Okaloosa County School Board — Workshop Meeting, January 12, 2017

Thursday, January 12, 2017 Workshop Meeting School District Administration Building 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 12, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 12, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Daniel Orcutt, Fort Walton Beach High School, Wendy's 2016 State of Florida High School Heisman Award, presented by the Superintendent Meeting : Jan 12, 2017 - Workshop Meeting Type : Recognition File Attachments Daniel Orcutt FWBH Wendy's Heisman Winner 2016.pdf (108 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Lindsey Smith to the position of Assistant Principal I, Fort Walton Beach High School, recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Lindsey Smith to the position of Assistant Principal I, Fort Walton Beach High School. 5. Personnel Appointments Subject : 5.2 Appointment of Sonya (Becky) Holland to the position of Edge Elementary School Food Service Manager, recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Sonya (Becky) Holland to the position of Edge Elementary School Food Service Manager. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Okaloosa County District School Board Internal Funds Financial Statement and Supplementary Information for Fiscal Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 12, 2017 - Workshop Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments Published Financial Statements June 30 2016.pdf (2,852 KB) Published Required Communications June 30 2016.pdf (208 KB) Presentation of audit findings June 30 2016.pdf (1,055 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 In-County Travel paid for the period of November 17 - December 15, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 12, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of November 17 - December 15, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Nov 17 - Dec 15.pdf (28 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Out-of-County Travel paid for the period of November 17 - December 15, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 12, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of November 17 - December 15, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Nov 17 - Dec 15.pdf (23 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 12, 2017 - Workshop Meeting Type : Information Public Content This repost contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the fourth quarter of 2016, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - OCT-DEC 2016.pdf (8 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 12, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the fourth quarter of 2016, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- OCT THRU DEC 2016.pdf (14 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 12, 2017 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the fourth quarter of 2016, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS OCT THRU DEC 2016.pdf (15 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Student Disciplinary Hearings of December 8, 2016; Minutes of the Workshop Meeting of December 8, 2016; Minutes of the Regular Meeting of December 12, 2016, recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Minutes of Student Disciplinary Hearings of December 8, 2016; Minutes of the Workshop Meeting of December 8, 2016; Minutes of the Regular Meeting of December 12, 2016, recommended by the Superintendent for approval. File Attachments 12-8-2016 Workshop DRAFT.pdf (166 KB) 12-12-2016 Meeting DRAFT.pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for security cameras in the amount of $8,500.00, presented by Dr. Lamar White and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for security cameras in the amount of $8,500.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for security cameras, in the amount of $8,500.00. The remaining cost in the amount of $7,831.40 will be paid with District 2 School Board Member Capital Outlay Funds. File Attachments Task Order 2-58 Pryor MS Security Cameras.pdf (187 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Pryor Middle School for security cameras in the amount of $7,851.40, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,851.40 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Pryor Middle School for security cameras in the amount of $7,851.40. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for security cameras, in the amount of $7,851.40. The remaining cost in the amount of $8,500.00 will be paid with District 1 School Board Member Capital Outlay Funds. File Attachments Task Order 2-58 Pryor MS Security Cameras.pdf (187 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for cafeteria tables in the amount of $7,999.80, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,999.80 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for cafeteria tables in the amount of $7,999.80. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for cafeteria tables in the amount of $7,999.80. File Attachments Elliott Point Elementary Quote-Cafeteria Tables.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #3 - Fiscal Year 2016-2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $447,814.44 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2016-2017 Public Content On September 12, 2016, the School Board adopted the budget for fiscal year 2016-2017. