Okaloosa County School Board — Workshop Meeting, June 18, 2015 — reading text

Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #9 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of May 2015: General Fund $ 426,475.24 Debt Service Funds 1,593.21 Capital Projects Funds 82,474.64 Other Special Revenue Funds - Federal 823,408.20 Other Special Revenue Funds - Food Service 228,330.61 Total - All Funds $1,562,281.90 File Attachments !B-A 9 - May 2015.pdf (1,200 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for May 2015, presented by Rita R. Scallan,  Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for May 2015. Public Content The financial statement for the month ending May 31, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials May 2015.pdf (550 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-22-15.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Payroll Warrant Register and Accounts Payable Warrant Register for May 2015, totaling $23,709,221.22; and Bank Transfers for May 2015, totaling $7,190,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,709,221.22 and Bank Transfers in the amount of $7,190,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2015, totaling $23,709,221.22; and Bank Transfers for May 2015, totaling $7,190,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - May 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of school donations. Public Content Okaloosa County schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-06-22.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2015-2016, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Renewal - Check Recovery Agreement.pdf (388 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Surplus and Disposal of Building 13, at C. W. Ruckel Middle School, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jun 18, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 22, 2015 Absolute Date : Jun 22, 2015 Recommended Action : Motion to approve the surplus