor renewal confirmation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL CONFIRMATIONS.pdf (521 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.23 School Volunteer Lists, presented by Henry Kelley, Program Director, Community Affairs, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 22, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve School Volunteer Lists. Public Content Attached are School Volunteer Approval Requests from various schools. A sexual offender and predator screening has been conducted through the Florida Department of Law Enforcement on each name. File Attachments Volunteer Binder- June 10.pdf (966 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Agreement between The School Board of Okaloosa County and The School Board of Walton County to provide ESE services to eligible Walton County students, presented by Melody Sommer, Program Director for Exceptional Student Education, and recommended  by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 23, 2015 Absolute Date : Jun 23, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Approval of Agreement between The School Board of Okaloosa County and The School Board of Walton County to provide ESE services to eligible Walton County students. Public Content This agreement provides Exceptional Student Education services for Walton County students, grades Pre-K through 12 who have met the specific criteria in the areas of Hearing Impaired and Intellectual Disabilities. File Attachments Walton County Contract 2015-16.pdf (555 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 IDEA Part B, Entitlement 2015-16 Grant Application and IDEA Part B, Preschool Entitlement 2015-16 Grant Application, presented by Melody Sommer, Program Director for Exceptional Student Education, and  recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 23, 2015 Absolute Date : Jun 23, 2015 Fiscal Impact : Yes Dollar Amount : $6,689,308.00 Budgeted : Yes Budget Source : IDEA Part B, Entitlement and IDEA Part B, Preschool Entitlement Recommended Action : Approval of IDEA Part B, Entitlement 2015-16 Grant Application and IDEA Part B, Preschool Entitlement 2015-16 Grant Application Public Content These are federal funds provided to the school district for the purpose of providing services to students, ages 3 - 21, qualifying for Exceptional Student Education services. File Attachments IDEA Grant 2015-16.pdf (3,386 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Chinese Exchange Teacher who is fully funded by the Teachers of Critical Language Program for the 2015-2016 school year at Wright Elementary School,  presented by Dr. Anita Gail Choice, Principal, Wright Elementary School, recommended by the Superintendent of approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Budget Source : Fully funded by The Teachers of Critical Language Program Recommended Action : Motion to approve Chinese Exchange Teacher who is fully funded by the Teachers of Critical Language Program for the 2015-2016 school year at Wright Elementary School Public Content The positive cognitive and academic impact of foreign language instruction in grades k-12 is well supported by educational research. Brain research shows this instruction improves students’ executive control and their ability to focus and listen. Students who take foreign language demonstrate an increase in their confidence and ability to solve complex problems. Additional benefits of foreign language instruction include an increase in college acceptance rates and career marketability. We have an opportunity to apply to offer foreign language instruction in 2015-16 during students’ elective wheel through a teacher exchange program with the U S Department of State. This program offers an opportunity for schools to host an exchange teacher to instruct a critical language in grades K-12. The State Department assumes the cost for the teacher’s salary, insurance and living expenses. At Wright Elementary, we have elected to teach Chinese due to an identified need in government and business. We feel this exchange will also help our students develop cultural competence and enhance their appreciation of our culture and government. The benefits of early foreign language instruction will have a positive impact for our students’ academic success and their future. For additional questions please contact Dr. Anita Gail Choice at Wright Elementary School, 833-3580 or Ms. Marti Gardner, Elementary Director at 833-4208. File Attachments TCLPTeacherBio (2).pdf (36 KB) TCLPApplication.pdf (216 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments June 22, 2015 Ed Support Board Report.pdf (40 KB) June 22, 2015 Instructional Board Report.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Employment Separations, presented by  Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJune22nd2015.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of Employee No. 111371. Public Content Suspension of Employee No. 111371 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Tammy Arne, Food Service, 45.00 hours Debra Barton, Southside Center, 3.50 hours Vivian Hawn, Silver Sands, 3.75 hours Sheryl Murphy, Choctawhatchee High, 52.50 hours Wanda Robinson, Wright Elementary, 37.