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2016: General Fund $230,453.25 Debt Service Funds 0.26 Capital Projects Funds 213,506.24 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 3,854.69 Total - All Funds $447,814.44 File Attachments !BA 03 - Nov 2016.pdf (1,461 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for November 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2016 Public Content The financial statement for the month ending November 30, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Nov 2016.pdf (106 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-17-17.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 17, 2017 Absolute Date : Jan 17, 2017 Fiscal Impact : Yes Dollar Amount : $10,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-01-17.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.10 Payroll Warrant Register and Accounts Payable Warrant Register for November 2016, totaling $25,118,532.74; and Bank Transfers for November 2016, totaling $8,160,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,118,532.74 and Bank Transfers in the amount of $8,160,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2016, totaling $25,118,532.74; and Bank Transfers for November 2016, totaling $8,160,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 05 - MIS 3478 - Warrant Register - November 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Self-Help Project Phase II, Track Surface Upgrade at Niceville High School, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 17, 2017 Absolute Date : Jan 17, 2017 Recommended Action : Motion to approve Self Help Project Phase II, upgrade of the track surface at Niceville High School. Public Content Niceville High School would like to proceed with Phase II of their Self-Help Project to upgrade its track and field facilities by installing a new track surface. Phase I of this request was approved by the School Board on June 13, 2016. Attached is a quote from All American Tracks Corporation that outlines the scope of work and costs for Phase II. This project is funded entirely by Niceville High School through fundraising. Funds totaling $82,750.00 (Check No. 13900) have been sent to the Finance Department. File Attachments NHS Phase II Self Help Project Upgrade Track & Field Facilities Board mtg 1-17-17 attachments.pdf (195 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid with Purchase Over $25,000: 15C-40K Term Contract to Provide, Install and/or Repair Polyurethane and Rubber Coatings for Running Tracks, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $82,750.00 Budgeted : Yes Budget Source : Fundraiser and Donated Funds Recommended Action : Motion to approve tagging on with the School District of Palm Beach County, FL bid #15C-40K Term Contract to Provide, Install and/or Repair Polyurethane and Rubber Coatings for Running Tracks to purchase services for Niceville High School in the amount of $82,750.00. Public Content Request approval to tag on with the School District of Palm Beach County, FL bid #15C-40K Term Contract to Provide, Install and/or Repair Polyurethane and Rubber Coatings for Running Tracks and the purchase of services to provide track resurfacing for Niceville High School in the amount of $82,750.00. The purchase is contingent upon the School Board's approval of Phase II of Niceville High School's self help project to resurface/up-grade the track. Funds will be paid from Fundraiser and Donated Funds. Copies of the bid award and the quote are attached. For additional information, please contact Charles Marello, Principal, Niceville High School at (850) 833-4114. File Attachments ALL AMERICAN TRACKS CORP QUOTE.pdf (69 KB) Palm Beach Co Schools tab-All American.pdf (539 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,802.30 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve purchase of equipment from Dell for Niceville High School in the amount of $32,802.30. Public Content Request approval for Niceville High School to purchase equipment from Dell in the amount of $32,802.30 through the State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funding will be paid from General Funds. A copy of the quote is attached. For additional information, please contact Charles Marello, Principal, Niceville High School at (850) 833-4114. File Attachments DELL QUOTE-NHS.pdf (1,168 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid Purchase Over $25,000: Polar King, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $99,874.56 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of equipment from Polar King for Silver Sands School and Shalimar Elementary School in the amount of $99,874.56. Public Content Request approval to purchase coolers and freezers for Silver Sands School and Shalimar Elementary School from Polar King in the amount of $99.874.56 ($49,937.28 per school) . Purchases will be made through a previously approved tag-on bid with Brevard County Bid #14-B-113 Walk-In Cooler/Freezer. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments POLAR KING QUOTES.