Okaloosa County School Board — Workshop Meeting, January 12, 2017 — reading text

presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 17, 2017 Absolute Date : Jan 17, 2017 Fiscal Impact : Yes Dollar Amount : $10,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-01-17.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.10 Payroll Warrant Register and Accounts Payable Warrant Register for November 2016, totaling $25,118,532.74; and Bank Transfers for November 2016, totaling $8,160,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,118,532.74 and Bank Transfers in the amount of $8,160,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2016, totaling $25,118,532.74; and Bank Transfers for November 2016, totaling $8,160,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 05 - MIS 3478 - Warrant Register - November 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Self-Help Project Phase II, Track Surface Upgrade at Niceville High School, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 17, 2017 Absolute Date : Jan 17, 2017 Recommended Action : Motion to approve Self Help Project Phase II, upgrade of the track surface at Niceville High School. Public Content Niceville High School would like to proceed with Phase II of their Self-Help Project to upgrade its track and field facilities by installing a new track surface. Phase I of this request was approved by the School Board on June 13, 2016. Attached is a quote from All American Tracks Corporation that outlines the scope of work and costs for Phase II. This project is funded entirely by Niceville High School through fundraising. Funds totaling $82,750.00 (Check No. 13900) have been sent to the Finance Department. File Attachments NHS Phase II Self Help Project Upgrade Track & Field Facilities Board mtg 1-17-17 attachments.pdf (195 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid with Purchase Over $25,000: 15C-40K Term Contract to Provide, Install and/or Repair Polyurethane and Rubber Coatings for Running Tracks, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $82,750.00 Budgeted : Yes Budget Source : Fundraiser and Donated Funds Recommended Action : Motion to approve tagging on with the School District of Palm Beach County, FL bid #15C-40K Term Contract to Provide, Install and/or Repair Polyurethane and Rubber Coatings for Running Tracks to purchase services for Niceville High School in the amount of $82,750.00. Public Content Request approval to tag on with the School District of Palm Beach County, FL bid #15C-40K Term Contract to Provide, Install and/or Repair Polyurethane and Rubber Coatings for Running Tracks and the purchase of services to provide track resurfacing for Niceville High School in the amount of $82,750.00. The purchase is contingent upon the School Board's approval of Phase II of Niceville High School's self help project to resurface/up-grade the track. Funds will be paid from Fundraiser and Donated Funds. Copies of the bid award and the quote are attached. For additional information, please contact Charles Marello, Principal, Niceville High School at (850) 833-4114. File Attachments ALL AMERICAN TRACKS CORP QUOTE.pdf (69 KB) Palm Beach Co Schools tab-All American.pdf (539 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,802.30 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve purchase of equipment from Dell for Niceville High School in the amount of $32,802.30. Public Content Request approval for Niceville High School to purchase equipment from Dell in the amount of $32,802.30 through the State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funding will be paid from General Funds. A copy of the quote is attached. For additional information, please contact Charles Marello, Principal, Niceville High School at (850) 833-4114. File Attachments DELL QUOTE-NHS.pdf (1,168 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid Purchase Over $25,000: Polar King, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 12, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $99,874.56 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of equipment from Polar King for Silver Sands School and Shalimar Elementary School in the amount of $99,874.56. Public Content Request approval to purchase coolers and freezers for Silver Sands School and Shalimar Elementary School from Polar King in the amount of $99.874.56 ($49,937.28 per school) . Purchases will be made through a previously approved tag-on bid with Brevard County Bid #14-B-113 Walk-In Cooler/Freezer. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments POLAR KING QUOTES.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for