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Administrative, Managerial, and Professional/ Technical personnel recommendations for school year 2015-2016, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Administrative, Managerial, and Professional/Technical personnel recommendations for the 2015-2016 school year. Public Content The Superintendent's recommendations for Administrative, Managerial, and Professional/Technical personnel for the school year 2015-2016 File Attachments Admin Recommendations 15-16.pdf (346 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Insurance Program Renewals for FY 2015-2016, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 22, 2015 Fiscal Impact : Yes Dollar Amount : $1,685,886.00 Budgeted : Yes Recommended Action : Motion to approve the Insurance Program renewals for FY 2015-2016. Public Content A summary of the insurance program renewals for FY 2015-2016 is attached. File Attachments Property Renewal 2015-16.docx (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.33 Title III, Part A, Supplementary Instructional Support for English Language Learners 2015-2016 Grant Application, presented by Zoila Ganuza, ESOL TSA, and  recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 22, 2015 Absolute Date : Jun 22, 2015 Fiscal Impact : Yes Dollar Amount : $144,153.00 Budgeted : Yes Budget Source : Title III, Part A, Supplementary Instructional Support for English Language Learners 2015-2016 Grant Recommended Action : Motion to approve the Title III, Part A, Supplementary Supplementary Instructional Support for English Language Learners 2015-2016 Grant application. Public Content The Grants Management department under the FLDOE Title III office has not opened the Grant Application website. Thus, the Title III Grant attached has been written based on the preliminary allocation in the amount of $106,153.60, which was provided by the FLDOE Title III office, added to the amount is the estimated roll forward amount of $38,000.00, for a total of $144,153.00. File Attachments Proposal 15-16 Title III, Part A, Supplementary Instructional Support for ELLs.pdf (444 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.34 Enhanced Instructional Opportunities for Recently-  Arrived Immigrant Children and Youth 2015-2016 Grant Application, presented by Zoila Ganuza, ESOL TSA, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 22, 2015 Absolute Date : Jun 22, 2015 Fiscal Impact : Yes Dollar Amount : $94,298.00 Budgeted : Yes Budget Source : Title III, Part A: Enhanced Instructional Opportunities for Recently-Arrived Immigrant Children and Youth 2015-2016 Grant Recommended Action : Motion to approve the Title III Part A: Enhanced Instructional Opportunities for Recently-Arrived Immigrant Children and Youth 2015-2016 Grant application. Public Content Because of an increase of over 200 students, who were born outside of the United States and are entering US schools for the first time, during the past three years, the Okaloosa County School District has subsequently qualified to receive funds this year from this Federal Grant. The purpose of this grant is to assist immigrant students with the acculturation process and to provide school staff with professional development to enhance the sensitivity and understanding of various cultures as well as to acquire strategies in order for students to access the rigorous academic curriculum required by Florida Standards; moreover, support for immigrant families is also imbedded in the grant. However, the Grants Management department under the FLDOE Title III has not provided the 2015-2016 grant application. Thus, the proposal attached has been written based on the preliminary allocation in the amount of $80,298.00, which was provided by the FLDOE Title III office, added to the amount is the estimated roll forward amount of $14,000.00, for a total of $94,298.00. File Attachments Proposal 15-16 Enhanced Instructional Opportunities for Recently Arrived Immigrant Children and Youth.pdf (396 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.35 Scholar's Summer Institute Program for 2015, presented by Steve Chatman, Equity Specialist, and Debbie Davis, Math Specialist, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,555.08 Budgeted : Yes Budget Source : Curriculum and Instruction - No Child Left Behind Project Recommended Action : Motion to approve the Scholar's Summer Institute Program for Summer 2015. Public Content The Scholar's Summer Institute (SSI) is a rigorous experiential summer enrichment program designed to promote minority interest and achievement in advanced placement STEM (Science, Technology, Engineering, and Math) courses. SSI targets rising 7th and 8th grade middle school students and provides academic support, enrichment, and mentoring to promote achievement in advanced coursework through high school graduation. Attached you will find a PowerPoint that gives more information on the Scholar's Summer Institute. File Attachments Scholar's Summer Program - Board Information 2015.pdf (420 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.36 Title I, Part A, Improving the Academic Achievement of the Disadvantaged 2015-2016 Grant Application, presented by Dr. Sandy Arteaga, Title I/X Specialist, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,468,190.00 Budgeted : Yes Budget Source : Federal Funds - Title I Part A Recommended Action : Motion to approve the Tile I, Part A, Improving the Academic Achievement of the Disadvantaged 2015-2016 Grant Application. Public Content Initial application of the Title I Part A Grant to include; (a) DOE 100A - Florida Department of Education Project Application, (b) General Assurances, Terms, and Conditions for Participation in Federal and State Programs, and (c) completed DOE 610 Rick Analysis Form. The DOE will make additional parts of the application process for the Title I Part A Grant accessible on the Continuous Improvement Management System (CIMS) as additional components become available. As additional components of the application are completed, they will be submitted to the board for approval before the final submission is made to FLDOE. File Attachments Title I Part A Gant Application - June 10,15.pdf (307 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.37 Title II Part A: Teacher and Principal Training and Recruiting Fund 2015-2016 Grant Application, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,059,488.00 Budgeted : Yes Budget Source : Federal Funds - Title II Part A Recommended Action : Motion to approve the Title II Part A: Teacher and Principal Training and Recruiting Fund 2015-2016 Grant Application. Public