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $25,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $115,611.00 Budgeted : Yes Budget Source : Federal Funds, Project 7401, Title I - Part A Recommended Action : Motion to approve purchase of equipment from Apple Store for Education Institution for Title I in the amount of $115,611. Public Content Request approval for Title I to purchase equipment from Apple Store for Education Institution in the amount of $115,611 through the State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 7401, Title I - Part A. A copy of the quote is attached. For additional information, please contact Dr. Sandra Arteaga, Specialist, Title I at (850) 301-3008. File Attachments APPLE QUOTE-TITLE 1.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $350,294.00 Budgeted : Yes Budget Source : Capital Funds, Project 2388 Crestview/Southside - HVAC Recommended Action : Motion to approve the HVAC purchases of equipment from Trane for Crestview High School and Southside School in the total amount of $350,294.00. Public Content Request approval to purchase HVAC equipment for Crestview High School in the amount of $114,902.00 and for Southside School in the amount of $235,392.00, for a grand total of $350,294.00. The purchases are made through US Communities Contract #15-JLP-023. Funding will be paid from Capital Funds, Project 2388 Crestview/Southside - HVAC. Copies of the proposals are attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support at (850) 689-7159. File Attachments TRANE PROPOSALS.pdf (599 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $25,000: Williams Scotsman, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $168,811.00 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve purchase of equipment from Williams Scotsman for Ruckel Middle School in the amount of $168,811.00. Public Content Request approval for Ruckel Middle School to purchase a portable building from Williams Scotsman in the amount of $168,811. The purchase will be made through the National IPA Contract #R160101. Funding will be paid from General Funds, Project 5068 CAPE - Information Technology. A copy of the quote is attached. For additional information, please contact Paul Whiddon, Principal, Ruckel Middle School at (850) 833-4142. File Attachments WILLIAMS SCOTSMAN QUOTE.pdf (228 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Renewal of ITB 14-07 Remanufactured Bus Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of award for ITB 14-07 Remanufactured Bus Parts based on fixed pricing. Public Content Request approval to renew the award for ITB 14-07 Remanufactured Bus Parts, based on fixed pricing, to purchase remanufactured bus parts on an as needed basis. The vendor is Test Calibration Company and the contract is effective February 10, 2017 through February 9, 2018. Funds will be paid from General Funds and copies of the renewal confirmation and original award tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7609. File Attachments RENEWAL DOCS-TEST CALIBRATION.pdf (133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Exempted Purchase: Estimated Figures for International Baccalaureate (IB) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent), Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,308.00 Budgeted : Yes Budget Source : General Funds, Project 5055 IB Bonuses/Exams Recommended Action : Motion to approve the purchase of examinations for Choctawhatchee High School students who will participate in IB testing during the 2017-2018 school year. Public Content Request approval to purchase examinations for Choctawhatchee High School students who will participate in IB testing. The total is based on an estimated number of participants. The purchase is exempt through 6A-1.012(11)(b) and the vendor is International Baccalaureate. Funding will be paid from General Funds, Project 5055 IB Bonuses/Exams. A copy of a spreadsheet is attached. For additional information, please contact Hailey Looney, IB Coordinator, Choctawhatchee HS at (850) 833-3614. File Attachments INTERNATIONAL BACCALAUREATE (IB) EXAMINATIONS 2017.pdf (9 KB) QUOTE.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 17, 2017 Absolute Date : Jan 17, 2017 Recommended Action : Motion to approve the sale and disposal of surplus property listed on the attached Fixed Assets for 9914 (Surplus) document dated January 3, 2017. Public Content Approval is requested for the sale and disposal of the property listed on the attached Fixed Assets for 9914 (Surplus) document dated January 3, 2017, through the Board approved On-line Auction Program. Additionally, this list includes the request for approval of two items sold previously that had not been included on the previous list. These two items are the first two entries on the attached list. File Attachments ITEMS FOR AGENDA APPROVAL JAN 17, 2017 (list dated 1-3-17).pdf (294 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Transportation Central surplus of scrap metal, presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Transportation Central to surplus scrap metal. File Attachments Copy of Transportation Central scrap list.