Okaloosa County School Board — Workshop Meeting, January 12, 2017 — reading text

approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $25,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $115,611.00 Budgeted : Yes Budget Source : Federal Funds, Project 7401, Title I - Part A Recommended Action : Motion to approve purchase of equipment from Apple Store for Education Institution for Title I in the amount of $115,611. Public Content Request approval for Title I to purchase equipment from Apple Store for Education Institution in the amount of $115,611 through the State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 7401, Title I - Part A. A copy of the quote is attached. For additional information, please contact Dr. Sandra Arteaga, Specialist, Title I at (850) 301-3008. File Attachments APPLE QUOTE-TITLE 1.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $350,294.00 Budgeted : Yes Budget Source : Capital Funds, Project 2388 Crestview/Southside - HVAC Recommended Action : Motion to approve the HVAC purchases of equipment from Trane for Crestview High School and Southside School in the total amount of $350,294.00. Public Content Request approval to purchase HVAC equipment for Crestview High School in the amount of $114,902.00 and for Southside School in the amount of $235,392.00, for a grand total of $350,294.00. The purchases are made through US Communities Contract #15-JLP-023. Funding will be paid from Capital Funds, Project 2388 Crestview/Southside - HVAC. Copies of the proposals are attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support at (850) 689-7159. File Attachments TRANE PROPOSALS.pdf (599 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $25,000: Williams Scotsman, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $168,811.00 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve purchase of equipment from Williams Scotsman for Ruckel Middle School in the amount of $168,811.00. Public Content Request approval for Ruckel Middle School to purchase a portable building from Williams Scotsman in the amount of $168,811. The purchase will be made through the National IPA Contract #R160101. Funding will be paid from General Funds, Project 5068 CAPE - Information Technology. A copy of the quote is attached. For additional information, please contact Paul Whiddon, Principal, Ruckel Middle School at (850) 833-4142. File Attachments WILLIAMS SCOTSMAN QUOTE.pdf (228 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Renewal of ITB 14-07 Remanufactured Bus Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of award for ITB 14-07 Remanufactured Bus Parts based on fixed pricing. Public Content Request approval to renew the award for ITB 14-07 Remanufactured Bus Parts, based on fixed pricing, to purchase remanufactured bus parts on an as needed basis. The vendor is Test Calibration Company and the contract is effective February 10, 2017 through February 9, 2018. Funds will be paid from General Funds and copies of the renewal confirmation and original award tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7609. File Attachments RENEWAL DOCS-TEST CALIBRATION.pdf (133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Exempted Purchase: Estimated Figures for International Baccalaureate (IB) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent), Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,308.00 Budgeted : Yes Budget Source : General Funds, Project 5055 IB Bonuses/Exams Recommended Action : Motion to approve the purchase of examinations for Choctawhatchee High School students who will participate in IB testing during the 2017-2018 school year. Public Content Request approval to purchase examinations for Choctawhatchee High School students who will participate in IB testing. The total is based on an estimated number of participants. The purchase is exempt through 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funding will be paid from General Funds, Project 5055 IB Bonuses/Exams. A copy of a spreadsheet is attached. For additional information, please contact Hailey Looney, IB Coordinator, Choctawhatchee HS at (850) 833-3614. File Attachments INTERNATIONAL BACCALAUREATE (IB) EXAMINATIONS 2017.pdf (9 KB) QUOTE.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 17, 2017 Absolute Date : Jan 17, 2017 Recommended Action : Motion to approve the sale and disposal of surplus property listed on the attached Fixed Assets for 9914 (Surplus) document dated January 3, 2017. Public Content Approval is requested for the sale and disposal of the property listed on the attached Fixed Assets for 9914 (Surplus) document dated January 3, 2017, through the Board approved On-line Auction Program. Additionally, this list includes the request for approval of two items sold previously that had not been included on the previous list. These two items are the first two entries on the attached list. File Attachments ITEMS FOR AGENDA APPROVAL JAN 17, 2017 (list dated 1-3-17).pdf (294 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's