Content The Title II Part A: Teacher and Principal Training and Recruiting Fund 2015-2016 grant application is submitted annually to the Florida Department of Education to request funds to be used for educator professional development, quality, and recruitment activities. File Attachments OKALOOSA Title IIA Application FY 15-16 rev budget.pdf (649 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.38 SS Solutions, Inc., Purchase Order for Services, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the SS Solutions, Inc., purchase order for delivery of services to Custodial Services beginning on July 1, 2015 and ending on June 30, 2016. The total estimated cost of the contract is $85,637.00. Public Content The responsibilities for this position are as follows: 1. Directs the planning, implementation, and evaluation of the district's comprehensive facilities and maintenance services program.  2. Directs and oversees the delivery of services that will ensure a safe, clean, attractive and pleasant school atmosphere and serves as advisor to school principals in related matters. 3. Directs and coordinates the delivery of utilities services to schools and energy conservation programs. 4. Directs and oversees the testing, evaluation, and operation of equipment placed in school plants. 5. Assists developing and oversees the utilization of criteria relating to whether identified facility needs are to be met by standard or contract maintenance procedures of construction projects. 6. Approves and oversees all maintenance and repair, projects and develops an emergency schedule. 7. Provides administrative oversight and direction for the district's maintenance and operations program. 8. Monitors the implementation of standards for the maintenance of district educational and ancillary facilities. 9. Coordinates work of other administrators and consultants relative to new constructional and/or renovation. 10. Monitors services and responsibilities of warehouse/supply and textbooks and oversees all related expenditures, procedures, and policies. 11. Provides administrative oversight and direction for the district's custodial services programs. 12. Provides information to the Deputy Superintendent of Operations on the status of facilities and maintenance services and makes recommendations for service delivery. 13. Assists in the development of administrative guidelines and policies for facilities and maintenance services. 14. Supervises assigned managerial/administrative personnel. 15. Assists in the development, implementation, and evaluation of staff development activities. 16. Prepares all required reports and maintains all appropriate records and administrative department budget. File Attachments SS Solutions - Specialist, Custodial Services.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.39 SS Solutions, Inc., Purchase Order for Services, presented by Stacie Smith,  Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the SS Solutions, Inc., purchase order for delivery of services to Niceville High School/ Athletic Director beginning on July 1, 2015 and ending on June 30, 2016. The total estimated cost of the contract is $90,241.00. Public Content The responsibilities for this position are as follows: 1. Serves as the head football coach. 2. Responsible for originating, processing, maintaining and monitoring the eligibility of athletes for participation in all school athletic programs according to school district and state requirements (medical, athletic, and academic). 3. Responsible for managing budgets and funds associated with athletic functions under the supervision of the principal. 4. Assists coaches and related organizations in generating revenue producing projects. 5. Responsible for the acquisition, maintenance, storage and inventory of athletic equipment and supplies. 6. Schedules and coordinates events (date, time, place) and secures facilities; monitors arrangements for: officials (including contracts), law enforcement, medical emergency personnel/ambulance, crowd control and gate worker, visitor facilities, transportation, programs, overnight arrangements, etc.) 7. Coordinates the use and maintenance of playing areas and related facilities and equipment (public address system, scoreboard, etc.). 8. Provides leadership in sports-related support organizations/groups. 9. Monitors and supports the functions of other head coaches and assists in the development of all sports programs for students. 10. Promotes a positive public image of school athletic activities via communication within the school and the district, visiting teams, competitors and news media. 11. Assures that all coaches and events comply with established rules and procedures and promote students' welfare as participants and spectators. 12. Arrange for appropriate facilities and assistance for visiting teams. 13. Serves as tournament director for tournaments held at school unless otherwise designated by principal.  14. Provides leadership in the recognition of students for athletic endeavors... including awards, banquets, scholarships, etc. 15. Takes initiative in promoting the integration of academic and athletic activities of the school including both students, faculty and staff. 16. Responsible for administration and compliance of Title IX procedures and requirements. File Attachments SS Solutions - Athletic Director, NHS.