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Controlled Open Enrollment School Capacity Report for the 2017-2018 School Year, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Controlled Open Enrollment School Capacity Report for the 2017-2018 School Year. Public Content The Controlled Open Enrollment (COE) School Capacity Report identifies Okaloosa County district-operated schools that have available seats for new attendance waivers for the 2017-2018 school year. The COE capacity for each school is set at 90% of the Florida Inventory of School Houses (FISH) school capacity adjusted based on specific programming or planning considerations that may exist within each school. For additional information or questions, please contact Steve Horton at 689-7184. File Attachments Controlled Open Enrollment School Capacity Report 2017-2018 DRAFT 20170109.pdf (196 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Memorandum of Understanding between Bridgeway Center, Inc. and The School Board of Okaloosa County, Florida, presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 17, 2017 Absolute Date : Jan 17, 2017 Fiscal Impact : No Recommended Action : Motion to approve Memorandum of Understanding between Bridgeway Center, Inc. and The School Board of Okaloosa County Florida. Public Content The purpose of this agreement is to form a collaboration that will promote knowledge, attitudes, and behaviors in Okaloosa County School District students that will encourage a lifestyle of abstinence from addictive substances. Student participation in this program is voluntary and will include the written consent of the parent or legal guardian. File Attachments MOU betweenBCI and Okaloosa School District-pdf.pdf (200 KB) BAA Bridgeway Center Inc pdf.pdf (233 KB) School SUAD Services Proposal 11-4-2016 pdf.pdf (56 KB) Bridgeway Substance Abuse Treatment Consent pdf.pdf (41 KB) Letter to Parents about SUAD Services pdf.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Course Adoptions for the 2017-2018 School Year, presented by Sheila Lightbourne, Secondary Director, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve additional course adoptions for the 2016-2017 school year. Public Content Request for the Okaloosa County School District to adopt the attached course requests for the 2017-2018 School Year. File Attachments Course Request 2017-2018.pdf (136 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations,  and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 17, 2017 Absolute Date : Jan 17, 2017 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Amendment to Services Agreement with Fieldprint, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Amendment to Services Agreement with Fieldprint. Public Content This services contract amendment is an expansion of the scope of work. Fieldprint will facilitate taking fingerprints for all employees, volunteers, and vendors for OCSD. The attachment includes the pricing and billing structure between OCSD and Fieldprint. File Attachments P08F22 - Fieldprint Amendment_School District of Okaloosa_v1_3 (2).pdf (84 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Request to advertise a public hearing for adoption of revised School Board Policy 06-14 Records and Reports, presented by Lindsay Maxey, Specialist Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for revision of School Board Policy 06-14 Records and Reports. Public Content Revisions have been made to School Board Policy 06-14 Records and Reports in accordance with the new requirements of the FDLE regarding the proper handling of Criminal History Record Information. The revisions include the definition of Criminal History Record Information, how CHRI will be retained, secured and destroyed, and how violations of this policy will be investigated and disciplined. The policy revisions also contain the requirement for employees with access to CHRI to receive Security Awareness Training. School Board Policy 06-14 with revisions and an excerpt in regards to background checks from Personnel Procedures is attached to this agenda item. File Attachments 06-14 Records and Reports.pdf (8 KB) Personnel Procedures.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Request to advertise a public hearing for adoption of a revised job description for Behavior Analyst, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Behavior Analyst. Public Content Approval is being requested to advertise a public hearing for adoption of a revised job description for the position of Behavior Analyst. The job description has been updated under duties and responsibilities to include accurate record keeping for Medicaid documentation. The job description has also been updated to reflect current OCSD job description formatting. File Attachments B1 Behavior Analyst.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Request to advertise a public hearing for adoption of a revised job description for Occupational Therapist, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Occupational Therapist. Public Content Approval is being requested to advertise a public hearing for adoption of a revised job description for the position of Occupational Therapist. The job description has been updated under duties and responsibilities to include accurate record keeping for Medicaid documentation. The job description has also been updated to reflect current OCSD job description formatting. File Attachments B5 Occupational Therapist.