Okaloosa County School Board — Workshop Meeting, June 6, 2019 — reading text

Renewal of Tag-On: Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capitals Funds, Project 2313 Environmental/IAQ/T&B-Districtwide Recommended Action : Motion to approve renewing tagging on with Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services through School District of Escambia County, FL. Public Content Request approval to renew tagging on with Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services through School District of Escambia County, FL. The agreement is based on fixed pricing from multiple vendors and will be used on an as needed basis. Funding will be paid from Capital Funds, Project 2313 Environmental/IAQ/T&B-District wide. The agreement is effective June 20, 2019 through June 19, 2020. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ANNUAL PURCHASE AGREEMENT FOR INDEFINITE QUANTITY ENVIRONMENTAL CONTRACTING SERVICES.pdf (258 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Exempted Purchase Over $25,000: Heartland, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,608.00 Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve purchase of annual software subscription from Heartland in the amount of $27,608.00, effective August 1, 2019 through June 30, 2020. Public Content Request approval to purchase annual software subscription from Heartland in the amount of $27,608.00. This purchase is exempt through 6A-1.012(11)(b). The subscription is effective August 1, 2019 through June 30, 2020. Funds will be paid from FY20 Federal Funds. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Services at (850) 301-3020. File Attachments HEARTLAND QUOTE.pdf (24 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Exempted Purchase Over $25,000: Frontline Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 6, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,815.28 Budgeted : Yes Budget Source : Federal and General Funds, Project 0405 Title II - Part A Recommended Action : Motion to approve the annual software subscription through Frontline Education in the amount of $70,815.28. The contract is effective July 1, 2019 through June 30, 2020. Public Content Request approval of annual software subscription through Frontline Education in the amount of $70,815.28. The purchase is exempt through 6A-1.012(11)(b). All funds will be paid from FY20 Federal and General Funds, Project 0405 Title II - Part A. The contract is effective July 1, 2019 through June 30, 2020. A copy of the Renewal Notice is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum at (850) 833-5888. File Attachments FRONTLINE EDUC.pdf (334 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Amended Interlocal Agreement For Emergency Shelters between The School Board of Okaloosa County, FL and The Board of County Commissioners of Okaloosa County, FL, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jun 6, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2019 Absolute Date : Jun 10, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Amended Interlocal Agreement For Emergency Shelters between The School Board of Okaloosa County, FL and The Board of County Commissioners of Okaloosa County, FL. Public Content The amended agreement is between The Board of County Commissioners of Okaloosa County, FL and The School Board of Okaloosa County, FL so the County can use School Board facilities as emergency shelters during a state of declared local emergency. Contact Steve Horton for additional information, 850-689-7184. File Attachments Interlocal Agreement for Emergency Shelters in Okaloosa County, Florida.pdf (137 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 School Food Service 2019 Equipment Grant Assistance Application, presented by Stephen Anderson, Program Director, Food Services, and recommended by the Superintendent for approval. Meeting : Jun 6, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2019 Absolute Date : Jun 10, 2019 Fiscal Impact : Yes Dollar Amount : $97,212.38 Budgeted : Yes Budget Source : 2019 National School Lunch Program Equipment Assistance Grant Recommended Action : Motion to approve 2019 Equipment Grant Assistance Application for School Food Service. Public Content 2019 Equipment Grant Application will be submitted for two schools in the district; Wright Elementary and Pryor Middle School for a total requested amount of $97,212.38. Please contact Stephen Anderson at 850-301-3020 if there are any questions. File Attachments 2019 Equipment Grant Assistance Application.pdf (1,189 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Memorandum of Understanding between The Okaloosa County School District and The "I Love U Guys" Foundation, presented by Danny Dean, Specialist, School Safety, and recommended by the Superintendent for approval. Meeting : Jun 6, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date :