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.40 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.41 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit School Internal Funds for year ended June 30, 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 22, 2015 Absolute Date : Jun 22, 2015 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9005-9015-9015 Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit the School Internal Funds for year ended June 30, 2015. Public Content The School Board of Okaloosa County, Florida is currently in the fifth year of a five year contract with the auditing firm of Carr, Riggs & Ingram, L.L.C., to perform the School Internal Funds, Financial Statement and Supplementary Information. A motion to engage the professional auditing services of Carr, Riggs, & Ingram, L.L.C., for Fiscal Year Ending June 30, 2015 is requested. The fee remains at $70,000, consistent with the previous years, and will be delivered to the School Board no later than November 20, 2015. File Attachments OCDSB - 2015 Internal Funds Audit.pdf (200 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Jun 18, 2015 - Workshop Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 Amendment to the Dell TechDirect Program Agreement between Dell Marketing L.P. and the School Board of Okaloosa County, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action Preferred Date : Jun 22, 2015 Absolute Date : Jun 22, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Amendment to the Dell TechDirect Program Agreement between Dell Marketing L.P. and the School Board of Okaloosa County. Public Content This agreement will allow L-3 Communications to perform warranty repair work on our Dell district- owned systems. Please see the attached Dell TechDirect Dispatch Program Agreement and the Amendment to the Dell TechDirect Program Agreement. File Attachments Dell Technology Dispatch Program Agreement.pdf (3,715 KB) Dell Tech Direct Agreement.pdf (228 KB) 10. Information Technology Seat Management Contract Subject : 10.2 L-3 Task Order No. 2-15, Shalimar 8 Cameras, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action Preferred Date : Jun 22, 2015 Absolute Date : Jun 22, 2015 Fiscal Impact : Yes Dollar Amount : $13,775.96 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve L-3 Task Order No. 2-15, Shalimar 8 Cameras in the amount of $13,775.96. Public Content Security cameras and DVR system. File Attachments Shalimar 8 Cameras Task Order #2-15.pdf (237 KB) 10. Information Technology Seat Management Contract Subject : 10.3 L-3 Task Order No. 2-18 Niceville HS CHOICE AV Equipment, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting :  Jun 18, 2015 - Workshop Meeting Type : Action Preferred Date : Jun 22, 2015 Absolute Date : Jun 22, 2015 Fiscal Impact : Yes Dollar Amount : $11,437.59 Budgeted : Yes Budget Source : Niceville HS has funds earned through certifications in Project 5068. Recommended Action : Motion to approve L-3 Task Order No. 2-18 Niceville HS CHOICE AV Equipment in the amount of $11,437.59. Public Content A/V equipment for the CHOICE program at Niceville High School, Rooms 402, 405 and 607. File Attachments Telco Task Order 2-18 Niceville AV Equipment.pdf (184 KB) 10. Information Technology Seat Management Contract Subject : 10.4 L-3 Task Order No. 2-19 Shoal River CHOICE AV Equipment, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval Meeting : Jun 18, 2015 - Workshop Meeting Type : Action Preferred Date : Jun 22, 2015 Absolute Date : Jun 22, 2015 Fiscal Impact : Yes Dollar Amount : $6,152.40 Budgeted : Yes Budget Source : School has funds earned through certifications in Project 5068. Recommended Action : Motion to approve L-3 Task Order No. 2-19 to provide and install A/V equipment for the Shoal River CHOICE program in the amount of $6,152.40. Public Content Classroom technology for the Choice Program at Shoal River Middle School, Room 601. File Attachments Telco Task Order 2-19 Shoal River.pdf (263 KB) 10. Information Technology Seat Management Contract Subject : 10.5 L-3 Task Order No. 2-20 Niceville HS CHOICE AV Equipment, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action Preferred Date : Jun 22, 2015 Absolute Date : Jun 22, 2015 Fiscal Impact : Yes Dollar Amount : $7,530.96 Budgeted : Yes Budget Source : Niceville HS has funds earned through certifications in Project 5068. Recommended Action : Motion to approve L-3 Task Order No. 2-20 Niceville CHOICE AV Equipment in the amount of $7,530.96. Public Content Provide A/V equipment for Niceville HS CHOICE Program in Room 607. File Attachments Telco Task Order 2-20 Niceville Choice.pdf (272 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 18, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 18, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out of State Student Trip Requests, Approved by the Superintendent Meeting : Jun 18, 2015 - Workshop Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent. File Attachments 6.22.2015.pdf (147 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Jun 18, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing Subject : 15.1 Public Hearing for adoption of revised School Board Policy 11-20 Tobacco Products on School Board Property, presented by Teri Schroeder, Program Director of Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 11-20 Tobacco Products on School Board Property. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 11-20 Tobacco Products on School Board Property. The proposed rule will prohibit the use of tobacco, tobacco products, and any electronic nicotine delivery device or "vape" by students, school district employees, or any other person in facilities or on any real or personal property owned by or under the control of the Okaloosa County School Board. File Attachments 11-20 Tobacco Products on School Board Property-Revised.pdf (11 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Jun 18, 2015 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Jun 18, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on June 18, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Notice of Public Hearing - 6:15 p.m. Meeting : Jun 18, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on June 22, 2015, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Revision of School Board Policy 11-20 Tobacco Products on School Board Property Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.3 Public Notice Meeting : Jun 18, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.