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Request to advertise a public hearing for adoption of a revised job description for Physical Therapist , presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Physical Therapist. Public Content Approval is being requested to advertise a public hearing for adoption of a revised job description for the position of Physical Therapist. The job description has been updated under duties and responsibilities to include accurate record keeping for Medicaid documentation. The job description has also been updated to reflect current OCSD job description formatting. File Attachments B6 Physical Therapist.pdf (129 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Request to advertise a public hearing for adoption of a revised job description for Speech-Language Pathologist, presented by Lindsay Maxey,  Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Speech-Language Pathologist. Public Content Approval is being requested to advertise a public hearing for adoption of a revised job description for the position of Speech-Language Pathologist. The job description has been updated under duties and responsibilities to include accurate record keeping for Medicaid documentation. The job description has also been updated to reflect current OCSD job description formatting. File Attachments B10 Speech-Language Pathologist.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Request to advertise a public hearing for adoption of a revised job description for School Psychologist, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a revised job description for School Psychologist. Public Content Approval is being requested to advertise a public hearing for adoption of a revised job description for the position of School Psychologist. The job description has been updated under duties and responsibilities to include accurate record keeping for Medicaid documentation. The job description has also been updated to reflect current OCSD job description formatting. File Attachments E5 School Psychologist.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.33 Out-of-Field Report for the 2016-2017 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content The attached list of teachers have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being out-of-field. File Attachments OOF Board Report for January 17, 2017.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.34 Cleared certification requirements and issuance of contracts for the 2016-2017 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2016-2017 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 01-17-2017.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.35 Department Staffing Restructure, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Budget Source : Class Size Reduction Categorical & Title 1 Funds – See attached cost analysis Recommended Action : Motion to approve the staffing position restructure of the Curriculum, Instruction and Assessment Department (9017). Public Content Request permission to delete three instructional coach positions and create a Math Specialist position in the Curriculum, Instruction and Assessment Department. The proposed position restructure is estimated to generate a cost savings of $136,456 in Class Size Reduction Categorical Funding and $48,964 in Title I Funding. File Attachments Curriculum Position Cost Requests 2017-1-5.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.36 Request to double fill the position of Program Director of School Food Service and increase the position to be filled from .8 to 1, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to double fill the position of Program Director of School Food Service and increase the position from .8 to 1. Public Content The double filling of the Program Director of School Food Service is needed as a result of the impending separation of the current Program Director. This double fill will allow for a seamless transition period for a vital department. The increase from .8 to 1 will take place with the appointment of the new Program Director. Attached is a file reflecting the cost/savings of the double filling of the position. File Attachments Transition - SFS Program Director Center 9008 - 2017-01-09.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.37 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments January 17, 2017 Instructional Board Report.pdf (113 KB) BOARD REPORT JANUARY 17, 2017.pdf (36 KB) January 17, 2017 Ed Support Board Report.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.38 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action :  Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJan17th2017.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.39 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Hannah Brauda, Northwood, 54.00 hours Janice Couillard, Shoal River, 7.50 hours Suzanne Gaszak, Walker, 52.50 hours Clint Harris, Maintenance, 75.00 hours Lisa Medford, Walker, 10.50 hours Elaine Salas, Exceptional Student Ed., 1.75 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.40 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Jan 12, 2017 - Workshop Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 Task Order #: 2-58, Revision 1, Pryor Middle School Security Cameras, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action Preferred Date : Jan 17, 2017 Absolute Date : Jan 17, 2017 Fiscal Impact : Yes Dollar Amount : $16,351.40 Budgeted : No Budget Source : Board member discretionary funds. Recommended Action : Approval of Task Order #: 2-58, Revision 1, Pryor Middle School Security Cameras in the amount of $16,351.40. Public Content Provide and install cameras and repair to (2) each existing cameras. District 1 School Board Member Capital Outlay Funds will be appropriated in the amount of $8,500.00, and District 2 School Board Member Capital Outlay Funds will appropriated in the amount of $7,851.40. File Attachments Task Order # 2-58, Revision 1 - Pryor Security Cameras.pdf (187 KB) 10. Information Technology Seat Management Contract Subject : 10.2 IT Seat Management Outsourcing Agreement, Contract Modification Agreement, Change Order No. 7, between the School Board of Okaloosa County and CACI NSS, Inc., presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action Preferred Date : Jan 17, 2017 Absolute Date : Jan 17, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement dated May 12, 2014, Contract Modification Agreement, Change Order No. 7, between the School Board of Okaloosa County and CACI NSS, Inc. Public Content This is a Contract Modification Agreement Change Order 7 to the IT Seat Management Outsourcing Agreement dated, 12 May 2014. File Attachments Change Order 7_v2.pdf (142 KB) Original 4-02 of SM contract.pdf (120 KB) Consent Letter_OCSD.PDF (59 KB) 10. Information Technology Seat Management Contract Subject : 10.3 Task Order No. 2-62, OCSD Erate Equipment Installation, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action Preferred Date : Jan 17, 2017 Absolute Date : Jan 17, 2017 Fiscal Impact : Yes Dollar Amount : $37,998.63 Budgeted : Yes Budget Source : Digital Classroom Plan Recommended Action : Motion to approve Task Order #: 2-62, OCSD Erate Equipment Installation in the amount of $37,998.63. Public Content Installation of customer provided network equipment to include Routers and network switches at the attached sites. File Attachments OCSD Erate equipment install 2017.pdf (223 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 12, 2017 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : Jan 12, 2017 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments January 17-2017 Student Trip Requests.pdf (2,636 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 12, 2017 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Jan 12, 2017 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject : 14.1 Public Hearing for adoption of new School Board Policy 04-48 Controlled Open Enrollment, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve new School Board Policy 04-48 Controlled Open Enrollment. Public Content A public hearing will be held to receive public input and consider approval of new School Board Policy 04-48 Controlled Open Enrollment. The proposed new policy is related to the District's Controlled Enrollment Plan, pursuant to §1002.31, Florida Statutes. The proposed new School Board policy would provide procedures by which parents/legal guardians residing in any school district in the State of Florida may select schools from a list identified by the School Board of Okaloosa County as having available seats based upon published guidelines. File Attachments 4-48 Controlled Open Enrollment DRAFT 12-12-16.pdf (170 KB) 14. Public Hearing Subject : 14.2 Public Hearing for adoption of revised School Board Policy 04-03 Admission of Out-of-County Students, presented by Steve Horton, Assistant Superintendent,  MIS, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 04-03 Admission of Out-of-County Students. Public Content A Public Hearing will be held to receive public input and consider approval of proposed revisions to School Board Policy 04-03 Admission of Out-of- County Students. The revisions to the policy will update the admission of out-of-county students to attend school in Okaloosa County, in order to comply with the provisions of §1002.31, Florida Statutes, requiring the School District to implement a Controlled Open Enrollment Plan. File Attachments 04-03 Admission of Out-of-County Students - REDLINED.pdf (15 KB) 14. Public Hearing Subject : 14.3 Public Hearing for adoption of revised School Board Policy 09-07 Leave and Temporary Duty Elsewhere, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 09-07 Leave and Temporary Duty Elsewhere. Public Content A Public Hearing will be held to receive public input and consider approval of the proposed revisions to School Board Policy 9-07 Leave and Temporary Duty Elsewhere. The proposed amendments to the current rule would provide revision in the timeframe for the commencement of leave accrual for employees under this policy at the time of this revision. File Attachments 09-07 Leave and Temporary Duty Elsewhere-REDLINED.pdf (74 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Jan 12, 2017 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Jan 12, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on January 12, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Jan 12, 2017 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting. 16. Public Notices Subject : 16.3 Notice of Public Hearing Meeting : Jan 12, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on January 17, 2017, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: 1. New School Board Policy 04-48 Controlled Open Enrollment  2. Revised School Board Policy 04-03 Admission of Out-of-County Students 3. Revised School Board Policy 09-07 Leave and Temporary Duty Elsewhere Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting.